Item M3M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
January 17, 2018
Agenda Item Number: M.3
Agenda Item Summary #3756
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Approval to enter into Task Order 4A for a 9 month time
extension for Task Order #4 for general project management services under the on -call contract
with Amec Foster Wheeler, Inc. for Category A services; plus an additional $15,000 of new funds
for FEMA reimbursable services related to Irma; funded by unused funds remaining from a previous
AMEC Task order that are being reallocated.
ITEM BACKGROUND: This task order #4A to the Category A on -call services contract provides
for a 9 -month time extension, retroactive from December 31, 2017 and extending to September 30,
2018. It also allows for IRMA related services that are anticipated to be reimbursable by FEMA,
and provides $15,000 in new funding, for a total task order not to exceed $64,775.
The $15,000 in new funds is being reallocated from Task Order #3 of the Category B on -call
contract, which provided for the permitting and procurement of the augmented aeration projects.
That Task Order is being terminated because the FKNMS Canal Advisory Subcommittee voted not
to proceed with the augmented aeration projects.
Task 4 includes general project management services for the Canal Restoration Program including,
but not limited to, attending Canal Subcommittee and FKNMS WQPP meetings and other meetings
as requested by the County, client communications, preparation of project presentations and updates,
grant assistance, monthly reporting and invoices, responding to County and homeowner inquiries,
and other miscellaneous project management activities. CEI activities or project design activities are
not included.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Approval to advertise on call professional engineering services for the canal restoration
program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal
Infrastructure Engineering Services for Projects and Category C — Environmental Engineering
Services.
11/22/16: Approval to negotiate an on -call contract with Amec Foster Wheeler, Inc., the highest
ranked respondent, for canal masterplan program planning services.
12/14/16: Approval requested to enter into an on call contract with Amec Foster Wheeler, Inc. for
Category A canal masterplan program planning services.
12/14/16: Approval to enter into a $127,611.75 Task Order No. 1 to the on call contract With Amec
Foster Wheeler, Inc. for Category A canal masterplan program planning services to implement a
$110,582 grant from EPA for development of Phase IIIA of the canal master plan.
01/18/16: Approval to enter into a $14,556 Task Order No. 2 to the on call contract With Amec
Foster Wheeler, Inc. for Category A canal program planning services to provide public outreach
services to inform and engage the homeowners on canals #266, #287, #290 and #83 regarding the
MSBU's, the proposed program and the costs associated with the operations and maintenance of the
air curtains.
02/15/17: Approval to enter into a not to exceed $12,480 Task Order No. 3 to the on call contract
With Amec Foster Wheeler, Inc., for Category A canal program planning services, to provide
assistance in preparing the grant applications for RESTORE, the Gulf Consortium and FDEP
WQPP.
06/21/17: Approval to enter into a $49,775 Task Order #4 for general project management services
under the on -call contract with Amec Foster Wheeler, Inc. for Category A canal master planning
services. No new funds are required, as unused funds remaining from a previous AMEC contract are
being reallocated to fund this Task Order.
CONTRACT /AGREEMENT CHANGES:
Task Order 4 A - project mgmt sysc time extension plus FEMA work for Irma
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
AMEC Task Order 4A- Category A
4th Task Order w.AMEC fully executed
FINANCIAL IMPACT:
Effective Date: Retroactive to December 31, 2017 Expiration Date: September 30, 2018
Dollar Value of Task Order 4A: $15,000 Total Dollar Value of Contract: $219,422.75
Total Cost to County: NTE $15,000 Current Year Portion: Estimated $15,000
Budgeted: Funds reallocated from previous Task Order #3 of the Category B contract
Source of Funds: 304 Infrastructure Funds previously budgeted and reallocated as unused funds
under previous Task Order #3 of the Category B contract
CPI: No Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: No County Match: N/A
Insurance Required: Yes Additional Details:
01/17/18 304 -23000 -PHYSICAL ENVIRONMENT
$15,000.00
REVIEWED BY:
Rhonda Haag
Completed
12/22/2017 11:53 AM
Pedro Mercado
Completed
12/22/2017 1:37 PM
Budget and Finance
Completed
12/28/2017 9:26 AM
Maria Slavik
Completed
12/28/2017 9:27 AM
Kathy Peters
Completed
12/28/2017 9:39 AM
Board of County Commissioners
Pending
01/17/2018 9:00 AM
TASK ORDER #4A FOR PROJECT MANAGEMENT AND HURRICANE
RECOVERY SERVICES
UNDER THE CATEGORY A CONTRACT
FOR CANAL MANAGEMENT PROGRAM
AND MASTERPLANNING SERVICES
BETWEEN
MONROE COUNTY AND
AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC.
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 14th day of December, 2016 and Amendment
No.1 dated December 13'", 2017 between Monroe County, hereinafter referred to
as the "County" and Amec Foster Wheeler Environment & Infrastructure, Inc.
hereinafter referred to as "Consultant" where design services are allowed if
construction costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an
Article of the Agreement of which will be specifically referenced in this Task
Order and the modification shall be precisely described.
