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Item C11BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 15. 2015 Division: Airports Bulk Item: Yes XX No Stafl' Contact Persian: Don DeGraw/Pedro Mercado AGENDA ITEM WORDING. Approval of Professional Services Task Order # 1211d 41 with Jacobs Project Management Co. for construction support services for drainage reconstruction at Key West International Airport[KWIA ]. ITEM BACKGROUND: KWIA has vi4gorously pursued storrnwater mana+tyement projects at the airport and recently issued a Notice of Competitive Solicitation for drainakrc reconstruction at KWIA. The county will be awarding (lie contract for the dre imgi e reconstruction project at the July board meeting and this Task Order will provide for Residont Project Representative Services to oversee the work. PREVIOUS RELEVANT ROCC ACTION: Name CONTRACT/AGREEMENT CHANCES: NIA STAFF RECOMMENDATIONS: Approve TOTAL COST: S62.300 BUDGETED: Yes XX No COST TO COUNTY:S3.116.00 SOURCE OF FUNDS: FAAIFDOTIKWIA Fund 404 REVENUE PRODUCING: Yes No XX AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Ptirchasing ' Risk Management DOCUMENTATION DISPOSITION: Reviscd 2/05 Included XX Not Required AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with. Jacobs Project Management Co. Effective Date: 07/15/2015 Expiration Date: 07/14/2016 Contract Purpose/Description: Construction support services for drainage reconstruction at Key West International Airport (KWIA) Contract Manager: Don DeG raw 45200 Airports - Stop # 5 (name) (Ext.) (Department/ Stop) for BOCC meeting on. 7/15/2015 Agenda Deadline: 6/30/2015 CONTRACT COSTS Total Dollar Value of Contract: $62,320.00 Current Year Portion: $62,320.00 Budgeted? yes Account Codes: 404-630176-560630-GAKA158 Grant: FAA 900/. ($56,088.00)IFDOT 5% ($3,116.00) County Match: 5% ($3,116.00) ADDITIONAL COSTS Estimated Ongoing Costs: For: (not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) Date In Airports Director Risk Management O.M.B.IPurchasirg County Attorney Comments: CONTRACT REVIEW Changes Needed Yes No Reviewer _ r Dpn PeG raw . Date Out MASTER AC 11 E E M ENT FOR PROF ESS10NA1, SLRVICES Fltee.tive Date C 1ciii Pro.lm No. TASK ORDER FORM 1 ask [order Nio, 1 2I 1 4-44 Enoiocci- Pri)ject No. _LAY 1G7-21 -I hli T,,isic Order B entered into on the date noted abow purs]railt It) tilt "Master Ar�reetile m inr Pr(AessionaI Serv-1ces" btet«Let] Monroe ('cunt}. Florida [ `C:liont") in(I JACOBS MANAGE NIPNT CO. dated November 16. 1-011 (` Agreerilelit')- The AUrzeinent is 1ncorporatcd herein wind forms Mtn Ime=?r,lil pant cif this Task Order. Servicti5 Authrsrired: Drainage Reconstruction Construction Phase Set -vices - F,Vk - PSO #-lit Clitn[ ali[.1101-il.es Consultant io pei`orin the Services described in Exhibit A attached Beret~] aild incorporated herein. which Lxhibit A is riiarkcd with the ahow no tcd Task Order No. and consists of 3 pages). Pricing -WA 'Time and Fxpense per Agreement acid Appendix B to the Agreement - x Firm Fixed Prig Of S 62.320-00 [� NIA tither (Descrihe); Schedule servic.cs will Cease by 367 day s Other {SEAL) ATTEST: AMY 11t:.AV1LIN. CLERK. F-i4" AftiTit .4 rs - .Wom-oc• C'o1017FJ BOARD OF COUNT TY C'OM1'EESSi0N RS 01= N/K)N1�DE C'UE_iNN! Y, 1'L01�IDA s3\. - Ma'. o 14--:11aII'll 7:1i] C'ONSULTA-NT: it C t 1 -A-)} GFNL �T CO Titlev'yst .�t-- Pago 1 0f 1 Exhibit A — Scope of Work (12114-44) Monroe County Key West International Airport Drainage Reconstruction Construction Phase Services — PSO # 44 SCOPE CF WORK Jacobs will provide construction support services for the Drainage Reconstruction projec: at Key West International Airpurt (EYW). This PS❑ is a supplement to the previously approved PSC#21. The Airport has determined that due to the work taking place at night and work tieing located within the Secure Identification Display Area (SiDA) that they would like Jacobs to provide full-time Resident Project Representative (RPR) services instead of part-time RFR services by their subconsultant Perez & Associates. These construction phase services will provide the following: ASsumyr[ONS Construction phase services are based on the following durations for the Base Bid and Additive Bids- ■ Base Bid — 50 Calendar Days In the event the construction duration exceeds the calendar days listed above, Jacobs reserves the right to revise our proposal. Jacobs Project Management Company will invoice on a percent complete, including expenses, to compensate the level of effort required for each assignment. All as -built drawings to be provided to Jacobs in electronic (AutoCad) format and hard copy (printed) format. AMENDMENT TO ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR) Coordinate and attend progress meetings with the contractor, Airport, and any other interested parties, as required prior to construction (e.g. Staging area coordination, setting up Contractor's trailer.). 