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Item Q15 CM ounty of onroe BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tem George Neugent, District 2 TheFloridaKeys Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting July 20, 2016 Agenda Item Number: Q.1 Agenda Item Summary #1873 BULK ITEM: DEPARTMENT: No County Administrator TIME APPROXIMATE:STAFF CONTACT: Lindsey Ballard (305) 292-4443 N/A AGENDA ITEM WORDING: County Administrator Report ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: 4EGOIX4K 5 Revenue Producing: If yes, amount: Grant: County Match : Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 07/05/2016 6:02 PM Board of County Commissioners Pending 07/20/2016 9:00 AM 4EGOIX4K 5E M E M O R A N D U M Office of the County Administrator TO:Board of County Commissioners FROM:Roman Gastesi County Administrator DATE:July 5, 2016 SUBJECT:County Divisions’ Monthly Activity Report for July2016 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT –JULY 2016 Airports: Key West June 1Monthly Airline Meeting, focus on Hurricane Preparedness with NWS and MCEM June8Airfield Drainage Bid opening June8Pre-coordination meeting for Apron project with ABC construction June9Meeting with Ocean Walk apartment developers related to new construction proposal June14TDC meeting presentation –Cuba and CBP update June15BOCC meeting in KL June 17Attended Naval Air Station –Change of Command June21Annual AEP mini review with all stakeholders June22KW Chamber of Commerce presentation –General update and Cuba update June27TSA week long Annual Inspection –Comprehensive security review Marathon June 7Terminal force main connection and tenant sewer laterals project meeting with D.N. Higgins, Greentech, and CDM Smith to discuss progress of the project June 8Astrophysics X-Ray training course for Marathon CBP personnel June 14Participated in the Southeast Florida Metro Area CFASPP Steering Committee conference call June 16 Attended Irene Toner’s retirement party June 21Attended the Marathon Chamber of Commerce membership luncheon June 22Hosted the Airport’s annual Hurricane Plan Review; Jon Rizzo from NWS attended as guest speaker June 24-26Airport hosted the Super Boat International dry pits at the west end of the airfield Veterans Affairs: ͽͶ͸ ͷͿ; sits14 11 1 4EGOIX4K 5E ͹͸ͻ ͷ;Ϳ this Ǥ Employee Services : TURNOVER NUMBERS: Total to TOTALS Avg # emp ResignationsTerminationsRetirementsDeceaseddate% Turnover 2015 TOTALS:529161787815%513 Total to ResignationsTerminationsRetirementsDeceasedTOTALSdate% TurnoverAvg # emp%Turnover 2016to date JAN:3120661.16%5171.16% FEB:30104100.77%5211.92% MAR:21104140.77%5222.68% APR:41106201.16%5173.87% MAY:51107271.35%5175.22% JUNE:30508351.53%5236.69% HUMAN RESOURCES: Evergreen Job Descriptions: 17(7%) left to complete Investigation of complaint completed BENEFITS Staff meeting to discuss planning for upcoming Health Fairs Meeting held with Gallagher to discuss plan cost projections and recommended plan changes for upcoming year RFP Bid opening for Vision Insurance –5 proposals received Lunch & Learns held June 21, 22 & 23 Wellness Program short survey distributed to Plan participants. Beginning next month we will include # of Participants who have completed and turned in Wellness Forms to date. WORKERS COMPENSATION RFP Selection Committee meeting held and recommendation of TPA being prepared. Annual SI-17 Self Insurance Unit Statitiscal Report submitted Vacancy filled –new hire Liliana Cabrera, Benefits Coordinator started 6/13 2 4EGOIX4K 5E Monthly Cases Aug Sept Sept Oct Nov Dec Jan Feb Mar AprilMay New Medical4 3 3 6 5 6 4 9 6 7 8 New Non-Medical 1 4 4 5 1 36 1 3 3 3 Total Closed Cases 8 0 0 19 2 7 13 11 13 4 24 Total Current Open 89 96 96 88 92 94 91 90 86 92 79 Cases Open Litigation 15 16 14 14 14 14 13 13 13 13 13 Previous Month Closed/Settled 1 0 0 0 0 10 0 1 0 0 New Litigation 0 0 0 0 0 0 0 0 1 0 0 Total Current Open 14 16 14 14 14 13 13 13 13 13 13 Litigated cases SAFETY Investigated 5employee injury reports & 4 Risk reports. Interviewed two drivers regarding complaints/accident reports. One driver directed to complete defensive driving course. AEDs (Automatic External Defibulators) ordered and arrived on 6/30. Arrangements being made to place in Marathon Government Annex, Gato Building, Harvey Building, Bayshore Manor, Key Largo Library, Key West Library. Inspected Big Pine Swimming Hole Coordinating Life Safety Basics Training for all new hires and Constitutional Offices. Held CPR class in Marathon 3 4EGOIX4K 5E 4 4EGOIX4K 5E ExtensionServices: Number of services provided: 195 phone calls, 26 office visits, 16 visits to clients, 32 learning events with 1,538 participants, 6 media submissions, and 501 publications distributed. Total Budget for FY 15/16: $212,351.00; Year to Date Expenditures and Encumbrances: $160,673.75; Remaining Balance: $49,909.25; Percentage of budget spent and/or encumbered year-to-date: 76%. 