Item C34C ounty of M onroe
ELj » °o
� i G"�;
BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
January 17, 2018
Agenda Item Number: C.34
Agenda Item Summary #3798
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of Ratification of Nutrition Services Incentive Program
(NSIP) Contract US -1851 between the Alliance for Aging, Inc., and Monroe County Board of
County Commissioners, Social Services /In -Home Services for the contract year 2018 (January 1,
2018- December 31, 2018) in the amount of $32,486.47.
ITEM BACKGROUND: The NSIP provides reimbursement for the purchase of United States
produced agriculture and other food commodities for use in nutrition projects operating under
approved Older Americans Act Title III contracts. NSIP funds allow for a reimbursement to Monroe
County for congregate and home - delivered meals provided to nutrition clients participating in OAA
grant funded programs.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved Amendment #001 to contract US-
1751 between the Alliance for Aging, Inc. and Monroe County BOCC /Social Services for the
contract year 2017 in the amount of $32,486.47 on 11/14/2017.
CONTRACT /AGREEMENT CHANGES:
Annual Contract Renewal
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
NSIP1851
BACKUP to NSIP 1851
FINANCIAL IMPACT:
Effective Date: 01/01/2018
Expiration Date: 12/31/2018
Total Dollar Value of Contract: $32,486.47
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% cash match
Insurance Required:
Additional Details:
01/17/18 NEW COST CENTER ADDED
125- 6153318
$32,486.47
REVIEWED BY:
Sheryl Graham
Completed
12/29/2017 6:57 PM
Pedro Mercado
Completed
12/31/2017 2:05 PM
Budget and Finance
Completed
01/02/2018 11:49 AM
Maria Slavik
Completed
01/02/2018 12:34 PM
Kathy Peters
Completed
01/02/2018 12:49 PM
Board of County Commissioners
Pending
01/17/2018 9:00 AM
WIMMMEMKIREM
ALLIANCE FOR AGING, INC.
CONTRACT
NUTRITION SERVICES INCENTIVE PROGRAM
THIS CONTRACT is entered into between the Alliance for Aging, Inc. hereinafter referred to as the "Alliance", and
Monroe County Board of County Commissioners, Social Services/In-Home Services (Contractor), and collectively
referred to as the "Parties."
1. rpyulirRose of Contract
The purpose of this contract is to provide services in accordance with the terms and conditions specified in this contract
including all attachments, forms, exhibits and references incorporated, which constitute the contract document.
2. Incornoration of Documents within the Contract
The contract will incorporate attachments, proposal(s), state pl at(s), grant agreements, relevant Department handbooks,
manuals, as an integral part of the contract, except to the extent that the contract explicitly provides to the contrary. In
the event of conflict in language among any of the documents referenced above, the specific provisions and
requirements of the contract document(s) shall prevail over inconsistent provisions in the proposals) or other general
materials not specific to this contract document and identified attachments,
3. Term of Contract
This contract shall begin at twelve (12:00) AM, EST on January 1, 2018 or on the date the contract has been signed by the last
party required to sign it, whichever comes later. It shall end at eleven fifty-nine (11:59) PM EST on December 31, 2018,
4. Contract Amount
The Alliance agrees to pay for contracted services according to the terms and conditions of this contract in an amount not to
exceed $32,486.47 or the rate schedule, subject to the availability of funds. Any costs or services paid for under any
other contract or from any other source are not eligible for payment under this contract.
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Contract No IJS-1851
6. X11111 ti rsertllss lrrs ' "lc
The Contractor name, as shown on Pao Monroe Count% Board of-Cc.) - u nty ---- C ---- oii --- ne --- r
-a 1 0 f, Social Services/In-l-loge Services
a, this contract, and rnail iru address of the oil icial 1100 Simonton Street, 2"' Floor
payee to whoni the payment shall be made is: Kev West, Ft, 33040
305-292-45 10
Upon change of'representatives (names. addresses, telephone numbers) by either party, notice shall be
provided in writing to the other party and the notification attached to [lie Originals of this contract,
7, All Terans.ind Conditions Included:
This contract and its Attachments, 1, lllA Fll, K and H and any exhibits relerenced in said attachments. together
with -any documents incorporated by reference. contain all the terms and conditions aorced upon bv the Parties. "I"here
are no provisions, tents. conditions, or obliaations other than those contained herein, and this contract shell sUpersede
-all previOUS communications, rep resent attons or agreements, either written or verbal bo,own
IN WITNESS 1'HEREOF, the Parties hereto have cau.w.d this contract, to be executed by their undersigned officials as
duly authorized,
' WA
NAME; S" �
Tl"FLE A —C-nA rv-�w
I Ad
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ALLIANCE FOR AGING, INC,
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INDEX TO ATTACHMENTS
Contmct No, LIS-] 8 1
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Contract No, US-] 851
STATEMENT OF WORK
THE ALLIANCE FOR AGING, INC.