WHEREAS, additional services are being included to assist with canal debris
clean -up from Hurricane Irma; and
WHEREAS, the County will request reimbursement by FEMA for the Hurricane
Irma related services; and
WHEREAS, the task order will be extended for 9 months from December 31,
2017 to September 30, 2018.
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the
sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT
agree to modify the Agreement as follows:
Article 1.1 Terms Of Agreement:
This Task Order is retroactive to December 31, 2017 and shall expire September
30, 2018
Article 2.2 Scope of Services:
The Consultant shall continue to provide the County for an additional 9 months
with daily project management services for the Canal Restoration Program and
Canal Debris clean -up from Hurricane Irma, including but not be limited to, client
communications, attend at meetings as requested by the County, preparation of
project presentation materials and updates, grant assistance, monthly reporting
and invoicing, and other miscellaneous project management services. CEI
activities are not included.
Article 7.1 Payment Sum: The amount of the task order is hereby increased by
Fifteen Thousand Dollars $15,000.00. The total for services is not to exceed
Thirty Six Thousand Six Hundred and Ninety Dollars and Eighty Three Cents
($36,690.83)
IN WITNESS WHEREOF, each party caused the Task Order to be executed by
its duly authorized representative.
CONSULTANT:
AMEC FOSTER WHEELER ENVIRONMENT
& INFRASTRUCTURE INC.
Signature Dat
Title
(SEAL)
ATTEST: KEVIN MADOK, CLERK
By:
Deputy Clerk
Date:
WITNESS_
12/21/2017
Signature
Date
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
by:
Mayor /Chairman
2
December 21, 2017 4V
amec
Rhonda Haag foster
Monroe County Sustainability /Projects Director
102050 Overseas Highway, Ste. 246 wheeler
Key Largo, Florida 33037
Re: Scope of Work Related to Project Management Services for the Monroe County Canal
Restoration Program and Hurricane Recovery
Dear Ms.Haag:
Amec Foster Wheeler is pleased to provide you a proposal to assist the County with project
management services for the Canal Restoration Program and Hurricane Recovery. Details of the
proposed scope of services are provided below.
Task 1: Project Management
SCOPE OF SERVICES
Amec Foster Wheeler shall continue to provide the County for an additional 9 month period
extending from December 31, 2017 through September 30, 2018 with daily project management
services for the Canal Restoration Program and Canal Debris clean -up from Hurricane Irma,
including but not be limited to, client communications, attend at meetings as requested by the
County, preparation of project presentation materials and updates, grant assistance, monthly
reporting and invoicing, and other miscellaneous project management services. CEI activities
are not included.
COST ESTIMATE
Amec Foster Wheeler has prepared a cost spreadsheet which provides details of the labor and
expense by task. The total project cost estimate will be performed on a Time and Materials (T &M)
basis not to exceed $ 36,690.83, unless approved by Monroe County.
Sincerely
Amec Foster Wheeler Environment & Infrastructure, Inc.
Ricardo Fraxedas, PE
Office Manager
Direct Tel: + 1 305 525 0079
Direct Fax: + 1 305 826 1799
E -mail: ricardo.fraxedas @amecfw.com
Attachments: Cost Spreadsheet
Amec Foster Wheeler Rate Schedule
Greg Corning, PE
Senior Engineer
Direct Tel: + 1 314 920 8359
Direct Fax: + 1 305 826 1799
E -mail: gLeg.corning@amecfw.com
11 Page
Packet Pg. 2203
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Client
Monroe County
Amec Foster Wheeler
Date:
12/21/2017
Scope: Project Management Services for
the Canal Restoration Program and Post
Hurricane Debris Management
Reference: Proposal dated 12/21/2017
Task 1: Project Management
TOTAL
AMEC Labor Classifications
Discipline
Hourly Rate
HOURS
COST
HOURS I
COST
Sr Principal /Project Manager- Ricardo Fraxedas /Paul Thornbury
Engineering
$159.00
18
$2,862
18
$2,862
Senior / Project Manager - Greg Corning / Stephen Hanks
Engineering
$109.00
260
$28,340
260
$28,340
Admin II- Maggie Kanakis
Admin
$52.00
72
$3,744
72
$3,744
LABOR SUBTOTAL
350
$34,946
350
$34,946
Task 1: Project Management
TOTAL
II. UNIT RATES SUBMIT ACTUALS only
COST PER
UNIT
UNITS
COST
UNITS
COST
Meals
$47.00
12
$564
12
$564
Gas $0.53 /mile
$0.53
2,228
$1,181
2228
$1,181
IN -HOUSE RECOVERABLES SUBTOTAL
$1,745
$1,745
TOTAL
36690.83
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Amec Foster Wheeler Environment & Infrastructure, Inc.
