Item M1M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
January 17, 2018
Agenda Item Number: M.1
Agenda Item Summary #3805
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443
N/A
AGENDA ITEM WORDING: County Administrator's Monthly Report
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 01/02/2018 4:47 PM
Board of County Commissioners Pending 01/17/2018 9:00 AM
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: January 2, 2018
SUBJECT: County Divisions' Monthly Activity Report for January 2018
MONTHLY ACTIVITY REPORT - JANUARY 2018
Airports:
Key West
December 1
Meeting with TSA regulatory — new SD requirements
December 1
Meeting with FDOT grants program — vehicle grant eligibilit
December 4
Meeting with Bi- plane (Bill Gordon) self-fueling and fuel storage issues
December 5
Flight to North Pole with the KIDS and Santa
December 5
Radio interview 104.1 — Runway project overview
December 6
Airline /Tenant managers monthly meeting
December 5
Noise Ad -Hoc quarterly meeting with Comm. Kolha e
December 12
Drainage phase 2 project meeting
December 12
Radio interview (45 minute) on airport issues 106.9
December 13
BOCC meeting in Key Largo
December 19
Perform presentation to TDC on Airport IRMA ops and capacity updates for
2017 into 2018, with Mike Lum from Volaire Aviation Air Service Consultin
December 20
Interview candidate for Ops /Sec Manager position
December 22
Meeting with Delta Airline senior ops /chief pilot related to Runway project
safety, grooved v ungrooved, runway condition reporting, use of NAS KW
December 23
Work on TSA contingency lans and Runway condition re ortin o s plan
December 24 -26
Director — covering operations EYW
December 28
Meetings with Airlines /ATC and Ops /ARFF on Runway Condition Reporting
plan
December 29
Prepare for New Year's Eve o s coverage and fireworks notam /o s bulletins
Marathon
December 4
MTH Master Plan Update, 1S Technical Review Committee meeting with
Ricondo & Associates, Jacobs, and Airport Stakeholders.
December 12
MCSO Shooting Range 30% design review meeting with Sheriff Ramsay and
project team.
December 13
Attended the BOCC meeting in Key Largo.
December 13
Meeting with Marathon Jet Center to discuss the lease for use of the departure
lounge in the Main Terminal.
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Veterans Affairs
CLIENTS ASSISTED
VA Phone Calls 674
Office Visits 761
New Clients 50
Field Visits 1
Benefits Delivery at Discharge 8
TRANSPORTATION PROGRAM
Transportation Calls 136
Veterans Transported 46
FINANCIAL DATA
The financial data for the month of December totals $ 478.423.59 this indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs
department.
Libraries
November activities continued to keep staff busy at all branches, as hurricane recovery activities
continue:
• We welcomed 27,146 visitors to our libraries in November, still slightly down from last
year, but 6% over the count for October
• 15,307 customers logged into the Library public access computers and made use of our
wireless access network in November, 25% above the figure for last year and the figure
for October. PC usage remains strong due to requirements by government agencies for
benefit recipients, especially during this recovery and rebuilding process, and to the many
businesses that now require online job applications.
• 232 new cardholders were added to our roster in November, as more new transplants and
returning friends are joining (or rejoining) our communities, and 35 new users signed up
for eBooks.
• To continue evidence that our services are still valued for many needs, our librarians
answered 10,814 questions in November, an increase of 37% over the previous year.
Questions were presented via chat, text, e -mail, social media, telephone and in- person.
Our expanded reference services continue to be well- received by the public.
• E- visits made to the Library's web resources in November came in at 344,601, 6% over
last year. Included in the count were page views of the main website and calendar, the
online catalog, and the archive of historical images.
• Circulation of e -books in November reached 2,205, making good use of our collection of
eBooks and eAudiobooks. Both our collection and its circulation continue to rise.
• In November Breana Sowers, our Library Archivist, was awarded a prestigious and
competitive Teacher & Librarian scholarship to the Key West Literary Seminar. Only 20
scholarships are awarded each year to those "...individuals who are making a positive
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impact upon readers in their communities."
• November also brought an outstanding award to another member of our Florida History
staff in Key West: Senior Librarian and Historian Tom Hambright was the 2nd annual
recipient of the Scotti Merrill Preservation Award. The Key West Art & Historical
Society chose Tom for his dedication to preserving and sharing the history of Key West.
We congratulate our two award winners—we are fortunate to have them developing our
Florida History Department and our unique collection of Keys documents and ephemera.
We are also proud of our entire system -wide staff, who, in spite of devastating losses
from Hurricane Irma for many of them, have continued to provide outstanding service to
their communities, and fulfilling the mission of the Monroe County Public Library.
Extension Services
• Number of services provided: 49 phone calls, 19 office visits, 43 visits to clients, 29
learning events with 259 participants, 6 media submissions, and 42 publications
distributed. Total Budget for FY 17/18: $278,744.00; Year to Date Expenditures and
Encumbrances (as of October): $2,956.20; Remaining Balance: $275,787.80; Percentage
of budget spent and /or encumbered year -to -date: 0.01 %.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Worked with IFAS Specialist Dr. Fletcher to develop a Business Resiliency forum to be
help in 3 locations in 2018. This fill use the CIVIC deliberative dialogue format and help
to gain perspectives and insight about what businesses can do to create resiliency based
on different scenarios including sea level rise and increasing storm activity.
• Participated in the Southeast Florida Climate Compact, Annual Leadership Summit to
develop goals and partnerships for the Regional Climate Action Plan implementation
starting in 2018.
• Coordinated a Climate Change Advisory Committee meeting to develop recommendation
that will be presented to the Board of County Commissioners in 2018.
• Met with Monroe County strategic plan director to develop Extension goals and
objectives which align with the counties strategic plan.
