Item R04Meeting Date: jul 15 015 Department: Counly Administrator
y _,2
Itulk Item: Yes X No Staff Contact /Phone #: Rhonda Aaa,,_4N5j&' W—,
AGENDA ITEM WORDING: Approval of a six-month no cost time extension for EPA Grant X7-
OOD26914-0 entitled Florida Keys Citizen Water Quality Monitoring, Education and Canal
Restoration Effort to extend the time from July 31, 2015 to January 31, 2016.
ITEM BACKGROUND: The County was awarded $75,000 ftom the EPA, approved on October 17,
2014, for two educational programs: Florida Keys Water Watch (FKWW) and the Canal Master Plan
Education Program. IFAS Extension Service requests a six-month grant extension, from July 31, 2015
to January 31, 2016 to complete the second portion of the grant, the Florida Keys Water Watch
9• ! .�
PREVIOUS RELEVANT BOCC ACTION:
1. 06/11/2014: Approval to apply to the U.S. Environmental Protection Agency (EPA) for the water
quality outreach services grant.
support of two environmental education programs for canals, of which $ 100,000 of canal restoration
funds were offered as cash match, $59,190 was offered in -kind services from WAS Extension Service,
and of which $75,000 is awarded in cash to the County.
CONTRACT/AGREEMENT CHANGES: Extension of time
3 F.1 W a R DIKIIJI 10 1010
M��MTIMEWITZTII ANOMME 11111M 101
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Attorney OMB."Purchasing � Risk Management�-
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM # CAD #
CONTRACT SUMMARY
Contract with: Env Pmt Agency EPA Contract # X7-OOD26914-0
Effective Date: September 1, 2-014
Expiration Date: , 2016
Contract Purpose., -'Description: This revenue -producing grant allows the County to provide
two environmental education outreach programs for the canal
restoration program.
Contract Manager: Rhonda H- _ 1CAD M.S. / #26
(Name) (Ext.) (Department/Stop
op #)
for BOCC meeting on 07/15/2015 Agenda Deadline: D§LLQ/201�
Total Dollar Value of Contract: S 2342190 — Current Year Portion: S
Budgeted? Yes X No F-1 Account Codes: 125-61001-530-490
Grant: $ 75,000 ...............................................
Estimated Ongoing Costs:
Oak".
........................................................................
ADDITIONAL COSTS
.!Yr For:
maintenano
.................................................................
Changes Date Out
Date In Needed Reviewer
Department Head Yes[-] No[],,
Risk Management Yes[:] Noal
f
O.M.B./Purchasing Yes[:] NoZ ACE" (012415
County Attorney �11*5 Ysx[J NdX
Comments:
WININWRINREW
X7 - 00D26914 - I Pa a I
GRANT NUMBER RWIN)o O0D26914
060 StCA UMODIFICATION NUMBER. I DATE OF AWARD .S. ENVIRONMENTAL PROGRAM CODE: X7 0512812015
PROTECTION AGENCY TYPE OF ACTION MAILING DATE -
No Coal Amendment 05/28/2015
Assistance Amendment PAYMENT METHOD. ACH# 05
ASAP �=40959
RECIPIENT TYPE: Send Payment Request to:
County Las Vegas Finance Center
RECIPIENT. PAYEE:
Monroe County Monroe County
5100 College Road 5100 College Road
Key West, FL 33040 Key West, FL 33040
IND. 59-6000749
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
Rhonda Haag Jennifer Shoots Sharonlia Johnson
6100 College Road 61 Forsyth Street Facilities, Grants and Acquisitions Management
Key West, FL 33040 Atlanta, CA 30303-8960 Branch
E-Mail: haag-rhionda@monroecounly-fl.gov E-Mail: shadle.jennifenCepa.gov E-Mail: johnson,shamnita@epa,gov
Phone. 305-453-8774 Phone. 404-562-9436 Phone: 404-562-8311
PROJECT TITLE AND EXPLANATION OF CHANGES
Monroe County Geographic Program: South Florida Initiative
This action approves a time extension of the budget and project period from 7131115 to 1131116 to allow Monroe County Board of County Commissioners
addlional time to complete the goals at [heir workplan
BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST
09101/2014 - 01 /3112016 09101/2014 - 01/3 `234,190x)0 $234,190,00
NOTICE OF AWARD
Based on your Application dated 08/05/2014 including all modifications and amendments, the United States acting by and through the US Environmental
Protection Agency (EPA) hereby awards $0. EPA agrees to cost -share a M�%, of all approved budget period costs incurred, up to and not exceeding total
federal funding of $75,000. Recipient's signature is not required on this agreement. The recipient demonstrates Its commitment to carry out this award by
either: 1) drawing down funds within 21 days after the EPA award or amendment mailing dale; or 2) not filing a notice of disagreement with the award terms
and conditions within 21 days after the EPA award or amendment mailing dale. If the recipient disagrees with the terms and conditions specified In this award,
the authorized representative of the recipient must famish a notice of disagreement to the EPA Award Official within 21 days alter the EPA award or