5 4EGOIX4K 5E The County Extension Director/Family & Community Development Agent accomplished the following activities: Created new greenhouse gas targets for Monroe County. Presented and explained the new target of 40% reduction by 2030 (based on the 2012 baseline) to the Board of County Commissioners who unanimously adopted the recommendation. Co-chaired the Southeast Florida Climate Compact Municipal Workshop, Climate Action 101. This workshop followed the “Borrow, Adapt, Adopt” model that was developed as part of the eXtension i-Three Corps initiative. Participated in UF Focus Team Initiative 3 -Informed Community Decision Making.The team identified strategies to assist agents in working with county stakeholders and showcase Extension Impacts. Also collaborated with the Sea Grant Climate Workgroup to develop an in- service training for county agents. The Environmental Horticulture Agent accomplished the following activities: Held four “Landscaping on the Rock” workshop sessions at the Gato Building and one field trip to Bayview Park in Key West, along with Alison Higgins, Key West Sustainability Coordinator and Karen DeMaria, Key West Urban Forester. Fifteen local residents attended to learn about Florida Keys environmentally friendly practices: “Right Plant, Right Place,” “Invasive Plants, Wildlife, and Mulch,” “Attracting Wildlife,” and “Managing Yard Pests Responsibly.” Attended the 129th Annual Florida State Horticulture Society conference in Stuart, FL, on June 12-14. Co-coordinated the Tropical Fruit Fiesta held on June 25 at Grimal Grove on Big Pine Key. Over 1,100 people attended to learn about tropical fruit, buy fruit trees, taste fruit, and participate in a raffle and silent auction. Twenty-two Master Gardeners volunteered at the event. The Florida Sea Grant Marine Extension Agent accomplished the following activities: Was nominated as the chair of the Outreach and Education Advisory Panel for the Gulf of Mexico Fishery Management Council and chaired the two-day meeting with “Water Words that Work” workshop. Taught one Florida Keys Water Watch (FKWW) workshop. There are currently 48 sites in Monroe County. Gavea presentation, “Water Watch: Citizen Science Water Monitoring Programs for South Florida” and moderated one session at the ANREP/NACDEP (Association of Natural Resources Environmental Professionals / National Association of Community Development Extension Professionals) joint conference “Building a Path to Resiliency” in Burlington, VT and participated in the ANREP Southern Region breakout session. FIRE RESCUE: Self-Contained Breathing Apparatus (SCBAs) were approved for purchase, and MCFR is moving forward with the replacement of much needed equipment to protect emergency personnel from fire, smoke, and related hazards while protecting the citizens we serve. The contract was awarded to the architect on design of the new Cudjoe/Summerland Fire Station. Conducted interviews, chose a candidate, and started hiring process for the currently vacant of position of Billing Specialist. Placed our recently purchased Quantum fire engine in service at Fire Station 9. Provided to Growth Management the required information on credit card acceptance equipment; the County will be providing this service to its citizens in the near future. Attended mass migration exercise. 6 4EGOIX4K 5E Emergency Services said goodbye to Irene Toner after 16 years of service, and welcomes in Martin Senterfitt as the newly appointed Emergency Management Director. EMERGENCY MANAGEMENT Met with the Ocean Reef Community leadership to do an overview of emergency plans, special needs registry, county training opportunities and radiological protocols. Conducted a countywide Mass Migration Workshop. Participated at a Region 7 Emergency Management Quarterly meeting to discuss regional emergency management issues. Processed and submitted for approval the EMPA and EMPG Base Grants. Reviewed and approved three medical facility emergency plans. EMS/TRAUMA STAR Trauma Star flew thirty-six (36) patients to mainland hospitals for definitive care in the month of June. Completed training and testing for one (1) Provisional Paramedic to move to charge medic status. CompletedACLS Re-Certification training for three (3) Paramedics. Completed BLS Re-Certification training for one (1) Paramedic. Implemented new controlled substance policy, storage location and record maintenance. Interviewed six (6) Flight Nurses, selected two (2) for Part time employment and placed remaining 4 on eligibility list. Completed Trauma Transport Protocol revisions and sent them to the state. Continued with corrections of errors on ePCR’s. Continued with field training of paramedics on quality assurance/billing issues of ePCR reports. KWIA (EYW) Conducted annual fire extinguisher