The Environmental Horticulture Agent accomplished the following activities:
• With the assistance of a Master Gardener, made site visits to Lower Sugarloaf Key,
Upper Sugarloaf Key, Cudj oe Key, Ramrod Key, Big Pine Key, Marathon, Key Colony
Beach, and Layton, all regarding landscape survival or replanting trees, palms, fruit trees
and natives, post Hurricane Irma.
• Held Winter Regional Plant Clinics: two in Key West, two in Key Largo, and one in
Marathon.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Completed UF_PST076_OLT PCard for Travel and OF PST975_OLT What PCard
Holders Need, training provided by the University of Florida
• Taught one Florida Keys Water Watch workshop for the Islamorada Youth Council, this
is their fourth year participating in the program.
• Coordinating with the Florida Keys National Marine Sanctuary to develop a Marine
Debris Working Group with Sanctuary staff, dive operators, law enforcement and local
fishermen.
3
• The agent is on the South Atlantic Fishery Management Council Citizen Science Program
and is helping to design a pilot citizen science project for scamp and gag grouper data
collection for their fishery management plan and stock assessment.
• Shelly is an appointed member of the Florida Keys National Marine Sanctuary Water
Quality Protection Program and attended two of these meetings for water quality in the
Florida Keys and residential canals.
The Economic Resource Development Agent accomplished the following activities:
• Working with the University of South Florida to identify best practices for energy
production from organic waste. We've installed two experimental bio- digesters in the
Lower Keys.
• Working with a local environmental entrepreneur to develop a sustainable business plan
aimed at improving our natural resource conditions in Monroe County.
• Working with a local produce grower to develop a sustainable growth /business plan for
his products in the Lower Keys.
• Assisted in the planning for the first annual I Love Stock Island's series of holiday
events. This is a group aimed at improving living circumstances on Stock Island.
• Developing curriculum aimed at low income residents interested in entrepreneurship to
be delivered in the first half of 2018.
Fire Resene:
• Attended and participated in "Hot Wash" meeting held in Marathon.
• Developed fire rescue operational objectives for 2018.
• Continued to assist organizations (Keys strong) with support and labor to off load
donated furniture for residents in need of help from hurricane Irma.
• New fleet mechanic is providing much needed vehicle maintenance and continues to
work with Chief Thompson to develop system tracking programs to bring efficiency and
longevity to our fleet of vehicles.
• Annual Christmas lunch for staff was a great success (Thank you Chief Callahan)
EMERGENCY MANAGEMENT
• Continued recovery operations for Hurricane Irma.
• Weekly coordination calls with Incident Management Team.
• Weekly coordination calls with municipal partners.
• Continue After Action review of Hurricane Irma.
EMS /TRAUMA STAR
• Trauma Star flew Seventy -four (74) patients to mainland hospitals for definitive care in
the month of November.
• Three (3) Charge Paramedics were successful in the completion of our comprehensive
provisional paramedic program.
• Attended quarterly Trauma Star / EMS meeting at LKMC.
• Conducted quarterly Trauma Star Staff meeting to discuss program goals, operational
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procedures and safety of program.
• Attended Overdose Detection Mapping Program meeting, to learn about a new tracking
program that provides real -time surveillance of known and suspected overdose events
occurring nationwide using a specialized program (ODMAP App) downloaded onto
mobile devices and computers to collect overdose event information.
• Attended Regional EMS meeting in Coral Springs and presented a brief report on the
status of Monroe County Fire Rescue and Trauma Star program.
• Continued structured monthly EMS training / assessment program that is being delivered
on a rotational basis for all career personnel.
• To continue our compliance with our established strategic objectives for fire rescue, we
have received patient follow up data from receiving facilities on 19 patients for the month
of November.
• Continued with field training of paramedics on quality assurance /billing issues of ePCR
reports.
KWIA
• Organized crews and apparatus for participation in Key West Christmas Parade.
• Organized crews and apparatus for participation in KWIA Flight to The North Pole.
• Received new ARFF truck at KWIA and began process to place vehicle in- service.
• Organized Oshkosh technician to travel to Key West and perform new truck in- service /
training.
• Organized new lieutenant to travel and train at South Carolina Fire Academy for ARFF
(Aircraft Rescue and Fire Fighting).
• Participated with new KWIA Operations Manager selection process.
• Attended Operational meeting with Airport Ops and Delta reps, in reference runway
construction project.
• Provided command support at Ramrod Key structure fire.
FIRE MARSHAL
• Ten (10) Life and Fire Safety Inspections.
• Seven (7) Annual Vacation Rental Inspections.
• Eight (8) Commercial site reviews for post storm demolition and reconstruction.
• Seventeen (17) Plans Reviews.
• Two (2) Fire Investigations; Residential Structures.
• One (1) Mechanical Failure Investigation; Commercial Occupancy.
• Three (3) Fireworks Permits issued.
• One (1) Public Assembly — Special Event issued.
• Two (2) Daycare Inspections.
• Progress on sprinkler system installation at Gilberts resort (mm 106) - Waiting on FDOT
and FKAA permits to hook system up and get it operational.
5
• Presented thank -you plaque to Chief Tim James of Ocean Reef for their assistance during
the Hurricane Irma.
FIRE ACADEMY /TRAINING
• Target Solutions — Conducted continuing education and SOP training online.
• Worked on tagging assignments for ISO reporting and running reports for completions.
• Conducted facility training for three shifts with Live Fire Burns.
• Conducted Battalion Chief evaluation checkoffs for training academy Performance
Obj ectives.
• Continuing FF 2 class with 10 students at Fire Academy drill grounds.
• Customs Border Patrol used drill ground for re- qualification shooting non - lethal rounds.