amendment mailing date. Incase of disagreement, and until the disagreement Is resolved, the recipient should not draw down on the funds provided by this
awardlamendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions,
all terms and conditions of this agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE
ORGANIZATION I ADDRESS ORGANIZATION / ADDRESS
U,S. EPA, Region 4
61 Forsyth Street Water Protection Division
Atlanta, GA 30303.8960 61 Forsyth Street
Atlanta, CA 30303.8960
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
Dlgltart signature applied by EPA Award Off total Aftaronna Johnson -{grants Management Specialist DATE
EPA Funding Information
7 -
00 26914 - 1
Page
FUNDS
FORMER AWARD
THffs Adboid
AM ENDED -TOTAL
EPA Amount This Action
$ 75,000
$ 0
75,000
EPA In -Kind Amount
$ 0
$
$ 0
Unexpended Prior Year Balance $ 0
$
$ 0
Other Federal Funds
$ 0
$
$ 0
Recipient Contribution
$ 15%l 90
$ 159„190
State Contribution
$ 0
$
$ 0
Local Contribution
$ 0
$
$ 0
Other Contribution
$ 0
$
$ 0
Allowable Project Cost
$ 234,190
$ 0
$ 234,10
Assistance Program (SPEW
Stakdary Authority
Regulatory Authority
66.436 - Surveys -Studies -investigation Grants and Clean Water Act. Sec. 104(b)(3)
Cooperative Agreements - Section 104(b)(3) of the
40 CFR PART 31
Clean Water Act
Fiscal
Site Name
Reg No FY Approp. Budget
PRO
Object
EitelProject Cent
Obligation I
Code Organization
Clam
Organization
Ceobligation
X7 - OOD26914 - I Page 3
X7 - OOD26914 - 1 Pago 9:
unobligated balances (defined at 2 CFR 200.98) remaining on the award at the time of this
amendment unless otherwise noted:
to
conditions or restrictions cited throughout the a ard,
The EPA repository for the general terms and conditions by year can be found at,
tnQ.,/�/wwme �aoy/o �d/tc.h�fm.
The applicable terms and conditions below are in addition to the general terms and conditions noted
above:
D - O' .. ' I . I W
WE
0 mywi ffnvvlf�i ELM 11-111JENSWIMall
I [IV fluilume; IePUrUng-PUrKYU UIIU UdIVIS WIWI Ut:r W-U-1— H L-11111 C1111111MCD It:
9/30. or 12/31.
"t "MUM' -.*Ir Z W*'T
days after the ens! of thieproject pence. The form is available on the
internet at, http�/www2.epa,gov/financial/forms, All FFRs must be submitted to the Las Vegas
Finance Center g-VFC) via email LVFC-grants@epa.gov or fax at 702-798-2423.
...............................................................
GENERAL COMPLIANCE, 40 CFR, Part 33
3I4 III:
17 ,-ABEVSBE REPORTING, 40 CFR, Part 33, Subpart E
?--wr% .,W .1 is I r tu e i ass 62sce aniesties'..-A wri e
�Mll
this award does not meet these conditions, it must provide Charles Hayes at ha yes-charies e gov with a justification and budget detail within 21 days of the award date clearly demonstrating that, based on the
planned budget, this award is not subject to the DEE reporting requirements.
ilization Under Federal Grants, Cooperative
Agreements and Interagency Agreements" report (EPA Form 5700-52A) on an annual basis. All
procurement actions are reportable, not just that portion which exceeds $150,000.
When completing the annual report, recipients are instructed to check the box titled "annual" in section 1 B
of the form. For the final report, recipients are instructed to check the box indicated for the "last report" of
the project in section 1 B of the form. Annual reports are due by October 30"' of each year. Final reports
are due by October 3e or 90 days after the end of the project period, whichever comes first.
The reporting requirement is based on total procurements. Recipients with expended and/or budgeted
funds for procurement are required to report annually whether the planned procurements take place
*
..,-jg thowe4mWA-C. Xritd Isone-L Ilimi-sank-u-i-go rIbm
recipient should chec;lhe box in section 5B when completing the form.
MBEIWBE reports should be sent to:
Ua—ED-v-Lr—Qoffaxt-*LLP—cWpp—tWn-Aga-ncZ
Grants Management Office
SNAFC, 61 Forsyth Street, SIN
Atlanta, GA 30303
cc: johnson.sharonita@epa.gov
Page at L!wvtw,e2a,qov/osbU/dbe re2orfinghim
Wr MITH-B.111margallgin
El
dim MANION aiiiiiiiiiiIl
amatz amill Int 0 M11M.,
milzu .. .4
. 111122 ., � 111 a I
Accepting the Fair Share Objectives/Goals of Another Recipient
..0 1
i ZADAW HE
02 1 JIMIM RIJAIIERWE 111111X ztft
MW If Idirmiex
Negotiating Fair Share Objectives/Goals, 40 CFR, Section 33.404
The recipient has the option to negotiate its own MBEANBE fair share objectives/goals. If the recipient
. . . . . . . . . . . . . . . . . . . . . .
agreement, and to require that sub -recipients, loan recipients, and prime contractors also comply.
Records documenting compliance with the six good faith efforts shall be retained:
... . .... ... .. ... . ... .. .. .. ... .. ... . ... ..
