Item L7M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
January 17, 2018
Agenda Item Number: L.7
Agenda Item Summary #3811
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Veronica Herrera (305) 292 -3411
N/A
AGENDA ITEM WORDING: Approval to dispose of BOCC accounts receivable records, bank
reconciliations, Fiscal Years 2007, 2008, 2009, 2010, 2011 and Abandoned Property Records Fiscal
Years 2005, 2006, 2007 and 2008.
ITEM BACKGROUND: Approval to dispose of BOCC accounts receivable records, bank
reconciliations, Fiscal Years 2007, 2008, 2009, 2010, 2011 and Abandoned Property Records Fiscal
Years 2005, 2006, 2007 and 2008.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Approval to dispose of BOCC Accounts records FY 2007 -2011 and Abandoned Property Records
FY 2005 -2008
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Cynthia Hall Completed 01/02/2018 5:05 PM
Kathy Peters Completed 01/02/2018 5:26 PM
Board of County Commissioners Pending 01/17/2018 9:00 AM
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date. January 17,2018
Bulk Item: Yes No
Department: Finance Department
i
AGENDA ITEM WORDING:
Staff Contact /Phone 4: Pam Radloff 292-3560
Approval to dispose of BOCC accounts receivable records, bank reconciliations, Fiscal Years 2007,
2008, 2009, 2010, 2011 and Abandoned Property Records Fiscal Years 2005, 2006, 2007 and 2008.
ITEM BACKGROUND:
Approval to dispose of BOCC accounts receivable records, bank reconciliations, Fiscal Years 2007,
2008, 2009, 2010, 2011 and Abandoned Property Records Fiscal Years 2005, 2006, 2007 and 2008.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
Im
STAFF RECOMMENDATIONS:
cmucm��E
TOTAL COST: INDIRECT COST: — BUDGETED: Yes —No
DIFFERENTIAL OF LOCAL PREFERE NCE:
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
.............. .. . .................... AMOUNT PER MONTH Year
APPROVED BY: County Attorney — OMB/Pur g — Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
AGEDIT AITEM#
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RECORDS OF MSPOSITION DOCUMENT
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PAGE
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�RAGEE
L AGENCY NAME and ADDRESS
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2. AGENCY CONTACT (Name and Telephone Number)
Clark of the Circuit Court IS Comptroller
Pam Radiciff , Finance Director
SOO Whitehead Street
Key West, Fl. SEND
305 1 292 - 3560
EAT,
3. NOTICE OF INTENTIOth The schedule records listed In Item 5
are to be disposed of in the manner checked below (specify only one),
(a) a, Daystruction IS Microfilming and Destruction
1 ¢ C' other
A. SUBMITTED BY: I hereby certify that the records to be
disposed of are correctly represented
not required for any 111HAdSAd ding orImminent.
De u Clerk
l
Si nature rtxvr
Name and Title
Date
5 LIST
OF RRCOWD SERIES
a,
Is.
c .
A
Cu
f,
A
schedule
Item
Title
Retention
Inclusive
volume
Disposition
Na,
No,
Notes
in
Action and
Monroe County Board of County Commissioners
Cubic
Data
Feet
completed
or
After
Boxes
Authorization
Accounts Receivable
0S1-SL
365/85
FY2007 Cash Receipts/Bank Reconciliations
5 fire
2007
6
Accounts Receivable
051 -SL
365
FY2008 Cash Receipts
5 yrs
2008
3
GS1-SL
85
Accounts Receivable
5 yrs
2009
3
PY2008 Bank Reconciliations
Ar,ronritc RpriurvAhlie
GSI-SL
365
FY2009 Cash Receipts
5 yrs
2009
2
G51-SL
95
Accounts Receivable
5 yrs
2009
2
FY2009 Bank Reconciliations
Accounts Receivable
CSI -SL
365
FY2010 Cash Receipts
a Yrs
2010
2
0S1 -SL
85
Accounts Receivable
5 are
2010
3
FY2010 Bank Reconciliations
GS1-SL
309
FY2005-2008 Abandoned Property
S Are
2005-2008
1
GS1-SL
as
Accounts Receivable
5 yrs;
2011
5
FY2011 Bank Reconciliations
Accounts Receivable
GS1-SL
365
FY2011 Cash Receipts
5 yrs
2011
2
6, DISPOSAL AUTHORIZA'DON; Disposal for the above records is
T. DISPOSAL CERTIFICATO The above listed records
ammarood. Any deletions or modifications are indicated.
have been disposed of in the manner and on the date
shown in column g,
Signature
Date
Custodian/Records Management Damon Officer
Date
Name and Title
created
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