Item C32BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/15/2015
Bulk Item: Yes X
Department: Social Services
No _ Staff Contact /Phone #: ShGraham 3 05.2924510
AGENDA ITEM WORDING: Approval of Amendment #005 of the Alzheimer's Disease Initiativf
(ADI) Program Contract #KZ1497 between the Alliance for Aging, Inc. (AAA) and Monroe County
Board of County Commissioners/Monroe County Social Services to extend the contract period an
additional 90 days, which will make the contract period end date 9/30/15 instead of 6/30/15. The
original start date of the contract remains 7/l/2014.
N
ITEM BACKGROUND: The State of Florida has been slow in getting the Governor to sign the
funding bills associated with the Alzheimer's Disease Initiative (ADI) Program. As a result, the
Alliance for Aging has not yet received the funding from the State in order to be able to provide
Monroe County with our contract. Once funding is received by the Alliance for Aging, the Alliance
will in turn distribute contracts out to all providers. Funding is anticipated well before 9/30/2015.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 6/ 1 U/LU 15 for
approval of Alzheimer's Disease Initiative (ADI) Program # KZ.1497, Amendment #004.
CONTRACT/AGREEMENT CHANGES: Addition of a clause to the Contract under Item 45,
Renewals.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $36,423 INDIRECT COST:
DIFFERENTIAL OF LOCAL PREFERENCE:
BUDGETED: Yes '/ No
COST TO COUNTY: 10% CASH MATCH SOURCE OF FUNDS: Grant Funds
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Attorney OMB/Purchasing Risk Management E
f
DOCUMENTATION: Included ` X Not Required
DISPOSITION:
Revised 6/15
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: KZ 1497 Amendment 4005
Effective Date: 07/01/2014
Expiration Date: 09/30/2015
Contract Purpose/Description: Approval of Amendment #005 of the Alzheimer's Disease Initiative (ADI)
Program Contract #KZ 1497 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County
Commissioners/Monroe County Social Services to extend the contract period an additional 90 days, which will
make the contract period end date 9/30/15 instead of 6/30/15. The original start date of the contract remains
7/1 /2014.
Contract Manager: Sheryl Graham (305) Social Services/Stop 1
292-4510
(Name) (Ext.) (Department/Stop #)
(�3
0 ..2D/S;
For BOCC meeting on 7/15/2015 Agenda Deadline: 6/30/2015
CONTRACT COSTS
Total Dollar Value of Contract: $36,423
approximately 90 days of funding)
Budgeted: Yes No ❑ Account Codes:
Grant: $36,423
County Match: $10% CASH MATCH
Additional Match:
Total Match $10% CASH MATCH
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. 1
Current Year Portion: $_
125-615361;�
ADDITIONAL COSTS
CONTRACT REVIEW
Changes
Date Out
Date In
Needed Reviewer
Division Director
p���} Q
Yes ❑ No C
Risk Management
( Y� �' 1
Yes ❑ No i G1-
il
� �'
O.M.B./Purchasing
Yes ❑ No IV A At
JJ
�
County Attorney;,
' ('
Yes
❑ Now
Comments:
OMB Form Revised 2/27/01 MCP #2
Amendment 005 CONTRACT NUMBER KZ-1497 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinafter referred
to as the "Alliance", and Monroe County Board of County Commissioners/Monroe County
Social Services.
The purpose of this Amendment is to add a Clause to this Contract under Item #5
RENEWALS. This clause will be activated as necessary, serving as a `bridge' to this
contract, in order to prevent suspension of services during the contract renewal period.
The Clause is as follows:
`In the event that a subsequent agreement may not be executed prior to the July 1st start
date, the Alliance may, at its discretion, extend this Agreement upon written notice for up to
90 days to ensure continuity of service. Services provided under this extension will be paid
for out of the succeeding agreement amount.'
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County BOCC/
Monroe County Social
Services
SIGNED BY:
Sheryl Graham
NAME:
Acting County Administrator
TITLE:
June 26, 2015
DATE:
ALLIANCE FOR AGING, INC.
.+ W.91_ 1 ���
NAME:
President & CEO
TITLE:
DATE: J UN 7, 9 2 5
Amendment 004 CONTRACT NUMBER KZ-1497 Page I
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and "Monroe County Board of Commissioners, Social Services/In-H
Services "amends contract KZ-1497 for Fiscal Year 2014/2015.
i dd Facility -Based Respite services to the 2014-2015 original contract.
