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Item C25BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: _ July 15, 2015 Department: Emergency Services Bulk Item: Yes X No Staff Contact /Phone #: Chief, James Callahan Deputy Chief Gary Boswell 289-6088 AGENDA ITEM WORDING: Approval to award the annual lump sum bonus to the Billing Supervisor and the Billing Specialist in the amount of 10% of each employee's unloaded base salary. This bonus is based upon an average collection rate of 46.09% for air and ground ambulance charges for the initial evaluation period from May 1, 2014 to April 30, 2015, as compared to the previous vendor's Baseline Collection Rate of 33.70%. In accordance with the resolutions authorizing this bonus, this is to be paid in the amount of one percent (1.0%) of the employee's unloaded base salary, up to a maximum increase of ten percent (10%) of the Baseline Collection Rate, which will translate to a maximum bonus of ten percent (10%). ITEM BACKGROUND: In December 2013, the BOCC authorized Monroe County Fire Rescue to bring EMS billings and collections in-house utilizing contract employees. In lieu of wage adjustments given to other county employees, the employment contracts specify that they will receive an annual bonus payment based upon improved billing and collections performance. PREVIOUS RELEVANT BOCC ACTION: In accordance with State Statute 215.425, which provides that any bonuses that will be paid to employees must be implemented through a policy, ordinance, rule or resolution, at the June 11, 2014 BOCC meeting, the BOCC passed Resolution 100- 2014 and the BOG passed Resolution 114-2014 establishing a financial incentive program in order to incentivize billing employees to increase collections. These resolutions provide for a bonus to be paid to the Billing; Supervisor and Billing Specialist in addition to their base salaries, for the improved billing and collections performance as compared with the performance of the previous billing contractor, ADPI. CONTRACT/AGREEMENT CHANGES: MA STAFF RECOMMENDATIONS: Approval TOTAL COST: $9,896 INDIRECT COST: N/A BUDGETED: Yes X No r DIFFERENTIAL OF LOCAL PREFERENCE: NSA COST TO COUNTY: $5,718_Supervisor SOURCE OF FUNDS: 22% 141-11500_and $4,178 Specialist 78% 101-11001 REVENUE PRODUCING: Yes X No _ AMOUNT PER MONTH Varied Year 2014 APPROVED BY: County AttorneyCR OMB/Purchasing Risk Management DOCUMENTATION: Included Not Required DISPOSITION: AGENDA ITEM # Revised 6'15 0 z N J 2 J N F- 0o W Z w a 0 z N g Z V D 0 LM m ~ t� V a J N J Z a D N a 0 LLI = O 0 Z N z a 0 2 a o o not n tUo � `ti o to m M n U o oho O a m ri a m vi O M O o F to o ti a v � cn oq 0 0°00 N o m pOp ei N ti m eNi o ti N i m Q R eNEL i i Q m lD N m VMf a i N N EL Q ti O N m N W N N 0 0 N U L °D °�' m m o a m oN 'p c�i '2 t^D '2 N D yio N N O O o o o m W O N N N Z N m m N N N lD w ti a t d m o c ^+ m ai orV O N r,� oW N oW -i m M W oN eNi N � ri eNi lD eNi ri N N a eNi I� N O m Ol N a M lND .ti lD O W mt No N M 0 0 000 mll� tto o m ai a N o N a t N v o is N m a 6 m M N N a io o oc m n N N m m a io N a N D o vNi .ti N toD lD C 7 M N W N C��� o o N " a vi id N 4 a lND r+i W v N a of N ai N O N a io w o N O W ti m w O N" m N m o m to Z m tD a o Z O ti a N N" w o Z a o a q LQ cn o a a a o N W a lD m A N O N N M N n N n N Y N O ll V r-i M a p m N ti N N p m N ti Vf ei O o o a . W OMt a o td td a� to ri a a m rri ei m m a m � N M e-I a N m m m pt oo eN W aLr � rl M ti N ti N o o o N o o o N am N emi a� W N a M m a N oV o N O a N a a N a n tD N N W to a a N 0 N N m m tD tD 3 tiq m 3 N m 3 rri rri td .ti N M ti v N to o toD N o o o a n m a m m Ot O a" N 'T o a N M ti N O O oq O O 00 ti 0 N O ei N O O O O O O p p o 0 '. 0 to m T O T T O I, O P9 N N Owl N eai t^D M O eai m M N T D G a P9 V aN-I N m N N ti r-i N r-i a O o0 2 rn a 2 2 rn Ln Ln Vf N Q� N N W F O � ID w Z C y O Z W C C W t y O_ N N � U 0 U u U (9 Q W W '6 :6 C W U tw j U a'' ( Z¢ z R N rn Z R Z rn R m 7 C y o Q O F O O F O O F a 2 L u Z Z ¢ a a a a coi