M W W IM11,
;b HP T �Uluut:
potential sources.
...................
before the bid or proposal closing date.
(c) Consider in the contracting process whether firms competing for large contracts could
subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will include
iflviding total requirements when economically feasible into smaller tasks or quantities to permit
maximum participation by DBEs in the competitive process.
N-) Ei--k-uLftage-cot�it-r'actkV-with a ��Iivrtruf DK-s m�ftn v-umKr&vSs �m laryt-%r aw-d thiI
firms to handle individually.
(e) Use the services and assistance of the SBA and the Minority Business Development Agency
of the Department of Commerce.
(f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in
paragraphs (a) through (a) of this section.
BIDDERS LIST, 40 CFR, Section 33.501(b) and (c)
12prillipsts 012. Fri-WrorirtwW9.1 Pragzrall I Ae onlLial QJWVJ20jee 0 Crea 0
recipient of the loan is subject to, or chooses to follow, competitive bidding requirements. Please see 40
CFR, Section 33.501 (b) and (c) for specific requirements and exemptions.
ii
............................................................. .. --annannanan ...........................................
RIAMISMM14JAW
IfrWTIriTIMff COZ3= Y1. 1 1 , -I N ''I , I, 'I
ultmi t1jal Iji-Ift Jill A' u 411101111,41iQ
will q&Q I
0M,
(late.
Recipient's SIGNATURE IS NOT REQUIREQ an this agreement. The recipientdemonstmtes its commitment to carry out
this award by either. I) drawing r1 I r i r r ite;,ir n-Owu�-, j;
2 notice of disagreement ivith the award terms and condons wn 21 days after the EPA award or amendment mang
date.
To assist you with your post award management responsibes, please reference "Reporting Forms and Guidancefor
-Adminbtration of Your Assistance Agreement." This document contains imRgrtant post award tegorting renuirements and
jnM-ycIjonLon how tq. receive Rayments. To view this and other EPA grant related Informatiot,4 please visit Region 4 Grants
Offk', weh%ite at:
KTAIVAMIFUMM MM
it)
1OIM-,j1I,7Zff MM
Sharonita Johnson
rEWMONI-ft-I)f T-,M
Regional [A Liaison
iohison.sIrav,TJta(&eoaxov
r
.67-27M rKh
.SVT are 77 U OccausettwSeWIwiturt on'tmatter anailloseOW matter do.
i Funding
EPA In -Kind Amount
J
i w Fedaml.
Assistance Program (ti
66.436 - u es -I atlor; Grants ard
Clean Water t: Sm i )(3)
40 CFR PART 31
—CoMenfliveern 1 )(3) of the
Water Act
Fiscal
site Name
Req R05—
FY
Approp.
Budget
PRC
Object
Sliefilroject
cost
ObligationI
OrganizationCoo
lass
Organizationtl
t
-
1404TC4030
1415
a
04TOORA202SK2
418375,00
�B
X7 - 00026914 - 0 Page 3
Table A - OijecItkii Category
(Non-conalruction)
aaaaa ;IT' L-:1 1 :jl7i [moL4_Wj- I aaaaa
ring.
OEM=
'12. Total Approved Assistance Amount
14. Total tP—AA
IS. Total EPA Amount Awarded To Onto
14-0 Page 4
The recipient agrees to comply Wilh the applicable EPA general terms and conditions available at:
httUWwww.epa.cov- ogd/tchim- These terms and conditions are in addition to the assurances and certifications made
as part of the award and the terms, conditions or restrictions cited below.
The applicable terms and condItIons below are In addition to the general terms and conditions noted above:
GENERAL COMPUANCE, 40
BE partielpallon In procurement under the financial assistance agreements.
think their organization may quality for an exemption.
Negotiating Fair Sham Objectives/Goa% 40 CFR, Section 33,404
The recipient has the option to negotiate its own MSEMBE fair share objectives/goals. If the recipient wishes to
negotiate its own MSEIWBE fair share objectives/goals, the recipient agrees to submit proposed MBE/WBE
objectives/goals based on an avallabIlity analysis, or disparity study. of qualified MSE9 and WBEs In their relevant
geograoic buying market for construction, services, supplies and equipment.
Yffi.7i T
W2M7r7IFMhQM ■ i "e r
k X ' # t'', [ f / t ? • • '', � . : I. f y ...' R : ♦ .' : 1 'i M R R ! } i 3 Y # 1.
handle Individually.
(e) Use the services i assistanceof f. the Wority Business Development
Department / Commerce,
Y YTI-rcls. r%vukm Pra ■o: - cvorof take Pre SIMS iT # : : 4 /
Is limited annual reports only required for assistance agreements where one or more the
following conditions are met:
(a) there are any funds budgeted In the contractual, equipment or construction lines of the award-,
(b) $3,000 or more Is Included for supplies; or
This award meetsone or moreof the conditions as describedabove, therefore, the recipient agrees to complete
submit a WREAMBE Utilizationr Federal nts, Cooperative Agreements and Interagency Agreements' report
t n an annual
._
section 18 of the form. Annual reports are due by October 30� of each year. Final reports are due within go
days of pmject period.
reportingThe requirement is based on planned procurements. Recipients withfunds budgetedfornon-supply
procurement r $3,000 or more in supplies are requiredto report annuallywhether the plannedprocurements
take place duringthe i r not. If no procurementstake placering the reporting rl , the recipient
should checkthe box In ctin 58 when completing the form,
MBEIWEIE reports shouldt to:
• ! . - . �r......;. // /.....:Y ►: / i I : :i• is :. ^; ♦: -i
Boardguidelines Issued by the US Access _b Content Accessibility•e it
Other Programmatic Conditions:
■ _ _ a.,. _ _ a _
Officer within thirty
1 days of the agreement.