• Upper Keys mutual aid training hosted in Tavernier, topic was cancer awareness.
• Conducted new hire applicant testing for paramedics, ending with a list of 13.
• Hosted Islamorada Firefighter 1 class for three days, including the burn evolutions at drill
grounds.
Employee Services
Turnover Numbers:
ro
WORKERS' COMP.
November 2017
100
FY17
FY18
Monthly Cases
Nov -16
Dec -16
Jan -17
Feb -17
Mar -17
Apr -17
May -17
Jun -17
Jul -17
Aug -17
Sep -17
Oct -17
Nov -17
New Medical
10
11
10
11
8
4
9
10
8
7
6
7
10
New Non-
1
2
5
2
5
3
4
4
1
5
4
4
2
Total Closed
5
13
7
23
10
11
15
24
2
26
1
12
5
Total Current
101
91
99
89
92
88
90
80
87
73
82
83
90
Open Litigation
12
12
12
12
12
12
12
13
13
13
13
15
15
Closed /Settled
0
0
0
0
0
0
0
0
0
1
0
0
0
New Litigation
0
0
0
0
0
0
1
0
0
0
2
0
0
Total Current
12
12
12
12
12
12
13
13
13
12
15
15
15
November 2017
100
90
80
70
60
50
40
30
20
1
C p
O O
4 4
■ Open Claims
rA
EMPLOYEE BENEFITS
2017 JAN FEB MARCH APRIL MAY JUNE JULY AUG
NEW HIRES
13
9
12
32
13
29
18
12
TERMINATIONS
8
15
8
16
10
8
13
18
NEW RETIREES
MEDICAL
2
7
3
4
2
2
0
4
NEW RETIREES LIFE
ONLY
0
0
0
0
0
1
0
0
DECEASED # LIFE
CLAIMS
0
0
1
2
2
1
0
2
OTHER COVERAGE
CHANGES
342
18
8
15
11
15
19
30
ACCOUNT CHANGES
9
15
43
10
7
12
14
5
ACTIVE WITH
MEDICAL
1195
1179
1180
1188
1191
1199
1206
1205
ACTIVE NON
MEDICAL
65
62
63
70
69
78
75
75
RETIREES WITH
MEDICAL
414
413
422
424
425
427
427
427
RETIREES LIFE ONLY
24
25
25
25
25
26
26
26
SURVIVING SPOUSES
9
6
6
6
5
5
5
5
COBRA
4
4
2
1
2
3
3
3
WAIVER OF PREMIUM
LIFE INS
1
1
2
2
2
2
2
2
2017
SEPT
OCT
NOV
DEC
NEW HIRES
13
12
10
12
TERMINATIONS
18
23
15
17
NEW RETIREES
MEDICAL
2
2
1
3
NEW RETIREES LIFE
ONLY
1
1
0
0
DECEASED # LIFE
CLAIMS
1
2
3
1
OTHER COVERAGE
CHANGES
24
11
17
9
ACCOUNT CHANGES
7
16
8
3
ACTIVE WITH
MEDICAL
1205
ACTIVE NON MEDICAL
75
RETIREES WITH
MEDICAL
427
0
�s
2 1
0
2
0
21
0
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8
RETIREES LIFE ONLY 26
SURVIVING SPOUSES 5
COBRA 3 3 3 3
WAIVER OF PREMIUM
LIFE INS 2 2 2 2
1. 4 Distribution of Weekly Blasts
2. Distribution of monthly Quantum newsletter for employees and supervisors
3. Distribution of monthly Better You From Blue newsletters
4. Monthly New Employee Orientation
5. 1 Retiree meeting to complete FRS paperwork
6. 3 Domestic Partnerships
7. Envision Contract & EGWP contract negation meeting
8. Implementation of the EGWP Plan and HSA Plan.
9. 3 Wellness meetings with Bryan
10. Introduction of new Gallagher consultant Margaret
11. Meeting with Christina Brickell regarding group billing for Group
12. 3 rd Quarter Wellness Champion meeting
13. Wellness Champion Visits in Key West (Gato, Harvey, small constitutionals)
14. Sent out retiree mass mailing regarding external insurance solicitation
15. Received over 1600 Open enrollment forms (alphabetized and printed face sheets for all
7 constitutional Employers) (OVER 1200 FORMS PROCESSED MANUALLY SO
FAR)
16. Reviewed all OE forms and Wellness forms for completeness — INCOMPLETE —
ADDITIONAL WORK
17. Retiree OE forms are being processed as received. Their OE ended December 7 th and we
are still collecting forms — 12/22/17
18. Weekly EGWP and HSA implementation meetings (4)
19. County contracted the services of Worxtime for assistance with Retiree OE for 2017.
This assistance was approved because of the number of benefit changes that would affect
retirees. BOCC instructed staff to ensure that retirees had resources to assist them with
Supplemental Medicare Policies.
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Attachment: CAD 1 Monthly Report (Monthly Report)
GROWTH MANAGEMENT REVENUE vs. EXPENDITURES: FY's 2015, 2016, 2017 AND Cun - ent FY2018
BUILDING DEPARTMENT
ACCOUNT
NUMBER
FY 15
FY 16
FY 17 Note 1
TOTAL
BUDGET
FY 18
TOTAL PRIOR
FYTD AS OF
NOVEMBER, 2016
TOTAL CURRENT
FYTD AS OF
NOVEMBER, 2017
REVENUE- See Notes 2 & 3 Regarding FY 17 and FY 18 Fee Waiver Credits
Building- Income fromPermits /Appl
180 - 322005 -SG
$
3,757,576.48
$ 4,663,434.58
$ 4,449,088.28
$
4,550,000.00
$ 790,173.82
$ 459,297.44
Certificate of Competency /Contract
180 - 322103 -SG
44,257.50
97,862.50
57,202.50
100,000.00
3,662.50
63,492.50
Education Fees-Building
158- 322005 -SG
77,488.41
55,740.69
38,099.22
-
6,692.07
3,023.15
Build Book/Co /etc.