training class for all fueling agents at KWIA. Conducted an airfield lighting class addressing familiarity of circuitry and automation of systems at KWIA. Participated on three (3) separate nighttime ARFF Live Fire Drills with NASFD. Attended Human Resources, Wellness Learning Lunch at Harvey Government Center. Attended after action critique of aircraft accident which occurred June 18, 2016. Participated in annual LKMC / Air National Guard Evacuation Drill. Placed in-service/public access an Automatic External Defibrillator(AED) at KWIA Signature Flight Services. FIRE MARSHAL Completed twenty-three (23) submitted construction plans for permitting. Continue to meet with Chief Building Official, discussing further opportunities of intra-discipline cooperation in applying fire –life safety and building codes. Conducted eighteen (18) fire safety inspections and sixteen (16) preliminary inspections. Reviewed, providing comments, for Independence Day special events applications, fireworks. Completed two (2) fire investigations; all total losses. Met with insurance adjusters to discuss investigation reports. Provided comment to installation of a permanent fire pump, where a temporary fire protection system is in use at a marina, which is continuing new construction and major renovation. Discussed required egress protection, automatic fire sprinklers, from specific transient rooms. Received progress report of installationof nineteen (19) new fire hydrants. Attended Eagle Scout Court of Honor Ceremony. Conducted Fire Pump Hydraulic and Capacity test at new luxury resort hotel in Key Largo. 7 4EGOIX4K 5E Met with developer on Key Largo Ocean Resort’s ongoing construction and dock fire protection. Met on the upper keys redevelopment of subdivisions, including the closing of several roads which were abandoned 8+ years ago. Met with contractor to rectify code issues at Gilbert’s regarding fire sprinkler system. Multiple Plan Reviews and Inspections through Growth Management for new construction and renovations. FIRE ACADEMY/TRAINING Training academy classroom construction status quo as red tagged concrete issues are worked out. Developed a comprehensive company officer development program to prepare and provide clear expectation of our newly promoted front-line supervisors. Delivered a forty-hour comprehensive company officer program to our promoted lieutenants. Multi-agency training at Islamorada Fire Station. MCFR, Islamorada Fire and KeyLargo Fire in attendance.Topic covered –Fire Fighter survival. The Firefighter 1 class is completed; 9 total. 40-hour Live Fire Trainer course held; 6 attendees. CPR course delivered to Monroe County employees in coordination with the safety office. Target Solutions –continuing education and SOP training, online. Growth Management : 8 4EGOIX4K 5E 9 4EGOIX4K 5E 10 4EGOIX4K 5E GIS OFFICE GIS Projects -Data/Map Requests/Technical/Programming - CRS-SFHA Mapping/Analysis –Lori Lehr -Planning - Repetitive Loss –Mapping App –Lori Lehr - CBRS Mapping –Engineering –Judith Clarke - Plat Book Mapping –Planning - NA Zoning –Analysis -Planning - MLS Mapping/App –MCLA -Planning - Elevation Certificates –Mapping (in progress) GIS Addressing - 18 New physical address assignments 11 4EGOIX4K 5E BUILDING DEPARTMENT 12 4EGOIX4K 5E 13 4EGOIX4K 5E 14 4EGOIX4K 5E 15 4EGOIX4K 5E 16 4EGOIX4K 5E PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: •Comprehensive Planning & Current Planning •Environmental Resources •Marine Resources The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Marine Resources Office provides a variety of services focusing on protection of the marine environment, provision of maritime infrastructure, and the preservation of public water access. 17 4EGOIX4K 5E 18 4EGOIX4K 5E 19 4EGOIX4K 5E 20 4EGOIX4K 5E 21 4EGOIX4K 5E 22 4EGOIX4K 5E MARINE RESOURCES OFFICE Channel Marker Program: MonthChannel Marker/Buoy Replacement Costs June 2015 $0.00 July $41,965.00 August $0.00 September $3,700.00 October $1,140.00 November $6,107.00 December $0.00 January 2016 $0.00 February $0.00 March $0.00 April $0.00 May $2,500.00 Total $55,412.00 A large regulatory buoy replacement job was completed in July 2015, with funding assistance from an FWC Boating Improvement Program grant. Total annual costs for marker/buoy replacements for the past twelve month period were approximately 22% higher thanthe same timeframe in 2015 ($45,354). Also, multiple marker/buoy replacement jobs will occur over the next several months. 23 4EGOIX4K 5E Derelict Vessel Program: MonthDerelict Vessel Removal Costs June 2015 $55,256.00 July $7,600.00 August $11,510.00 September $11,449.00 October $10,400.00 November $18,300.00 December $41,937.00 January 2016 $14,841.00 February $48,486.00 March $2,969.00 April $22,168.00 May $16,377.00 Total $261,293.00 Derelict vessel removal costs for the past twelve month period were approximately71% higher than the same timeframe in 2015 ($153,245). Note that the County has received an FWC derelict vessel removal grant which has provided for additional removals to be performed. 