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Item I2
M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� � Mayor David Rice, District 4 Th e Florida Keys Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting January 17, 2018 Agenda Item Number: I.2 Agenda Item Summary #3728 BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources TIME APPROXIMATE: STAFF CONTACT: Beth Bergh (305) 289 -2511 NA AGENDA ITEM WORDING: Approval of the selected contractor, Dot Palm Landscaping, Inc., and contract in the amount of $85,000 for the removal of invasive exotic plants from Monroe County conservation lands — Initial Treatment ITEM BACKGROUND: Monroe County has been awarded $70,000 from the Florida Fish & Wildlife Conservation Commission ( FFWCC), Invasive Plant Management Section (IPM), for the contracted removal (initial treatment) of invasive exotic plants from Monroe County conservation lands. The County is providing a local match of $15,000, bringing the project total to $85,000. The local match will be funded by mitigation fees paid into the Monroe County Environmental Land Management & Restoration Fund. A Request for Proposals was advertised with a closing date of October 26, 2017. A selection committee met in a publicly advertised meeting on December 1, 2017 to evaluate the proposals. Based on review of two (2) proposals, the selection committee recommends Dot Palm Landscaping, Inc. The meeting minutes and contract are attached. PREVIOUS RELEVANT BOCC ACTION: July 19, 2017 — Approval to advertise a request for proposals for this project July 19, 2017 — Approval of a task assignment with FFWCC which provides the County with $70,000 in funding for the contracted removal of invasive exotic plants CONTRACT /AGREEMENT CHANGES: NA STAFF RECOMMENDATION: Approval DOCUMENTATION: dot - palm - landscaping- contract -1 -2018 selection comm minutes - 12 -1 -17 FINANCIAL IMPACT: Effective Date: Upon execution Expiration Date: May 18, 2018 Total Dollar Value of Contract: $85,000 Total Cost to County: $15,000 Current Year Portion: $85,000 Budgeted: Yes Source of Funds: $70,000 (FWC); $15,000 Monroe County Env Land Management and Restoration Fund (Fund 160) CPI: NA Indirect Costs: NA Estimated Ongoing Costs Not Included in above dollar amounts: NA Revenue Producing: No If yes, amount: Grant: $70,000 (Florida Fish & Wildlife Conservation Commission — Invasive Plant Management Section) County Match: $15,000 (Fund 160 — Environmental Restoration Fund) Insurance Required: Yes Additional Details: 01/17/18 NEW COST CENTER ADDED $70,000.00 FWC Funding 01/17/18 160 -52002 - ENVIRONMENTAL RESTORATIO $15,000.00 Total: $85,000.00 REVIEWED BY: Mayte Santamaria Completed Charles Pattison Completed Assistant County Administrator Christine Hurley 12/27/2017 2:33 PM Steve Williams Completed Peter Morris Completed Jaclyn Carnago Completed Budget and Finance Completed Maria Slavik Completed Kathy Peters Completed Board of County Commissioners Pending 12/18/2017 11:42 AM 12/18/2017 11:52 AM Completed 01/02/2018 9:02 AM 12/28/2017 2:04 PM 12/28/2017 2:34 PM 12/28/2017 2:40 PM 12/29/2017 7:41 AM 12/29/2017 9:13 AM 01/17/2018 9:00 AM MONROE COUNTY CONTRACT FOR PROFESSIONAL SERVICES PROFESSIONAL SERVICES FOR THE REMOVAL OF INVASIVE EXOTIC PLANT SPECIES FROM MONROE COUNTY CONSERVATION LANDS — INITIAL TREATMENT THIS CONTRACT is made and entered into this day of , by MONROE COUNTY ( "COUNTY "), a political subdivision of the State of Florida, whose address is the Marathon Government Center, 2798 Overseas Highway, Marathon, Florida, 33050, and DOT PALM LANDSCAPING, INC. ("CONTRACTOR'), whose address is 5200 Overseas Highway, Marathon, Florida, 33050. Section 1. SCOPE OF SERVICES The CONTRACTOR shall do, perform and carry out in a professional and proper manner certain duties as described in the Scope of Services -- Exhibit A — which is attached hereto and made a part of this agreement. Section 2. COUNTY'S RESPONSIBILITIES 2.1 Provide all best available data and base maps as to the COUNTY'S requirements for Work Assignments. Designate in writing a person ( "Project Manager ") with authority to act on the COUNTY'S behalf on all matters concerning the Work Assignment. 2.2 Furnish to the CONTRACTOR all existing plans, studies, reports, and other available data pertinent to the work, and obtain or provide additional reports and data as required by the CONTRACTOR. The CONTRACTOR shall be entitled to use and rely upon such information and services provided by the COUNTY or others in performing the CONTRACTOR'S services. 2.3 Arrange for access to and make all provisions for the CONTRACTOR to enter upon public and private property as reasonably required, and legally allowed, for the CONTRACTOR to perform services hereunder. Any obstruction to such access by private property owners shall not constitute a basis for waiver of any other required entries on to public and private property, nor steal I it provide a basis for termination of the contract. In the event that such access is so obstructed, CONTRACTOR and COUNTY shall work together to resolve the difficulty in a timely manner. 2.4 Perform such other functions as are indicated in Exhibit A. 2.5 Provide a schedule that is mutually agreeable to the COUNTY and CONTRACTOR. Section 3. TIME OF COMPLETION The services to be rendered by the CONTRACTOR shall be commenced upon written notice from the COUNTY and the work shall be completed in accordance with the schedule mutually agreed to by the COUNTY and CONTRACTOR, unless it shall be modified in a signed document, by the mutual consent of the COUNTY and CONTRACTOR. Subsequent services shall be performed in accordance with schedules of performance which shall be mutually agreed to by COUNTY and CONTRACTOR. Section 4. COMPENSATION 4.1 The maximum compensation available to the CONTRACTOR under this agreement is $85,000.00. The COUNTY agrees to pay the CONTRACTOR based on completion of work within the Scope of Service according to progress reports and other documentation to show the hours expended by each of the CONTRACTOR'S on -site staff. There will be a 5% retainage by COUNTY until the kill rate requirements established in the Scope of Services are satisfied. Because the work must be completed by May 18, 2018, compensation shall be only for the amount of work completed, regardless of the cause of any delay. 