NUTRITION SERVICES INCENTIVE PROGRAM
SECTION 1: SERVICES TO BE PROVIDED
1.1 GENERAL DESCRIPTION
ATTACHMENTI
LIA General Statement
The Nutrition Services Incentive Prograrn (NISIP) is intended to provide incentives for the effective delivery of
nutritious meals to older individuals, NSIP allows programs to increase the 1111jober -and/or the quality of
rneals served. NSIP is a cash allotment or commodity prograrn that supplements funding or food used in
meals smed tinder the OAA, Florida has opted for cash payments in ]let] of donated foods.
1.1.2 Aurhoritv
The relevant authority governing NI are:
1.2.3.1 In fulfilling the terms of this agreement, the Contractor's scope of services shall consist orcompletion of
the fbilowing service tasks: (1) Client Eligibility Determination; (2) Program Efigibiliq Corripliance: (3)
Program Coordination and Oversight, (4) Ensuring Compliance %vith Prescribed Nutrition ReqUfiVrnelnS:,
(5) Ensuring Compliance with Prescribed Food Origin Requirements, (6) Compliance with Program
Reporting and Records Management Requirements; and (7) Monitorina the Performance Of Subcontractors.
1.23.2 Tile Contractor shall use the NSIP funding tinder this contract to Supplement funding for food used in meals
served tinder the OAA,
1.2,4 Terni or Provision of Services
The term of this contract for the dcliver� of services seal I be as referenced in Paragraph T ol'dais contract,
However. for the Purpose ofsettling upon the appropriate meal reimbursement rate, as provided by USDA.
the contract shall remain Open until December 3 1 � 2018.
1.2.5 Major Pi n Goals
The rnajor goods of the NSIP program are as billows:
(1) To supplement funding for ficod used in meals served by OAA Nutrition Program Providers, and
(2) Provide incentives for the effective delivery of nutritious meals to older individuals,
1.3 INDIVIDUALS TO BE SERVED
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Contract No. US-1 851
1.3.1 Congregate Meals
Client el ioibility for congregate nu awls is as follows:
1.12 Home Delivered Meals
Client cliailbility for congregate meals is as follows:
1.13 Restrictions
Meals served to an elderly individual liana in whole or in part under the Pvledicaid Waiver, I lorne Care
For the Elderly or Community Care for tile Elderly Programs or Other means tested programs may not be
included in the NSIP count.
SECTION II: MANNER OF SERVICE PROVISION
2.1 SERVICE TASKS
2.1.1 Client Eligibility Determination
The Contractor shall ensure that applicant data is evalumed to determine eligibility. Eligibility to become
as client is based Oil rueeting tile NqUirenients described in this ATTACHNiE NT 1, Section il 2,L2 and
Section 1 1.3.1, 1.12, and 133,
1L2 Program Eligibility Requirements
Entities must meet the Irdlowin- criteria in order to be eligible for program participation
(1) An a-ency that has received a .1 - oant tattler the 0AATitle III (OAA section 31 ](42 U.S,C,3030a)), and
(2) A nutrition service pro ider that serves meals and is tinder tire jurisdiction, control, management and
audit authority of the Area A ency oil Aging and the Department of Elder Affair
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113 Contractor's Nutrition Service Operations
'file Contractor shall, oversee the nutrition service operations of the provider to ensure that tile requirements
of ATTACHMENT I are met, as well as any other applicable regulations and policies prescribed by the
fealth departments or any other agency
Department of 1--leafth and Human Services. USDA. state and local
degitnialed it.) inspect rneal qUalitv far the State,
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11.4 Prescribed Nutritional Requirements
The Contractor shall ensure that each nical providCd Under this NSIP contract mects the flollowing criteria:
Contract No. US-1T 1
2.2
2.1.6 Complin nee with Program Reporting and Records Management Requirements
1L7 Use of Subcontractors
Il'this contract involves the use of Subcontractor or third party, then the Contractor shall not delay the
implementation of its agreement with the Subcontractor. If any circumstances occur that may rCsUlt in a
delay for a period of 60 days or imore or the initiation of the Subcontract or in the performance of the
Subcontractor. the Contractor shall nofit` the A 11 ian cc Contract Manager in wrifina of such delay.