24 4EGOIX4K 5E Vessel Pumpout Program: Pumpout numbers have consistently exceeded the current quota of 1500 per month, which became effective April 1, 2015. 25 4EGOIX4K 5E CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk- ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department TotalsNew Cases 137Inspections1541New Citations 2 26 4EGOIX4K 5E UPPER KEYS – NEW CASES38INSPECTIONS COMPLETED 311SM 1 CITATIONS ISSUED0CEB0 27 4EGOIX4K 5E MIDDLE KEYS – NEW CASES46INSPECTIONS COMPLETED959SM34 CITATIONS ISSUED2CEB 1 28 4EGOIX4K 5E LOWER KEYS – NEW CASES53INSPECTIONS COMPLETED271SM0 CITATIONS ISSUED0CEB0 29 4EGOIX4K 5E Social Services: OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 4/21/2016-5/20/2016: C-1 Congregate Meals totaled 1360 units during this period. C-2 Home Delivered Meals Hots totaled 241 units, and Home Delivered Meals Frozen totaled 3490units. In-Home Services (Information in this section is for the period 4/21/2015-5/20/2016): III-B Chore: 45.5 units this period, 83.75 unit’s year-to-date, 5.5% achieved. III-B Screening and Assessment: 1.75 units this period, 43.25 units year-to-date, 71.74% achieved. III-B Homemaking/Personal Care: 438.25 units this period,1787.25units year-to-date,30.99 % achieved. III-E Screening and Assessment: 19 units this period, 52 units year to date, 55.93% achieved. III-E Chore:0 units this period, 2 units year-to-date, 0% achieved. III-E In-Home Respite: 103.5 units this period, 367.75 units year-to-date, 14.18% year-to-date- achieved. III-E Facility Respite: 345.25 units this period, 2059.5 units year to date, 51.60% year-to-date achieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for May 2016 : Case Management:14.5 units for the month were produced; 141 units year-to-date. Homemaking:126.25 units for the month were produced; 1309.5 units year-to date. Home-Delivered Meals: 10 meals for the month were provided; 675 meals year-to-date. Personal Care:33 units for the monthly were produced; 546.25 units year-to-date. Overall Program Achievement was 88.53% achieved, 5% underachieved. CCE (Community Care for the Elderly) for the period 4/21/2015-5/20/2016: Case Management: 35.5 units for the period and 537.75 unit’s year-to-date.32.59% achieved year-to-date. Case Aide: 5.75 unit achieved and 80 unit year-to-date, 3 % achieved year-to-date. Companionship: 22units achieved and 144.5 units year-to-date, 6.74% achieved year-to-date. Home Modification:0 units achieved and 3.5 units year-to-date, 0% achieved year-to-date. Enhanced Chore: 0 units achieved and 17.5 units year-to-date, 0% achieved year-to-date. Chore: 18.5 units achieved 132.5 units year-to-date, 60.29% achieved year-to-date. Homemaking: 670.5 units for the period and 6525.5 units year-to-date 62.20% achieved year-to- date.There are 58 clients on the waiting list. Specialized Medical Equipment: 1 unit for the period and 2 unit year-to-date,1.34% achieved year-to-date. Personal Care:639.25 units for the period and 5305.25 units year-to-date. 57.87% achieved year-to-date. Respite: 251.75 units for the period and 1769.75 units year-to-date.91.34% achieved year to date. There are 4 clients on the waiting list. 30 4EGOIX4K 5E CCE overall is at 92.38% achievement.We are 0.71% underachieved ADI (Alzheimer’s Disease Initiative) for the period 4/21/2015-5/20/2016: 338.75 units were produced for IN HOME RESPITE and 3213.5 units year to date, 64.41% achieved to date. units for this period for FACILITY RESPITE are 0 and 4347 year to date 100.6 % achieved to date. HCE (Home Care for the Elderly Program) for the period 5/16/16-6/15/16:17.5 billable units this period 210.5 billable units year-to-date at the beginning of the contract year, 100.04% achieved. Monroe County Transit Department Activity for June 2016 One-way trips provided: 2011 Unduplicated clients served: 229 Special Needs Clients registered: 508 Deposited Revenue: $706.00 Periods Expenditures: $36,593.668 Percentage Spent Fiscal YTD: 37.5% Incoming calls, provision of information and referrals 456 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Info and Written Referrals173 Unduplicated Welfare client households that received service 134 New Welfare cases receiving service 56 Low Income Home Energy Assistance Program cases-20$5,800.00 Low Income Crisis Assistance cases –27$5,268.12 Home and field visits44 Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In-Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. 