FY2018 1st Amendment 01/17/2018P. ZouR o
o: °� Kevin Madok CPA
' *oH Clerk of the Circuit Court & Comptroller — Monroe County, Florida
�E �OJM
DATE: January 24, 2018
TO: Janet Herbener
Senior Grant & Finance Analyst
FROM: Pamela G. Hanco *.C.
SUBJECT: January 17 "' BOCC Meeting
Attached is an electronic copy of Item C22, Amendments to Fiscal Year 2018 Agreements
with - Guidance /Care Center, as follows: Amendment 1 to the Agreement for transportation
services is needed to reflect a corrective change in Section 1 AMOUNT OF AGREEMENT
and Amendment 1 to the Agreement for Substance Abuse and Mental Health (SAMH)
services is needed to incorporate an amendment to the agreement between South Florida
Behavioral Health Network and Guidance /Care Center to incorporate Attachment II that was
previously omitted in their contract, for your handling.
Should you have any questions, please 1 - eel free to contact me at. extension 3550. Thank
you.
cc: County Attorney
FInarice
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
305 - 294 -4641 305 - 289 -6027 305 - 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 - 852 -7145
AMENDMENT 1 TO GUIDANCE /CARE CENTER
SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES AGREEMENT
THIS AMENDMENT is made and entered into this 17 day of January, 2018,
between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
hereinafter referred to as "COUNTY," and Guidance /Care Center, Inc., hereinafter referred
to as "AGENCY ".
WHEREAS, the County participates in funding substance abuse and mental health
(SAMH) services within the County pursuant to Section 394.76(9) (a), Florida Statutes; and
WHEREAS, the AGENCY is a not - for - profit corporation established to provide SAMH
services to the citizens of Monroe County; and
WHEREAS, the COUNTY and AGENCY entered into an Agreement ( "Agreement ") on
December 13, 2017 for the AGENCY to implement said services under the program; and
WHEREAS, an amendment has been entered into between South Florida Behavioral
Health Network, Inc. and Guidance /Care Center, Inc.; amending Contract No. ME225 -8 -27;
NOW THEREFORE IN CONSIDERATION of the mutual promises and covenants
contained herein, it is agreed as follows:
1. Attachment D, the South Florida Behavioral Health Network agreement with
Guidance /Care Center, ME225 -8 -27, is amended to insert Attachment II- Financial
and Audit Compliance, which was previously omitted and incorporated by
Amendment #2 to Contract No. ME225 -8 -27.
2. In all other respects the Agreement between COUNTY and AGENCY, dated December
13, 2017 remains in full force and effect.
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In WITNESS WHEREOF each party hereto has caused
this contract to be execti
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BOARD OF COUNTY COMMINERS�,:
ATTEST CLERK
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Mayor /Chaff man
Guidance /Care Cen er, Inc.
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Amendment #2
Contract No. ME225 -8 -27
1/01/2018
THIS AMENDMENT, entered into between South Florida Behavioral Health Network, Inc. hereinafter
referred to as the "ME" and 4411dance&4e Canter, Inc. hereinafter referred to as the "Network
Provider," amends Contract No. I1A . � � .
PREAMBLE: Attachment Ii, Financial and Audit Compliance was previously omitted by error from
Contract ME225 -8 -27, dated July 1, 2017. This amendment corrects the error by inserting Attachment li,
Financial and Audit Compliance, making It part of the Contract No. ME225 -8 -27.
This amendment is retroactive to July 1, 2017.
1. Pages 1 - 4, Attachment II, Financial and Audit Compliance, Inserted 1/1/ 2018, are hereby
Inserted and attached hereto. This amendment is hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this five 5 page amendment to be executed by
their officials' thereunto duly authorized.
GUIDANCE /CARE CENTER, INC. SOUTH FLORIDA BEHAVIORAL HEALTH
NETWORK, INC.
�j
SIGN j SIGNED
BY; W BY: `al our
tt��
NAME: Wa it ® ®. 1*%L n,. ;aAl IMIY IIAM . John W. Dow
TITLE: e l lexlai TITLE: .President and CEO
DATE: / s/ ... DATE: / / / e
FEDERAL Tax ID # (or SSN): 565g.1
Page 1 of 1
� � South Florida
PM Behavioral
Health Network,.lnc.
ATTACHMENT II
Financial and Audit Compliance
Effective 7.01.2017
The administration of resources awarded by the Department of Children & Families, through the
Managing Entity, to the provider may be subject to audits as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with 2 Code of Federal Regulations (CFR) §§
200.500- 200.521 and § 215.97, F.S., as revised, the Department may monitor or conduct oversight reviews
to evaluate compliance with contract, management and programmatic requirements. Such monitoring or
other oversight procedures may include, but not be limited to, on -site visits by Department staff, agreed -
upon procedures engagements as described in 2 CFR § 200.425 or other procedures. By entering into this
agreement, the recipient agrees to comply and cooperate with any monitoring procedures deemed
appropriate by the Department. In the event the Department determines that a limited scope audit of the
recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department regarding such audit. The recipient further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Department's inspector general,
the state's Chief Financial Officer or the Auditor General.
AUDITS
PART I: FEDERAL REQUIREMENTS
This part is applicable if the recipient is a State or local government or a non - profit organization as defined
in 2 CFR §§ 200.500- 200.521. In the event the recipient expends $750,000 or more in Federal awards
during its fiscal year, the recipient must have a single or program- specific audit conducted in accordance
with the provisions of 2 CFR §§ 200.500- 200.521. The recipient agrees to provide a copy of the single audit
to the Department's Single Audit Unit and its contract manager.
