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Item M5M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� � Mayor David Rice, District 4 Th e Florida Keys Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting January 17, 2018 Agenda Item Number: M.5 Agenda Item Summary #3763 BULK ITEM: Yes DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774 N/A AGENDA ITEM WORDING: Approval to terminate Task Order #3 for procurement and permitting services for the 4 canals for augmented aeration, under the on -call contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering services. ITEM BACKGROUND: This item seeks approval to terminate the services under Task Order No. 3 for permitting and procurement of the 4 augmented aeration projects. The County issued a solicitation to evaluate alternative technologies for organic muck removal as a potentially more cost effective option for muck removal, since the mechanical methods for removing muck are expensive, although effective. The Augmented Aeration method was selected as an option that combines aeration with microbes, to potentially remove organic muck over a longer time frame but at dramatically less costs. The County received two proposals from vendors and both were vetted through the FKNMS Steering Committee Canal Subcommittee and Technical Advisory Committee TAC members. Both options proposed to add microbes to the canal waters that would then digest the muck when aeration was added. The vendors each presented their proposal, and after careful deliberation, the reviewers recommended the projects be stopped and not to proceed with potential permitting. They stated comprehensive additional research was needed on the potential environmental risks of introducing microbes into canal waters that could impact nearshore Sanctuary waters and marine life. Based on the guidance provided from the aforementioned reviewers, it is recommended that the Category B Task Order 3 with Amec Foster Wheeler be terminated. It is also recommended to transfer the remaining balance of $57,658.60 to fund the $15,000 Category A Task Order 4A project management and Hurricane Recovery services, the $20,000 Task Order 5 for canal prioritizing and ranking for future canal restoration projects, and retain the remainder for future canal restoration proj ects. Background: The BOCC previously approved and funded Amendment No. 8 for $99,956.10 under the AMEC contract for Design of the Demonstration Canals, for permitting and procurement services for the 4 augmented aeration canals in Key Largo. The permitting and procurement services were delayed until the funds for construction were finalized under the Stewardship grant with DEP, to avoid expenditure of funds on design services before construction funds were located. Therefore the services were not completed within the original time frame. The work performed was not to exceed a total of $99,956.10 for Task Order 3. PREVIOUS RELEVANT BOCC ACTION: 08/17/16: Approval to advertise on call professional engineering services for the canal restoration program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal Infrastructure Engineering Services for Projects and Category C — Environmental Engineering Services. 11/22/16: Approval of Amendment No. 13 to the contract for Engineering, Design and Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler Environment and Infrastructure, Inc. to provide Construction Engineering, Environmental Inspections And Construction Administration Services in the amount of $88,612, related to Canal #83 muck removal, backfilling and air curtain project in Key Largo, Monroe County, Florida. 12/14/16: Approval to negotiate on -call contracts with Amec Foster Wheeler, Inc. and Tetra Tech Inc, the two highest ranked respondents for Category B - canal infrastructure engineering services. 03/15/17: Approval to enter into a $0 on -call contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering services. 03/15/17: Approval to enter into a $21,499 Task Order 1 for CEI and construction administration services for the 290 air curtain installation, under the on -call contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering services. 03/15/17: Approval to enter into a $87,762 Task Order 2 for CEI and construction administration services for the canal 83 muck removal / backfilling/ air curtain installation, under the on -call contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering services. 