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Item L6M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� � Mayor David Rice, District 4 Th e Florida Keys Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting January 17, 2018 Agenda Item Number: L.6 Agenda Item Summary #3810 BULK ITEM: Yes DEPARTMENT: County Clerk of Court TIME APPROXIMATE: STAFF CONTACT: Veronica Herrera (305) 292 -3411 N/A AGENDA ITEM WORDING: Approval to dispose of Items declared surplus. ITEM BACKGROUND: F. S. 274.05 — 274.07 and Monroe County Purchasing Policy state that the Board of County Commissioners shall approve the disposal of items that have been declared to be surplus by the Property Manager within the office of Clerk of the Courts. Each of the items on the attached list has been certified by its department to be of no value. Once disposal is approved, the items will be removed from the Fixed Asset Inventory list. PREVIOUS RELEVANT BOCC ACTION: CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: Approval to dispose of Items declared surplus FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: N/A REVIEWED BY: Cynthia Hall Kathy Peters Board of County Commissioners Completed Completed Pending 01/02/2018 4:47 PM 01/02/2018 5:27 PM 01/17/2018 9:00 AM BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 1117118 Department: Clerk ot' Courts Bulk Item: Yes No Staff Contact /Phone #: C. Bradford 345 COST TO COUNTY: REVENUE PRODUCING: Yes - No , APPROVED BY: County Attorney _ DOCUMENTATION: Included DISPOSITION: SOURCE OF FUNDS: AMOUNT PER MONTH Year OMB/Purchasing Risk Management MICISM AGENDA ITEM # Ian= ASSET DATE LOCATION ID DESCRIPTION ATE STATUS ACQUIRED ED 0101 T DEPT CODE INITIAL- COST 4801 DELL, LATITUDE 100L 504 ACTIVE 07/181014 019 69400 LK-W08 $1,277.011 5312 DEL,L, 03 520 504 ACTIVE 01/04/06 37 050103 MK-M26 $1,588.16 6769 DELL LATITUDE E65001 5014 ACTIVE 09/301/09 019 69400 L,K- 08 $1,26153 69301 TIT P4015TN PRINTER 504 ACTIVE 07121/10 13 52501 LfI - 21 $1,493.55 6982 HP PROB OK 472015 5014 ACTIVE 019130/10 09 69400 LK-W08 $1,200.00 6983 HE PRO BOOK. 4720S 5014 ACTIVE 019130/10 09 69400 LK-W08 $1,200.00 70127 LP10100 5017 ACTIVE 013110/11 76 11500 L -BCI $1,9601.00 7138 LENOVO THINKFAD 520 504 ACT 017125/11 13 525012 MK-M20 $1,0501.00 7854 SERVE - POWER EDGE 502 ACTIVE 05/21113 01 9 694001 LK-WO8 $3,6011.7 , Attachment: Approval to dispose of Items declared surplus (Surplus Items to be Deleted) MONR(31` (.GLNTY INVENTORY DELETION REQUEST 'TO: Slm ACharlj� Bradford property Clerk, Finance Dept. DATE: Phone: ('305) 292-3457 ' �;,� (-' ( -1 11 .� E �. , C � r,W,e, Wy _t ' — I ECK -, N I e ?, �N,-,PR Ff T ............ C— � I , .,-�� i.j ........................... FROM: OFE'RIctionS (3 ... ... ... ... . APPROVAL TO ADVERTISE FOR BIDS, APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL I'D REMOVE FROM INVENTORY AND DONATE TO: PlA��QN `[-'(').,,'� - -y!