Item C33M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
January 17, 2018
Agenda Item Number: C.33
Agenda Item Summary #3789
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Ratification of Amendment #003 to Older Americans Act (OAA)
Contract AA -1729 between the Alliance for Aging, Inc., (AAA) and Monroe County Board of
County Commissioners/Monroe County Social Services to de- obligate funding by $45,000 for the
2017 contract period (1 /l /17- 12/31/17). This amendment changes the total contract funding from
$639,103.68 to $594,103.68.
ITEM BACKGROUND: The OAA program is a Federal Initiative that provides assistance to older
persons and caregivers and is the only Federal supportive services program directed solely towards
improving the lives of older people.
PREVIOUS RELEVANT BOCC ACTION: Amendment #002, BOCC approved on 11/14/2017
CONTRACT /AGREEMENT CHANGES:
De- obligation of funds
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
OAA Amendment #003 01 -02 -2017
OAA Amendment #002 BACKUP
FINANCIAL IMPACT:
Effective Date: 01/01/2017
Expiration Date: 12/31/2017
Total Dollar Value of Contract: $594,103.68
Total Cost to County: 10% Cash Match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash Match
Insurance Required:
Additional Details:
REVIEWED BY:
Sheryl Graham
Completed
12/29/2017 2:18 PM
Pedro Mercado
Completed
12/29/2017 2:26 PM
Budget and Finance
Completed
12/29/2017 3:37 PM
Maria Slavik
Completed
01/02/2018 7:26 AM
Kathy Peters
Completed
01/02/2018 9:17 AM
Board of County Commissioners
Pending
01/17/2018 9:00 AM
AMENDMENT
CONTRA - 1729
I N
Nam
IS AMENDMENT DMENT is entered into between the Alliance of Aging, Inc. hereinafter referred to as the "Alliance",
and Monroe County Board of County Commissioners, Social Services In -Ho a Services, hereinafter referred to as
the "Contractor and collectively referred to as the "Parties."
The purpose of this amendment ent Is to make the following changes to the existing OAA contract funding due to
projected surpluses. These funds are non - recurring,
De-obligate Congregate Meals - C1 by:
13e- obligate Home Delivered deals (Frozen) - G2 by
This amendment changes the total OAA contract fending fro
$639,10168 to $594,103.68
The Budget Summary by Title for the whole Fiscal Year (J anuary 01- December 31, 017) is as follows'.
PROGRAM TITLE
FUNDING SOURCE
CF13A
AMOUNT
Older American Act Administration
Title IIIB - Support Services
U,S, Health and Human Services
911144
$115,639.09
Older American Act Administration
Title 11101- Congregate Meals
U.S. Health and Human Services
93.045
$13751632
:Act Administration
ome Delivered Meals
Flagman Services
3,045
$199,007.07
ican Acct Administration
E111 American
FHealth
regiver Support Services
Human Services
93.052
$108,015.12
aregiver Support Services
$33,926.08
TOTAL FEDERAL AWARD
$594,103.68
The Alliance Shall make payment to the provider for the provision of services op to a maximum number
of units of service and at the rate(s) stated on page twos
Prepared on 09/29/2017
AMENDMENT 003
CONTRACT AD. - 1729
EM
Service to be Provided
Service
Maximum Units of Service
Maximum
Unit Rate
Prior Units
Additional
Total
Dollars
CHORE IIIB
$25,00
624
0
624
$15,589.42
Homemaker RIP
$2A 07
1,93
0
i,9
$48,203-91
Personal Care 1118
$29.00
1,735
0
1,735
$50,307,70
Screening & Assessment RIB
$2612
59
--- : - 1,564
0
59
$1,538.06
Congregate Meats C1
$9x25
15,733
14,269
$131,062.72
Con re ate Meals Screen C1
$2000
96
0
96
$1,925.00
Nutrition Counselin Ind C1
$70.56
41
0
41
$2,891,60
Nutrition Education C1
$0.50
3,274
0
3,274
$1,637400
Home Delivered Meals Frozen C2
$6.53
32,196
-4,544
27,652
$180,565-95
Home Delivered Meals Hot C2
$6.53
1,935
0
1,935
$22,638,22
Nutrition Counseling Ind C2
$70.56
3
01
3
$190m
Nutrition Education C2
$0.50
724
0
724
$362.00
Screening & Assessment C2
$26,22
200
0
200
$5,251.00
Respite In-Home RIE
$22.98
p
0
653
$15,000-00
Respite In-Facility IIIE
$1034
6,405
18
6,423
$68,986.84
Screening A, Assessment IIIE
$26,22
60
0
60
1,57100
Caregiver Tra ining/Sup port Group IIIE
$100.90
71
In
71
7,151.26
Caregiver Training/Support Ind. IRE
$75.00
15,30202
CHORE IIIES
$25,00
353
2
355
8,879&05
Housing Improvement/Material Aid IRES
Cost Reimb.