31 4EGOIX4K 5E Office visits 241 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughoutthe month. Prescriptions2$727.59 Shelter Welfare12$7,184.00 SHIP cases19 BAYSHORE MANOR BayshoreManor’s current census is thirteen residents. The current census is three private pay, nine subsidize and one short term resident. Bayshore Manor provided 389 hours of OA3E respite care and 0 hours of CCE care this month. Bayshore Manor has six OA3E clients and one CCE client. There are three clients on the waiting list. Revenue for June 2016 $28,683.62 Expenditures for the same period$44,955.28 Percentage of the budget spent year to date64.12% : ENGINEERING / ROADS Card SoundBridgeRepair Project –Demolition of spalling areas underneath bridge and fender system repairs is ongoing. Final contractor submittals have been reviewed and approved by the Engineer of Record. Card Sound Toll Study –Consultant is evaluating and finalizing three discount toll programs for inclusion in service proposals from Transcore and Florida Turnpike Enterprise. Consultant is finalizing the Traffic and Revenue Forecast Report and the Automated Toll Basis of Design Report for submittal to the County within the next 2-3weeks. LakeSurpriseEstates Roadwayand DrainageImprovement Project –Change Order 2 request for additional time and additional costs due to sea level rise adaptation and adjustments to actual quantities vs. as bid quantities is on July BOCC agenda for approval. Stock Island I Roadway and Drainage ImprovementProject –Draft 100% plans sent to staff by EOR nd on June 22; EOR provided cost proposal to adapt project for sea level rise based on elevation dated provided by County. Contract amendment is on July agenda for approval. Stock Island II (Maloney & McDonald Ave)Roadway Improvement Project – County staff is negotiating cost proposal for engineering design and permitting services. KeyLargo I Roadwayand Drainage Improvement Project –Staff provided comments to Engineer of Record on 90% plans. EOR will have 100%draft plans completed by mid-July. 32 4EGOIX4K 5E Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project –Staff reviewed design concept submitted by EOR in th early June. Conference call held on June 28to discuss project, alternatives for design and sea level rise adaptation. Pigeon Key Ramp RepairProject- 60% plans anticipated by end of June; meeting with State Historical Preservation Office (SHPO) tentatively expected in July. Staffpresented project overview to FDOT th selection committee on June 10to obtain additional TAP grant funding. Staff will attend TDC project th review meeting on June 29to answer questions on project. th Sexton Cove Roadwayand Drainage ImprovementProject –Four bids were received on May 26. Construction contract will be awarded to H&R Paving at July BOCC meeting. Staff attended FKAA progress meeting to obtain schedule for FKAA completion of waterline replacement work so that county paving may commence. US 1 Bayside PedestrianBridge –Contractor proposed changes to design for cost savings being reviewed by FDOT. Gravity wall construction and end bent construction are complete on north end of bridge; south end is in progress. Contractor tentatively scheduled to set pre-cast beams on July 21/22. Duck KeySecurityDistrict Cameras –Electrical contractor has submitted plans to the building department for permitting. Electrical service poles have been ordered and awaiting installation. Garrison Bight BridgeRepair Project –Design Development is 60% complete; roadway design is 60% complete and EOR is evaluating alternative base design to provide better structural support. Sugarloaf Boulevard Bridge Replacement Project –Environmental Permitting is at 60% completion. RoadwayDesign and Structures Design are at 60% completion. Plans have been submitted to FDOT for review in anticipation of FDOT programming Construction phase grant funds. NoNameKeyBridgeRepair Project –Final close out documents have been submitted by FDOT District 6 office for approval. th 9Avenue and Grouper Lane Drainage Projects –Construction complete. Received as built plans from contractor; awaiting submittal of digital record drawings by EOR. ROAD DEPARTMENT Lower Keys Mulch deliveries -6 loads, with a total of 21 tons of mulch, savings of $2,592.50 indump fees. Chip/brush -25 miles. Right of ways mowed -22 miles. Weed eating -12 miles. Cold Patch Pot Holes-1 tons Road Sweeping-15 miles Remove a fence post at Stock Island Detention Center Cut down Ficus tree from Buttonwood Drive, Cudjoe Key Hauled donated rock & sand from F.K.A.A. to Rockland property th Hauled 120 tons of sand and swept Higgs Beach for 4of July Celebration. Sign Technician -33 locates; 115 signs; and 74 posts 33 4EGOIX4K 5E Upper Keys Buzz bar/chipper operation-23.04 miles. Mowing operation-69.44 miles. Sign Department-40 new signs installed;15 new sign posts installed; and, 5 locates performed. Sweeping operation-1.67 miles. Trench drains installed-45 feet;28 tons of #4 rock;and,16 tons of # 57 rock used. Stump grinding operation-5 stumps. Weed eating operation-8 