The Contractor shall not pernrit a Subcontractor to Nwforrn :ervices related to this agreement without
having a binding SUbcontractor agreeme w
nt ecuted, I lie A 11 I anc e le o
will not be responsibr liable
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for any obligations or claims resulting from such action,
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2.1.8 Monitoring the Performance of Subcontractors
SERVICE TIMES
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2.2.1 Service Times
"Flee Contractor shall ensure the services listed in this contract are available at firnes, appropriate to rneet
client service needs, at a uninimUrn. (RurmLy normal business hours, Nornial business hours are defined as
Monday throu-Ii Friday: 8:00arn to 5:00 pill
Contract No, US- 185 1
23 DELIVERABLES
2.3.1 Service Unit,
The Contractor shall eaSUre [lie provision of the services described in the contract in accordance with
the current Deparintient of Elder Affairs Programs and Services Handbook and the service lasks
described in
ATTACHMENT 1, SECTION If Part 2A, 'I'lie chart below lists the type eat` services allowed
and the unit of measurement:
Cornuou
,.1 g ate l lcals Meal
H o m e - De I i ve red !deals Meal
2.4 R EP K
The Contractor shall respond to additional routine arid/or special requests leer information and reports required
by the A I I lance in as timely manner as determined by the Contract Manager, The Contractor shall establish
dric clates, liar any SUbcontractors that permit the Contractor to meet the Alliance's reporting requirements,
I -
2A1 Client Information and Registration Tracking System (CIRTS)
Reports
15 RECORD SAND
DOCUMENTATION
The Contractor shall enSUR! Elie collection and maintenance of client and service information on a as
basis koin the CIRTS oi any such system desi exports and
l gnated by the Department, Maintenance inluclLs Bali
of all data arid systerns, according, to Department standards.
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Contract No. US-] 851
2.6 PERFORMANCE SPECIFICATIONS
2.6.1 Outcomes
The Contractor shall enSUreservice provide(] Under this contract are in accordance With the CUrrent
DO EA programs and Services 1-landbook.
The Contractor shall finely subinit to the Alliance all reports and information described in
ATTACHMENT I, SECTION H 2.4 and 2_5.
2.7 ALLIANCE RESPONSIBILITIES
17 1 Program Guidance and Technical Assistance
L
The Alliance will provide the Contractor with guidance and technical assistance as needed to ensure the
successfid fialfillment oi'the contract by the Contractor,
2.7.2 Contract Monitoring
SECTION Ilk METHOD OFPAYMENT
3.1 GENERAL STATEMENT OF METHOD OF PAYMENT
This is a fixed rate contramThe Alliance shall nialle payrnent to the Contractor for provision of'services up to
a rnaxialUrn number ofunits oi'scrvice and at thle prospective rate stated below:
Service to be Provided
'ervis"'
Ma�ximurn
Eliaible Contirciotte and
� a ,
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e �' b,,, e s
Horne Delivered Meals
I unit I meal
g;, 120
45, 1 2 0
'I"he prospective rate is based on the estimated OAA grant award,
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Contract No, (J -1851
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Documentation for Payment
3. 3.1 The Contractor shall maintain dOCUrnernation to support payment requests that shall be available to
the Alliance or authori7ed individuals, Such as the Alliance of Financial Services, upon request,
112 Any payment clue by tile All lance under the terms of this contract may be withheld pending the ream pt
and approval by the Alliance of complete and accurate financial and programmatic reports due from the
Contractor rind any adjustments thereto, including any cfig allovtance not resolved or pending
resolution,
13.3 The Contractor must enter all required data per (ATTACHMENT 1), 'file data must be entered
into the CURTS before the Subcontractors submit their reqUeSt for payment and expenditure reports to
tile Contractor, 'rile Contractor w,hall e.;,ablish tinic franee s to assure compliance with due dates for the
submission of requests for payment and expenditure reports to the A I I iance,
3. 3.6 If the Contractor fails to meet the prezcribed qualit% standards for services. Such SCrViCeS will not
be rcimbUnwd under this contract. In addition. anv nonconforming goods (including home delivered
meals) and or services not meeting Such suinclards, Neill not be reunbursed under this contract, The
Contractor's signature oil the request for payment form certifies maintenance of supporting
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Contract No. U S%1851
documentation and acknowledgement that the Contractor shall solely beer the costs associated with
preparing or providing noncontor goods and/or services. The AlIkAnce require% hornediale notice
orany significant and/or systernic infractions that compromise the quality, security or continuity of
services to clients.