4.2 The hourly billing rates of the CONTRACTOR for on -site personnel, expected to include all costs including administrative costs, travel, and equipment, used in calculating the compensation due are: Position Hourly Rate in Dollars Certified Crew Supervisor $70.00 Trained Crew Member $60.00 Bobcat Operator $175.00 Section 5. PAYMENT TO CONTRACTOR 5,1 Payment will be made according to the Local Government Prompt Payment Act. Any request for payment must be in a form satisfactory to the County Clerk (Clerk). The request must describe in detail the services performed and the payment amount requested. The CONTRACTOR must submit to the COUNTY Project Manager, who will review the request. The Project Manager shall note his /her approval on the request and forward it to the Clerk for payment. If request for payment is not approved, the Project Manager must inform the CONTRACTOR in writing that must include an explanation of the deficiency that caused the disapproval of the request. 5.2 CONTRACTOR shall submit invoices with progress report of activities on a weekly or otherwise regular basis until the work under this agreement is completed. 5.3 Continuation of this contract is contingent upon annual appropriation by Monroe County. Section 6. CONTRACT TERMINATION Either party may terminate this contract because of the failure of the other party to perform its obligations under the Contract. COUNTY may terminate this contract for any reason upon fifteen ( 15) days notice to the CONTRACTOR. COUNTY shall pay CONTRACTOR for work performed through the date of termination. Section 7. AUTHORIZATION OF WORK ASSIGNMENTS 7.1 All work assignments beyond or in addition to EXHIBIT "A" shall be authorized in a signed document (Work Order) in accordance with the COUNTY's policy prior to any work being conducted by the CONTRACTOR. 7.2 Additional authorizations may contain additional instructions or provisions specific to the authorized work for the purpose of clarifying certain aspects of this Agreement pertinent to the work to be undertaken. Such supplemental instruction or provisions shall not be construed as a modification of this Agreement. Authorizations shall be dated and serially numbered. 7.3 The CONTRACTOR shall not assign, sublet or transfer any rights under or interest in (including, but not without limitations, moneys that may become due or moneys that are due) this agreement or subsequent Work Assignment without the written consent of the COUNTY, except to the extent that any assignment, subletting, or transfer is mandated by law or the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to any assignment, no assignment will release or discharge the assignor from any duty or responsibility under this agreement. Section 8. NOTICES All notices, requests and authorizations provided for herein shall be in a signed document and shall be hand delivered, or mailed, certified / registered / return receipt requested, or sent by courier service with a signed receipt, to the addresses as follows: To the COUNTY: Beth Bergh, Land Steward Monroe County Planning & Environmental Resources 2798 Overseas Highway, Suite 410 Marathon, Florida 33050 Roman Gastesi, County Administrator 1100 Simonton Street, Suite 205 Key West, Florida 33040 To the CONTRACTOR: John Harrison, Owner Dot Palm Landscaping, Inc. 5200 Overseas Highway Marathon, Florida 33050 or addressed to either party at such other addresses as such party shall hereinafter furnish to the other party in writing. Each such notice, request, or authorization shall be deemed to have been duly given when so delivered, or, if mailed, when deposited in the mails, registered, postage paid. Section 9. RECORDS CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that moneys paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the moneys together with interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to CONTRACTOR. Section 10. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020 -1990 The CONTRACTOR warrants that it has not employed, retained or otherwise had act on its behalf any former or current County officer or employee subject to the prohibition of Sections 2 and 3 of Ordinance No. 010 -1990 as amended by Ordinance No. 020 -1990. For breach or violation of this provision the COUNTY may, in its discretion, terminate this agreement without liability and may also, In its discretion, deduct from the agreement or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. Section 11. CONVICTED VENDOR A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for the Category two for a period of 36 months from the date of being placed on the convicted vendor list. Section 12. GOVERNING LAW, VENUE, INTERPRETATION, COSTS AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. Section 13. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Section 14. ATTORNEY'S FEES AND COSTS The COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket \expenses, as an award against the non - prevailing party, and shall include attorney's fees, courts costs, investigative, and out -of- pocket expenses in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. This Agreement is not subject to arbitration. Section 15. BMING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. Section 16. AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. Section 17. ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. if no resolution can be agreed upon within 15 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. Section 18. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. Section 19. NONDISCR]AIINATION COUNTY and CONTRACTOR agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. COUNTY or CONTRACTOR agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: Title VII of the Civil Rights Act of 1964 (PL 88 -352) which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681 -1683, and 1685- 1686), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; The Age Discrimination Act of 1975, as amended (42 USC ss. 6101 -6107) which prohibits discrimination on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92- 255), as amended, relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd -3 and 290ee -3), as amended, relating to confidentiality of alcohol and drug abuse patent records; Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Section 20. REQUIREMENT TO USE E- VERIFY CONTRACTOR agrees to: (1) utilize the US Department of Homeland Security's E- verify system to verify the employment eligibility of all new employees hired by CONTRACTOR during the terin of this Contract; and, (2) include in all subcontracts under this Contract, the requirement that subcontractors performing work or providing services pursuant to this Contract utilize the E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the term of the subcontract. The Department of Homeland Security's E- Verify system can be found on -line at www.uscis.gov/e- verify The CONTRACTOR agrees to enroll in the E- Verify system prior to hiring any new employee after the effective date of this Contract. CONTRACTOR further agrees to maintain records of its participation and compliance with the provisions of the E- Verify program, including participation by its subcontractors as provided above, and to make such records available to the COUNTY. This includes maintaining a copy of proof of CONTRACTOR's and subcontractor's enrollment in the program. Compliance with the terms of this provision is made an express condition of this Contract and the COUNTY may treat a failure to comply as a material breach of the Contract. Section 21. COVENANT OF NO INTEREST COUNTY and CONTRACTOR covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. Section 22. CODE OF ETHICS COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Section 23. NO SOLICITATION/PAYMENT The COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. Section 24. PUBLIC ACCESS Pursuant to F.S. 119,070 1, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: (a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe County in order to perform the service. (b) Provide the public with access to public records on the terms and conditions that Monroe County would provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to Monroe County in a format that is compatible with the information technology systems of Monroe County. (e) The county shall have the right to unilaterally cancel this Agreement upon violation of the provision by contractor. Section 25. NON - WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the COUNTY and the CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self - insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the COUNTY be required to contain any provision for waiver. Section 26. PRIVILEGES AND IMMCTNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Section 27. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non - Delegation of Constitutional or Statutory Duties. This Agreement is not untended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by Iaw except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. Section 2$. NON - RELIANCE BY NON - PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. Section 29. ATTESTATIONS CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement. Section 30. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Section 31. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. Section 32. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. Section 33. INSURANCE POLICIES 33.1 General Insurance Requirements for Contractors and Subcontractors As a pre - requisite of the work governed, or the goods supplied under this contract (including the pre - staging of personnel and material), the CONTRACTOR shall obtain, at his /her own expense, insurance as specified in any attached schedules, which are made part of this contract. The CONTRACTOR will ensure that the insurance obtained will extend protection to all Subcontractors engaged by the CONTRACTOR. As an alternative, the CONTRACTOR may require all Subcontractors to obtain insurance consistent with the attached schedules. The CONTRACTOR will not be permitted to commence work governed by this contract (including pre - staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to the COUNTY as specified below. Delays in the commencement of work, resulting from the failure of the CONTRACTOR to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date and time, except for the CONTRACTOR's failure to provide satisfactory evidence. The CONTRACTOR shall maintain the required insurance throughout the entire term of this contract and any extensions specified in the attached schedules. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the CONTRACTOR to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for the CONTRACTOR's failure to maintain the required insurance. The CONTRACTOR shall provide, to the COUNTY, as satisfactory evidence of the required insurance, either: Certificate of Insurance or A Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to cancellation, non - renewal, material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. The acceptance and /or approval of the Contractor's insurance shall not be construed as relieving the Contractor from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies, except for Workers' Compensation, 33.2 INSURANCE REQUIREMENTS FOR CONTRACT BETWEEN COUNTY AND CONTRACTOR Prior to the commencement of work governed by this contract, the CONTRACTOR shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: • Premises Operations • Bodily Injury Liability • Expanded Definition of Property Damage The minimum limits acceptable shall be: $300,000 Combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: $200,000 per Person $300,000 per Occurrence $ 50,000 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. 33.3 VEHICLE LIABILITY INSURANCE REQUIREMENTS Recognizing that the work governed by this contract requires the use of vehicles, the CONTRACTOR, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for: 0 Owned, Non - Owned, and Hired Vehicles The minimum limits acceptable shall be: $300,000 Combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: $200,000 per Person $300,000 per Occurrence $ 50,000 Property Damage The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. 