2. Attend pre -construction conference. 3. Provide full-time RPR services for the work associated with the project. The RPR for the project shall have field experience in the type of work to be performed, be fully qualified to make interpretations, decisions, field computations, and have knowledge of testing requirements and procedures. The RPR shall be responsible for the following: Checking of construction activities to ensure compliance with the plans and specif+cations. Inform the contractor and County of any work. which is in non- compliance. Pacie i of ■ Coordinate quality assurance tests and verify they are performed at the frequency stated in the specifications. • Review certifications for conformance with the specifications. • Document quantities of materials used on the project by actual measurements and computations in a field notebook or computer printout retained in a folder. {Maintain a set of working drawings on the job site, which can be used to prepare 'As - Built" drawings. • Review the test reports and certifications for conformance with the specifications and maintain a file for all reports and certifications. • Inform the County of deficiencies so corrections can be made and retesting performed. • Jacobs does not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures of construction or for safety precautions and programs in connection with the work, since these are solely the CONTRACTORS responsibility under the eontracr for construction. • Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes the work in accordance with the current approved schedule and carries out the work in accordance with the contract documents. • Review close out documentation, • Review payment requests and certified payrolls from the contractor. • Maintain a diary, which will contain entries made and signed by the resident engineer. Each entry should include the following, plus any additional pertinent data: a. ©ate and weather conditions. b. Names of important visitors. C. Construction work in progress and location_ d. Size of contractor's work force and equipment in use. e. Number of hours worked per day for contractor and subcontractors. 4. Attend 'final inspection and create punch list. S. Attend follow up site visit to confirm completion of punch list items. Services for Article E will be provided under a lump sum basis. Page: 2 o[' 3 PROJECT SCHEDULE. The tentative complete project schedule is as follows, Item Duration �Calendar_Da�] Pre -Construction Meeting/Mobilization 30 Base Bid 60 Punch List - Closeout 30 Pacc3 uC3 3ACOBS ENGINEERfNG GROUP JO6 HOUR AND FEE ESTIMATE Monroe County Airport: Key West International Airport Project: Drainage Reconstruction - Construction Phase Services - PSO #44 (12114-4d) FEE SUMMARY BASIC SERVICES Hours Fee DUE AMOUNT Arlic e E RPR Services 440 S 62,320 S 19.1)10q.0 Total Basic Services Lump Sum Fee 440 S 62,320 $ [9,9flp) DBE Percenlage-15.890. Page 1 of 2 JACOBS ENGINEERING GROUP JDB HOUR AND FEE ES TI.50ATE M on roc County Airport: Project: Key Wes[ International Atrpo f' Drainage Reconstruction - Construction Phase Services - PS 0" {12M 4.44) Pruj, Sr, Proj. Sr. Project Sr. CADR WORK ITEM Director 1Ia¢ager F.zgiaeer Engiueer Engineer DcSlgncr Tech clerieal TOTAL I A114-0 Pre I-nn.!mu' r.: r. ]Iaetia 1 111 Pcr-, n fa; 1-L. MZ Inidnn rslsct Wn x.-.:cc, L• cl _:= it -1110 Basr Bid • ; 11:!s, T A¢i .d Fnal 1-ru i.-r• V; tf1 4 :1r=:nr: P;I: r:h 3 is! 1=�•!':%V l p iitti;l:Y•tlai�s SASILi lc'1 2ff. 1'tYfAL 1:01RS '] .J ian II I] .lag R. 5 1-00 5 IM 5 I • ;!' S I??!!n S 9 15. ilrl S •7ii. i;i) S ;; yI PA'll RO LI -LS rf M.II 5AA20 Article E. Task') from F'K)4'_1 r iret. Se :L sccci arcs rl7irj;ic' Feel j !•i 4pii1 f ml SUF S Ili:+':t11 I ask Exrmnces: Ludgi i�. MCa is Per Dicm l52.11i pi: da.l 5 L 41.[iii 24. A irrarc {a x5'nfi I ripl S i_i dui n� Mi ats Pcr r)iDa,s S'-H ;xr dad ] S I -VT, 4 A;; Marc f=x5-,, (.rl}r•.y:l S f:liii Lofting tit cah Ps- I)i,i , f^_ f7:ns 5-4 1? pur d- S I;'I Iot.tl-xtxitsa Page1v2 Y[I f.l I. FIFRill.l- 3 5-1.I?0 Ex�cases S I �, I flp Lun:I• $pm Foe TOTAL i�F':I�. 114151•; 810 y 62?20