3A Financial Consequences of Non-Performance
3.-L 1 If the Provider ells to meet the minuourn level of service or performance identi fled in this agreement.
or that is customary tor the industry, then the Alliance may apply financial consequences commensurate
with the deficiency as referenced in ATTACHMENT 1, See, 3.5. Financial consequences may also
include contract suspension. refusing payment, withholding paynnents until deficiencv is cured,
tendering only partial payments, and/or cancellation of contract and reacquiring services from an
alternate source.
3. 4.2 The Provider Miall not be charged with financial consequences. when it Lailme to perform arises out of
CaUSse that were the responsibility of the Alliance.
3.5 Remedies for Nonconforming Services
The Provider shall ensure that all "Oods and/or services provided under this contract are delivered timely,
complerely and cornmensurate with required standards ofqUality. Such goods and/or services will only be
delivered to eligible prograrn panicipants,
3.5a 2, Financial Consequences of Non-Performance
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Contract No, US-] 851
The Alliance Will Wyfifillold or reduce payment ifthe Contractor fails to perform the deliverables to the
salisftaction of tire, Contract according to tile requirements referenced in ATTACHMENT 1, See. I and
See. 11 of this contract. The following financial consequences pill be imposed if the deliverables stated
do riot meet in part or in whole the performance criteria arm outlined in ATTACHMENT 1, See. 11 of
1his contract.
(1)
Delivery of services to eligible client., as referenced in ATTACHMENT 1, Sec. I and Sec" 11 of this
contract l" I ore to com ply wi Ill established asses and prioritization criteria as evidenced in
CIRTS reports will result in at Te=a reduction of payment per business day, The reduction of
payment will begin on the first business day following the Alliance's notification to the contractor
that the identified deficiency was not Cured or satisfactorily addressed in accordance with the
Alliance approved CAP. r4erenced in ATTACHMENT 1, Seca 3.5"L
(2)
Services and units of services as referenced in ATTACHMENT 1, See. 11 orthis contract Failure
to provide services ill accordance oith the current DOLA programs and Services Handbook, the
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service tasks described in section ATTACHMENT I, See. I and 11, and submission of required
documentation Will result in a 2 reduction of payment per business day. The reduction of payment
will begin tire first business day fbllo%4ing the Alliance's notification to the contractor [list the
identified deficiency % not cured or satisfactorily addressed in accordance with tire Alliance
approved CAP, reficrenced in ATTACH M ENT 1, See. 3.5.1,
(3)
Administrative duties as reCerenced in ATTACHMEN'r j, see. IT of [iris conloict Failure to
perform the performance specifications and oversi:_ ofNSIP Program operations will result in a
2co reduction of payment per bUSiness day. The reduction of payment will begin the first business
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dav followinc the Alliance's notification to tire contractor that the identified deficiency was riot
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cured or satisfactorily addrl-,sed maccoi darice with the Alliance approved CAP. referenced in
ATTACHMENT 1, See. 3.5trL
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Timely Submission of at CAP Failure to thoelY Submit a CAP within 10 business days after
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notification of the deficiency by the Alliance contract manaaer will result in a 2qo reduction of
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payment per business day the CAP is riot r ed. The red of payment will begin the first
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Business day following the Alliance's notification to the contractor that the identified deficiency Was
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not cared or satisfactorily addressed in accordance with tire Alliance approved CAP, referencej ill
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ATTACHMENT 1. Sec, 15, 1.
9:
(5)
Exceptions may be granted solely. in writing. by the Alliance.
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Contract No. US -1851
ATT'ACIFNI ENT I I I
FINANCIAL AND COMPLIANCE AUDIT
ATTACHMENT M
`file administration ofrcsourcesawarded by the Alliance to the provider may) subject icy audit sand or monitoring by the
Allianceand, die De arrest as described in this section.