33.4 WORKERS' COMPENSATION INSURANCE REQUIREMENTS Prior to commencement of work governed by this contract, the CONTRACTOR shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes. In addition, the CONTRACTOR shall obtain Employers' Liability Insurance with limits of not less than: $100,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, policy limits $100,000 Bodily Injury by Disease, each employee Coverage shall be maintained throughout the entire term of the contract. Coverage shall be provided by a company or companies authorized to transact business in the state of Florida. If the CONTRACTOR has been approved by the Florida's Department of Labor as an authorized self - insurer, the COUNTY shall recognize and honor the CONTRACTOR's status. The CONTRACTOR may be required to submit a Letter of Authorization issued by the Department of Labor and a Certificate of Insurance, providing details on the CONTRACTOR's Excess Insurance Program. If the CONTRACTOR participates in a self - insurance fund, a Certificate of Insurance will be required, In addition, the CONTRACTOR may be required to submit updated financial statements from the fund upon request from the County. Section 34. INDEMNIFICATION Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement, the Contractor covenants and agrees that he shall defend, indemnify and hold the COUNTY and the COUNTY's elected and appointed officers and employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A) any activity of Contractor or any of its employees, agents, contractors in any tier or other invitees during the term of this Agreement, (B) the negligence or willful misconduct of Contractor or any of its employees, agents, contractors in any tier or other invitees, or (C) Contractor's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or negligent acts in part or omissions of the COUNTY or any of its employees, agents, contractors or invitees (other than CONTRACTOR). Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement. In the event the completion of the project (including the work of others) is delayed or suspended as a result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Section 35. INDEPENDENT CONTRACTOR At all times and for all purposes hereunder, the CONTRACTOR is an independent contractor and not an employee of the Board of County Commissioners. No statement contained in this agreement shall be construed so as to find the CONTRACTOR or any of his/her employees, contractors, servants or agents to be employees of the Board of County Commissioners for Monroe County. As an independent contractor the CONTRACTOR shall provide independent, professional judgment and comply with all federal, state, and local statutes, ordinances, rules and regulations applicable to the services to be provided. The CONTRACTOR shall be responsible for the completeness and accuracy of its work, plan, supporting data, and other documents prepared or compiled under its obligation for this project, and shall correct at its own expense all significant errors or omissions therein which may be disclosed. The cost of the work necessary to correct those errors attributable to the CONTRACTOR and any damage incurred by the COUNTY as a result of additional costs caused by such errors shall be chargeable to the CONTRACTOR. This provision shall not apply to any maps, official records, contracts, or other data that may be provided by the COUNTY or other public or semi - public agencies. Section 36. DELAY The CONTRACTOR agrees that no charges or claims for damages shall be made by it for any delays or hindrances attributable to the COUNTY during the progress of any portion of the services specified in this contract. If possible, such delays or hindrances, if any, shall be compensated for by the COUNTY by an extension of time for a reasonable period for the CONTRACTOR to complete the work schedule. Such an agreement shall be made between the parties based on funding availability. Section 37. TERMINATION OF WORK AND EXTENSION The work under this Contract is to be completed by May 15, 2018 or upon reaching the amount of $85,000. After May 15, 2018, this Contract may be extended by mutual consent upon the same terms for three (3) additional, future funding cycles, whether for a greater or smaller sum, and using a different completion date, contingent upon County's receipt of funds specifically for the purposes set forth herein. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day of 20 (SEAL) Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By Deputy Clerk (CORPORATE SEAL) ATTEST: By — daA First ss Signature Vl� Fir Witness Printed e By Ay S4onaAVitness Signature Second Witness Printed Name State of Florida County of Monroe Before me, the undersigned authority, personally appeared l oo k vL 4f a- - fVL1 ' S0 1/1 1j who is pens ye, or has produced identifica n. Sworn and subscribed to me this j _ day of , 2017. Typed Notary Name and Number BOARD OF COUNTY COMMISSIONERS Mayor David Rice DOT PALM LANDSCAPING, INC. hn H •is n, President Date XZ — 7 as 1 ary Signature and Seal EXHIBIT A SCOPE OF SERVICES REMOVAL OF INVASIVE EXOTIC PLANTS FROM MONROE COUNTY CONSERVATION LANDS -- INITIAL TREATMENT PROJECT HISTORY Monroe County currently owns or manages approximately 2,000 acres of conservation lands throughout the Keys. Monroe County has received funding from the Florida Fish & Wildlife Conservation Commission, Invasive Plant Management Section, in the amount of $70,000 for contract labor for the ,removal of invasive exotic plants on parcels selected by the Monroe County Land Steward. In addition, the County is providing a local match of $15,000, bringing the total funding available for the project to $85,000. Work must be completed by May 18, 2018. PROJECT LOCATION Lands in this project area consist of public conservation lands located throughout the Florida Keys either owned or managed by Monroe County. Monroe County owns approximately 2,000 acres of scattered conservation lands throughout the Florida Keys. This project will target sites that have not yet been treated on Big Pine Key (initial treatment). Most individual parcels are only 0.1 acres in size, but many are contiguous and combine to form larger units. The majority of the sites are located in neighborhoods, adjacent to residences and roads. Work in neighborhoods will require special considerations for safety, noise, and appearance of property. Level of infestation varies by site, ranging from sparse exotics to dense stands of Brazilian pepper or large Australian pines. There are no plans or maps for the project area. The selected contractor will be given a list of parcels and aerial maps of the work sites. SCOPE OF