180- 369001 -GM
42,573.13
39,189.73
20,824.55
30,000.00
3,263.35
2,352.60
FloodplainManagement* TBD
180 - 322005 -SG
-
-
-
-
-
-
Radon/DCA
180 - 341904 -SG
43,678.58
58,453.34
55,585.91
60,000.00
12,074.88
4,444.91
Recovery/DBPR
180 - 341908 -SG
43,681.07
58,478.01
57,378.26
60,000.00
12,010.39
6,047.40
TOTAL REVENUE - BUILDING DEPARTMENT
$
4,009,255.17
$ 4,973,158.85
$ 4,678,178.72
$
4,800,000.00
$ 827,877.01
$ 538,658.00
EXPENDITURES - See Note 4 Regarding FY 18 Budget
Building Department
180 -52505
$
3,284,062.74
$ 3,484,995.00
$ 4,439,091.78
$
6,185,761.00
$ 322,918.55
$ 363,076.12
Building Department Education
158 -52501
27,352.70
13,954.51
33,359.34
23,400.00
4,104.50
4,185.01
TOTAL EXPENDITURES - BUILDING DEPARTMENT
$
3,311,415.44
$ 3,498,949.51
$ 4,472,451.12
$
6,209,161.00
$ 327,023.05
$ 367,261.13
DIFFERENCE (Revenues vs. Expenditures)
$
697,839.73
$ 1,474,209.34
$ 205,727.60
S
(1,409,161.00)
S 500,853.96
S 171,396.87
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
REVENUE
Zoning/ROGO/Environmental
148 - 341905 -SG
$
1,766,563.26
$ 2,189,291.42
$ 2,273,073.93
$
2,200,000.00
$ 451,718.76
$ 246,052.20
Historic Preservation
148 - 341913 -SG
-
200.00
3,200.00
200.00
-
Planning Admin /Research/Copy /etc.
148 - 369001 -GM
851.38
1,142.97
193.27
-
278.65
Education Fees -Plan & Environ.
158- 322006 -SG
58,912.99
67,892.68
60,030.00
10,460.00
4,160.00
Conservation Land Purchase (ROGO)
158- 341905 -SG
6,348.64
40,325.30
13,981.26
12,196.08
-
TOTAL REVENUE - PLANNING & ENV RESOURCES
$
1,832,676.27
$ 2,298,852.37
$ 2,350,478.46
$
2,200,000.00
$ 474,574.84
$ 250,490.85
EXPENDITURES - See Note 5 Regarding FY 18 Budget
Planning
148 -50500
$
1,144,116.23
$ 1,238,950.09
$ 1,627,583.25
$
2,367,833.00
$ 149,993.40
$ 182,028.09
Planning Commission
148 -51500
73,950.09
69,540.90
71,206.47
88,390.00
7,845.03
6,367.86
Comprehensive Plan
148 -51000
186,274.72
60,342.01
-
-
-
-
EnvironmentalResources
148 -52000
712,866.98
642,124.04
768,952.34
890,948.00
52,414.57
64,178.01
Environmental Resources Educ.
158 -52503
12,913.95
13,424.30
29,386.63
40,000.00
2,791.16
2,219.12
Geographic Info. (GIS)
148 -50002 Note 6
190,779.49
151,039.24
(30.79)
-
-
-
Growth Management Admin.
148-5000 1 Note 6
471,028.41
395,251.45
364,930.13
45,624.06
19,526.49
TOTAL EXPENDITURES - PLANNING & ENV RESOURCES
$
2,791,929.87
$ 2,570,672.03
$ 2,862,028.03
$
3,387,171.00
$ 258,668.22
$ 274,319.57
DIFFERENCE (Revenues vs. Expenditures)
S
(959,253.60)
S (271,819.66)
S (511,549.57)
S
(1,187,171.00)
S 215,906.62
S (23,828.72)
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Attachment: CAD 1 Monthly Report (Monthly Report)
BOATING IMPROVEMENT FUND - PLANNING
REVENUE
Boat Improvement Fund 157 - 347270- SP/347271 -SP
$
744,547.37
$ 770,986.11
$ 735,910.93
$
740,000.00
$ 54,202.20
$ 50,096.55
TOTAL REVENUE - BOATING IMPROVEMENT FUND
$
744,547.37
$ 770,986.11
$ 735,910.93
$
740,000.00
$ 54,202.20
$ 50,096.55
EXPENDITURES
Boating Improvement Fund - County
157 -62613 Note 7
$
467,544.56
$ 259,829.02
$ 157,556.07
$
489,379.00
$ 6,838.38
$ 6,750.98
Boating Improvement Fund -State $
1 157 -62520 Note 7
363,479.70
227,954.77
362,940.01
1,447,667.00
47,482.46
1,332.87
TOTAL EXPENDITURES - BOATING IMPROVEMENT FUND
$
831,024.26
$ 487,783.79
1 $ 520,496.08
$
1,937,046.00
$ 54,320.84
1 $ 8,083.85
DIFFERENCE (Revenues vs. Expenditures)
$
(86,476.89)
$ 283,202.32
IS 215,414.85
$
(1,197,046.00)
$ (118.64)
$ 42,012.70
ENVIRONMENTAL RESTORATION - 'PLANNING
REVENUE
Environmental Mitigation 160 - 351400 -SP
$
435,005.96
$ 533,013.28
$ 881,208.36
$
455,000.00
$ 287,870.59
$ 134,854.19
TOTAL REVENUE - ENVIRONMENTL RESTORATION
$
435,005.96
$ 533,013.28
$ 881,208.36
$
455,000.00
$ 287,870.59
$ 134,854.19
EXPENDITURES
Environmental Restoration 160 -52002
$
179,600.74
$ 179,020.99
$ 205,264.43
$
456,522.00
$ 18,016.26
$ 11,692.75
TOTAL EXPENDITURES - CODE COMPLIANCE
$
179,600.74
$ 179,020.99
$ 205,264.43
$
456,522.00
$ 18,016.26
$ 11,692.75
DIFFERENCE (Revenues vs. Expenditures)
$
255,405.22
IS 353,992.29
1 $ 675,943.93
IS
(1,522.00)
IS 269,854.33
1 $ 123,161.44
CODE COMPLIANCE DEPARTMENT'
REVENUE
Code Com fiance 148 - 341916 -SG /148- 354001 -SG
$
647,999.09
$ 1,214,817.69
$ 1,681,626.62
$
1,400,000.00
$ 488,307.13