1. M 0 IS ITO R I N C.
PART I, F"EDERMA-V FUNDED
This part is pplicable il'theproc=ider isaSimeorlocal government oranon-profst organization asdefined inOb CircularA-
133, as revised,
In connection %vith the audit requirernerns addressed in Part 1, paragraph 1. the Clontraclorshall fulfil I the requirements relative
to auduce responsibi ities as provided In Subpart C of NIB Circular A- 1 33, as revi..."C(L
Ifthe Contractor expends less flian S in federal awards in its fiscal year,anaudit conducted in accordance with the
- ,f OMB irc
Culai a5 re vised, is not required. In the event that the ("11 - Mirsciorexpends less than S750MOOMO in
nrovisions t
federal ao-rds-in its fisca'L year and elects to have an audit conducted in accordance with the provisions ofOI`v1B Circular A-
133, as revised, the cost of the audit must be paid from non-rederal resources (i,e- the cost of such audit must be paid from
Conewor resources obtained From other than federal entities.)
PART I[. STATE FUNDED
This pan: is applicable ifflie(lonalmoris a non-strae enflivas defined by Section 215,9 F, S.
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Contract No. US-1851
In connection o ith tile audit requirements addressed in Part 11, paragraph 1, the Contractor sliall ensure that the audit complies l% ith the
requirements of Section 2 15,97(81a F. S, This includes submission of to financial reporting package as defined bk Section 215,97(2),
F'3- and Chapter 10,550 (local -mernmental entities) or 10,650 monprofit and fiat= profit organizations), pulse of the A udhor General,
If the Contractor expands I ess Ill an S750.000.00 instate financial assistance in its fiscal year (for fisca I )ears ending September 30,
2004 or thereafter), an audit conducted in accordance with tote provisions or Sect Ion!- 15,97, °,S., is trot required. In' the event that
the Contractor expends less dian S750,000,00 in state financial assistance in its fiscal year and elects to have an audit as
in accordance Nvith the provisions of Section 2 15,97. F,S,, tile cost ol'th, audit must be paid from the non-state entity's resources
(Le- the cost of'such an audit must be paid frorn Ihe from racwr resources obtained firorn other than State entities).
11, PA WI' III REPOWI' SUBMISSION
Copies of reporting packages fior audits conducted in accordance with ONIB Circular A- 133, as revised, and required by PART I
of th is agreernern: she I I be SUbrai tied. vilien required by Section .320 (d).0;'vlB Circular A-133 revised. by or on beha I I I of tile
Contractor directiv to each of the followina
Tile Alliance at each of the filllovwiaa addresses: Alliance for Aging# lnc
Atin: Fiscal Department
760 NW 10""' Avenue
Suite 214
Miami, FL 33172
'file Federal Audit Clearmehouse desianated in ONES Circular A-113, as revised (tile number orcopies required by Sections -320
Ida 1) and (2), OMB Circular A-13.1, as revised. should de submitted to the Federal Audit Clearinghouse'), at the fiellovvint
address',
Federal Audit Clearica
Bureau ol'the if,"clislis
1201 East 10"' Street
Jeffersonville, IN 47132
Other Federal a-encies arid pass-through entities in accordance with Sections 320 (a) and (f). ONIB Circular A-133, as
revised,
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Contract No, U'S -1 pn31
Pursuant to Sections .320(r), OlvIB Circular A -133„ as revised, the provider shall SUbinit a copy or the reporting package
described in Section 320(c), O,'v1B Circular A-] 13, as revised, and any management letter issued by the auditor. to the
Alliance at each of tire following addresses:
Alliance for Aging, Inc.
Alto: Fiscal Department
760 NW 1117 n ' Avenue
Suite 214
Miami, El, 33172
Additional Iv, copies of financial reporting packages required by Part 11 of thisa-reement shall be submitted by or onbehalf of
the Contractor directly to each of the fidlowillo:
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*file Alliance at the following address:
Alliance for Aldan Inc,
ping,
Arta: Fiscal Department
760 Nyo 107 Avenue
Suite 214
Milinfl, Ft. 33172
Any reports, rnanagenrent letter, or other Information required to be subirdlied to the A I liance pursuant to this agreement shall
be submitted time] in accordance with Os, Circular A -133 F,S,, and Chapters 10,550 (local governmental entities) at
10.650 (nonprofit and kcr-profit organizafions)- Rules offlie Auditor General. is applicable,
Contractors, when submitting financial reporting packages to the A I I i a n c e I audits done in accordancu with OMB
Circular A-133 or Chapters 10,550 (local governmernal entities) or 10.650 (nonprofit and for-profit organizations), I'tuics of
the Auditor General, should indicite the dale that the reporting package was delivered to the Contractor in correspondence
accompanying the reporting package.