Grantee v4ll draw down funds at least quarterly, or monthly bases If progress is being made an the project.
Grantee WO provide Me electronic pmserdation(s) and mawiai(s) of their Anal findIngs uW jitffie debdefiry for
• . y Presentation • ♦ - ouffined as those for
leaving the employment of the Grantee), the Grantee shall notify EPA Project Officer and submit a new Key
PairolIT81 FoTir.
f M7,17712E =;,& t[77M-T M
w4T.1r.711779,
i : : •_ / . { • / . ♦ . :..:/ : / is • ' / • ! ■ ■ a ■ ■
MI 11t Tq3-*ErTi'�- arl
ISO 1114111:4111-
total costs may differ from the estimates In the reciplent's application, EPXs participation shall not exceed the total
amount of funds awarded.
• ;lYrt 1. ■: . •,
. . ■ ■ • E ai
1 ' �/ltiti
REVENUE PRODUCING:
DOCUMENTATION: Included :.1 t.:. Not Y,,.zqr1..
D
01 I 1.. 1 Ili J
EnvironmentalOverview
Agency Name. U.S. i 1
Funding OppartunIV Special StudiesFlorida Geographic
Quality Protectioni L: for Florida National and Southeast
Florida Coral Reef InitiativrJI.and-Based sources or Pollution
Announcement Type: Request ror Proposals (RFP)
Funding Opporrun4 Number: EPA-R4-WPD-2014-SFL
WatershedManagement:Studies and 1 andCoopemlive
iJSectionR ' 1:: 1 CleanWater
Dates. The closing date and time hr receipt . proposal submissions, regardless
submission, June 27,2014, ( t p.m, Eastern Daylight Timehard copies
proposal packages must be received by the Agency Contact (See Section IV, PROPOSAL
and SUBMISSION INFORMATION)Il P.M.i on 27,2014. Proposal
packages submitted electronically via granis.gov must be received by 11;59 PAII. EDT an
June 27, 22014.proposals not be i c forfunding.y.
this RFI? must he submitted In ityriting via c-mall and be received by Ms. Jennifer Shadle
i 1 IIn SectionAgency Contacts before E 2014.
Confen isby
Funding1. Opportunity Description
Award11. Information
Eligibility information
Proposal 1 /Submissioni 4
V. Proposal Review Information
ContactVt. Award Administration Information
VII, Agency
Section 1. Funding Opportunity Description
A. Funding Topics.
The Florida Keys National Marine Sanctuary (FKNMS) was created with the sig:ning a f Public
Low 101-605, the Florida KM National Marine Sanctuary and Protection Act of 1990. IncluI
in the Sanctuary am 2.900 square nautical miles ornearshorc waters extending fmm ftcnyne
BaytolheDryTortups. Recognizing the critical role of water quality in maintaining Sanctuary
resources, Congress di=icd the Environmental Protection Agency and the State of Florida. in
cooperation with the National Occunic and Atm154hcric Administrationto develop a
Water QiW!ty Protection Program (WQPP) for the Sanctuary - the first of its kind in the nation.
The Act directs the WQPP to develop contctive Actions and compliance schedules to address
point and nDnpoint sources of pollution to maintain the chemical, physical and biological
Integrity of the Sanctumy. This incluticsrestoration and maintenanceol's balanmindigcnous
population arcarals, shellfish, fish and wildlik and recreational Activities in and on the water.
in addon to coffective actions, the 1990 Act requires public participation developing and
implementing the program.
In 1998, 7he U.S. Coral Reef Task Force (USCRTF) was established by Executive order
#13099 to lead U.S. efforts to restore and protect coral merecosystem. In October 2002, the
USCRTF implarricateda National Action Plan to conserve coral reefs. The Local Action
Strategy for coral =rconservation and management in southeast Horidawas finalized in 20D4
U UNLU J11
M' Mw 76
A l L 611
UiO w. t r f ('1MTTtr-rtTT1 to ruP77*31t
HIS1 Lill kj!14 I'M1119-W IH I -III 61t;141#11 M
-17-417711-W M-112 - I - I I!
L1W1JUJ-=-ir MiZFTT-VM- Mr-T =-p - f - a A ,
t4 f'1Ljj1j4Jjjjt 1. I S go
Region 4 Priority Areas
Mr W, Till 'To 1 Y r a
Water Quality Protection Program car;=Aive actions, residential canal restoration, homeowners
education, program activities and pmjects designed to protect, maintain and restom the ivater
quality and natural resources orlhe Florida Keys Ecosystem.
