Item C14BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
July
15. 2015
Division: County
Administrator
Bulk Item: Yes
X
No
Department:
OMB
Staff Contact Person/Phone #:-Christina Brickell X4466
AGENDA ITEM WORDING: Approval of a Second Renewal and Amendment I to Agreement to
the existing contract with Keys Security Inc. for an amount not to exceed $60,000 per year at the rate of
$16.00 per hour for Security Patrols and Services in the Duck Key Security District,
ITEM BACKGROUND: Our existing contract allows the County an option to renew the contract for
two (2) additional one (1) year terms, this being the second one year extension. The Duck Key
Advisory Board met on May 5, 2015 and approved the extension of the Keys Security Contract for one
year. Pursuant to F.S. 119.0701, language is being added regarding public records requirements.
PREVIOUS RELEVANT BOCC ACTION: On August 20, 2014, the BOCC authorized execution
of the First Renewal Agreement to the existing contract with Keys Security Inc.
On August 21, 2013, the BOCC granted approval to award bid and authorized execution of a one (1)
year contract between Monroe County and Keys Security Inc. with an option of renewing the contract
for two (2) additional one (1) year terms for security patrols and services in the Duck Key Security
District.
CONTRACT/AGREEMENT CHANGES: Language added pursuant to F.S. 119.0701
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Not to exceed $60,000.00/year BUDGETED: Yes X No
COST TO COUNTY: $ SOURCE OF FUNDS: Non Ad Valorem Spec. Assessment Fund 152
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
Management
APPROVED BY: County Atty '6 �_asing�� Risk I
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 2/27/01
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Keys Security Inc. Contract #
Effective Date: August 1, 2015
Expiration Date: July 31, 2016
Contract Purpose/Description:
—security and patrol services for the Duck Key Security District.
Contract Manager: - Christina Brickell 4466 OMB Stop # I
(Name) (Ext.) (Department/Stop —#)
for 130CC. meeting on 7/15/15 Agenda Deadline: 6/30/15
CONTRACT COSTS
Total Dollar Value of Contract: $ Not to Current Year Portion: $
exceed
$60,000
Budgeted? Yes® No 0 Account Codes: —152-04501-530340-
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
Division Director ,ra
Needed
YesF_j No
eviewer
Risk Management
YeS❑ NoEy
24
O.M.B./Purchasing
YesF1 NoM
County Attorney
YesEl NoE]
U I
j"f
Comments:
V1 i I I G;v I `uOz_lu I-11L //V I IvIcIr ff/-
SECOND RENEWAL AND AMENDMENT I TO AGREEMENT
THIS AGREEMENT, made and entered into this 15'h day of July 2015, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "County"),
and Keys Security Inc. (hereinafter called the "Contractor").
WHEREAS, on August 2 1 st, 2013, the parties entered into a one (1) year agreement for
security patrols and services for the Duck Key Security District, commencing on the 1"
day of August, 2013 and ending on the 3 I't of July, 2014. The County has an option of
renewing this contract for two (2) additional one (1) year terms; and
WHEREAS, the first renewal agreement expires on August 20 th , 2014 and both parties
desire to renew the original agreement for one additional year; this being the second and
final renewal, and
WHEREAS, Section 119.0701, Florida Statutes, requires specific public records
language to be included in all contracts;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises contained herein,
the parties hereby agree to renew the existing agreement as follows:
1. In accordance with Paragraph 4 of the 2013 agreement, the County hereby
exercises its option to renew the agreement for an additional one-year term
beginning August 1, 2015 and ending July 31, 2016.
2. Paragraph 24 of the agreement, shall be amended to add the following:
Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public
records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by Monroe County in order to perform the service,
(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to
Monroe County all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to Monroe County in a format that is compatible with the information
technology systems of Monroe County.
3. In all other respects, the agreement entered August 21, 2013 shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in their
respective names.
ATTEST:AMY HEAVILIN, CLERK
Deputy Clerk
Witnesses for CONTRACTOR
Witness
Witness 2
MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS
M
Mayor Danny Kolhage
KEYS SECURITY INC.
BY
Title: D"14) CF-a-
N