Item E5M
C ounty of f Monroe
ELj » °o
�
BOARD OF COUNTY COMMISSIONERS
/�
�
Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
January 17, 2018
Agenda Item Number: E.5
Agenda Item Summary #3766
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296 -1552
N/A
AGENDA ITEM WORDING: Approval of an Assignment of Agreement for the Tennessee
Williams Birthday Celebration Cultural Event in February - April 2018 from Tennessee Williams
Key West Exhibit, Inc. to Key West Art and Historical Society, Inc.
ITEM BACKGROUND: Tennessee Williams Key West Exhibit, Inc. has requested to assign the
Agreement for Tennessee Williams Birthday Celebration to Key West Art and Historical Society,
Inc. Attached is letter of request of assignment and a letter of assumption.
The TDC approved same at their meeting of December 19, 2017
PREVIOUS RELEVANT BOCC ACTION: BOCC approved original Agreement at their meeting
of October 18, 2017
CONTRACT /AGREEMENT CHANGES:
Assignment of Agreement
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Tenneesee Williams Birthday Request, Amendment and Original Agreement
FINANCIAL IMPACT:
Effective Date: October 18, 2017
Expiration Date: June 29, 2018
Total Dollar Value of Contract: $17,640
Total Cost to County: No Cost to County
Current Year Portion: $17,640
Budgeted: Yes
Source of Funds: TDC
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant:
County Match:
Insurance Required: No
Additional Details:
If yes, amount:
01/17/18 115 -75011 -CULTURAL UMBRELLA -115
$17,640.00
REVIEWED BY:
Maxine Pacini
Completed
12/28/2017 10:19 AM
Christine Limbert
Skipped
12/28/2017 10:55 AM
Cynthia Hall
Completed
12/28/2017 12:20 PM
Budget and Finance
Completed
12/28/2017 1:11 PM
Maria Slavik
Completed
12/29/2017 7:42 AM
Kathy Peters
Completed
12/29/2017 9:10 AM
Board of County Commissioners
Pending
01/17/2018 9:00 AM
, I-MM
,-.ennessee Williar, tj
Xey Uest Exhibit
OfT
TO: Maxine Pacini
Monroe County Tourist Development Council
1201 White Street, Suite 102
I I lkf] 3 a IN 11 NI
Present Contract Holder
Tennessee Williams Birthday Celebration, 201*
The Tennessee Williams Key West Exhibit wishes to relinquish the Tennessee
Williams Birthday Celebration, February 2018 - April 2018, Contract ID• 1907, to
the Key West Art and Historical Society.
=,-- A
DennisBeaver
Date
513 Truman Avenue, Key West, Honda 33040 twkmorq 30-11� PCB. �
k RT &- 111SI'ORICAL SOC111Y
TO: Maxine Pacini
Monroe County Tourist Development Council
i2oi White Street, Suite to2
FROM: Michael F. Gieda
Executive Director
Key West Art & Historical Society, Inc.
The Key West Art & Historical Society, Inc. wishes to assume Contract ID# 1907 for the
Tennessee Williams Birthday Celebration - February 2oi8-April 2oi8, from The Tenness%--e
Williams Key West Exhibit.
0M-
F
Executive irect or
M
M
13
Lighthouse & KLP Quarters
Museum
938 Whitchcad Snets
Kau V est, I � 33040
305294.001-
Custom House Museum
KWARS Administration
1 81 Front Srrcet
Kev Wt-si ' H-33040
ww�% bah-',,o19
Fort East Nfartello Museum
3501 Sowh Roowveh Blvd,
KeY West, FL 33CI40
305-196.3913
IR 'ITITNESS WHEREOF, the parties have set their hands and seal on the day and year first abovp
written.
Tennessee Williams Key West Exhibit, Inc.
(Assignor)
By: President
Print Name 'Z)6E S a IZW ��
M - E M�M
NOT MIT27-fl, �-�
Key West Art and Historical Society, Inc.
(Assignee)
Z4
By': President
R. # #* �
MOO
`7 11
(SEAL)
ATTE - I .- Kevin Madok
CLERK
EMU=
;'Jir� III;iq I
ME 7N&W*T7Xj ITAINT. �ek M
I
Mayo r/Cha irperson
-1
M.
tj
MISTINE LIMBERT-BARROWS
ASSISTANT COMW ATT RNEY
DATE
Assignment of Agreement for FY 2018 Tennessee Williams Birthday Celebration Cultural Agreeme
ID #: 1907 1
For Grantee: Dennis Beaver
Maxine Tennessee Williams Key West Exhibit, Inc.
513 Truman Ave.
Key West, FL 33040
For Grantor: Pacini
Monroe Tourist Development Council
1201 White Street, 1'
Key West, FL 33040
■ O Box 1026
Key West, FL 33041-1026
w
33. Entire Ag The partim agme that the agreement above constitutes the entire
agreement between tie County and Event Contractor.
IN WITNESS WHEREOF, the pardes hereto have exemAed this agreement the day and year fiml
above ts,r
r ' e ■ - I T1 S , 7!
. >r
l
11
Print Name
Date:
r
l
CHRISTME LDOERT-BARROWS
ASSISTANT COUNTY 4 • RNEY
Everd Nam: T- Willems BlMday i.
l
Cwhud IM. 19M
r
a
Everd Nam: T- Willems BlMday i.
l
Cwhud IM. 19M
r Ir • a
171- r [ LAI kavjzt� • 4 I c r cc
C olor ads four • • processing • i
Black & white ads shall include the Florida Keys and Key West logo in high resolution
Use on printed material as listed under the Acceptable Event Marketing Expen
•r• must appear at the conclusion of comme
s the " The Florida Keys: Key • • logo
Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the
M onr oe County • Development C
Um brella Event Name: Tennessee Williams Birthday Celebration
Cultural • • FY 2018
Contract t
UMBRELLA CULTURAL
SCHEDULE OF ACTIVITIES
FISCAL YEAR 1 it
October 1, 2017 — September 30, 2011
EVENT NAME: Tennessee Williams Birthday - • _
III I - l • • - . M_
312018
1
018
18
1
3/2018
1
018
418
1
p18
21
412018
2
tell i 67 - - vi.-ME
(pre-promotion), then the following rules will apply:
x ylvill 1
• -
Wl 1 4 4894 404444
!
0 - - r - Fri"Mrsillmam�M
EVENT N