MVII, TUT.TrTIMIMMUniltm. -M, 1r1UqT---!T-TrMU "ALI
investigate alternative approaches to restoring water quality in Florida Keys Canals
"I ililill!llll III
TUT I
!1wXU—fC.UW— I M I , * I it %—.4 1is
provide resource managers; with mosquito management recommendations and strategies
protective of aquatic resources while pro%iding for public health. safety and comfort.
M11111'47 = f-T*IkMq 77 1 -
Prepare a scientific report describing potential effects of endocrine dbruptors art
the Florida Keys aquatic ecosystem —
liNaw,ulaw 7 09Q.
of endocrine disruptors; legal authores to address endocrine disruptor, and idenes regional
managerneriL strategies and techniques to minimize negative impacts to the environment
associmcd with use orendocrine disruptors.
For more information on these and addonal priority areas eble for consideration, please
refer to:
September 2013. Appendix 1:
IM'Y'rerrm-i—tuAtknoly a —II
Ta—VILM. S.
620 1 vd
FKNMS Comprehensive Science Plan at:
1 IMonilariniklk-rims qLience Blgg.[jdr
B. Linkage orProjects to EPA's Strateoc Plan and Anticipated Outputs
1. Linkage to Strategic Plan
'The special studies included in this announcement of the federal funding opportunity support
EPA's 2014-2018 Stralaec Plan, Goal: "Protecting America's Waters" found at
W. the N 14 Nalizan! Watzr Pc'Y—r% Quift= Ismtegiv tT PrAtect RXI 9,901n tl�e Mcaltk of
Cammunities and Large Aquatic - South Florida Exosystern found at
(hillp: performan�wgl;snnirtwTY�2014-Nstional-Water-Prtigmm-
Guldance.cTin )
2. Outputs/Outcomes
In compliance with EPA Order 570G.7 an environmental results, EPA -funded projects must
address Outputs and/or outcomes and how these will be tracked and measured. Outputs refer to
M I J 04 aUW.L=!11U
always quantitative. ples�of Outputs for projects includL-
• Evaluation of the effectimcness of efroas to reduce or a] ate sources of pollution and
to evaluate progress toward achieving and maintaining water quality and protecting and
rc3toring carnt reef habitat and other ng resources
• Characterization of sources and cul, es orwaler quality Impairment within a watershed
thIt will allow the development of managemcat/actionlrestoration plan(s).
• Prepamflon and timely delivery orquarterly and draft/linal project reports that document
results of the special study project.
Examples of expected outcomes that may occur bemuse or the technical1scicrifific information
generated by the special studies projects associated with this announcenteni include.
• increase knowledge of managers and elected oflicials concerning negative impacts of
pollutants an water quality and living biological resources, which should lead to the
development and implementation of action plans that will reduce pollutant loading and
result in the conservation oranturn) resources.
• Maintenance and/or improv=cnt orwnter quality.
• Maintenance of health of seagass bcds.
• Restoration and -or maintenance urcorai reef habitat.
• Reduce pollutant loading to inland, nearshore and cousial waters.
C. Funding Authotily
MIXI LI =-1 #I -[ i t r Y r1
11 Rowt i
prevention, reduction and elimination of pollution -
Section It. Award Information
A. Total Amount Expected to be Awarded
f AM ]L.1 fill
11 �Qm
M. MR L i J I g 4 6 k Ii a
Federal assistance ageernents for the special studies projects impect to be awarded on or about
September 30, 2014. However. -special studies may cover one or two years and theralbre, the
project and budget periods may end an September 3 0,2015, or September 30, 2016.
C. TI pe of Assistance
Selected proposals submitted under this annouriccmcni will be runded via rederal assistance
agreements in the form of a grant or coopcmtive agreement. For most projects amciated with
the WQPP for the FKNMS, a coopetutive agreement is die preferred fiWding mcchardsm. 11c,
,-.)rincipal purpose of the redcral and nort-rederal relationship established by a coopentive
LTiTa"t !!� 4
7.wm7,, n 747117r "M a
will be expected to participate and present project updates at the FKNMS Water Quality
Protection Program meetings as required.
- I I t k It I 1 11 W11961
IM 1Ei-Ilk, 07711TWOMMr Y-TrM�Ia.10WliI
9i1 A l *t M,JF.ffP0M4
D4
zvolunted and selected for award; thererote maintains the integrity of the competition and
selection process.
Section 11111. Eligibility Wormation
A. Eligible Applicants
are not eligible to apply.
No matching Funds aric tcquired under this competition. Although cost sharing/matching is not
i required as a condition of eligibility under this competition, under Section V of this
announcement EPA wil I evaluate proposals based on a leveraging criterion.
Levarnaing. is gencrally when an applicant proposes to provide its own additional
flandsirmources or those from third parly sources to support or complement the project they are
awarded under the compe6tion which am above and beyond the EPA grant hnds awarded. Any
le-n--rW411 2:.1
ihe announcement). Leveraged funds and resources may take various forms -as noted below.
—Voluntary cost share is a rarm a f leveraging. Vol unlary cost sharing is when an applicant
voluntarily proposes; to legally commit to provide costs or contributions to support the pM1=1
when a cost sluire is not required. Applicants who propose to use a voluntary cost share must
include the costs or contributions for the voluntary cost sharc in the project budget on the SF-
424. If on applicant proposes a voluntary cost share, the following apply:
• A voluntary cost share is subject to the match provisions in the grant regulations (40 CFR
30.23 or 40 CFR 3114. as applicable).