subdivisions and the Shared Use Path (26,400 feet). Trash pickup-50bags. Special Projects Buzz and chipped allof Marathon Airport tree line (5,000 feet). Mowedand weeded Shared Use Patch. Transport fivepieces of surplus equipment to Rockland Key. Workedat new Public Works Yard at Magnolia moving Con-Ex boxes into place. Transportedmow/trim machine from Long Key to Key Largo transfer station and back for Solid Waste Department. Made and installednew signs at Skate Park in Key Largo for Parks Department. Removedsidewalk at Murray E. Nelson Government Center for Facilities Department. Gradedroad and filledpot holes at Fire Training Facility and Medical Examiner’s Office. TwoRoad Department employees worked at Harry Harris Park and Rowell’s Park over the Memorial weekend. Card Sound Report Buzz bar / chipper operation-24 miles. Mowing operation-27 miles. Weed eating-9 miles. Trash pickup–2,700 lbs. Miles driven to pick up trash-110 miles. Tolls Not Collected Tolls not collected in May because of heavy traffic -$ 18,833.00 Tolls lifted on Memorial day- $ 8,122.50 - $ 26,955.50 TOTAL TOLLS NOT COLLECTED Special note: most Sunday’s tolls are being lifted for 2-4 hours because of heavy traffic. 34 4EGOIX4K 5E PROJECT MANAGEMENT / FACILITIES Marathon Customs Facility -Closedout. Senior Nutrition Center -William Horn contracted for design work. Anticipated Schedule:design 60-90 days; permitting 30 days; construction 90 days; anticipated completion is December 2016. MCSO Property Locker- Relocation of Sheriff’s Officeproperty locker from Jefferson B. Browneto Stock IslandDetentionCenter. A/E under contract.Estimated construction cost is. $250,000. Anticipated schedule:design 60-90 days; permitting 90 days, construction 120 days; anticipated completion is Spring 2017. Magnolia Street/Public Works -Construction proceeding on schedule, 99% complete. Harvey Government Center Paint -Job completed. Closed out. Crawl Key Fire Academy -Construction on hold while addressing corrections to the work. Higgs BeachAtlantic Boulevard Relocation -County and City performing 60% review. Jefferson B. BrowneCommunicationTower- Sheriff’s Officeagreedto negotiate new location with City. Bernstein Park- Construction beganin June. Anticipated completion is Summer 2017. Cudjoe Fire Station -Contract approved by BOCC,programming begins in July. Plantation Key Government Center -Islamorada Development Review Committeemeeting item scheduled for June was cancelled by the Village Planners. Will be rescheduled by the Village at a later date. Marathon Library -Final stages of programming. Presented to Monroe County School Boardin June. School Board is considering potential reimbursement for additional square footage beyond Interlocal Agreement.Anticipated Schedule:design 180 days; permitting 120 days; construction 360 days; anticipated completion is Spring 2018. Transfer Stations- Trailer at Long Key elevated to emergency replacement status. Plans for all three stations are in permitting. Anticipated Schedule: permitting 90 days; construction 180 days;anticipated completion is Spring 2017. Project complete. Closedout. Key West Light House- Roofing originally specified by A/E had no coastal warranty. New warrantable roofing Pigeon Key Roof - material found. Contractor is providing a Change Order. Completion is Summer 2016. Expansion of existing Key West facility by approximately 1,200 Key West Custom Border PatrolFacility- s.f. is under constructionandon schedule. Anticipated completion is Summer 2017. 35 4EGOIX4K 5E CORRECTION FACILITIES Stock Island Detention Center Quarterly fire alarm testing performed. Quarterly fire sprinkler testing performed. Quarterly elevator inspections performed. Monthly routine preventative maintenance completed on all equipment. New Water Fountains installed in Dorm B and Dorm E. Quarterly hood cleaning done in Laundry. FACILITIES MAINTENANCE/PARKS & BEACHES Lower Keys Installednew fence around children’s playground at Baypoint Park. Resurfaced and paintedbasketball court and roller rink atBig Pine Community Park. Insulatedchill water lines in Clerk’s Office Finance area at theKey WestCourthouse. Resumedpicket fencing atKey WestLighthouse. Built more closets at Bayshore Manor. Repainted all parking lines, picnic tables and wall atHigg’s Beach playground area. Installedall new rubber matting on pier steps going into water atHigg’s Beach. Replenishedsand behind seawall atHigg’s Beach. Installednew skate park sign atBig Pine Community Park. Trimmed tall outer trees around Big Pine Community Park. Started installing Acoustical Panels in Human Resources andPublic Works atGatoBuilding. Repaired backflow and leak of water line atHigg’s Beach. Repairedstorage ramp atHigg’sBeach. 