�Ij RE ..... ............. (- --q— �-RE PARE D'BY SSA ZIP �- ZTt .............. ..... -------- k PRINT NAK5",,"' T DIVISION DIRECTOR APPROVAL" To Stop #8 Charlie Bradford Property Clerk, Finance Dept. Phone: (305) 292-3457 - a §�gn Nat . . . . . . . . . . . . . . . ............................... . I' Is - � - nd S v a Nat OMB FORM RE 1 0/2 9120 03 (pajolea eq o4 swo4l snidinS) sniclins paueloop swo;j jo asodsip 01 jeAojddV:4u9wq3e4jV SUCCEED PENTAMATION PAGE NUMBER-. DATE: 12/28/2017 MONROE COUNTY BOCC TIME: 09:46t33 FIXED ASSETS LISTING REPORT10 SELECTION CRITERIA: Massets,tagno ft 11 6982 11 )) OR (assets.tagno = 0 6' 7 69 11 )) OR ((aBsets.tagno 11 4801 11 ) 3 OR Hasiaets.tagno - 11 6983 11 ) SORTED BY: assets,tagno,assets.improvement_ ASSET ID DESCRIPTIVE INFORMATION ACQUISI INFORMATION DEPRECIATION INFORMATION 4801 DELL LATITUDE IDOL FUNDING 001 CAPITAL ASSET Y EST LIFE 5 DEP LIFE -000 MFR DELL CLS A VENDOR DELL MARKETING DEP N POST DP A ABA MUCH MODEL LATITUDE IOAL CAT 504 PO UNITS 1 SALVAGE V SIX 2BQZ851 ROD LK-N08 CHECK DN CST 1277.01 AC CUM PEP ,00 1277,01 INVENTORY DATE 03/23/17 FUND TYPE G ACQUIRE 07/18/04 COST 1277.01 REM BOOK BASIS CONDITION STATUS ACTIVE ACT 69400 INS CO DEP BASIS 1277,01 NEXT SCHEDULED MAINTENANCE GET INS VAL 0.00 LAST POSTING DATE 09/30/09 CUSTODIAN REMARDS/LIC # 09 LOCATION AN POSTAGE ROOM SALE AMOUNT ,00 THE FROM/TO RETIRED DATE OLD ID # 0701-279 ACTIVITY PER ODOM 5130 FINANCIAL AND ADMINISTRATIVE 89500 FUNDING 002 CAPITAL ASSET Y OLE M VENDOR DELL CAT 504 PO 1374 UNITS 1 LUC LK-NOB CHECK ON CST 1263.53 FUND TYPE G ACQUIRE 09/30/09 COST 1263.53 ART 69400 INS CO GRT INS VAL 0.00 LOCATION EARRY SAWYER THE FROWTO ACCOUNT SOT 530590 1.00 EST LIFE S DEP LIFE 5 DEP A POST DP Y DEP MEIN AD SALVAGE V .00 AC CUM ADS 1263,53 REM BOOK BASIS DEP BASIS 1263,53 LAST POSTING DATE 09/30/14 SALE AMOUNT RETIRED DATE ACTIVITY HER URGE ACCOUNT PCT 5130 FIMANCLPI ADD ADMINISTRATIVE 89500 530.500 1.00 FUNDING 001 CAPITAL ASSET Y EST LIFE 5 DEP LIFE s CLS M VENDOR 001587 DEP N POST DP Y SEA SETS SL CAT 504 AS UNITS 1 SALVAGE VALU ROD LK-WAS CHECK LIN CST 1200.00 ACC UM DEP 1200.00 FUND TYPE A ACQUIRE 09/30/10 COST 1200,00 REM BOOK BASIS .00 DPT 69400 INS CO END BASIS 1200.00 CRT INS VAL 0,00 LAST POSTING DATE 09/30/15 LOCATION FEY LARGO SALE AMOUNT .00 THE FRGM.ITO RETIRED DATE ACTIVITY DEP OR AN ACCOUNT PUT 5130 FINANCIAL AND ADMINISTRATIVE 89500 530590 1 .00 (pajolea eq o4 swo4l snidinS) sniclins p ue'oop Sao ;l jo asodsip 01 jEAojdd :4u9wg3e4j lill OLD M VENDOR 0015B7 LEN N POST OR Y DEP METE SL MOD PARADOX, 47205 CAT 504 PO UNITS 1 SALVAGE VA.LU 00 SIN 2CE0250XM2 LOU 7K-W08 CHECK US UST 1200,00 AC , M LEP 1200, 00 INVENTORY DATE 05/25/17 FUND T'Y'PE G ACQUIRE 09/50/10 COST 1200.00 REM BOOK BASIS 00 CONDITION STATUS ACTIVE DPT 59400 INS CO CAR BASIS 1200,00 NEXT SCHEDULED MAINTENANCE GET IDES V 0.00 ST POSTING DATE 09/30/15 CUSTODIAN 09 LOCATION MINX SALE AMOUNT 00 RE IBS /LIC # TAR FROM To RETIRED DATE OLD IS # DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEEP ORON ACCOU19T PCT 5100 GENERAL GOVERNMENT 5130 FINANCIAL AND ADMINISTRATIVE 59500 530590 1.00 REPORT TOTAL 4 RECORDS SELECTEE) COST 4,940.54 INSURANCE S7 .00 SALVAGE V . 