16,991.00
Specialized Medical Equipment IIIES
Cost Reimb
8,056.03
CONTRACT TOTAL AS AMENDED
$594,103.68
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performei
level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by
undersigned officials as duly authorized.
ALLIANCE FOR AGING, INC.
NAME Max B. Rothman, JD, LL.M.
TITLE President A CEO
00
04
C14
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C.33.b
AMENDMENT 002 CONTRACT AA -1729 Pag
THIS AMENDMENT is entered into between the Alliance of Aging, Inc. hereinafter referred to as the "Alliance ",
and Monroe County Board of County Commissioners, Social Services /In -Home Services, hereinafter referred to as
the "Contractor ", and collectively referred to as the "Parties."
The purpose of this amendment is to make the following changes to the existing OAA contract funding.
To amend the current contract to reflect the additional funding allocation by the DOEA.
These funds are recurring.
Increase Congregate Meals - C1 by: $53 5.31
Increase Home Delivered Meals (Frozen) - C2 by: $327.20
Increase Respite In- Facility - IIIE by: $193.92
Increase Chore - IIIES by $60.91
TOTAL %1,117.24
This amendment changes the total OAA contract funding from. $637,986.44 to $639,103.68
Tree waget Summary Dy I me Tor the wnole VISCai Tear panuary ui - uecemoer 31, [ui 11 15 as Tulluw5:
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Older American Act Administration
Title 1118 -Support Services
U.S. Health and Human Services
93.044
$115,639.09
Older American Act Administration
Title IIIC1- Congregate Meals
U.S. Health and Human Services
93.045
$152,516.32
Older American Act Administration
Title IIIC2- Home Delivered Meals
U.S. Health and Human Services
93.045
$229,007.07
Older American Act Administration
Title III E- Caregiver Support Services
U.S. Health and Human Services
93.052
$108,015.12
Title ill ES- Caregiver Support Services
$33,926.08
TOTAL FEDERAL AWARD
$639,103.68
The Alliance shall make payment to the provider for the provision of services up to a maximum number
of units of service and at the rate(s) stated on page two:
Prepared on 09/29/2017
AMENDMENT 002 CONTRACT AA -1729 Pag
Service to be Provided
Service
Maximum Units of Service
Maximum
Unit Rate
Dollars
E=
11113
& Assessment 11113
Congreeate Meals Screen C1
Counseling Ind C1
Education C1
-------- -----
: Home Delivered Meals Frozen C2
Nutrition Counseling Ind C2
Nutrition Education C2
Screening & Assessment C2
Respite In-Facility IIIE
NOR
Screening & Assessment IIIE
Caregiver Training/Support Group IIIE
!CaregiverTraining/Support Ind.
i i,
t
U4W Awai"!
Housing Improvement/Material Aid IIIES
CONTRACT TOTAL AS AMENDED
OF ff, M-TIM, I
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by
undersigned officials as duly authorized.
j Monro . e County Boa_rd of County
SIGNED BY:
NAME:
"-- n u a"; rej 10 a 10 [10
NAME: - Max B. Rothman, JD,
TITLE: President & CEO
DATE:
I Packet Pg. 1131