• A voluntary cost sham may only be met with eligible and allowable costs.
• The recipient may not use other sources of fedcal funds to meet a voluntary cost SIMM
unless the statute authorizing the other federal funding provides that the federal funds
maybe used In meet a cost share requirement on a federal grarit.
• The recipient is legally obligated to meet any proposed voluntary cost sharc that is
included in the approved project budget. If the proposed voluntary cost sham does not
mataialize during grant perfonnancr, then EPA may reconsider the lemacy ofthe
award and I or take other appropriate action us authorized by 40 CFR Parts 30 or 31 as
applicable.
t I RILJ-3-�
4 A I t 1 4. 1
q 1 4. -YiN fr-177r, 71",
41 Vi9 tu
TFIT
C. Threshold Criteria
Proposals ftm, eligible applicants must meet these requirements or else they will be rejected.
Applicants deemed ineble for lunding consideration as a result of the threshold
Proposals must address one or more of the Priority Amu listed in Section 1.
Proposals must substantially comply with the proposal submission instructions and
requirements set rarth in Section IV ofthis amouaccment or else they will be rejected
However, where a page limit is expressed in Section IV with respect to the proposal,
pages in excess orthe page limitation will not be reviewed.
Proposals must be received by the EPA or received through www.grants.uov. as
speced in Section IV of this announcemcni,t on or below the submission deadline
published in Section IV of this announcement. Applicants are responsible ror ensuring
that their proposal reaches the designated person/office speced. in Section IV of the
announcement by the submission deadline-
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the sender without further consideration unless the applicant can clearly demonstrate
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Section IV. Proposal and Submisision Informadets
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the grant application, please refer to the Proposal Check -List. Attachment original
application along with anc copy should be submitted. Each proposal must consist of the
rollowing components*
U. Application for Federal Assistance Suuxl2W Farm 424 (SF424)
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rV Proposal Workplan 116 page n=murn double spaced)
Prepare the proposal workplan in accordance with the instructions below in Section IV-k
Proposal Work-ptan, of the announcement - The wori should be ri in PDF or
MS Word and consolidated into a sintile file. Please remernber dtat then is a page litail
for the workplan
Proposal Workplan
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excess of will not be reAcivedl. The budget information, as dacnibed below, must be
Included within the 16-page Hmit not in the supporting materials or appendix. Any
supporting materials (such as support letters ftm partners and unnotated resumes) that
the applicant chooses to provide are not included in the 16-page limit ror the proposal
workplan and should be submitted as attachments.
Full proposals that do not substantially comply with the criteria above may be returned
UTrcvicwtd.
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1. § Ltuatim Need, and ftgvigus gfforts - Discuss notable sups in knowledge or
capabiliti as. why the proposed project should be performed, review signcant 1% ork by
yourself or by others in the proposed area or intcrcst (include mrinrence citations).
02- ObiccOytts) - State what is to be studied, measured, obsMed, or developed, and the
,znticipatcd results. State hypotheses that the proposed special study is designed to tat.
aPAJ-wu-c-r:tnn e - Describe how the antici ated results Tclatc
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the tasks in the same order as the hypotheses they are designed to tat. Expeiinicnial
design must be described withslatistical legs, If applicable, rer hypotheses proposed.
2. PytronlMt act - State and explain any possible Impact that your project wi)
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have on the environment, including the type and duration of such changes, List in as
much detail as possible the number of samples and species needed for your study.
Document the need for sampling and objectively discuss potential impacts.
3. Fatu[I Effgrts - if [hue am futum efforts that should be pedbitned in order ror your
project to be meaningful, 1r of maj1r significance, please describe 1riefly the ty1e. I
andtimingof those1 1multi-yearproject?possible.Y 1
partsch yeaes effort).should stand alone.
Projectc.
1. ,, 4:1 11 1 tM. i< Describe the aI aresponsibilitiese and authority7
f the
Principal Investigator.
M1g&111&9n:cuts and Partidnaft m Describe 1 composition
(including names and affiliations individuals) and assignments 4 Mc
members Fmajor Provide ific estimatesY 4f the time (in bows, days, I.
percent) that each member wilt wotk on the pmject.
1 Support Requirements 11Conditions
1. Cooperation. I #) i 1 1 ■ • 0.4^ i 1 i If a clearance i! r 1
it(s) from any
agency, the ■ is • obtaining clearance or permit. and the time required ;I state
*none".
2. Rate gE Leeffity Aca"s - traccess is required to data or facifilies held by another
organlization. please identify data I t nature and type /accessnquired,
the methods obtaining such1 '.:+rn^1' andthe affectY beingdenied access or state
,,none.
e. Results/Outputs sad Deliverables
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final.Investigator will addrm the comments andsubmit the final report With revisions. The
repon will 1 due within six months or completion of the projecL
3. QgMvemblt •1 and Schedule Describeof dam we to 1 delivered.
Stateformat data will be presented. Provide schedule for oil 1 l
Umdx.I Y. I ..tiff . 1 i I I t 1 :1 Wildlife
Resewch Institute (FWRI) have developed a data management plan and data
IWOO-NAW-i ilWA.t-I(.fFvI (*)dill 410111 Will I
and ancillmy data produced under the Special Studies Program will be gcn=tcd.