11L PAR'T IV: RECORD RETENTION
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'File Contractor shall retain sufficient records demonstrating its compliance Stith tire term s of this a.,reemern for a period of
six (6) years from the date the audit report is issued, and shall allow the Alliance and the Department or its designee, the
CFO or Auditor General Access to such records upon request, The Contractor shall ensure that audh working papers are made
available to the Alliance and the Department, or its designee, CFO. or Auditor General upon request !or a period of six (6)
years from the date the audit report is issued, unless extended in writing by the A I I i a a c e,
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Contract No, US-1851
ATTACHMENT III
FINANCIAL, AND COMPLIANCE AUDIT
EXIIJBIT I
PARTI H' DETERMINATION
ATTACIIMLNT
In accordance with 2 CFR Part 200 and or Rule 691-5J)06. FAC, Contractor has been determined to be:
Vcndornotsu1�jectto2CFR Part §200.38and or Section 215,97, F.S,
x Recipient/su bred pient subject to 2 CFR Part §200,86 and §200,93 and. or Section 2) 15,97, F, S,
Exerript organization not subject to 2 CFR Part §200 andlor Section _ f 4 ,97, F, S, For Federal awards, flar-prefit
organizations are exempt for state fintincial assistance projects. public universities, community colleges, district school
boards, branches of'state (Florida) government, aid charter schools are exempt, E`xempl organizations must comply
with all compliance requirements set forth wimin the contract or award docurnent,
NOTF - I f a y a n I ra c to r is determined to be as recipient"subrecipient of'fiederal and or state financial assistance and has been
approved by the Alliance to subcontract. they must comply wiih Section 215:97(7), f`, a,, an(] Rule 691-,5006t FAA [state
financial assistance] and 2 CP`R Part §200.330 [federal awards],
PARTII: FISCAL COMPLIANCE REQUIREMENTS
FEDERAL AWARDS OR STATE MATCHING 1 ON CI;.'DF RAI, ANNARDS. Co tit rac t o r5 oRho receive la clraod
- a I a o trap and o he are de terni i tied to be a
awards, state maintatunce a effort funds, or state matching funds on Fedei
subrecipient must comply vdth the fallowing fiscal hovs, rules and regulations:
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STATES, LOCAL GOVERNMENTS AND INDIAN TDiBES MUST FOLLOW-
2 Cl ly Part §200.416- Cost Principles*
2 CFR Part §200,201- Administrative Requirements"
2 CFR ]'art §200,500- Audit Requirements
Reference Guide for State Expenditures
Other fiscal requirements set fault in prograrn laws. rules and regulations
NON-PROFIT ORGANIZATIONS MUST FOLLOW
2 CFR Part §200,400-Al 1 - Cost Principles*
2 CFR Part §2"815,100 -AdminisErative Requirements
2 CFR Part §200.500- Audit Requirements Reference Guide for State Expenditures
Other fiscal requirements set forth in program laws, rules and regulations
�p
EDUCATIONAL INSTIfL.TIO NS (FA"EN IF A PART OF .% ST%TE OR LOCAL GOVERNMENT)MUST
FOLLOR'-
2 CFR Part §- cot Principles*
2 CFR Part §200. 100-Achninistrative Requireirients
2 CFR Part §200,500 -Audit Requirements Reference Guide for State Expenditures
Other Fiscal requirements set forth in program laws, rules and regulations
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INS
*Some Federal programs may be exempted lirGm compliance widi the Cost Principles Circulars as rioted inihe 2 CI'R Part
§200,400(5) (c).