$ 182,515.95
TOTAL REVENUE - CODE COMPLIANCE
$
647,999.09
$ 1,214,817.69
$ 1,681,626.62
$
1,400,000.00
$ 488,307.13
$ 182,515.95
EXPENDITURES
Code Com fiance 148 -60500
$
1,360,117.13
$ 1,227,999.43
$ 1,311,073.49
$
1,796,905.00
$ 123,785.97
$ 121,969.92
TOTAL EXPENDITURES - CODE COMPLIANCE
$
1,360,117.13
$ 1,227,999.43
$ 1,311,073.49
$
1,796,905.00
$ 123,785.97
$ 121,969.92
DIFFERENCE (Revenues vs. Ex nckures)
$
(712,118.04)
IS (13,181.74)
$ 370,553.13
IS
(396,905.00)
$ 364,521.16
$ 60,546.03
FIRE MARSHAL
REVENUE
Fire Marshal
148 - 341906 -SG
$
331,553.99
$ 302,616.06
$ 377,781.94
$
365,000.00
$ 168,635.26
$ 52,468.47
Education Fees - Fire
158 - 322007 -SG
4,470.00
4,800.00
4,500.00
-
720.00
350.00
TOTAL REVENUE - FIRE MARSHAL
$
336,023.99
IS 307,416.06
$ 382,281.94
IS
365,000.00
$ 169,355.26
$ 52,818.47
NOTE 1: The FY 17 amounts reflected in this report are subject to change until the FY 17 financial audit is complete.
NOTE 2: No Permit Revenue in September, 2017 - - Total Fee Waiver Credit $9,641.62
NOTES: Total Fee Waiver Credit because of Hurricane Irma for October & November, 2017 $592,591.08
NOTE 4: 8 New Positions
NOTE 5: 4 New Positions
NOTE 6: Cost Center Estimated
NOTE7: Grant funds acquired: Clean Vessel Act (CVA) $180K Legislative $500K(to defray the cost ofthe pump-out service)
O
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Attachment: CAD 1 Monthly Report (Monthly Report)
BUILDING DEPARTMENT
FEE WAIVER REPORT
PERMIT FEE CREDIT SUMMARY:
PERMITS APPLIED FOR WITH HURRICANE IRMA CREDIT
12/18/2017 8:30:38AM
Total
Total
$628,999.14
Building Permit Fees Waived
180 - 000000 - 322005 -SG
$436,115.68
Florida Surcharge Fees
180 - 000000 - 341904 -SG
$4,389.65
180 - 000000 - 341908 -SG
$6,118.74
EnvironmentalP emit Fees Waived
148 - 000000 - 341905 -SG
$18,054.41
Planning Permit Fees Waived
148 - 000000 - 341905 -SG
$123,572.13
Fire Permit Fees Waived
148 - 000000 - 341906 -SG
$14,230.10
Building Education Fees Waived
158- 000000 - 322005 -SG
$7,928.43
Environmental Education Fees Waived
158- 000000 - 322006 -SG
$3,130.00
Planning Education Fees Waived
158- 000000 - 322006 -SG
$14,710.00
Fire Education Fees waived
158- 000000 - 322007 -SG
$750.00
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EMERGENCY PERMITS - November, 2017
BUILDING DEPARTMENT
Nov 2017
8,000
7,000 6,132
6,000 5,062
5,000 4,513
3 ,
4,000
3,000
2,000
1,000
0
o` o (Z' p
Total Issued Permits by Fiscal Year
7,539
6,692
5,881 5,563
4,789 4,759 4,818
813 3969 4,353
1,404
w o a �o ti ti �ti ti ti� ti`' ti°
* FY16 -17. No Permit Revenue in September 2017 due to Hurricane Irma
rffmwztjtA
Total Job Valuefor Issued Permits by Fiscal Year
$300.M
$264.4M
A248.9M
$250.M
$200.M $175.5M
$150.M
$100.M
$50.M
$184.M
164.4M
$127.2M
121.3M
$96.M
$254.7M
231.4 M
$185.4M
$179.9M
$134.9M
$44.4 M
$ M
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* M6 -17: No Permit Revenue in September 2017 due to Hurricane Irma
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Total Number of Inspections on
Permits by Fiscal Year
qA na7
35,000
25,000 20,083
20,040
15,000
10,000
5,000
23,678
28,052
'AZ 7nS
FY12 -13 FY13 -14 FY14 -15 FY15 -16 FY16 -17
Excludes "N /A" inspections
*
FYI 6-17. No Permit Inspections in Septemb er 2017 due to Hurricane Irma
Nov 2017
5,186
FY17 -18
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Nov 2017
Total Number of Plan Reviews on
Applied Permits by Fiscal Year
25 000
15000 - 12,501 13,262 12,522 11,759
10000 7,148
5
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0
21,124 21,645
19,430
16,190
13,659 M
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* FY16 -17: No Permit Reviews in September 2017 due to Hurricane Irma
5,629
1< �� o
Attachment: CAD 1 Monthly Report (Monthly Report)
INSPECTION ACTIVITY BY PERMIT "WORK" LOCATION
Comparison by Office
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s [. °,«:�,� air. PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION
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L�.�:4 iiy. i.l•}; I[.i 41!.J' �i:' I. �rJtJ.. • Comparison by Office
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Attachment: CAD 1 Monthly Report (Monthly Report)
Office =IjArea=Lower Keys:
Stock Island upto 7 mile bridge.