In the event the recipient expends less than $750,000 in Federal awards during its fiscal year, the recipient
agrees to provide certification to the Department's Single Audit Unit and its contract managerthat a single
audit was not required. In determining the Federal awards expended during its fiscal year, the recipient
shall consider all sources of Federal awards, including Federal resources received from the Department of
Children & Families, Federal government (direct), other state agencies, and other non -state entities. The
determination of amounts of Federal awards expended should be in accordance with guidelines
established by 2 CFR §§ 200.500- 200.521. An audit of the recipient conducted by the Auditor General in
accordance with the provisions of 2 CFR Part 200 §§ 200.500- 200.521 will meet the requirements of this
part. In connection with the above audit requirements, the recipient shall fulfill the requirements relative
to auditee responsibilities as provided in 2 CFR § 200.508.
Attachment II
Page 1 of 4
Guidance /Care Center, Inc. Inserted 1/1/2018 Contract No. ME225 -8 -27
�� South Florida
// Behavioral
Health Network, Inc: Effective 7.01.2017
The schedule of expenditures should disclose the expenditures by contract number for each contract with
the Department in effect during the audit period. The financial statements should disclose whether or not
the matching requirement was met for each applicable contract. All questioned costs and liabilities due
the Department shall be fully disclosed in the audit report package with reference to the specific contract
r.
number.
PART II: STATE REQUIREMENTS
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2), Florida Statutes.
In the event the recipient expends $500,000 or more ($750,000 or more for fiscal years beginning on or
after July 1, 2016) in state financial assistance during its fiscal year, the recipient must have a State single
or project- specific audit conducted in accordance with Section 215.97, Florida Statutes; applicable rules
of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for - profit organizations), Rules of the Auditor General. The recipient agrees to provide a
copy of the single audit to the Department's Single Audit Unit and its contract manager. In the event the
recipient expends less than $500,000 (less than $750,000 forfiscal years beginning on or afterJuly 1, 2016)
in State financial assistance during its fiscal year, the recipient agrees to provide certification to the
Department's Single Audit Unit and its contract manager that a single audit was not required. In
determining the state financial assistance expended during its fiscal year, the recipient shall consider all
sources of state financial assistance, including state financial assistance received from the Department of
Children & Families, other state agencies, and other nonstate entities. State financial assistance does not
include Federal direct or pass- through awards and resources received by a nonstate entity for Federal
program matching requirements.
In connection with the audit requirements addressed in the preceding paragraph, the recipient shall
ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes
submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters
10.550 or 10.650, Rules of the Auditor General.
The schedule of expenditures should disclose the expenditures by contract number for each contract with
the Department in effect during the audit period. The financial statements should disclose whether or not
the matching requirement was met for each applicable contract. All questioned costs and liabilities due
the Department shall be fully disclosed in the audit report package with reference to the specific contract
number.
PART III: REPORT SUBMISSION
Any reports, management letters, or other information required to be submitted to the Department
pursuant to this agreement shall be submitted within 180 days after the end of the provider's fiscal year
or within 30 (federal) or 45 (State) days of the recipient's receipt of the audit report, whichever occurs
first, directly to each of the following unless otherwise required by Florida Statutes:
A. Contract manager for this contract (1 copy)
Attachment II
v Page 2 of 4
Guidance /Care Center, Inc. Inserted 1/1/2018 Contract No. ME225 -8 -27
c�
/ South Florida
Behavioral
Health Network, Inc.
Effective 7.01.2017
B. Department of Children & Families (1 electronic copy and management letter, if issued)
Office of the Inspector General
Single Audit Unit
Building 5, Room 237
1317 Winewood Boulevard
Tallahassee, FL 32399 -0700
Email address: HQW. IG .Sinele.Audit @mvflfamilies.com
C. Reporting packages for audits conducted in accordance with 2 CFR Part 200 §§ 200.500- 200.521, and
.required by Part I of this agreement shall be submitted, when required by § 200.512 (d) by or on behalf
of the recipient directly to the Federal Audit Clearinghouse using the Federal Audit Clearinghouse's
Internet Data Entry System at:
httP:Hharvester.census.gov /fac /collect /ddeindex.htmI
and other Federal agencies and pass- through entities in accordance with 2 CFR § 200.512.
D. Copies of reporting packages required by Part II of this agreement shall be submitted by or on behalf
of the recipient directly to the following address:
Auditor General
Local Government Audits /342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399 -1450
Email address: flaudsen localsovt @aud.state.fl.us
Providers, when submitting audit report packages to the Department for audits done in accordance with
2 CFR §§ 200.500- 200.521, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit or for -
profit organizations), Rules of the Auditor General, should include, when available, correspondence from
the auditor indicating the date the audit report package was delivered to them. When such
correspondence is not available, the date that the audit report package was delivered by the auditor to
the provider must be indicated in correspondence submitted to the Department in accordance with
Chapter 10.558(3) or Chapter 10.657(2), Rules of the Auditor General.
PART IV: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement
for a period of six years from the date the audit report is issued and shall allow the Department or its
designee, Chief Financial Officer or Auditor General access to such records upon request. The recipient
shall ensure that audit working papers are made available to the Department or its designee, Chief
Attachment II
Page 3 of 4
Guidance /Care Center, Inc. Inserted 1/1/2018 Contract No. ME225 -8 -27
�� South Florida
/ Behavioral.
Health Network, Inc.
Effective 7.01.2017
Financial Officer or Auditor General upon request for a period of three years from the date the audit
report is issued, unless extended in writing by the Department.
Attachment II
Page 4 of 4
Guidance /Care Center, Inc. Inserted 1/1/2018 Contract No. ME225 -8 -27