00 ACCUMULATED DEPRECIATION 4,940.54 SALE AMOUNT 00 ATTACHMENT ILL INVENTORY MONROE COUNTY Rev, 8= 7111 15-3) 34 Ritz OE COUNTY SOCC FIXED ASSETS LISTING ACQUISITION INFORMATION PLINDING 180 CAPITAL ASSET CLS M VENDOR LENOVO CAT 504 PO 00037156 UNITS 1 LO}C MK —M20 CHECK 565409 ON CST 1050.00 FUND TARE G ACQUIRE 07/25/11 COST 1050.00 OPT 52502 INS CO CRT INS VAL 0,00 LOCATION MICHAEL BORDEN THE FROM /TO DISTRIBUTION INFORMATION RED N POST DP 'Y SEP ME2TU SL FUNCTION {}0 5200 PUBLIC SAFETY 1050.00 REPORT TOTAL 1 RECORDS SELECTEE? .00 COST 1,050.00 INSURANCE VALUE 00 SALVAGE V .00 ACCUMULATED DEPRECIA'T'ION 1,050a00 SALE AMOUNT .00 ACTIVITY DEP OREN 5240 PROTECTIVE INSPECTIONS 59501 DEPRECIATION INFORMATION EST LIFE 5 KEY LIRE 5 RED N POST DP 'Y SEP ME2TU SL SALVAGE VALU {}0 ACCUM DER 1050.00 REM BOOK BASIS .00 DER BASIS 1050.00 ST POSTING DATE 09/30/16 GAZA AMOUNT 00 RETIRED DATE ACCOUNT PCT 530590 1.00 I Attachment: Approval to dispose of Items declared surplus (Surplus Items to be Deleted) NIONROE COUTNTIV INVENTORY DELETION FQ(T ............ .............. APPROVAL TO ADVERTISE FOR BIDS. .......... APPROVAL To REMOVE FROM INVENTORY AND DISPOSE OF IT. .................. ............ .1. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO PREPARED BY, R. Jq)Sc� Griff, mm . m. ...... DATE: Dee, 15,2017 DIVISION DIRECTOR APPROVAL, R, Jo e Griffin 'AME i oy�e ....... . ..... . ......... PRFN7".'q . ..... ..... . ....... WE FORM REVISED 1012MOD3 ��EK- ,K ONE CUAPPR —_ 3EL0lM- MO OE COUNTY BOCC FIXED ASSETS LISTING ACQUISITION INFORMATION REPORT TOTAL I RECORDS SELECTED COST 3,601.78 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 2,401.20 SALE AMOUNT .00 ACTIVITY 5130 FINANCIAL ADD ADMINISTRATIVE DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE 5 FUMING 001 CAPITAL ASSET Y CLS A VENDOR DELI COMPUTERS CAT 502 AS SON AD UNITS I LOC LK-WOB CHECK SUN CHECK ON CST 3601.78 FUND TYPE G ACQUIRE 05/21/13 COST 3601.78 CAT 69400 INS IN GET INS 'VAL 0„00 LOCATION THE FROM/TO REPORT TOTAL I RECORDS SELECTED COST 3,601.78 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 2,401.20 SALE AMOUNT .00 ACTIVITY 5130 FINANCIAL ADD ADMINISTRATIVE DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE 5 DEP Y POST DP Y PEP MEIN SL SALVAGE VALU ' 00 ACC UM PEP 2401.20 REM BOOK BASIS 1200,58 DEP BASIS 3601.78 LAST POSTING DATE 09/30/16 SALE AMOUNT .00 RETIRED DATE DEP ORGU ACCOUNT PUT 89500 530590 1.00 A Attachment: Approval to dispose of Items declared surplus (Surplus Items to be Deleted) as as (D a (D -0 0 E CL U) APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT- wwwwwwxxx TO REMOVE FROM INVENTORY AND DONATE TO: AtiQN—EQUAVE T� PREPARED BY: DATE: DIVISION DIRECTOR APPROVAL: NAMP (pajolea eq o4 swo4l snidinS) snidins pejeloop swo;j jo asodsip 01 jeAojddV:4u9wq3e4jV SUNGARI) PZNTAMATIox DATE: 12/28/2017 TIME; 10:14:17 SELECTION CRITERIA: assetB.tagno='7027' SORTED BY: assets, tagno, assets. improvement — num ASSET ID DESCRIPTIVE INFORMATION MO 01E COUNTY BOCC FIXED ASSETS LISTING ACQUISITION INFORMATION FUNDING 141 CAPITAL ASSET Y CLS M VENDOR PHYSIC CONTROL CAT 507 RD 00035604 UNITS I LOC LIB -ECI CHECK 560979 ON CST 1960,00 FUND TYPE G ACQUIRE 03/10/11 COST 1960.00 UPT 11500 INS co GET INS VAL 0.00 LOCATION TRF FROM/TO ACTIVITY 5220 FIRE CONTROL 1,960,00 .00 .00 1,563.33 00 DEPRECIATION INFORMATION EST LIVE 7 DEP LIFE 7 DEP Y POST OR Y DEP METH SL SALVAGE V ,00 AC CUM DAN 1563,33 REM BOOK BASIS 396,67 REP BASIS 1960,00 LAST POSTING DATE 09/30/16 SALE AMOUNT .00 RETIRED DATE DEP ORGN ACCOONT PCT 89504 530590 1,00 MONROE COUNTY .. .. .. ..... . . . . . . . . . . . . . . . . . . . . . . . ............ ............... . . . . . . . . . . . . . . . . . . . . . . . ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ....... ............... ------- - -- --------- . . . . . . . . . . . . . . . . . . . . . . . . . ......................................... I... ........................ APPROVAL TO ADVERTISE FOR BIDS. PREPARED BY: ONI H I-ORM REVISED 03" 12 (pajolea eq o4 swo4l snidinS) sniclins pejeloop swo;j jo asodsip 01 jNAojddV:4u9wq3e4jV SUNGARD PENTAMATioN DATE: 12/28/2017 TIME: 10:14:44 SELECTION CRITERIA: assets.tagnO='5312' SORTED BY: assets,tagno,assets.improvement—num ASSET ID DESCRIPTIVE INFORMATION MONROE COUNTY ROOD FIXED ASSETS IISTING ACQUISI710M INFORMATION FUNDING 001 CAPITAL ASSET A CLS M VENDOR DELL MARKETING CAT 504 PC) 8223 UNITS I LOC MX-M26 CHECK 121625 UN CST 1588.16 FUND TYPE G ACQUIRE 01/04/06 COST 1588,16 BAT 05003 INS CO CRT INS VAL 0,00 LOCATION SUITE 194 TRY FRQM/TO ACTIVITY 5130 FINANCIAL AND ADMINISTRATIVE 1,588.16 00 00 1,588,16 .00 DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE DEP N POST ME A DEP METH SALVAGE vALU Go AC CUM DEP 1588.16 REM BOOK BASIS .00 DEP BASIS 1568,16 LAST POSTING DATE 09/30/11 SALE AMOUNT .00 RETIRED DATE 09/20/17 DEP SAME ACCOUNT PUT 89500 530590 1.00 I Of I M R N CVUNTY JN'V Aw Stop a M"W TO I T INS ���������x n..n.. xxxxxxm,mmWwvx�xxn�n APPROVA.-T TC. IXSP,rME OF A i ' N J M TE . . ........ ... . . . ........ ------- PRET-ARIDD "M DATE-. ------------------------ DEPARTMENT DRECTOR APPROVAL- .......... ............. ................ - , .......... .......... .... ...... .......... - . . . . . ........... - ......... .. ............. .......... R e y HC= 711 SWI 5 (S-3) At (pajolea eq o4 swo4i snidinS) sniclins paueloop swo;j jo asodsip 01 jeAojddV:4u9wq3e4jV MONROE COUNTY BOCC FIXED ASSETS LISTING ACQUISITION INFORMATION FUNDING 158 CAPITAL ASSET Y CLS M VENDOR CAN CAT 504 SO 00032852 UNITS IOC LK-W21 CHECK 553866 ON CST 1493.55 FUND TYPE G ACQUIRE 07/21/10 COST 1493,55 ITT 52501 INS CO ART INS VAL 0.00 LOCATION ELDG. DEPT. TRF FROM/ TO ACTIVITY DER GANA 5240 PROTECTIVE INSPECTIONS 89501 DEPRECIATION INFORMATION EST LIFE 5 DER LIFE 5 DER N POST OR Y DEP MEIN AL SALVAGE VALU ,00 AC CUM DER 1493,55 REM BOOK BASIS .00 DER BASIS 1493.55 LAST POSTING DATE 09/30/15 SALE AMOUNT .00 RETIRED DATE ACCOUNT PDT 530590 1.00