7)roc=4 stared, and archived in a manner that provides detailed documentation of the
procedures used tit all stages of data collection, reduction, processing, analysis. and
storage.
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completion of the proposed project;
Outcomes (project objectives) - List the outcomes of the project to be
accomplished as a result orthe pwiect outputs;
Unk 19 EPA Straladc Plan - Describe how project products (outputs) and
objectives (outcomes) support EPA Strategic plan, Goal 2, Protreftiog America's
"d
and Aquatic Ecasistems found at
i.licrraffn1='UlanninrZindmcrm#201i) and
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Communities and Large Aquatic - South Florida Ecosystem found at
(WID: WAIcrtflq.&O-vYrkMOuMC
ring
hokinn Outpwa lmd -Ouloomes - Describe your approach for Incasu and
tracking your prognm toward achieving the expected project output(s) and
project outcome(s).
Environmental Results -Applicants will be evaluated based an their plan and
approach for meawring their progress towards achieving the expected project
outcomes and outputs including those identified in Section 1. B. 2. in this
announcement.
Budget Summary
Provide a detailed budget narrative describing funding for personnek fringe
rOnOrpni
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federal assistance agreernem.
Specific budget mustbe submitted tabular form and summarized 1
Standard Farm 424A.Applicants download individual 1 application
including Standard Forms (SF) 424 and SF 424A. fmm EPA's Office of Grants and
f 5 .! 1 ! 1 1 Y I i,. #cannot
Y • i # M1 ! i 1 1VII oflKe-imounctment
and a paper application kit will be mailed upon request.
It. Biographiesand Qualifications
Provide a brief bisagraphy ror each team member that highlights education. experience,
and publications Ik the proposed project. Curriculum notexceed three
0) whether, and bow, you were able to successfd1ly complete and manage those
rigrcements / your 1 4meeting the repodingments underthese
towardsagreements including whether you adequately and timely reported an your progress
1 1 outputs and outcomes / those agreements i if 1
(e.V, to vc* andlor supplement the information provided by the applicant). If you do
indicate this in the proposal and you will receive a neutral scare RW these factors (a
neut
Yscore1 1 total pointsavailableI 1 Y 1.: f points). If you do
not provide any response fi)r these items, you may ive a score of 0 for these ractors
In addition, provide 4 3 I an your organizational experience1 plan i :" timely
and successfidly achieving the objectives or the proposed project, and your staff
cxpertise/qualifications. staff knowledge, and resources or the ability to obtain them, to
successfully achieve the goalsof proposed projecL
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Grants). Any ram of proposed leveraging that Is evaluated under a section V ranking
criteria must be included in the proposal and the proposal must describe how the
I
k. Appendices (3 pages maximum not Included on the workplan 16 page WWI) are
recommended
mp -1 a -1.I.V11WK13 small 111; 10I 1 1 i oill 0 tull =-111M011it
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copies of anylournal articles or other proposals to your submittal.
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B. Proposal Submission
Applicants have the following options to submit their proposals: 1) Hard copy by rmprless
delivery service to the specified EPA contact below, or 2) electronically through grants.gov.
Proposals will not be accepted via fax or standard I' clam mail delivery byPostal Service.
All proposals must be prepared, and include the information, as described above and In
Attachment A)
1. Hard Copy Submission or Proposal
13
pq�'— JIMM"TUTP I , UITIMITM
Ms. Jennifer Shadle
mToY-PvARatcc:flon Agency
Water Protection Division 15'h Floor
Wetlands, Coastal and Ocean Branch
61 Forsyth Strect, S.W.
Atlanta, GA 303D3-3104
Phonw. (4G4) 562-9436
All hard copies or proposal packages must be received by Ms. Jennifer Shadle by 5:00
EDT, an June 27, 2014.
1. Electronic Submission of Proposal
t I I I I I-TVATTS A 1;1 1
rcl;istration process as soon as possible. Please note that the registration process alsomquires
that your organization have a DUNS number and a current registration with the System for
Award Management (SAM) and the process of obtaining both could take a month or mom.
Applicants must ensure thatall registration requirements am met in order to apply for this
in advance of the submission deadline. Registration an grants.gov. SAM.gov, and DUNS
number assignment is FREE.
To begin the application process under this grant announcement, go
to hamf %% %%*w.Mtnj!.aov and click on "Applicanti" on the top of the page and then "Apply ror
Grante' rrom the dropdo%vn menu and then follow the instructions accordingly. Please note- To
apply through grants.gov, you must use Adobe Reader so ftwam: and download the compatible
7n"Tr
download the free softwum please vislm'; ttxhnit;jl�
!MnpntVsnft%v=.ndtibe-rtmddr-�(mmtihiliL,Lht_mI
You miky also be able to access the application package for this announcement by searching for
the opportunity onlitim- wuny.w-u—nis.gov Go to hltv;L�-mntsjov and then click an
"Search Grants" at the top of the page and enter the Funding Opportunity Number, EPA-114-
6wa&U-491; go, wiles to 1
T'74t;MqP
14
application package by clicking on the Application Package button at the top Tight of the
synopsis page ror the announcement on h11*:J-,.x%vw.GMn1x,go% To rind the synopsis page, go
1oh11[1.—!%% wtv-0--gals-W% and click "Browse Agencies" in the middle of the page and then go to
"Environmental Protection Agency" to find the EPA funding opportunities.
