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Item K13BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 15, 2015 Department: Growth Management - Planning & Env. Resources Bulk Item: Yes X No Staff Contact /Phone #: Maytd Santamaria/289-2562 AGENDA ITEM WORDING: Approval of an agreement between Florida State University ("FSU") and the Monroe County Board of County Commissioners ("BOCC") for professional services to be performed by FSU - Florida Conflict Resolution Consortium Center facilitators at up to eight (8) meetings of the Monroe County Affordable Housing Advisory Committee ("AHAC"). ITEM BACKGROUND: At the June 10, 2015, meeting of the BOCC, the Board directed staff to draft an agreement for FSU to provide Monroe County with professional facilitation services, through the FSU - Florida Conflict Resolution Consortium Center, to provide staff support assistance to the Monroe County Affordable Housing Advisory Committee. PREVIOUS RELEVANT BOCC ACTION: At the August 20, 2014, BOCC meeting, the Board approved an agreement with the FCRC Consensus Center, FSU, for professional services on an Affordable Workforce Housing Stakeholder Assessment, in order to assess the current workforce/affordable housing situation in the County and propose a process for developing recommendations to increase the supply of affordable housing. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: $51,000 INDIRECT COST: None BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: $51,000 SOURCE OF FUNDS: 148-50500-530340 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH: Year: APPROVED BY: County Attorney X ?O/ OMB/Purchasing lit✓ Risk Management_ r_ DOCUMENTATION: Included X DISPOSITION: Revised 6/15 Not Required AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida State University Contract # Effective Date: July 15, 2015 Expiration Date: May 31, 2016 Contract Purpose/Description: Approval of a contract in the (not -to -exceed) amount of $51,000 between Monroe Count and Florida State University ("FSU"), to provide facilitation services at up to eight (8) Monroe County Affordable Housing Advisory Committee ("AHAC") meetings, including prioritizing AHAC item discussion order, furnishing the AHAC with issue and solution identification, organization., and evaluation methods designed to maximize opportunities to achieve consensus on affordable/workforce housing issues and solutions, and providing County staff with research issues identified by the AHAC. Contract Manager: Maytd Santamaria 2562 Growth Management/Stop #11 (Name) (Ext.) (Department/Stop #) For BOCC meeting on: July 15, 2015 Agenda Deadline: June 30, 2015 Total Dollar Value of Contract Budgeted? Yes❑ No ❑ Grant: $ County Match: $ CONTRACT COSTS $ 51,000 Current Year Portion: $ $11,900 Account Codes: 148 - 50500 - 530340- -� ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (e.g. maintenance, utilities, janitorial, s CONTRACT REVIEW Changes Date In Needed Reviewer Department Head Jf5 Yes❑ No[— 2/dr-T. Risk Management":�, ��� Yes❑ No❑- ! i� C'� i4- O.M.B./Purchasing {D r ijr Yes[:] NoK County Attorney 64zr Yes❑ NoX ��:�7 Comments: etc.) Date Out OMB Form Revised 2/27/01 MCP #2 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN Florida State University AND MONROE COUNTY THIS AGREEMENT (hereinafter "Contract/Agreement') is made and entered into this 15th day of July, 2015, by Monroe County thereinafter "COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Suite 205, Key West, Florida 33040, and FLORIDA STATE UNIVERSITY (hereinafter "FSU"), having a principal place of business at: 874 Traditions Way, SSB 3rd Floor, Tallahassee, Florida, 32306-4166. Section 1. SCOPE OF SERVICES FSU shall do, perform and carry out in a professional and proper manner certain duties as described in the Scope of Services — Exhibit A — which is attached hereto and made a part of this Agreement. Section 2. COUNTY'S RESPONSIBILITIES 2.1 Designate in writing a person ("Contract Manager") with authority to act on the COUNTY'S behalf on all matters concerning the work product. 2.2 Coordinate with FSU as necessary for FSU'S performance of the tasks in Exhibit A, Section 3. TIME OF COMPLETION The services to be rendered by the FSU shall be commenced upon execution of this agreement by the undersigned parties and the work shall be completed in accordance with the schedule mutually agreed to by the COUNTY and FSU as shown in Exhibit A, and shall be completed no later than May 31, 2016, unless it shall be modified in a signed document, by the mutual consent of the COUNTY and FSU. Subsequent services shall be performed in accordance with schedules of performance which shall be mutually agreed to by COUNTY and FSU. COUNTY, through its Assistant County Administrator, shall have the authority to amend the schedule. Section 4. COMPENSATION 4.1 The maximum compensation available to FSU under this Agreement is based on the activities detailed in the Scope of Services. The COUNTY agrees to pay FSU based on completion of work within the Scope of Services according to the deliverables detailed in the Scope of Services. 4.2 Compensation shall be paid by activity completed and deemed satisfactory by the Contract Manager. Any additional services included in Task 2 on Exhibit A must be authorized by the Board of County Commissioners. 