36 4EGOIX4K 5E Repainting offices at theGatoBuilding. Started to remove salvageable materials from Bernstein Park. Installed new A/C in sign shop. Replaced andrewired twoexhaust fans onroof atGato Building. Repairedgate atWilhelmina Park. Installed new basketball nets atBig Pine Community Park. Conducted annual fire alarm testing. Pressure washed steps for ocean access atHigg’s Beach. Touched up painting of twolarge pavilions atHigg’s Beach. Installed new LED lighting outside atBig Pine Fire Station. Pumped out septic lines atVeteran’s Park. Placed new covered garbage containers atBaypoint Park. Put in half of the ballard walkway lights atKey West Lighthouse. Upgraded all chandelier bulbs to led bulbs atFreeman JusticeCenter. Upgraded threeexisting fixtures to LED atDrug Court. Installed vinyl flooring for file room and oneoffice at the Tax Collector’s Office at the Harvey Government Center. Installed carpet and vinyl planking atBig Coppitt Fire Station. Middle Keys Installed new LED Lamps in three Isolation Cells, Marathon Jail. Installed new water fountains at Marathon and Plantation Key Sheriff Substations. Installed privacy screening Marathon Substation Courtyard. Repaired Marathon Sheriff Substation Condensing Unit-replacement compressor. Painted two offices at Marathon Tax Collector’s Office. Replaced variable air valve in the Planning Director’s Office at theMarathon Government Center. Upper Keys Murray Nelson Government Center Provided assistance in eighteenevents. Assisted Code Compliance installing desk keyboard tray. Assisted Health Department moving content from Murray Nelson Room to Roth Building. Assisted Building Departmentdelivering cabinet from Key Largoto Marathon Building. Resolved anA/C problem at air handler #6. Resolved threeplumbing issues. Replaced sixteenlamps. Contractor reset main breaker due to power failure in the building. Contractor performed the annual fire sprinkler test and inspection. Plantation Key Courthouse Replaced threelamps Resolved an A/C problem. Fixed front door latch and removed panic bar. Reinforced bathroom sink counter in Drug Court. 37 4EGOIX4K 5E Repaired/re-adjusted door in State Attorney’s Office. Assisted Judge Garcia’s office in moving some items to Courtroom A. Ellis Building Replaced fourlamps,ballastand replaced back door exit sign. Resolved anA/C problem. Installed latches in family court men’s and women’s bathrooms. AARP Senior Center Completed floorcleaning and waxing project. Key Largo Library Resolved twoplumbing issues. Installed twoexhaust fan motors in women’s and men’srestrooms. Replaced twolamps. Contractor fixed main room A/C. Plantation KeyGarage . Filled in floor drain with hydrauliccement Layton Transfer Station Changed receptacle,furnished and installed new A/C unit. Key Largo Tax Collector’sOffice Replaced fourlamps Replanted sign that shows location of parking area. Hungframed pictures. Repaired two roof leaks, one by main door and one in the restroom area. Rowell’s Waterfront Park . Measured depth of the water in the swimming area and along the jetty Installed five"Absolutely No Swimming until Further Notice" signs. The signs were removed at the end of the month, after conducting a safety underwater inspection and verifying that no protected species were present. Contractor replace RZP backflow valve which was leaking. Key Largo Park and Duplex Assisted YMCA Concession Stand in fixing cabinets that were detachingfrom the wall and in replacing GFI on the countertop. Installed outside outlets on the north and south field areas. Repaired south fence area. Repaired handle bar on yellow slide in the playground area. 38 4EGOIX4K 5E Provided YMCA with extra duplicate keys; twofor the gate;and, onefor the concession. Removed the existing skate park rules signs and replaced them with the new rulessign. Harry Harris Park Resolved twoplumbing issues. Removed old parking bumpers and installed sixnew parking bumpers. Painted fourpavilions, twentybenches and twelvetables. Contractor furnished and installedanew 1-ton mini split A/C unit. Notes: 1.Preventive Maintenance completed for some HVAC units. 2.Employees attended the monthly safety meeting, Boosting Brain Health & Deskercise seminars, FRS Workshop, and one employee assisted the computer training classes. 