Office =2 Area= Middle Keys:
Starts at Duck Key to Fiesta Key Channel#5,
Excludes- Marathon, Grassy Key, Cty of Layton, Islamorada, and
Lower Matecumbe.
Office= 3jArea =Upper Keys:
North cfTavernier Creek Bridge uptc Ocean Reef.
200
180
160
140
120
100
80
60
40
20
0
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PRP ROG
SR-
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LK
LK
LK LK
LK
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■ Nov -2017 161
135
13
1
1
Excludes "N/A" and Logged CSR % resulted revievds
PLANNING AND ENVIRONMENTAL RESOURCES
PLAN REVIEW ACTIVITY
BY PERMIT "WORK" LOCATION
Comparison by Office
ss P ,
0 PLA PRP ROG SR- STO
N 0 310 RM
MK MK MK MK MK MK
13 13 2
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N 310 RM
OR OR OR OR OR
29 13 3 1 1
Attachment: CAD 1 Monthly Report (Monthly Report)
0 r
O PLA PRP ROG SR- STO
N O 310 RM
UK UK UK UK UK UK
182 84 9 2
Office= l/Area= Lovder Keys:
Stock Islandupto 7milebridge.
Office= 7JArea= Middle Keys:
Starts at Duck Keyto Fiesta Key Channel #5,
Excludes- Marathon, Grassy Key, Cty of Layton, Islamorada, and
Lovder Matecumbe.
Office= 3jArea =Upper Keys:
North of Tavernier Creek Bridge up to Ocean Reef.
60
50
40
30
20
10
0
■ Nov -2017
Excludes "NSA" inspections
Es
W Agwr
310
PLAN
Lower Keys
Lower Keys
23
11
PLANNING AND ENVIRONMENTAL RESOURCES
INSPECTION ACTIVITY
BY PERMIT "WORK" LOCATION
Comparison by Office
310 PLAN 310
Middle Keys Middle Keys Ocean Reef
5 24
W I
W Agwr
PLAN
310 PLAN
Ocean Reef
Upper Keys Upper Keys
5
52 1
Attachment: CAD 1 Monthly Report (Monthly Report)
CODE COMPLIANCE ACCOMPLISHMENTS
NOVEMBER, 2017
2017 -2018 FISCALYEAR
$90,000 $54,342
$58,996
$80,000
$70,000
$60,000 '..
$50,000
$40,000 ._...$31,201 '..
$30,000 $26,455 0 .
$20,000
$ 10,000
$0 $0 '$0 $0 $0 $0 $0 $0.: $0 $0 ._.$
OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT
-- VACATION RENTALS -- COLLECTIONS
2016 -2017 FISCAL YR
2017 -2018 FISCAL YEAR
OCT
OCT
NOV
DEC
JAN
FEB
MARCH
APRIL
MAY
JUNE
JULY
AUG
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS
$31,201
$26,455
$3,300
$20,988
$43,116
$10,136
$53,001
$36,326
$19,116
$105,236
$0
$522,990
$57,656
COLLECTIONS
COLLECTIONS
1 $54,3421
$58,9961
$16,5101
1
1
1
1
1
1
1
1
1
1 $113,338
$170,994
2017 -2018 FISCALYEAR
$90,000 $54,342
$58,996
$80,000
$70,000
$60,000 '..
$50,000
$40,000 ._...$31,201 '..
$30,000 $26,455 0 .