WORK The project consists of the physical removal of all Category I and II Florida Exotic Pest Plant Council (FLEPPC) listed species occurring on selected Monroe County conservation lands, followed by herbicide application and chipping of all resulting biomass (except as described below for bowstring hemp, cactus species, and leadtree seeds). The contractor will manage the project including the scheduling, subcontracting as necessary, labor, monitoring and reporting progress. The County will supply locations and maps of project sites. The success of the project depends on the thoroughness of the invasive exotic removal. Work must be performed during normal work hours (between 8 am and 5 pm), Monday through Friday. No work may occur on weekends or on holidays observed by Monroe County. The County conservation lands contain a wide variety of exotics ranging from grasses to large trees. Different areas of the Keys have different species of concern, but Brazilian pepper, Australian pine, Asiatic colubrina, lead tree, seaside mahoe, non- native scaevola, and bowstring hemp are the most abundant. Most of the sites include a mixture of native vegetation and invasive exotic vegetation. The native vegetation must not be disturbed during the invasive exotic removal. The majority of the sites will be located in uplands, but a few may be adjacent to wetlands (including mangroves). Heavy equipment may not be used in wetlands and mulch may not be placed in wetlands. Most sites are within neighborhoods and are easily accessed from adjacent roads. Contractor must be experienced in working close to houses and other structures. Every invasive exotic species listed by Florida EPPC will be either hand - pulled or cut down and treated with appropriate herbicide. Exotic vegetation must be removed and cannot be left standing (including Australian pines). A "Gyro -trac" or similar forestry machine may not be used for this project. Work may require a bucket truck. Every effort shall be made to avoid damage to native vegetation and wildlife. The Contractor is responsible for the initial herbicide treatment and removal of all the specified exotic species. Each cut plant will be cut as Iow to the ground as possible. Cuts will be made level to the ground to minimize herbicide runoff prior to absorption. The herbicide will be applied Using a low- pressure spray to minimize drift and non - target damage. A dye shall be used to facilitate identification of treated stems. An appropriate herbicide shall be applied within one (1) minute of stump preparation. Invasive exotic plant species shall be treated with herbicide as follows (any modifications or substitutions must be pre- approved by the County's Land Steward): Target Species Treatment Method Asiatic colubrina 50% Garlon 3A applied to cut surface immediately after cut or (Colubrina asiatica ) 20% Garlon 4 applied to stump's cut surface and sides Australian pine 50% Garlon 3A applied to cut surface immediately after cut or (Casuarina s ) 20% Garton 4 applied to stump's cut surface and sides Beach naupaka 50% Garlon 3A applied to cut surface immediately after cut or (Scaevola sericea ) 10% Garlon 4 ap2lied to stum 's cut surface and sides Brazilian pepper 50% Garlon 3A applied to cut surface immediately after cut or (Schinus terehinthi olius) 20% Garlon 4 applied to stump's cut surface and sides Lead tree 30% Garlon 4 applied to stump's cut surface and sides (Leucaenaleucoce hala) Seaside mahoe 50% Garlon 3A applied to cut surface immediately upon cutting (Thes esia o ulnea) All mature (brown) lead tree (Leucaena leucocephala) seeds will be bagged and left on the site for disposal by the County. Cactus species must be physically removed. Bowstring hemp (Sansevieria hyacinthoides) must be physically removed, ensuring that the entire root has been removed. Resulting plant material may either be bagged or neatly piled on site (adjacent to the road) for County pick up. All other vegetative debris will be chipped in place. On sites where the mulch is to be removed, as determined by the Monroe County Land Steward, the mulch will be neatly piled by the road for pickup by Monroe County Solid Waste. On sites where the mulch is to remain, the mulch must be spread neatly across the site without covering remaining native vegetation. Logs that are too large for the chipper must be cut into 4 ft lengths and neatly stacked by the road for pickup by Monroe County Solid Waste. In summary, vegetative debris resulting from the exotic removal work will be disposed of in one of the following ways (as determined by the County Land Steward): 1. Chipped by the contractor and spread evenly across the site; or 2. Chipped and removed from the site by the Contractor, at no expense to the County for the removal (if the Contractor wants the mulch for their own purposes); or 3. Chipped and piled on the site by the contractor and removed from the site by the County (if Land Steward determines that on -site disposal is not an option); or 4. Sections of tree trunk that are too large for the chipper may be cut into four foot lengths and piled on site by the Contractor for eventual disposal by the County. The Contractor will not be required to transport or pay for the disposal of any vegetative waste created by the project, unless they keep the mulch for their own purposes. The Contractor will provide all necessary equipment to complete the project including hand tools, chainsaws, chippers, vehicles, bucket truck, sprayers, garbage bags and personal protective equipment. The Contractor will also provide all materials for treatment (including herbicide and adjuvants) and ensure proper disposal of herbicide and adjuvant containers and will strictly adhere to all herbicide label application, precautionary, and safety statements. The Contractor shall be paid according to the hourly rates established in the contract for each type of on -site employee. No compensation shall be paid for travel time to and from the work site. There are no reimbursable expenses. The project is complete when the total cost per hour reaches $85,000 or on May 18, 2018, whichever occurs first. All herbicide treatments shall be at least 95% effective in preventing re- sprout of treated plants. If 95% kill rate is not achieved for any area of the project after two (2) months past initial project