Item C31BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/15/2015
Bulk Item: Yes
Department: Social Services
No _ Staff Contact /Phone #:
305.292.4510
AGENDA ITEM WORDING: Approval of Amendment 9003 of the Community Care for the
Elderly (CCE) Contract #KC 1471 between the Alliance for Aging, Inc. (AAA) and Monroe County
Board of County Commissioners/Monroe County Social Services to extend the contract period an
additional 90 days, which will make the contract period end date 9/30/15 instead of 6/30/15. The
original start date of the contract remains 7/l/2014.
ITEM BACKGROUND: The State of Florida has been slow in getting the Governor to sign the
funding bills associated with the Community Care for the Elderly (CCE) program. As a result, the
Alliance for Aging has not yet received the funding from the State in order to be able to provide the
Monroe County with our contract. Once funding is received by the Alliance for Aging, the Alliance
will in turn distribute contracts to all providers. Funding is anticipated well before 9/30/2015.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 1/21/2015 for
Amendment #002 of the Community Care for the Elderly Contract (CCE) # KC1471, contract year
14/15.
CONTRACT/AGREEMENT CHANGES: Addition of a clause to the Contract under Item #5,
Renewals.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:$75,630.75 INDIRECT COST: BUDGETED: Yes ✓ No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: 10% CASH MATCH SOURCE OF FUNDS: Grant Funds
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH $1,203 Year
APPROVED BY: County Attorney OMB/Purchasing C6 Risk Management's','
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 6/15
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Alliance For Aging, Inc
CONTRACT SUMMARY
Contract: KC 1471
Effective Date: 7/1/2014
Expiration Date: 9/30/2015
Contract Purpose/Description: Approval of Amendment #003 of the Community Care for the Elderly (CCE)
Contract #KC 1471 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County
Commissioners/Monroe County Social Services to extend the contract period an additional 90 days, which will
make the contract period end date 9/30/15 instead of 6/30/15. The original start date of the contract remains
7/1/2014.
Contract Manager: Sheryl Grah - (305) Social Services/Stop 1
292-4510
(Name) 4/Z1� (Ext.) (Department/Stop #)
7
For BOCC meeting on: 7/15/15 Agenda Deadline:
6/3 0/ 15
CONTRACT COSTS
Total Dollar Value of Contract: $75,630.75
/(approximately 90 days of funding)
Budgeted: Yes �f No ❑ Account Codes:
County Match: $10 % CASH MATCH
Additional Match:
Total Match $ 10% CASH MATCH
Estimated Ongoing Costs: $ /yr
(Not included in dollar value above)
For:
Current Year Portion: $
125-6153814
ADDITIONAL COSTS
CONTRACT REVIEW
Changes
ate Out
Date In
Needed Reviewer
Division Director
Risk Management
;= ', J
Yes ❑ No ❑
Yes ❑ No,
O.M.B./Purchasing
County Attorney
(p12 g j 1S-
C���04
Yes ❑ No M
Yes ❑ NoAj
Comments:
OMB Form Revised 2/27/01 MCP 42
Amendment 003 CONTRACT KC-1471 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinafter referred
to as the "Alliance", and Monroe County Board of County Commissioners/Monroe County
Social Services.
The purpose of this Amendment is to add a Clause to this Contract under Item #5
RENEWALS. This clause will be activated as necessary, serving as a `bridge' to this
contract, in order to prevent suspension of services during the contract renewal period.
The Clause is as follows:
`In the event that a subsequent agreement may not be executed prior to the July Vt start
date, the Alliance may, at its discretion, extend this Agreement upon written notice for up to
90 days to ensure continuity of service. Services provided under this extension will be paid
for out of the succeeding agreement amount.'
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County BOCC/
Monroe County Social
-, Services
SIGNED BY: ' K- - - SIGNED BY
Sheryl Graham
NAME:
Acting County Administrator
TITLE:
NAME:
TITLE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, `L.
President & CEO
6/23/2015
DATE: DATE: JUN 14 Z615
Amendment 002 CONTRACT KC 1471 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinafter referred
to as the "Alliance", and Monroe County Board of County Commissioners, Social Services/In-
Home amends contract KC-1471.
The 'purpose of this amendment is to remove transportation services from the CCE contract
and transfer the funds of $3,000 from Transportation to Homemaker services. This
amendment does not change the total contract funding of $302,523.
r.
t .4 Section_ Il, Contract Amount, is hereby amended to read:
a
Service to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Case Aide
$21.98
200
$4,396
Case Management
$50.48
1,030
$51,991
Chore
$29.41
85
$2,500
Chore (Enhanced)
$32.19
65
$2,092
Companionship
$15.33
765
$11,726
Homemaker
$22.06
4,237
$93,468
Home Improvement
$50.00
10
$500
Personal Care
$28.67
3,614
$103,618
Facility Respite
$10.00
1,638
$16,380
In Home Respite
$23.08
650
$15,002
Specialized Medical Equipment
$17.00
50
$850
TOTAL FUNDS AND UNITS IN
THIS CONTRACT
$302,523
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of
County Commissioners,
Social Services/In-Home
Services
SIGNED BY:
NAME: DANN40LHAGE
TITLE: MAYOR
ALLIANCE FOR AGING, INC.
SIGNED BY:
Max�B. othman, J L.
NAME:
TITLE:
President & CEO
DATE: t - Q- 1 I— 1 5� I DATE: FEP TP i 2 Q1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/21/15 Division: Social Services
Bulk Item: Yes X No — Department: Social Services
Staff Contact Person:_ Sheryl Graham
44r r P.
AGENDA ITEM WORDING: Requesting approval of Amendment #002 of the Commun ity "Care for
the Elderly (CCE) Contract #KC 1471 between the Alliance for Aging, Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services/In Home Services) for the contract period of
7/1/14 to 6/30/15.
ITEM BACKGROUND: The purpose of is amendment is to move transportation services funds and
transfer the funds of $3,000 to the homemaker services.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 10/17/14 for
Amendment #001 of the Community Care for the Elderly Contract (CCE) # KC1471, contract year
14/15.
CONTRACT/AGREEMENT CHANGES: The maximum dollars allocation for the service of
Homemaker is increasing by $3,000 from an allocation of $90,468.00 to $93,468.00 which also
increases the maximum units of service from 3614 to 4236.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $302,523.00 BUDGETED: Yes No
COST TO COUNTY: 10% CASH MATCH SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes X No _ AMOUNT PER: MONTH: $1,203 YEAR: $14 435
(SOURCE OF REVENUE — CLIENT C,9 PAYMENTS)
j1 APPROVED BY: County Atty. "�'� OMB/Purchasing Risk Managementy''�,,: '
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION: AGENDA ITEM #
Revised 8/06