$20,000
$ 10,000
$0 $0 '$0 $0 $0 $0 $0 $0.: $0 $0 ._.$
OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT
-- VACATION RENTALS -- COLLECTIONS
2016 -2017 FISCAL YR
2015 -2016 FISCAL YEAR
OCT
NOV
DEC
JAN
FEB
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS'
$73,611
$108,012
$50,148
$3,300
$20,988
$43,116
$10,136
$53,001
$36,326
$19,116
$105,236
$0
$522,990
$130,262
COLLECTIONS
$143,5391$120,1921
1 $45,2381
$224,7901
$16,5101
S50,3791
S107,4641
$36,6931$63,0691
$186,8371$88,3681
S45,0641
S72,3421
S123,5781
S01
S1,003,6201
$1,526,610
$858,126
2016 -2017 FISCALYEAR
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
m
VACATION RENTALS - COLLECTIONS
2015 -2016 FISCALYEAR
$250,000
$200,000
$100,000 aw�,xux. $57,995
$45,238 $37,517 $� $71,204 2Q8 $33,057 $32,309 $40,781 $68,096
$50,000 $2 $28,400
$6,600 $5,500 $17,000 $12,193 $13,506 $5,830 $13,350 $20,745. $14,600
$0 - 220 -° $2,418
OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT
-VACATION RENTALS °COLLECTIONS
OCT NOV DEC JAN ��'��� FEB MARCH APRIL MAY JUNE JULY AUGUST SEPT
2015 -2016 FISCAL YEAR
OCT
NOV
DEC
JAN
FEB
MARCH
APRIL
MAY
JUNE
JULY
AUG
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS
$6,600
$5,500
$17,000
$2,220
$12,193
$13,506
$5,830
$28,400
$13,350
$20,745
$14,600
$2,418
$130,262
COLLECTIONS
1 $45,2381
$37,5171
$46,2481$102,9691
$33,0571
$71,2041
$186,8371$88,3681
$57,9951
$32,3091
$40,7811
$68,0961
$727,8641
$858,126
2015 -2016 FISCALYEAR
$250,000
$200,000
$100,000 aw�,xux. $57,995
$45,238 $37,517 $� $71,204 2Q8 $33,057 $32,309 $40,781 $68,096
$50,000 $2 $28,400
$6,600 $5,500 $17,000 $12,193 $13,506 $5,830 $13,350 $20,745. $14,600
$0 - 220 -° $2,418
OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT
-VACATION RENTALS °COLLECTIONS
OCT NOV DEC JAN ��'��� FEB MARCH APRIL MAY JUNE JULY AUGUST SEPT
CODE COMPLIANCE ACCOMPLISHMENTS
NOVEMBER, 2017
Landclear
31
�... 23 64
UPPER KEYS MIDDLE KEYS LOWER KEYS
LANDCLEAR
COMPLAINTS RECEIVED
UPPER KEYS
64
MIDDLE KEYS
23
LOWER KEYS
31
0
2 1
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2
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CODE COMPLIANCE ACCOMPLISHMENTS
NOVEMBER, 2017
Unpermitted Work
INSPECTOR OBSERVATION, 35
UPPER KEYS, 31
*4=00 11IIDDLE KEYS, 45
LOWER KEYS, 49
UPPER KEYS MIDDLE KEYS L(A�TR KEYS INSPECTOR OBSERVATION
iJNPERMITTED WORK
COMPLAIN "I'S RECEIVED
UPPER KEYS
31
MIDDLE KEYS
45
LOWER KEYS
49
INSPECTOR OBSERVATION
35
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CODE COMPLIANCE ACCOMPLISHMENTS
NOVEMBER, 2017
Other Complaints
LOWER KEYS, 45
UPPER KEYS , 6;
MIDDLE KEYS. 15
UPPER KEYS MIDDLE KEYS LO! ER KEYS
OTHER COMPLAIN "I'S
COMPLAINTS RECEIVED
UPPER KEYS
63
MIDDLE KEYS
15
LOWER KEYS
45
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CODE COMPLIANCE SPECIAL MAGISTRATE ACTIVITY
NOV 01, 2017 — NOV 30, 2017
The Code Compliance Department responds to complaints received from various sources, walk -ins, phone calls,
e- mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations
while conducting routine field inspections. There were no Special Magistrate hearings in November due to
Hurricane Irma and Code Compliance conducting Safety Inspections.
60
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30
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NOV 2017
�a
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NOV 2017 NEW CODE CASES
LINK, 32
JONES, 0
GRANT, 2 MEREDITH, 0
WINDSOR, 1
MCPHERSON, 2
BOELLARD , 0
CUTIE, 11
DOWLING, 6 DELGADO, 0
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,
quality development in the county while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and
Land Development Regulations. Additionally, the department reviews development proposals for compliance
with the Comprehensive Plan and Land Development Regulations, including community character, growth
management provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data.
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel
pump -out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of
derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working
with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management
needs to improve recreational boating access and safety.
0
2 1
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Planning & Environmental Resources
Comparison of Total Annual Applications
2010 2011 2012 2013
*Includes ROG❑ Allocation Applications
2014 2015 2016* 2017*
Nov
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Planning & Environmental Resources
■ 2017
Applications (A - P) 2017
Sept 2017 - Nov 2017 2017
Alcoholic Beverage
Appeals & Settlements
Development Agreements
Environmental Resources
FLUM Amendments
Historic Preservation
Home Occupation
LDRD
LUD Amendments
Major Conditional Use
Minor Conditional Use
NROGO
Plats
Pre -App
Planning & Environmental Resources
■ 2017
Applications (P -Z) 2017
Sept 2017 - Nov 2017 2017
Public Assembly
Road Abandonment
ROGO
Shoreline Approvals
TDR
Temp Const Staging
Text Amendments
Tier Amendment
Time Extensions
THE
Vacation Rentals
Variance
Variance - Dock (Long)
Variance - PC
0
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0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
# of applications
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
# of applications
Planning & Environmental Resources
November 2017 -Applications
85 Tots I ROOD
12
1?
26
15
1!
13
12
11
1
4
7
5 _ _
f _ _
3
2
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GIS Accomplishments -November 2017
GIS Projects - Data/Map Requests /Technical/Web App Development
- Hurricane Irma — Damage Assessment — Mapping & Analysis
- FEMA Flood Insurance — Parcel Analysis
- Private - Vacant Parcel Analysis - Environmental
- Keys Location Mapping — Planning & Building
- Hurricane Irma — Web Map App Development
- GIS Tech Support
GIS Addressing
- 13 New physical address assignments
Public Planning & Environmental Map App Usage — November 2017
tern Vi—, this Per 1 Aag tern Vle L Per - L-- - this Per.c]
Usage Time Series
a
L3 �p
Marine Resources Office
Accomplishments- December 2016 through November 2017
Channel Marker Program:
0
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Total annual costs for marker/buoy replacements for the past twelve-month period were approximately 1,566%
higher than the same timeframe in 2016 ($8,109). The large number of marker repairs in June were due to an
FWC marker grant, which was completed in June 2017. All County markers were in good condition prior to
Hurricane Irma in September 2017.