completion; one additional treatment of the exotic plants in the problem area shall be the responsibility of the Contractor at no additional cost to the County. The Contractor shall at all times provide an on -site ground crew supervisor that is certified by the Florida Department of Agricultural and Consumer Services and in good standing with that Department, as part of the work force. Ground crew supervisors will be responsible for: 1) coordination with the Monroe County Land Steward on a daily I weekly basis; 2) all control activities and safety on project sites; 3) assuring that all crews are knowledgeable of, and remain within property and treatment boundaries; 4) assuring appropriate herbicide labels and Material Safety Data Sheets (MSDS)are on site; 5) avoiding damage to native vegetation and wildlife; and 6) strict adherence to all herbicide label application, precautionary, and safety statements. Ground crew supervisors shall be certified by the Florida Department of Agriculture and Consumer Services in the Natural Areas category. The County reserves the right to disqualify prospective bidders who have violations of the Rules of Chapter 62C -20, F.A.C., or other state or federal laws or regulations related to pesticide use or aquatic plant control resolved by mediation, Consent Order, or fine within the two (2) previous years. Crew supervisors must meet with County staff on a regular basis to discuss the progress of the project and to determine priority areas for treatment. The contractor shall complete "Daily Progress Reports for Invasive Plant Control" and submit the completed forms to the County every two weeks. The Monroe County Land Steward will obtain a permit for the proposed exotic removal work, however the Contractor is required to keep the permit with the crew while working on -site. The contractor must hold a valid Monroe County business tax receipt and a Monroe County Certificate of Competency for a Landscaping Specialty Contractor. A general contractor may apply if he holds a landscaping specialty contractor certificate of competency in Monroe County or employs a Landscaping Specialty Contractor licensed in Monroe County. The business tax receipt is required for both. Due to the amount of time required to obtain a Certificate of Competency, respondents must submit any required licensing applications to Monroe County prior to bid submission and indicate the status of the application(s) in their bid package. It is not necessary to have already obtained the certificate prior to bid submission. Additional plant treatment or removal and nonplant debris removal may be added to the project by mutual agreement as field conditions warrant and funds permit. Such agreements for additional work shall be made in writing and agreed to by signature of both parties. According to the County's formal agreement with Florida Fish & WiIdlife Conservation Commission, contractors working on invasive exotic removal projects must adhere to the following protocol: Mandatory decontamination protocols must be followed for vehicles and equipment prior to entering Monroe County from areas outside of the County. When moving equipment from site to site within Monroe County, decontamination requirements will be at the discretion of the County and will be dependent upon the exotic species that were treated at the previous site and on the nature of the treatment sites. If decontamination is required by the County then the contractor must utilize a designated decontamination site within Monroe County. The County shall supply the contractor with a list of designated decontamination sites if necessary. Decontamination protocols: All equipment including but not limited to vehicles, trailer, ATV's, and chippers must be cleaned with a pressure washer (at a County approved facility). Decontamination protocols include spraying down all equipment surfaces including the undercarriage and tires to insure that mud, vegetative debris and other debris is not transported from the previous treatment site. Special attention will be paid to equipment that has worked at sites where Lygodium, Cogon grass and other exotics specific to the mainland were treated to prevent the spread of these species into Monroe County. Equipment such as chain saws, toppers, etc. used for cut stump treatment must be wiped down and cleaned so that they are free of debris. Prior to the commencement of an invasive species removal project, the contractor and the County Land Steward shall discuss the necessity for a decontamination plan. If the County requires a plan, then the Contractor shall submit a brief decontamination plan, in writing, to the County for approval. The decontamination plan shall identity specific decontamination procedures and decontamination sites. Decontamination protocols may vary depending upon the nature of the treatment site, type of treatment conducted at the site, and the exotic species that were treated. Failure to comply with decontamination protocols constitutes reason for contract cancellation and dismissal of the contractor. While notice to proceed will be issued as soon as possible after the contract is final, the project timeframe may be adjusted depending on seasonal conditions. All work must be completed by May 18, 2018. Requirement to Use E- Verify. The Contractor must: (1) utilize the US Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract; and, (2) include in all subcontracts under this Contract, the requirement that subcontractors performing work or providing services pursuant to this Contract utilize the E- verify system to verify the employment eligibility of all new employees hired by the subcontractor during the term of the subcontract. RFP for Contractor Services, Removal of Invasive Exotic Plants, Monroe Co. Conservation Lands — Initial Treatment LOBBYING AND CONFLICT OF INTEREST CLAUSE SWORN STATEMENT UNDER ORDINANCE NO. 010 -1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE "...warrants that helit has not employed, retained or otherwise had act on his /leer behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010 -1990 as amended by Di dinance No. 020- 1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010 -1590. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." (Si ature} Date: fo f 47 " /I"- STATE OF: RDU� COUNTY OF: KA -A �20 Subscribed and sworn to (or affirmed) before me on t — �q - t - 1 (date) oy Q4 N �1QQ (name of afEiant). He /She is personally knawn to me or has produced -31- K I "M clammi -� res: ,? Ml HELL2 D. DISDIER Public, Staio of Florida Cbmmission€# FF 180757 omm. expires Jan, 19, 2o19 RFP for Contractor Services, Removal of Invasive Exotic Plants, Monroe Co. Conservation Lands —In iti a[ Treatment under penalty of perjury, depose and say that law on my oath, and a. lam hn �k cy - �'snr) of the firm of % n the proposer makii_ .he Proposal for the project scribed i he Re ues Proposal for b0�$l"/� - d d that [ executed the said proposal with full authority to do so; b. the prices in this proposal have been arrived at independently without col fusion, consultation, communication or agreement for the purpose of restricting competit ion, as to zry [natter relating to such prices with any other proposer or with any competi.lor; and G. unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the proposer and will not knowingly lie disclosed by the proposer prior to proposal opening, directly or indirectly, to any other proposer or to any competitor; and d, no attempt has been made or will be made by the proposer to induce any other person, partnership or corporation to submit, or not to submit, a proposal for the purpcse of restricting competition; and e. the statements contained in this affidavit are true and correct, and made with fell knowledge that Monroe County relies upon the truth of the statements contained in this afficavit in awarding contracts for said project. ��. Date; /a – %l — /,;z STATE OF: T 2,( DAs COUNTY OF: _ K l r) Ki PERSONALLY APPEARED BEFORE ME, the undersigned authority, after first being sworn by me, (name of individual signing) affixed his / her signature in the space provided above, On this ll I day of (� [i�l , 20 �; pG rva�rt�si.0 ta. UI�lJICtY r Notary Public, State of Florid AEV My corm. eroires Jan. 19, 20 -32- RFP for Contractor Services, Removal of Invasive Exotic Plants, Monroe Co. Conservation Lands — Initial Treatment DRUG -FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business's polity of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services twat are under proposal a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of gailty or nolo contenderre to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later _han five (5) days after such conviction. 5. Imposes a sanction on, or require the satisfactory participation in a drug abase assistance or rehabilitation program if such is available in the employee's community , or any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. {Si ature f Prop er) STATE OF: R D1 4 Date; /O --/F— /? COUNTY OF: NAO N P,_Qf, Subscribed and sworn to (or affirmed) before me on l Q Ff (date) by �� Q _ (name of afliant). He /She is personally known to me or has produced of itfektifit- at,Lon) as identification. NOTARY PUBLIC `- iC �. !! IER My Commissio 1,14' Side f Florida jN r, " Commisslonff FF 190757 My Comm, expires Jan. 19, 2019 -33- RFP for Contractor Services, Removal of Invasive Exotic Plants, Monroe Co. Conservation Lands — Initial Treatment PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide ally goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." I have read the above and state that neither (Jl� 1'Y1 La ncA n c— (Proposer's name) nor any Affiliate has been placed on the convicted vendor list with the last thirty -six (36) months. Signature Date; /v - / 5`- /"? STATE OF: x'1- [ F,?A COUNTY OF: kD tJ r Subscribed and sworn to (or affirmed) before me on 1 "- 1c ) J 1 (dale) by J p+it , _j :sc *j (name of affiant). He /She is personally known to me or has produced -� as identification. NOTARY PUBLIC My Commission Expires: 10� A4� MICHELLE D. DISDIER Notary Public, State of Florida Commission# FF 190757 My comm. expires Jan. 19, 2019 -34- RFP for Contractor Services, Removal of Invasive Exotic Plants, Monroe Co. Conservation Lands - Initial Treatment LOCAL PREFERENCE FORM A. Vendors claiming a local preference according to Ordinance 023 -2009, as amended by Ordinance No. 004 - 2015, must complete this form. _ Name of Bidder/Responder L AY) � e I D 1. Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector dated at least one (1) year prier to the notice of request for bids or proposals? 5 (Please furnish copy) 2. Does the vendor have a physical business address located within Moru County froth which the vendor operates or performs business on a day to day basis that is a substantial component of the goods or services being offered to Monroe County? (The physical business address must be registered as its principal place of business with the Florida Department of State for at least one (1) year prior to the notice of request for bid or proposal.) List Address: 5 2-00 (OvV rSCO-S - 4W V- Mw �on, ( d s-3 Telephone Number: C; B. Does the vendor /prime contractor intend to subcontract 50% or more of the goods, services or construction to local businesses meeting the criteria above as to licensing and location? If yes, please provide: 1. Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the subcontractor dated at least one (1) year prier to the notice or request for bid or proposal. 2. Subcontractor's physical business address within Monroe County from which the subcontractor operates: (The physical business address must be registered as its principal place of business with the Florida Department of State for at least one (1) year prior to the notice of request for bids or proposals) I WO ©v-e-rseas4w Address (,L}-f�, Ofllj P i natu an itle of uthorized Signatory for Bidder/Resp Tel.Number 305- 7 4 3 r3 0 9 0 Print Name: 1 Leh n C 6 �so ' l STATE OF t - L_ ©1Z t PQ COUNTY OF Kl O N (Z0E� On this lC( day of Qt~ 20 -I , before me, the undersigned notary public, personally appeared JOH -?J known to me to be the person whose name is subscribed above or who produced nL_ _ . as identification, and acknowledged that he /she is the person who executed the above Local Prpfersp Form for the pxrpo� them' t contained. My commission expires. l0 —tP — ( 0 1 Print Name Notary Public. : = "`'• of FiOt'da �ommissicr =� ` 1� 13n ?5 My cornet. expires Jan. 1 -35- CERTIFICATE OF LIABILITY INSURANCE 10105/2017 PRODUCER Phone: (772) SMA602 Fax: (772) 56MB99 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION JONES INSURANCIE ADISORS, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 2801 FLIGHT SAFETY 13IVE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR VERO BEACH FL 32960 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Nova Casualty Company 42552 DOT PALM! LANDSCAPING; INC. INSURER B: Nova Casualty Company 42552 P.O. BOX 5D1359 INSURER C: MARATHON FL 33050 INSURER D; INSURER E: COVERAGES C THE POLICIES OF INSURANCE[ISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICYPERIOD INDICATED, ND ANY REQUIREMENT, TERM ORCONCITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS 3HOwN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSIRADVO LTR INSR TYPEOFINSURANE POLICY NUMBER POUCYEFFECrIVE DATE MMlDb POLJCYEXPIRATION DATE MMlbb LIMITS GENERAL LIABILITY ARB -ML- 10000322 -00 09/02/17 09/02118 EACH OCCURRENCE $ 1,000,( DAMAGE TO RENTED PREMISES a occurenoet $ 3,000,( X COMMERCIAL GENERAL LIABILITY CLAIMS MALE Fj] OCCUR MED. EXP (Any ore person) $ 5.( PERSONAL & ADV INILRY $ 1,000,( • fES GENERALAGGREGATE $ 2,000,( GEN - L AGGREGATE LIMIT APPUES PER: POLICY X Fg0 LOC PRODUCTS - COMPIOPAGG $ 2,000,( $ AUTOMOBILELIABILI]Y X ANY AUTO ARB -ML- 10000322 -00 09/02/17 0910211$ COMBINED SI NGLE LIMIT (Eaaccidanl) $ 1,000,( X ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) $ • f ES X HIRED AUTOS X NON-OWNED AUrOS BODILY INJURY (PeracOdenl) $ PROP ERTY DAMP GE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANYAUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS I UMBRELLA LIABILITY ARB -UM- 10000136 -00 09102/17 09102M 8 EACH OCCURRENCE $ 1,000,0 X OCCUR 11 CLAIMS MADE AGGREGATE $ 1,000,0 B YES $ : X] DEDUCTIBLE $ RETENTION $ 10,000 $ 1 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN AWPROPRIETORIPARTNER !EXECUTIVE ❑ �FFFICERIMEMBER EXCLUDED] %andarory In NH) �s describe under CIAL PROVISIONS below TO TO ST LIMIT S M OTHER T E. L. EACH ACCIDENT $ E.L. DISEASE -EA EMFLOYE£ $ E.L. DISEASE - POLICY L MIT $ Eft `ION OF OPERATIONS 1l.00ATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS unty Board of County Commissioners is named as Additional Insured on the General Liability, Automcbile Liability a Liability policies when required by written contract. OLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO "LID DAY: (Coil 1 WRITTEN NO — ICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE T oard of County Commissioners DO L IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON TI-E INSURER, ITS A NTS 9 A REPRESENTATIVES. A TH ZED EPR TiV Certificate # 9176 019 -2009 A ORD CO PORATION.+� -- -- - --� 1 ,'11 p ok 'I ACORD name and logo are registered marks of ACORD Packet Pg. 15 REQUEST FOR PROPOSALS — LANDSCAPE 1 VEGETATION CONTRACTORS TO PERFORM REMOVAL OF INVASIVE EXOTIC PLANTS FROM MONROE COUNTY CONSERVATION LANDS — INITIAL TREATMENT SELECTION COMMITTEE December 1, 2017 Meeting Minutes The selection committee for Monroe County's RFP "Landscape / Vegetation Contractors to Perform Removal of Invasive Exotic Plants from Monroe County Conservation Lands — Initial Treatment" met on Friday, December 1, 2017 at 9 a.m. at the Monroe County Government Center, 2798 Overseas Highway, Marathon, Florida. The following members were present: Beth Bergh, Monroe County Land Steward; Charles Pattison, Executive Director of the Monroe County Land Authority; Mark Rosch, Sr. Property Acquisition Specialist of the Monroe County Land Authority; and Mike Roberts, Sr. Administrator, Monroe County Environmental Resources. No members of the public were in attendance. The selection committee reviewed the proposed project and score sheet. The budget for the project is $85,000 (as stated in the RFP). The respondents were required to submit price proposals as hourly rates for on -site (field) employees. There are no reimbursable expenses; rates are all - inclusive (travel, administrative costs, etc). Hourly rates for equipment listed below include an operator. The two responses received included the following prices: In accordance with the RFP, the hourly rates were only one of six factors considered by the selection committee and accounted for 15 points out of a total of 62 possible points used in the evaluation process. The committee evaluated each proposal based on the criteria listed in the RFP, which included: past record and experience of the firm on similar projects; level of staff experience; ability to start immediately and complete project within timeframe; cost per man hour; familiarity with plant species in the Keys; and project approach. Two (2) points for "Local Preference" were awarded to Dot Palm Landscaping, Inc. After discussion, each committee member, working independently, scored the four responses. The final ranking was: 1. Dot Palm Landscaping, Inc.; and 2. Earthbalance Corporation. Dot Palm Landscaping, Inc. Earthbalance Cor oration Supervisor $110.00 Hourly Supervisor $70.00 Laborer $70.00 Rates Worker $60.00 Bucket Truck $200.00 Bobcat $175.00 Skidsteer $135.00 In accordance with the RFP, the hourly rates were only one of six factors considered by the selection committee and accounted for 15 points out of a total of 62 possible points used in the evaluation process. The committee evaluated each proposal based on the criteria listed in the RFP, which included: past record and experience of the firm on similar projects; level of staff experience; ability to start immediately and complete project within timeframe; cost per man hour; familiarity with plant species in the Keys; and project approach. Two (2) points for "Local Preference" were awarded to Dot Palm Landscaping, Inc. After discussion, each committee member, working independently, scored the four responses. The final ranking was: 1. Dot Palm Landscaping, Inc.; and 2. Earthbalance Corporation. The selection committee agreed that Dot Palm Landscaping, Inc. should be recommended to the Monroe County Board of County Commissioners as the selected contractor for this project. Additionally, the selection committee agreed that if a contract could not be negotiated with Dot Palm Landscaping, Inc. then the County should attempt to negotiate a contract with the next highest ranked respondent, Earthbalance Corporation. There being no further business, the meeting was adjourned at 9:55 a.m. Minutes prepared by: B�th Ber h Monroe County Land Qteward