3.Harry Harris Park was scheduled all month for softball and baseball practices and tournaments. FLEET MANAGEMENT Garage staff completed monthly safety training (Emergency Evacuation). Three garages combined provided preventative maintenance and completed approximately 135 unit safety inspections. Three garages combined opened and/or completed approximately 300 work orders. Three garages combined processed and distributed approximately 9,500 gallons of unleaded gasoline and 4,100 gallons of diesel fuel. Processed monthly invoicing for Not In-Program unit agencies. Processed approximately 300 accounts payable invoices. Processed accident repairs for various Departments. Processed factory recalls for various Departments. Ordered one new skid steer/road widener for Road Department. Continuing test of new emergency LED lighting for right of way vehicles. Continuing Upper Keys garage facility repairs and enhancements. Continuing Lower Keys garage facility repairs and enhancements. Continuing work on preparation of next vehicle and equipment surplus sale. Continuing work on preparation and disposal of obsolete and/or defective junk items. Completed pre-hurricane season emergency power generator oil changes. Completed pre-hurricane generator fueling. Continuing pre-hurricane season emergency power generator repairs from inspection. Marathon senior citizen center generator repairs are ongoing. Completed repair of Stock Island Fire Station’s emergency power generator; removed temporary back-up generator. Completed repair of Medical Examiner’s emergency power generator. Completed Key West HD bucket truck accident repairs; back in service for start of hurricane season. One bucket truck completed; inspected, repaired and certified for service. One bucket truck in process of being inspected repaired and certified for service. 39 4EGOIX4K 5E One bucket truck pending; inspection, repair and certification for service. Continuing Key West Road Department clam truck repair. Garage lift inspection, repair, and certifications are on-going. Preliminary draft of annual employee evaluations is completed. Engine change for Marathon garage shop truck is on-going. Two new Fleet mechanics attended new employee orientation. Annual (SWPP) storm water pollution prevention training and inspection is on-going. Began research for new forks for Road Department’s new front loaders. SOLID WASTE MANAGEMENT Recycling Department Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential solid waste and recycling services. Staff received and answered questions from 247 residents and businesses on recycling, HHW, bulky item disposal etc. Staff has started contacting teachers at each school in Monroe County about doing recycled art to display throughout the county this upcoming school year. Staff has started collecting wine corks for th one of these projects for America Recycles Day on November 15. Staff completed the Summer 2016 ReNews newsletter to be posted on the County’swebsite. Staff has contacted management for Encore RV Parks and Resorts. Staff has had calls from visitors on where to drop off recycling because of the lack of recycling that is available at the parks. Management is worried about the extra labor and cost to implement recycling. Staff is working on a proposal and cost breakdown for each park and will meet with management in an effort to bring recycling to both resorts. Staff received the results of Monroe County’s 2015 MSW annual report to the Florida Department of Environmental Protection. Monroe County has a traditional recycling rate of 39.8% and WTE credits of 20.76% for a total recycling rate of 60.56%. Monroe County’s commercial and residential traditional recycling rate has increased by 5.16% in 2015 while in the past three years the MSW sent for incineration has decreased by 7.64%. Monroe County also recycled 78% of yard waste collected throughout the county. Staff completed a second proposal for adding more recycling to the Duck Key Resort at the manager’s request. Staff is waiting on approval from the owners for management to add recycling cans to each room. If approved staff will add extra commercial single stream recycling dumpsters to their account and recycling information for each room. Staff helped with Household Hazardous Waste collection at the Cudjoe Key transfer station. Hazardous Material Department Staff held six household hazardous waste (HHW) collections in June and accepted material from 100 Monroe County residents and 15businesses. Staff transported 28 boxes of electronic waste weighing approximately 20,196 lbs.to the Electronic Recycling Center (ERC) and filled 31boxes during this month. 40 4EGOIX4K 5E Staff recycled approximately 480 lbs. of lead sealed batteries; and recycled 76 lbs. of rechargeable batteries. Our Hazardous and E-Waste Commercial Collection participants included: Salvation Army, Monroe CMCP, Tiki Water Sports, LMMontage, Small Dog Electronics, Marathon Boat Yard, Boy Scouts of America, Key West Citizen, Mosquito Control, and Waste Management. Staff recycled 555 gallonsof contaminated fluids. Staff bulked 110gallonsof latex paints for recycling. Staff handled annual shed clean out and shipped out a total of 8,910 gallonsof household hazardous waste weighing approximately 59,100 lbs. Household Hazardous Waste Annual Total Weights (Ibs) 70,000 64,000 59,100 60,000 55,440 50,420 50,000 2013 40,000 2014 30,000 2015 20,000 2016 10,000 YTD Tons MSW 0 2013201420152016 100,000 90,000 80,000 70,000 FY13 60,000 FY14 50,000 FY15 40,000 30,000 FY16 20,000 FY17 10,000 0 41 4EGOIX4K