Dec 2016
$0.00
January 2017
$19,544.01
February
$4,281.00
March
$4,240.00
April
$3,000.00
May
$12,826.00
June
$78,854.00
July
$3,720.00
Aug
$0.00
Sept
$0.00
Oct
$0.00
Nov
$500.00
Total
$126,965.01
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Total annual costs for marker/buoy replacements for the past twelve-month period were approximately 1,566%
higher than the same timeframe in 2016 ($8,109). The large number of marker repairs in June were due to an
FWC marker grant, which was completed in June 2017. All County markers were in good condition prior to
Hurricane Irma in September 2017.
Channel Marker Program (cont.):
Marker damage from Hurricane Irma (Sept. 2017) was widespread in the Florida Keys. Initial aerial surveys
estimated approximately 57% of the 495 County owned markers (including channel markers and regulatory
markers /buoys) in the Keys as damaged or destroyed. Costs for repair and replacement were estimated at
approximately $520,000.
On- the -water surveys of damaged markers in the middle Keys were completed in December 2017. Those
surveys identified 29 markers as damaged or destroyed (see table below). Staff anticipates the cost of repair
and rebuilding the 29 markers to be approximately $68,000.
Marker surveys in the upper and lower Keys have begun, and are anticipated to be completed by mid -to -late
January 2018.
Area Total No. of Surveys Performed No. of Markers Percent Repair
Markers Damaged Damaged Estimate
Upper Keys 238 January '17 (anticipated)
Middle Keys 69 December'17 29 42% $68,000
Lower Keys 188 January '17 (anticipated)
* repair estimates based on $4,000 for an entire marker and $800 for sign replacements only (per marker)
Derelict Vessel Program
Derelict Vessels Removed
68
I
65
I
I
I
46 I
I
16 20 j 24 ...... ......... ......... ......... ......... ......... .............
I
12 I ............
4 � 0 [ 1]3...... 2 ......... 0 ....... 0 ......... 1 ......... 0 0 .... °
0
„o o��
r y
Derelict vessel removal costs for the past twelve -month period were approximately 6% higher than the same
timeframe in 2016 ($326,140). Numerous removals occurred in April 2017 utilizing a grant from the FWC
Derelict Vessel Program. Another 24 derelict vessels were removed during the Marquesas chug removal
project completed in April 2017. Note that the level of effort to identify and process derelict vessels was
significantly increased over the past year, providing an extensive cleanup of derelict vessels throughout the
Keys (prior to Hurricane Irma).
Derelict Vessel Program (cont.)
An estimated >2000 vessels are believed to have been displaced, damaged and /or sunk due to the impacts of
Hurricane Irma which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous
December 2016
$0.00
January 2017
$15,677.00
February
$2,300.00
March
$82,104.00
April
$195,821.00
May
$14,987.00
June
$21,407.00
July
$0.00
August
$0.00
September
$12,700.00
October
(Hurricane Irma) $0.00
November
$0.00
Total
$344,996.00
Derelict vessel removal costs for the past twelve -month period were approximately 6% higher than the same
timeframe in 2016 ($326,140). Numerous removals occurred in April 2017 utilizing a grant from the FWC
Derelict Vessel Program. Another 24 derelict vessels were removed during the Marquesas chug removal
project completed in April 2017. Note that the level of effort to identify and process derelict vessels was
significantly increased over the past year, providing an extensive cleanup of derelict vessels throughout the
Keys (prior to Hurricane Irma).
Derelict Vessel Program (cont.)
An estimated >2000 vessels are believed to have been displaced, damaged and /or sunk due to the impacts of
Hurricane Irma which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous
canals and open water areas. In October 2017, state (FWC) and federal (USCG /ACOE) agencies took the lead
on removing the displaced and sunken vessels. Due to vessel removal efforts by the state and federal agencies,
no derelict vessels have been removed by the County Marine Resources Office subsequent to the hurricane.
Marine Resources staff continues to coordinate with the FWC/USCG effort by assisting with the identification
and securing of suitable temporary vessel storage sites. The EPA effort (in canals only) ended on December 15,
2017 with most of the (observable) vessels in canals being removed. The USCG continues to remove vessels
from open water, with FWC managing vessel storage sites and providing for disposal. The USCG/FWC vessel
removal effort is anticipated to end by January 15, 2018.
It is anticipated that subsequent to the completion of the FWC/USCG vessel removal effort, the Marine
Resources Office will return to normal derelict vessel removal activities.
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Vessel Pumpout Program:
Number of Pumpouts
3000
2500
2000
1 ...
93 99 86 .. �� 87
1500 5 :..:.,., 78 .. ......... ..177
54
1000
500
3
0
Dec Jan Feb March April May June July Aug Sept Oct Nov
2016 2017
Sewage Removed (gal.)
35000
30000
25000
20000
15000
10000
5000
0
Dec Jan Feb March April May June July Aug Sept Oct Nov
2016 2017
State Funding Levels
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2015-2016 2016-2017 2017-2018
Legislative CVA
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Vessel Pumpout Program (cont.):
The pumpout quota increased from 1500 /month to 1800 /month in July 2017, with an annual total program cost
of $875,760. State funding currently covers 78% of the pumpout program cost.
The number of pumpouts performed in September 2017 significantly decreased due to Hurricane Irma. Then,
during October 2017 pumpouts rose sharply with the return of many liveaboards, and accompanying increase in
pumpout requests. However, numbers are still below the monthly quota of 1800 pumpouts /month. Staff will
continue to monitor monthly pumpout performance to determine if a quota adjustment will be needed based on
the number of vessels destroyed by Irma. Pumpout USA, in accordance with the terms of the pumpout contract,
will be paid only for the number of vessels pumped out (up to the quota).
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