2017 Schedule of Fees
I. Personnel
A. Professional (Engineer, Geologist, Scientist and Project Management)
Staff I
$71.00 /hour
Staff 11
$77.00 /hour
Project
$86.00 /hour
Senior
$109.00 /hour
Principal /Project Manager
$155.00 /hour
Senior Principal /Senior Project Manager
$159.00 /hour
Chief Engineer /Scientist
$194.00 /hour
B. Technical Services (Engineering and Science)
Technician I
$45.00 /hour
Technician II
$55.00 /hour
Senior Technician I
$60.00 /hour
Senior Technician II
$70.00 /hour
Project Administrator /Project
Coordinator /Subcontract Administrator /Project
Accountant
$75.00 /hour
Technical Writer /Document Production
$ 78.00 /hour
CADD /Draftsperson (includes PC /CAD) I
$66.00 /hour
CADD /Draftsperson (includes PC /CAD) II
$101.00.hour
Admin I
$40.00 /hour
Admin II
$52.00 /hour
C. Surveying Services
Field Surveyor I
$43.00 /hour
Field Surveyor II
$47.00 /hour
Survey Technician I
$67.00 /hour
Survey Technician II
$72.00 /hour
Survey Chief
$75.00 /hour
D. Information Management
Software Engineer
$92.00 /hour
Data Technician
$132.00 /hour
Senior Software Engineer
$162.00 /hour
Business Analyst
$132.00 /hour
E. Contract Labor
From time to time, Amec Foster Wheeler retains outside Professional and Technical labor on a
temporary basis to meet peak workload demands. Such contract labor will be charged at 10% markup.
II. Expenses
A. Travel Expenses
Transportation: Company pickup truck /personal vehicle, per mile — current allowable rate per
County and Florida State Statutes
a. Common carrier or car rental multiplies by (to be the amounts authorized by Section
112.062, Florida Statutes
2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes
B. Disposal of Hazardous Waste Samples
Samples of waste will be disposed by permitted methods after a determination is made that the waste is
defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal
and invoicing of incurred expenses may take place after invoicing of the originally contracted work.
C. Equipment / Other Expenses
(Does not include personnel)
Digital Field Documentation Equipment (cameras,
$75.00 /day (min 2 days
water level & measuring tape, GPS units, etc.)
Geophysical Equipment (GPR Equipment)
$1,000.00 /day (min 2 days)
Underwater Camera Equipment /Video up to 50
$1,900.00 /day
feet depth and low turbidity
Environmental Monitoring & Sampling
$100.00 to $450.00 /day
Equipment (dust, OVA, Air monitoring, Noise
Depending upon the equipment and scale
Meter, Light Meter)
required
Special equipment or supplies, permits, shipping
Actual cost x 1.15
charges, special printing or other items not
customarily provided by Amec
D. Communications
In -house costs for long distance phone, telex, telecopier, postage — project labor charges x 5%
III. Subcontract
Subcontract services will be invoiced at a cost multiplied by 1.15
COMP
Kevin Madok, CPA
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: June 29, 2017
TO: Rhonda Haag
Sustainability Coordinator
VIA: Lindsey Ballard, Aide to the
County Administrator
FROM: Pamela G. HancocC.
SUBJECT: June 21st BOCC Mee ting
Enclosed is a duplicate original of Item M6, a $49,775.00 Task Order #4 for general
project management services under the on -call contract with Amec Foster Wheeler, Inc.
for Category A canal master planning services. No new funds are required, as unused funds
remaining from a previous AMEC contract are being reallocated to fund this Task Order, for
your handling.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you
cc: County Attorney electronic copy
Finai)cc electronic copy
File
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305- 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305- 289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305- 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33u►u
305- 852 -7145
I Packet Pg. 2207 'I
TASK ORDER #4 FOR PROJECT MANAGEMENT SERVICES
UNDER THE CATEGORY A CONTRACT
FOR CANAL MANAGEMENT PROGRAM
AND MASTERPLANNING SERVICES
BETWEEN
MONROE COUNTY AND
AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC.
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 14th day of December, 2016 between Monroe
County, hereinafter referred to as the "County" and Amec Foster Wheeler
Environment & Infrastructure, Inc. hereinafter referred to as "Consultant' where
design services are allowed if construction costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an
Article of the Agreement of which will be specifically referenced in this Task
Order and the modification shall be precisely described.
WHEREAS, previous amendments and task orders were completed and have
funds remaining for use; and
WHEREAS, the remaining unused funds from those previous completed
amendments and /or task orders are being used to fund this task order; and
WHEREAS, no new funds are required to fund this work.
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the
sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT
agree to modify the Agreement as follows:
Article 1.1 Terms Of Agreement:
This Task Order is effective on June 21, 2017 and shall expire December 31,
2017.
Article 2.2 Scope of Services:
The Consultant shall provide the County with daily project management services
for the Canal Restoration Program, including but not be limited to, client
communications, attend at meetings as requested by the County, preparation of
project presentation materials and updates, grant assistance, monthly reporting
and invoicing, and other miscellaneous project management services. CEI
activities are not included.
Article 7.1 Payment Sum: The total for services is not to exceed Forty Nine
Thousand Seven Hundred and Seventy Five Dollars ($49,775).
IN WITNESS WHEREOF, each party caused the Task Order to be executed by
its duly authorized representative.
CONSULTANT:
AMEC FOSTER WHEELER ENVIRONMENT
& INFRASTRUCTURE INC.
Si Date
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WITNESS:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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MAGGIE PROENZA - KANAKIS
Notary Public - State of Florida
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Commission # FF 179176
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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