05/17/17: Approval to enter into a $99,596.10 Task Order #3 for procurement and permitting services for the 4 canals for augmented aeration, under the on -call contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering services, which extends services authorized under Amendment No. 8 under a previous AMEC contract. Remaining funds are carried over from Amendment No. 8 and no new funds are required. CONTRACT /AGREEMENT CHANGES: Terminate Task Order 3 - Augmented Aeration Procurement and Permitting Servcies STAFF RECOMMENDATION: Approval DOCUMENTATION: 3rd Task Order AMEC - fully executed FINANCIAL IMPACT: Effective Date: Termination effective January 13, 2018 Expiration Date: Dollar Value of Task Order 3: $99,956.10 Remaining Unspent Dollar Value of Task Order: $57,658.60 Total Cost to County: $42,197.50 Budgeted: N/A Source of Funds: N/A CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: O &M Costs Revenue Producing: No If yes, amount: N/A Grant: No County Match: N/A Insurance Required: Yes Additional Details: 01/17/18 304 -23000 -PHYSICAL ENVIRONMENT ($57,658.60) REVIEWED BY: Rhonda Haag Completed 12/26/2017 4:09 PM Pedro Mercado Completed 12/26/2017 4:24 PM Budget and Finance Completed 12/28/2017 9:57 AM Maria Slavik Completed 12/28/2017 10:09 AM Kathy Peters Completed 12/28/2017 11:05 AM Board of County Commissioners Pending 01/17/2018 9:00 AM Kevin Madok, cPA jL Clerk of the Circuit Court & Comptroller — Monroe County, Florida DATE: July 11, 2017 TO: Rhonda I Iaag Sustainability Coordinator VIA: Lindsey Ballard, Aide to the County Administrator FROM: Paincla G. Hanco � "C. SUBJECT: May 17th BOCC Mceting Enclosed is a duplicate original of Item N7, Task Order #3 for procurement and permitting services for the 4 canals for augmented aeration, under the on -call contract with AMEC Foster Wheeler, Inc. for Category B canal infrastructure engineering services, for your handling. Should you have any questions, please Icel free to contact me at ext. 3130. Thank you. cc: County Attorney cic'clronic Finance elec[ron]c ('OJ))' Filc KEY WEST 500 Whitehead Street Key West, Florida 33040 305- 294 -4641 MARATHON 3117 Overseas Highway Marathon, Florida 33050 305 - 289 -6027 PLANTATION KEY 88820 Overseas Highway Plantation Key, Florida 33070 305- 852 -7145 PK/ROTH BUILDING 50 High Point Road Plantation Key, Florida 33070 305- Packet Pg. 2223 TASK ORDER #3 FOR CATERGORY B ON CALL PROFESSIONAL ENGINEERING SERVICES FOR CANAL RESTORATION SERVICES BETWEEN MONROE COUNTY AND AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC. FOR AUGMENTED AERATION PROCUREMENT, DESIGN, AND PERMITTING SERVICES CANAL #48, #59, #79, AND #80 IN KEY LARGO, MONROE COUNTY, FLORIDA In accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 15th day of March, 2017 between Monroe County, hereinafter referred to as the "County" and Amec Foster Wheeler Environment & Infrastructure, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $2,000,000. All terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. These services provide a continuation of services under previously funded Amendment #8 under the Contract for Engineering, Design, and Permitting Services. No new funds are requested. All remaining funds from Amendment #8 are carried over to this task order. This Task Order is effective retroactive to March 15, 2017 and shall expire 60 days after the final deliverable to the County is submitted. Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows: Task 1: Procurement of Construction Contractor The Consultant will complete the following tasks related to procurement of a construction contractor for the in -place muck aeration project with the option to include a supplemental technology such as use of microbes: • Conduct a Responsibility Review of the Proposals • Consult with and provide technical support and assistance to the County as required. Task 2: Permittinq The Consultant will review the selected in -situ aeration contractor's design plans and prepare a preliminary design package that can be utilized for permitting. The preliminary design plans will include an existing site plan, proposed site plan, erosion and sediment control plans, and construction details. Augmented Aeration Procurement, Design, And Permitting Services Canal #48, #59, #79, And #80 Projects Amec Foster Wheeler Environment & Infrastructure, Inc. May 17, 2017 Page 1 of 2 The Consultant will coordinate and hold pre - application permitting meetings with the South Florida Water Management District (SFWMD), USACE, Florida Keys National Marine Sanctuary (FKNMS) and Monroe County using the preliminary design plans. The Consultant will incorporate comments received during the pre - application meetings to complete and submit local, state, and federal permit applications as required, using the final design plans. Permit applications will be submitted to the following agencies: • SFWMD • USACE • FKNMS • Monroe County. The Consultant will respond to up to two Requests for Additional Information (RAI) for each permit application. If there is a major permitting issue related to the Contractors supplemental technology that requires more extensive additional information responses, Monroe