Item C30BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/15/2015 Department: Social Services
Bulk Item: Yes X No _ Staff Contact /Phone #5.292.4510 : S 1 Graham 30
(a IQ 5`/ZorS
AGENDA ITEM WORDING: Approval of Amendment #003 of the Home Care for the Elderly
(HCE) Contract #KH 1472 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of
County Commissioners/Monroe County Social Services to extend the contract period an additional 90
days, which will make the contract period end date 9/30/15 instead of 6/30/15. The original start date
of the contract remains 7/l/2014.
ITEM BACKGROUND: The State of Florida has been slow in getting the Governor to sign the
funding bills associated with the Home Care for the Elderly (HCE) program. As a result, the Alliance
for Aging has not yet received the funding from the State in order to be able to provide the Monroe
County with our contract. Once funding is received by the Alliance for Aging, the Alliance will in turn
distribute contracts out to all providers. Funding is anticipated well before 9/30/2015.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 11/19/14 for
approval of Home Care for the Elderly (HCE) # KH 1472, Amendment #002.
CONTRACT/AGREEMENT CHANGES: Addition of a clause to the Contract under Item #5,
Renewals.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $3,173.50 INDIRECT COST: BUDGETED: Yes ✓ No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: 10% CASH MATCH SOURCE OF FUNDS: Grant Funds
REVENUE PRODUCING: Yes —No X AMOUNT PER MONTH Year
APPROVED BY: County Attorne OMB/Purchasing Qb Risk Manage ent`
DOCUMENTATION: Included 114 X Not RequiredZ/5,/
DISPOSITION:
Revised 6/15
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Alliance For Aging, Inc
CONTRACT SUMMARY
Contract: KH 1472
Effective Date: 7/1//2014
Expiration Date: 09/30/2015
Contract Purpose/Description: Approval of Amendment #003 of the Home Care for the Elderly (HCE) Contract
#KH 1472 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County
Commissioners/Monroe County Social Services to extend the contract period an additional 90 days, which will
make the contract period end date 9/30/15 instead of 6/30/15. The original start date of the contract remains
7/1 /2014.
Contract Manager: Sheryl Graham _ (305) Social Services/Stop 1
292-4510
(Name) 4141a.®is— (Ext.) (Department/Stop #)
For BOCC meeting on 7/15/2015 Agenda Deadline: 6/30/2015
CONTRACT COSTS
Total Dollar Value of Contract: $3,173.50
(approximately 90 days of funding)
Budgeted: Yes V No ❑ Account Codes:
County Match: $10 % CASH MATCH
Additional Match:
Total Match $ 10% CASH MATCH
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.. T
Current Year Portion: $_
125-6153914
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Date In
Needed
Reviewer d
Division Director
Risk Management
O.M.B./Purchasing
County Attorney
�Y
15
lo-6,11
Yes ❑ No ❑
Yes ❑ No
Yes ❑ No
Yes ❑ No
bk4aw, 1 2.1
Comments:
f
d
OMB Form Revised 2/27/01 MCP #2
Amendment 003 CONTRACT KH-1472 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinafter referred
to as the "Alliance", and Monroe County Board of County Commissioners/Monroe County
Social Services.
The purpose of this Amendment is to add a Clause to this Contract under Item #5
RENEWALS. This clause will be activated as necessary, serving as a `bridge' to this
contract, in order to prevent suspension of services during the contract renewal period.
The Clause is as follows:
`In the event that a subsequent agreement may not be executed prior to the July 1st start
date, the Alliance may, at its discretion, extend this Agreement upon written notice for up to
90 days to ensure continuity of service. Services provided under this extension will be paid
for out of the succeeding agreement amount.'
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County BOCC/
Monroe County Social
Services
ALLIANCE FOR AGING, INC.
SIGNED BY: -_.- a SIGNED BY:
Sheryl Graham Max B. Rothm JD,
NAME: NAME:
Acting County Administrator
TITLE: TITLE:
6/23/2015
DATE: DATE:
President & CEO
JA 24 2-0i5
Amendment 002 GQNTRAC7 NUMBER KH-1472 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of County Commissioners, Social Services/In-
11.6me Services amends contract KH-1472.
The purpose of this amendment is to change Attachment III of this Standard Contract, to
read Home Care For The Elderly instead of Community Care for the Elderly. See Attached.
Program Title
Year
Funding Source
CSFA#
Fund Amounts
Home Care For The
Elderly
2014-
2015
General Revenue
65010
$ 12,694
TOTAL FUNDS CONTAINED IN THIS CONTRACT:
$ 12,694
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment is hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be
executed by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of County
Commissioners, Social Services/In-
Ho rvi I
SIGNED BY: SIGNED BY:
NAME: SYLVIA MURPHY NAME:
TITLE: MAYOR
TITLE:
ALLIANCE FOR AGING, INC.
President/CEO
DATE: 11/19/14 DATE: '
ATTACHMENT III
EXHIBIT — 1
1. FEDERAL RESOURCES AWARDED TO THE SUBRECU'IENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
PROGRAM TITLE ( FUNDING SOURCE CFDA AMOUNT
TOTAL FEDERAL AWARD
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST
OF THE FOLLOWING:
_ MATCHING RESOURCES FOR FEDERAL PROGRAMS
PROGRAM TITLE FUNDING SOURCE CFDA I AMOUNT
E TOTAL STATE AWARD
STATE, FTNANCTAT. A.QCTC"e ANrU eTr0rcr9r m" o__ �11 --
$0
PROGRAM TITLE
Home Care For The Elderly
FUNDING SOURCE
General Revenue
CSFA
65010
AMOUNT
$12,694
TOTAL AWARD
$12,694
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
30
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11/19/14 Division: Community Services
Bulk Item: Yes X No _ Department: Social Services
Staff Contact Person: Shervl Graham C
AGENDA ITEM WORDING: Requesting approval of Amendment #002 of the Home "Care for the
Elderly (HCE) Contract #KH 1472 between the Alliance for Aging, Inc. (AAA) and Monroe County
Board of County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14
to 6/30/15 to correct a scrivener's error on Attachment III, Financial and Compliance Audit, Part IV, #2
from Community Care for the Elderly (CCE) to Horne Care for the Elderly (CCE).
ITEM BACKGROUND: The original Home Care for the Elderly Contract- (HCE) #KH 1472,
Attachment III, Financial and Compliance Audit, Part IV, #2 read Community Care for the Elderly
Program. The correct program title is Home Care for The Elderly. This Amendment #002 corrects a
scrivener's error only.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 10/17/2014 for
Amendment #001 of the Home Care for the Elderly Contract (HCE) # KH 1472, contract year 14/15.
CONTRACT/AGREEMENT CHANGES: Attachment III, Financial and Compliance Audit, Part
IV, #2 is amended to read Home Care for the Elderly Program.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $12,694.00
COST TO COUNTY: 10% CASH MATCH
BUDGETED: Yes X No
SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes ` No X AMOUNT PER: MONTH: $ YEAR: S
APPROVED BY: County At-9 OMB/Purging Risk Management
DOCUMENTATION: Included X Not Required.
DISPOSITION:
Revised 8/06
To Follow
AGENDA ITEM #