**Fo• funding passed through U,S. 11calth and Iharnan Services, -15 CFR, 92, far binding passed through U.S.", Department
of Education, F0 CFR 80,
Page 15 of 20
Contract No, US-] 851
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FINANCIAL, AND COMPLIANCE AUDIT ATTACHMENT
EXHIBIT 2-FUNDING SUMMARY
hLoi�Tiflc 2 CFR § 200.331, As Revised, and Section 215.97(5), Florida Statutes, Require That Information About
Federal Programs and Slate Projects Be Provided to the Recipient and Are Stated in the Financial and Compliance
Audit Attachment and Exhibit 1. Financial and Compliance Audit Attachment Exhibit 2-Funding Summary Provides
Information Regarding the Funding Sources Applicable to This Contract, Contained Herein, Is A Prediction of Funding
Sources and Related Amounts Based on the Contract Budget.
FEDERAL RESOURCES AWARDED TO THE SUORECIPIENT PURSUANT TO THIS
CONTRACT CONSIST OF THE FOLLOWING:
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Nutrition Service Incentive Program
FGTF
93.053
$32,486.47
TO FEDERAL A WA RD
$32,486.47
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES At
PURSUANT TO THIS CONTRACT ARE AS FOLLOWS:
E EBAL FUNDS
2 CER Part 200- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. OMB Circular A -133, as amended- Audits of States, Local Governments, and Non -Profit
Organizations
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT
CONSIST OF THE FOLLOWING:
MATCHING RESOUCES FOR FEDERAL PROGRAMS
............. I
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
TOTAL STATE AWARD
N I A I h Fl NANCIAL ASSITANCE SUBJECT TO sec. 215.97, F.S.
PROGRAM TITLE FUNDING SOURCE CFDA 1 AMOUNT
TOTAL AWARD
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSL
TO THIS CONTRACT ARE AS FOLLOWS:
Pension 215.97, F.S., Chapter 691-5, FL in Refic GLide for State Soperisfitures, Other fiscal requI
forth in program laws, rules and regulations.
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Contract No. US-1
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REQUEST FOR REIMBURSEMENT
Nutrition Services Incentive Program
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Contract No, US- 1851
ATTACHMENT X
OLDER AMERICANS ACT CONTRACT REPORT CAICI{ NDAR
ADVANCE BASIS CONTRACT
Report Nuniber
Based On
Submit to Alliance
On This Date
I
January Advance*
January 1
2
February Advance*
January 1
3
Jarann Expenditure Report
February _5
4
February Expenditure Report
March 5
5
March Expenditure. Report
April 5
6
April Expenditure Report
May -)
7
May Expenditure Report
June 5
8
June Expenditure Report
July 5
9
July Expenditure Report
August 5
10
August Expenditure Report
September 5
11
September Expenditure Report
October 5
12
October Expenditure Reptm
November 5
November Expenditure Report
December 5
14
December Expenditure Report
January i
15
Final Expenditure and Request for Payment
February 15
16
Close Out Report
February 29
Legend: * Advance based on projected cash need,
Note # 1: Report it I for Advance Basis Agreements cannot be submitted to the Department of
Financial Services (DFS) prior to Januan I or Until the agreement with the Alliance has
been executed and a copy sent to DFS. Actual submission of the Vouchers to DFS is
dependent on the accuracy of the expenditure report,
Note 4 2: Report numbers i through 14 shall reflect an adjustment oforic-tenth of the total advance
amount. on each of the reports, repaying advances issued the first two months of the
agreement, The adjustment shall be recorded in Part C, I of the report (ATTACHMENT
lx)°
Note #' )I Submission of expenditure reports may or may not gencrate a payment request, If final
expenditure report reflects hands dUC 1�ack to the Alliance payment is to accompany the
report,
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Contract No, I..) S- 1851
ATTACHMENT H
CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
The undersigned. an authorized representativ l'the Contractor named in the contract or agreement to which this
l'brin is an attachment, hereby certifies that
(1) The Contractor understands that pursuant to a, 28 F,S- any company at the time or bidding or submitting
a proposal For a new contract or renewal ol'an existing contract, that is on the "Scrutinized Companies with
Activities in Sudan List" or the "Scrutinized Companies with Activities in the Iran Petroleum Sector List
(collectively, "the Lists is ineligible fie °, and may not bid on, submit a proposal for, or enter into or renew a
contract with the Department of E"Ider Affairs (Department) for goods or services of $1 million or more,
(2) The Contractor understands that, pursuant to s, 287.135 RS- any company that submits a false certification
to the Department is subject to civil penalties. attorney's fees and costs and any costs for invest i umt ions that
led to the rinding or raise certification.