County will be contacted to determine how to proceed. Monroe County will pay the required permit application and permit fees, except for those from Monroe Counties. The Consultant will incorporate any required agency comments into a final design plan set to be utilized by the contractor for construction. The total for services to be paid under this Task Order 3 and A8 combined ren4ns the © M same Amendment No. 8 from the previous Contract for Engineering, DesjJn and Permitting Services and will not exceed Ninety Nine Thousand Five Hundred No* Six c� c) Dollars and Ten Cents ($99,596.10). C - ) -:X _ - n o c� o IN WITNESS WHEREOF, each party caused the Task Order to be executed by $uly authorized representative. �; = f-n w c) CONSULTANT: WITNESS: a — X AMEC FOSTER WHEELER ENVIRONMENT O & INFRASTRUCTURE INC. ignature Date Deputy Clerk MADOK, CLERK Date: t 7, �o ►� 1 p -i-. ` — , /L /`•��,PRy MAGGIE PROENZA- KANAKIS Notary Public - State of Florida My Comm. Expires Mar 20, 2019 Commission # FF 179176 Bonded through National Notary Assn. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA by: Mayor /Chairman Augmented Aeration Procurement, Design, And Permitting Services Canal #48, #59, #79, And #80 Projects Amec Foster Wheeler Environment & Infrastructure, Inc. May 17, 2017 Page 2 of 2 EXHIBIT A CONSULTANT'S PROPOSAL z 0 z w �a as as U) cu as as 0 �a cu L) �a c� U) cu 8 0 A� M 0 0 x 4- pp A� w 0 cu May 1, 2017 amec Rhonda Haag foster Monroe County Sustainability /Projects Director 102050 Overseas Highway, Ste. 246 wheeler Key Largo, Florida 33037 Re: Scope of Work Related to Augmented Aeration Procurement, Design, and Permitting Services Canal #48, #59, #79, And #80 In Key Largo, Monroe County, Florida Dear Ms. Haag: AMEC Foster Wheeler assisted the County in selecting four canal sites for implementation of the alternative canal restoration technology of Augmented Aeration. These canals are: • Canal #48 Key Largo located adjacent to Sound Drive • Canal #59 in Key Largo located between Waterways and Harbor Drives • Canal #79 Key Largo located adjacent to Mockingbird Road • Canal #80 Key Largo located between Mockingbird and Heron Roads. Details of the proposed scope of services are provided below. A cost estimate to perform these services under Amec Foster Wheeler's existing contract rate schedule is also included. SCOPE OF SERVICES Task 1: Procurement of Construction Contractor including Canal #59, #48, #79 and #80 Amec Foster Wheeler will complete the following tasks related to procurement of a construction contractor for the augmented aeration projects with the option to include a supplemental technology such as use of microbes: • Conduct a Responsibility Review of the Proposals • Consult with and provide technical support and assistance to the County as required Task 2: Permitting Amec Foster Wheeler will review the selected in -situ aeration contractor's design plans and prepare a preliminary design package that can be utilized for permitting. The preliminary design plans will include an existing site plan, proposed site plan, erosion and sediment control plans, and construction details. Amec Foster Wheeler will coordinate and hold pre - application permitting meetings with the South Florida Water Management District (SFWMD), USACE, Florida Keys National Marine Sanctuary (FKNMS) and Monroe County using the preliminary design plans. 1 1 Page Scope of Work for Augmented Aeration Procurement, Design, and Permitting Services Canal #48, #59, #79, And #80 In Key Largo, Monroe County, Florida Amec Foster Wheeler will incorporate comments received during the pre - application meetings to complete and submit local, state, and federal permit applications as required, using the final design plans. Permit applications will be submitted to the following agencies: • SFWMD • USACE • FKNMS • Monroe County. Amec Foster Wheeler will respond to up to two Requests for Additional Information (RAI) for each permit application. If there is a major permitting issue related to the Contractors supplemental technology that requires more extensive additional information responses, Monroe County will be contacted to determine how to proceed. Monroe County will pay the required permit application and permit fees, except for those from Monroe Counties. Amec Foster Wheeler will incorporate any required agency comments into a final design plan set to be utilized by the contractor for construction. COST ESTIMATE The total for services to be paid under this Task Order 3 and A8 combined remains the same Amendment No. 8 from the previous Contract for Engineering, Design and Permitting Services and will not exceed Ninety Nine Thousand Five Hundred Ninety Six Dollars and Ten Cents ($99,596.10). CLOSING Amec Foster Wheeler appreciates the opportunity to assist Monroe County with this exciting