4.3 The total not -to -exceed cost for providing the services contained in the Tasks 1 through 2 is $ 51,000. There shall be no reimbursable items. Section 5. PAYMENT TO FSU 5.1 Monthly payments will be made according to the Local Government Prompt Payment 1 of 11 Act. Any request for payment must be in a form satisfactory to the County Clerk (Clerk). The request must describe in detail the services performed and the payment amount requested. FSU must submit to the COUNTY Contract Manager, who will review the request. The Contract Manager shall note his/her approval on the request and forward it to the Clerk for payment. If request for payment is not approved, the Contract Manager must inform FSU in writing that must include an explanation of the deficiency that caused the disapproval of the request. 5.2 FSU shall submit, by U.S. Postal Service certified mail, each month an invoice by tasks as detailed in the Scope of Services in the following form and address: Monroe County Planning & Environmental Resources Department Subject: Invoice Attn: Senior Director Mayte Santamaria 2798 Overseas Highway, Marathon, Florida 33050 5.3 FSU shall submit such monthly invoices no later than fifteen (15) calendar days after each monthly Affordable Housing Advisory Committee meeting; 5.4 Any extension of this contract into the County's next fiscal year is contingent upon an annual appropriation by Monroe County. Section 6. CONTRACT TERMINATION Either party may terminate this contract because of the failure of the other party to perform its material obligations under the Contract. COUNTY may terminate this contract for any reason upon fifteen (15) days written notice to FSU. COUNTY shall pay FSU for work performed through the date of termination. Section 7. AUTHORIZATION OF WORK ASSIGNMENTS 7.1 All work assignments beyond or in addition to Scope of Services -- EXHIBIT "A" shall be authorized in writing and approved by the Board of County Commissioners. 7.2 There may be additional instructions or provisions specific to the authorized work in the Scope of Services for the purpose of clarifying certain aspects of this Agreement pertinent to the work to be undertaken. Such supplemental instruction or provisions shall not be construed as a modification of this Agreement. Authorizations shall be dated and serially numbered. 7.3 FSU shall not assign, sublet or transfer any rights under or interest in (including, but not without limitations, monies that may become due or monies that are due) this Agreement or subsequent Work Assignment without the written consent of the COUNTY, except to the extent that any assignment, subletting, or transfer is mandated by law or the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to any assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Section 8. NOTICES All notices, requests and authorizations provided for herein shall be in a signed document and 2of11 shalt be hand delivered, or mailed, certified / registered / return receipt requested, or sent by courier service with a signed receipt, to the addresses as follows: To the COUNTY: Robert B. Shillinger, County Attorney 1111 12`' Street Key West, FL 33040 and Roman Gastesi, County Administrator 1100 Simonton Street, Suite 205 Key West, Florida 33040 To FSU: Gary K. Ostrander, Vice President for Research Florida State University 874 Traditions Way, SSB 3rd Floor Tallahassee, Florida 32305-4166 Or addressed to either party at such other addresses as such party shall hereinafter furnish to the other party in writing. Each such notice, request, or authorization shall be deemed to have been duly given when so delivered by hand, courier service with proof of delivery, or, if mailed, when deposited in the mails, registered, postage paid, return receipt requested. Section 9. RECORDS FSU shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Upon ten (10) business days' written notice and during normal business hours, each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other parry to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to FSU pursuant to this Agreement were spent for purposes not authorized by this Agreement, FSU shall repay the funds. Any employee or agent of COUNTY granted access to such records shall execute a non- disclosure Agreement prior to being granted such access. The preceding sentence shall not apply to FSU's records to the extent such records are deemed Public Records pursuant to Chapter 119 of the Florida Statutes. Section 10. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020-1990 FSU warrants that it has not employed, retained, or otherwise had act on its behalf, any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision the COUNTY may, in its discretion, terminate this Agreement without liability and may also: In its discretion, deduct from the Agreement or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. 3 of 11 Section 11. CONVICTED VENDOR A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not perform work as FSU, a supplier, or as FSU under contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for Category 2 for a period of 36 months from the date of being placed on the convicted vendor list. Section 12. GOVERNING LAW, VENUE, INTERPRETATION, COSTS AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. Section 13. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and FSU agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Section 14. ATTORNEY'S FEES AND COSTS The COUNTY and FSU agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorneys fees, court costs, investigative, and out-of-pocket expenses, as an award against the non -prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate proceedings. The immediately preceding sentence does not alter the limitation on attorney fees under Section 768.28, Florida Statutes. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure. This Agreement is not subject to arbitration. Section 15. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and FSU and their respective legal representatives, successors, and assigns. Section 16. AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 4of11 Section 17. ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and FSU agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. Section 18. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and FSU agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and FSU specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. Section 19. NONDISCRIMINATION COUNTY and FSU agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. COUNTY or FSU agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to., Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; Title Vlll of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; The Americans with Disabilities Act of 1990 (42 USC s. 1201), as may be amended from time to time, relating to nondiscrimination on the basis of disability; Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Section 20. COVENANT OF NO INTEREST COUNTY and FSU covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 5 of 11 Section 21. CODE OF ETHICS COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Section 22. NO SOLICITATION/PAYMENT The COUNTY and FSU warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, FSU agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. Section 23. PUBLIC ACCESS The COUNTY and FSU shall allow and permit reasonable access to, and inspection of, all documents, papers, letters, or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and FSU in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by FSU. Additionally, in accordance with Florida Statute Sec. 119.0701, FSU shall: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. Section 24. NON -WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the COUNTY and FSU in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the COUNTY be required to contain any provision for waiver. 6 of 11 Section 25. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Section 26. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non -Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida Constitution, state statute, and case law. Section 27. NON -RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and FSU agree that neither the COUNTY nor FSU or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. Section 28. ATTESTATIONS -FSU agrees to execute such documents as the COUNTY may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement. Section 29. NO PERSONAL LIABILITY No covenant or Agreement contained herein shall be deemed to be a covenant or Agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Section 30. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. 7 of 11 Section 31. SUCTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. Section 32. INDEMNIFICATION Notwithstanding any minimum insurance requirements prescribed elsewhere in this Agreement, subject to and without waiving the provisions of Section 768.28, Florida Statutes, each parry agrees to defend, indemnify, and hold harmless the other parry for any and all claims arising out of the wrongful actions of the first party, its employees, contractors, and agents, including (i) any claims, actions or causes of action, (h) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A) any activity of FSU or any of its employees, agents, or other invitees during the temp of this Agreement, (B) the negligence or willful misconduct of FSU or any of its employees, agents, or other invitees, or (C) FSU's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or negligent acts in part or omissions of the COUNTY or any of its employees, agents, or invitees (other than FSU). Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement. Section 33. INDEPENDENT CONTRACTOR At all times and for all purposes hereunder, FSU is an independent CONTRACTOR and not an employee of the Board of County Commissioners. No statement contained in this Agreement shall be construed so as to find FSU or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. As an independent contractor FSU shall provide independent, professional judgment and comply with all Federal, state, and local statutes, ordinances, rules and regulations applicable to the services to be provided. Section 34. DELAY FSU agrees that no charges or claims for damages shall be made by it for any delays or hindrances attributable to the COUNTY during the progress of any portion of the services specif led in this contract. if possible, such delays or hindrances, if any, shall be compensated for by the COUNTY by an extension of time for a reasonable period for FSU to complete the work schedule. Such an Agreement shall be made between the parties based on funding availability. BALANCE OF PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGE TO FOLLOW 8 of 11 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day of 2015. (SEAL) Attest: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA By: Deputy Clerk FLORIDA STATE UNIVERSITY Print Name: Gary K. Ostrander Signature: Title: Vice Presidqpffifr Research Witness No. 1: (Print Nam ) Witnes No.1: (in ur) COUNTY OF tL a vj MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 0 Mayor Danny L. Kolhage MONROE COUNTY ATT APPROVED AS TO FORM ASSISTANT MORRIS COUNTY ATTORNEV Witness No. 2: Date: 001, lA 1_ �J G S L �^ T p, Ll (Print Name) Witness No� 2. I (Signature) On this 2-5- day of � 20 1 s before me, the undersigned notary public, personally appeared Ga U K--m,Jw who states he is authorized to execute this document, and is known to me to be the person whose name is subscribed above or who produced as identification, and acknowledged that he is the person who execut d the docu ent above for the purposes therein contained. / i Cc - I-0, /AC c a ry Notary Public (Print Name) Nota u is (Signature) My Commission expires: d �/ 0 3 / t 9of11 LINDA MCCORVEY _ Commission # EE 135249 L.xpires February 3, 2016 ... 9urded rnrU TW Faln ktwwrx Euo' 3a5_70t9 (Seal) EXHIBIT "A" Scope of Services. Florida State University (hereinafter "FSU") proposes entering into a fixed price, not - to -exceed agreement with Monroe County of $51,000 to assist in the facilitation and management of Monroe County Affordable Housing Advisory Committee (hereinafter "AHAC„ or "Committee") meetings, which shall require FSU's facilitator(s) affiliated with the Florida Conflict Resolution Consortium Consensus Center to attend, in -person, up to eight (8) meetings of the AHAC following the undersigned parties' execution of this agreement. FSU's (and facilitator(s) thereof) management and facilitation duties and responsibilities to the Committee shall comprise (including but not limited to): 1. Prioritizing Discussion „Order: The FSU facilitator(s), at each AHAC meeting, shall propose and recommend to the Committee an order of items to be addressed by the Committee in forthcoming AHAC meetings/agendas, such order being designed to maximize opportunities for the Committee to reach consensus on affordable/workforce housing issues and solutions; 2. Developing -Issue and Solution Identification Or anization and Evaluation Methods: The FSU facilitator(s), at each AHAC meeting, shall propose and furnish the Committee with affordable/workforce housing issue and solution identification, organization, and evaluation methods that shall be designed to both measure the Committee's level(s) of support for such affordable/workforce housing issues and solutions and to maximize opportunities for the Committee to achieve consensus regarding such issues and solutions; 3. Meeting Participation Requirements: The FSU facilitator(s), at each AHAC meeting, shall ensure a fair process during Committee meetings during which all perspectives shall be considered, enhance opportunity(ies) for consensus building, assist meeting participants to stay focused and on task, and ensure that meeting participants follow discussion rules; 4. Identifying County Staff Research Issues: Following each AHAC meeting, and within five (5) days following the conclusion of each such meeting, the FSU faciJitator(s) shall provide County staff with research issues identified by the Committee at said meeting; County staff having the authority to administer local planning or housing programs shall cooperatively support the Committee. County staff's duties and responsibilities will include the design, preparation, and provision of Committee meeting agendas and agenda materials to Committee -members and the public, providing the Committee with Planning & Environmental Resources Department and legal staff support, and developing minutes. County staff shall also ensure that FSU's facilitator(s) is provided with all Ordinance(s), Resolution(s), or such other guidance documents setting forth a current portfolio of the Committee's duly assigned duties and responsibilities. Estimated Cast & Budget. FSU's all-inclusive daily rate for professional facilitation services for this project is calculated at a rate of $1,700 per day. The rate includes professional facilitation staff time, support staff time, project expenses, travel -related expenses, and indirect costs charged by FSU. If requested by the County to participate in and/or provide services in additional meetings, this agreement may be amended using the same daily rate. 10 of 11 Tasks: Time: Cost: 1. Organizational planning a. Pre -meeting survey and report (20 copies with I electronic file) FSU's Fee shall not exceed 1.5 days $2,550.00 2. Attendance of up to eight (8) monthly Affordable Housing Advisory Committee Meetings. For the duration of this contract, FSU shall participate and facilitate up to 8 meetings. a. Monthly meeting facilitation (meeting facilitation, includes up to 4 hours of an AHAC meeting; one 1 monthly coordination meeting with County staff for planning and ineeting preparation, monthly progress report. & travel costs and travel time) FSU's Fee each meeting shall not exceed 3.5 days $5,950.00 Total Not -to -Exceed Cost: $51,000 CONTRACT INFORMATION FOR WORKING WITH FSU: For Purchase Orders and Agreements with FSU The SupplierNendor should be listed as: Florida State University 874 Traditions Way, SSB 3rd Floor Tallahassee, Florida 32306-4166 FEID # 59-1961248 The FSU contact for administration and contracting is: Gary K. Ostrander, Vice President for Research sra-pre@fsu.edu Office Ph.: 850-644-5260 11 of 11