(3) The Contractor understands that the contract to which this lb rot is an attachment may be terminated by the
Department if the Contractor Submits a false certification or has been placed on the I-ists,
This cortifi cation, required by Florida law, is a material representation of fact upon which reliance was placed
S hen this transaction was rnade or entered into. Submission ofthis certification is a prerequisite for making or
enterino into this transaction.
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SI-natUre 111IL!
(Sarne as contract signature)
MOVIC - ViCe5
Company Name
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AMENDMENT 001 CONTRACT US -1751 Page 1
Revised 08/24/2017 ;..
THIS AMENDMENT is entered into between the Alliance of Aging, Inc. hereinafter refe t a the "Al an -e ",
and Monroe County Board of County Commissioners, Social Services /In -Home Services, hereinafter referred to as the
"Contractor ", and collectively referred to as the "Parties."
The purpose of this amendment is to make the following changes to the existing NSIP contract: To amend the current
2017 contract to reflect the adjustments received from the DOEA. These funds are recurring.
De- obligate NSIP funds by: ($976.54)
TOTAL ($976.54)
This amendment changes the total NSIP contract funding of: $33,463.01 to $
The Budget Summary by Title for the whole Fiscal Year (January 01- December 31. 20171 is ac fnlln%eic-
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Older American Act Administration
Nutrition Service Incentive Program
FGTF
93.053
$32,486.47
$0.72
46,476
-1,356
45,120
TOTAL FEDERAL AWARD
$32,486.47
The Alliance shall make payment to the provider for the provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service to be Provided
Service
Unit Rate
Maximum Units of Service
Maximum
Dollars
Prior Units
Additional
Total
Eligible CNML and HDM
$0.72
46,476
-1,356
45,120
$32,486.47
CONTRACT TOTAL AS AMENDED
$32,486.47
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER: I
Monroe County Board of County Commissioners, (I
Social Services /In -Home Services W
SIGNED B �� r
NAME: David Rice
TITLE: MAYOR
DATE: November 14, 2017
Prepared on 08/11/2017
ROE ATTO'
! P9AOV- D O FO�
PED
ASSIST COU
Date
ADC
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ALLIANCE FOR AGING, INC.
` r �
SIGNED BY:
NAME: Max B. Rothman, JD, LL.M.
TITLE: President & CEO
DATE: , la)
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Co of Mo BOARD OF COUNTY COMMISSIONERS
' Mayor David Rice, District 4
L
I i y Mayor Pro Tern Sylvia J. Murphy, District 5
The Florida Keys Danny L. Kolhage, District I
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 14, 2017
Agenda Item Number: F.26
Agenda Item Summary #3542
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 4001 to Nutrition Service Incentive
Program (NSIP) Contract US- 1751 between the Alliance for Aging, Inc., (AAA) and Monroe
County Board of County Commissioners /Monroe County Social Services for the contract year 2017
(1/1/17 through 12/31/17) to de- obligate $976.54. This changes the contract amount from
$33,463.01 to $32,486.47.
ITEM BACKGROUND: The NSIP provides reimbursement for the purchase of United States
produced agriculture and other food commodities for use in nutrition projects operating under
approved Older Americans Act Title III contracts. NSIP funds allow for a reimbursement to Monroe
County for congregate and home - delivered meals provided to nutrition clients participating in OAA
grant funded programs.
PREVIOU RELEVANT BOCC ACTION: Contract # US -1751 BOCC Approved on
01/18/2017.
( OATRACT /AGREEMENT CHANGES:
De- obligation of NSIP funds
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
NSIP BACKUP 10 -30 -17
NSIP Amendment #001 10 -30 -17
FUNAACIAL IMPACT:
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Effective Date: 08/24/2017
Expiration Date: 12/31/2017
Total Dollar Value of Contract: $32,486.47
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% cash match
Insurance Required:
Additional Details:
11/14/17 NEW COST CENTER ADDED
6153316
$0.00
REVIEWED BY:
Sheryl Graham
Completed
10/30/2017 3:03 PM
Pedro Mercado
Completed
10/30/2017 3:04 PM
Budget and Finance
Completed
10/30/2017 4:32 PM
Maria Slavik
Completed
10/30/2017 4:35 PM
Kathy Peters
Completed
10/30/2017 5:22 PM
Board of County Commissioners
Completed
11/14/2017 9:00 AM
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