Transfer $17.17 from In -Home Respite to Case Management.
Case Management increase by $0.01 to correct the 2014-2015 original alloc
Transfer $46,509.50 from In -Home Respite to Facility -Based Respite.
Case Management service unit rate should read $50.51 instead of $50.48.
In -Home Respite service unit rate should read $24.13 instead of $24.03. 1
lippilill g�11mil;gg
Service
Unit Rate
Maximumlr
Units of
Service
Ai
Case Management
Facility In Respite
In -Home Respite
TOTALFUNDS ANDJUN'ITS IN T_ --- HIS CONTRA T: $145,_6§_3._21_
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
This amendment is hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
"Monroe County Board of
Commissioners, Social Services/In-
Home5eryices, "
SIGNED By.
Roman Gastesi
NAME:
Monroe County Administrator
SIGNEDBY: (,Jy'
Max B. RothmaK, JD, LL)M
NAME:
TITLE: q TITLE:
DATE: DATE:
SIGNED BY:
Danny Kolhage
TITLE: �11\YCIS,
PresidenNCEO
2 t. -1 !S
DATE:
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 06/10/2015 Division: Social Services
Bulk Item: Yes X No — Department: _Social Services_
Staff Contact Person:_ Sheryl Graham (:
AGENDA ITEM WORDING: Ra t i f teat! on of Amendment #004 to the Alzheiner's Disease Initiative
Program (ADI) Contract 4KZ 1497 between the Alliance for Aging; Inc. (AAA) and Monroe County Board of
County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14 to 6/30/15 to add
facility -based respite services into the original contract, transfer funds within the contract, and correct unit rates.
ITEM BACKGROUND: The purpose of Amendment 4004 is to add facility -based respite services into
the original contract; transfer funds within the contract, and correct unit rates. This will allow Monroe County
Social Services to provide Facility Based Respite services via ADI funding to the citizens of Monroe
County.
PREVIOUS RELEVANT BDCC ACTION. Prior approval granted by the BOCC on 10/17/14 for
Amendment #003 to the Alzheimer's Disease Initiative (ADI) Contract # KZ1497, between the Alliance
for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home
Services) for the contract period of 7/1/14 to 6/30/15 to increase the contract amount.
CONTRACT/AGREEMENT CHANGES: Amendment 9004 adds Facility -Based Respite, transfers
$17.17 from In -Home Respite to Case Management, increases the contract allocation by $.01, transfers
$46,509.50 from In -Home Respite to Facility -Based Respite, corrects the Case Management unit rate
and the In -Home Respite Service unit rate.
�TAFF RECOMMENDATIONS: Approval
TOTAL. COST: $145,693.21 BUDGETED: Yes _ No —
VENUE PRODUCING. Yes X No _ AMOUNT PER: MONTH: $400 YEAR.
$4, 800
(Source of revenue — client co -payments)
APPROVED BY. County Atty. OMB/Purchasing i Risk Management ' !
DOCUMENTATION. Included X Not Required To Follow
DISPOSITION: AGENDA ITEM .,
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging. Inc. Contract: KZ1497 Amendment #004
Effective Date: 07/01/2014
Expiration Date: 06/30/2015
Contract Purpose/Description.pa ti f ica ti on of Amendment #004 to the Alzheimer's Disease Initiative
Program (ADI) Contract #KZ1497 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of
County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14 to 6/30/15 to add
facility -based respite services into the original contract, transfer funds within the contract, and correct unit rates.
Contract Manager: Sheryl Grah (305) Social Services/Stop I
292-4511
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 6/10/2015 ` Agenda Deadline: 5/26/2015
CONTRACT COSTS
I Total Dollar Value of Contract: approx. $145,693,21
Budgeted: Yes Q No ❑ Account Codes:
Grant: $145,693.21
County Match: $10% CASH MATCH
Additional Match:
Total Match $10% CASH MATCH
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e a 1
Division Director
Date In
Risk Management
0. M. B. /Purchasing
Ir 61 !.5�
Cowity Attorney
i Comments:
r,&Nn r_ n
r "f-
Current Year Portion: $
125-6153614
ADDITIONAL COSTS
CONTRACT REVIEW
Changes
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Date Out ,
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Yes a
No a-
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Yes 11
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