project. Should you have any questions regarding this proposal or need additional information, please contact Greg Corning at (314) 920 -8359 or via email at greg.corning0amecfw.com Sincerely Amec Foster Wheeler Environment & Infrastructure, Inc. Ricardo Fraxedas, PE Chief Engineer Direct Tel: + 1 305 525 0079 Direct Fax: + 1 305 826 1799 E -mail: ricardo.fraxedas @amecfw.com Greg rning, PE Technical Professi nal III - Engineer Direct Tel: + 1 314 920 8359 Direct Fax: + 1 305 826 1799 E -mail: greg.corninaPamecfw.com Attachments: Amec Foster Wheeler Rate Schedule 21Page Amec Foster Wheeler Environment & Infrastructure, Inc. 2017 Schedule of Fees Personnel A. Professional (Engineer, Geologist, Scientist and Project Management) Staff I $71.00 /hour Staff 11 $77.00 /hour Project $86.00 /hour Senior $109.00 /hour Principal /Project Manager $155.00 /hour Senior Principal /Senior Project Manager $159.00 /hour Chief Engineer /Scientist $194.00 /hour B. Technical Services (Engineering and Science) Technician I $45.00 /hour Technician II $55.00 /hour Senior Technician I $60.00 /hour Senior Technician II $70.00 /hour Project Administrator /Project Coordinator /Subcontract Administrator /Project Accountant $75.00 /hour Technical Writer /Document Production $ 78.00 /hour CADD /Draftsperson (includes PC /CAD) I $66.00 /hour CADD /Draftsperson (includes PC /CAD) II $101.00.hour Admin I $40.00 /hour Admin II $52.00 /hour C. Surveying Services Field Surveyor I $43.00 /hour Field Surveyor II $47.00 /hour Survey Technician I $67.00 /hour Survey Technician II $72.00 /hour Survey Chief $75.00 /hour D. Information Management Software Engineer $92.00 /hour Data Technician $132.00 /hour Senior Software Engineer $162.00 /hour Business Analyst $132.00 /hour E. Contract Labor From time to time, Amec Foster Wheeler retains outside Professional and Technical labor on a temporary basis to meet peak workload demands. Such contract labor will be charged at 10% markup. II. Expenses A. Travel Expenses 1. Transportation: Company pickup truck /personal vehicle, per mile — current allowable rate per County and Florida State Statutes a. Common carrier or car rental multiplies by (to be the amounts authorized by Section 112.062, Florida Statutes 2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes B. Disposal of Hazardous Waste Samples Samples of waste will be disposed by permitted methods after a determination is made that the waste is defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal and invoicing of incurred expenses may take place after invoicing of the originally contracted work. C. Equipment / Other Expenses (Does not include personnel) Digital Field Documentation Equipment (cameras, $75.00 /day (min 2 days water level & measuring tape, GPS units, etc.) Geophysical Equipment (GPR Equipment) $1,000.00 /day (min 2 days) Underwater Camera Equipment /Video up to 50 $1,900.00 /day feet depth and low turbidity Environmental Monitoring & Sampling $100.00 to $450.00 /day Equipment (dust, OVA, Air monitoring, Noise Depending upon the equipment and scale Meter, Light Meter) required Special equipment or supplies, permits, shipping Actual cost x 1.15 charges, special printing or other items not customarily provided by Amec D. Communications In -house costs for long distance phone, telex, telecopier, postage — project labor charges x 5% III. Subcontract Subcontract services will be invoiced at a cost multiplied by 1.15 Canal Restoration Program Upda Monroe County Board of County Commissioners ME January 17, 2018 Rhonda Haag Monroe County amec foster wheeler Greg Corning, PE AMEC Foster Wheeler ITEM M5 ALTERNATIVE CANAL RESTORATION TECHNOLOGY AUGMENTED AERATION TASK ORDER TERMINATION a EPA funded an alternatives analysis in 2015 to evaluate more cost effective technologies then the expensive organic muck removal. Proposals opened on April 25, 2017 in request to the Augmented Aeration Water Quality Improvement Projects RFP. 2 vendors responded: Allied Group and Earthtech. Both were recommended for further research based on the selection committee review process. Both proposals includes the use of imported aerobic bacteria (microbes) be combined with aeration to reduce organic muck BOCC approved moving forward with permitting process on May 17th, 2017. Pre applications meetings were held with regulatory agencies and additional information was requested on the technologies. Proposals were presented to the December 7, 2017 FKNMS Canal Advisory Subcommittee, with additional input from the FKNMS Technical Advisory Committee members. FKNMS Canal Advisory and TAC members requested both projects be stopped until and unless extensive research could be completed on the potential environmental risks of introducing microbes into canal waters that could impact nearshore Sanctuary waters and marine life.