Proposal Submission DeRdilue: Your organization's AOR must submit your complete
I)EM07M MU-74-1 -nip,
11
Application Materials
The following forms and documents are required under this announcement. -
Mandatory Documents:
1. Proposal Cover Page (see Attachment B for example), and a one page prujact proposal
summary (use Other Attachments form)
2. Application for Federal Assistance (SF-424)
3. Budget Inrormation for Non -Construction Progmms (SF-424A)
4. Narrative Proposal (Project Narrative Attachment Form) -prepared as described in Sccti
IV. A. IV of this announcement I
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your application not being reviewed.
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that can be found at the wcbsite link, am important� and applicants must review them %vhen
preparing proposals for this solicitation. If you are unable to access these provisions
electronically at the websile above, please communicate with the EPA contact listed in Ws
solicitation to obtain the provons.
IM
Section V. Proposal Review Juronnatiou
of this announcement will be reviewed according to the evaluation criterion set forth below.
Each proposal will be rated under a points system, with a total of 100 points possible.
A. Evaluation Criteria
Pmposals will be evaluated by mviewem using the rollowing criterin:
• Rationale - how Well the proposed project addresses one or more of the Priority Areas
listed in Section 1 (15 points).
• Scientiri c Merit - How well the pmject advances the state of science and knowledge
within the South Florida marine ecosystcms to assist the wanagamerit decision making
process. Components of the scientific incrit review includes: backguund or the project,
statement of the purpose, significance of the study, research question and design.
methodology, project assumptions1imitntions and anticipated findings (15 points).
• Feasijbility - ability of the prcject to be successfully completed within the time frames
discussed in this announcement and other relevant constraints (15 points).
• Enviroornental Results: Outputs. Outcomes and Trucking proposals will be evaluated
based on how well the proposal demonstrates the following: (15 points).
AmMca 's lVater. Protect Hisman Health, and Protect and Restore 11'atershads
andAquatIcEew.pstems found at
5 Ai.
MErbIm1I!cWonPInu6ndr-x.c(mU2 14)and
The National Water Program Guidance Strategies to Protect and Restore the
Health of Commuritties and Lap Aquatic - South Florida Ecosystem found at
PnWrum-Guidunce-crm)
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(i) past perforinance in successf4ily completing and managing the assistance
asmanents idened in msponse to Section IV of the announcement.
(ii) history of meeting the reporting requirements under the assistance agrc=cn
identified in response to Section IV of the announcement including whether
the applicant submitted acceptable rinal technical reports under those
agreements and the extent to which the applicant adequately and timely
Teported an their progms towards achieving the expected outputs and
outcomes under those agreements and if such progress was not being made
whether the applicant adequately reported why not,
organizational experience and plan for timely and successfully achieving th
objectives of the proposed project, and
(iv) staff expertW- qualifications, stafflenowledge, and resources or the ability t
obtain them, to successfully achieve the goals or(he proposed project. I
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neutral score for these subilictors (item i and ii 6Dve-a neutral scare is half of
Budget - whether Ow proposed budget is reasonable and adequate to carry out proposed
project (5 paints).
Expenditure of Awarded Grant Funds - applications will be evaluated based an Appruac
procedures. and controls for ensuring the awarded great funds will be expended in a
timely and efficient manner (5 points) i
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proposed praject(s) carried out by the applicant with other sources of funds or mources.
Applicants may use their own Rinds or other resources for a voluntary match or cost
share if the standards at 40 CFR 30.23 or 40 CFR 31.24, as applicable, are met. only
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B. Review and Selection Process
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rank -ordered according to final numerical score obtained by consensus of individual reviewers.
Preliminary funding recommendations will be provided to the Approving Official based an this
ranking.
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Section VI. Award Administration Information
If a proposal is selected for ftiling, it is expected that the applicant will be contacted by EPA
Region 4 staff around July 18, 2014. and required to submit a final application package to
Region 4 no later than around July 25, 20 IS.
B. Award Notice
A2ad Notifimfi-9g. EPA anticipates notification to successful applicants will be made via
telephone or clacironic or postal mail around July 19, 2014. The notification will he sent to the
original sianct, or the proposai or the project contact listed in the proposal. This fictification,
which informs the applicant that its proposal has been selected and is being recommended for
award, is not an authorization to begin work. The officint notification of an tiAMW will be madic
by the Regional GMO. Applicants arc cautioned that only a grants officer is authorized to bind
4 filip 1 4
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up to 90 days or longer.
C. Intergovernmental Reviews
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Addonal provisions that apply to this solicitation andlor awards made under this solicitation,
including but not limited to those related to DUNS. SAM, copyrights, disputes, and
administrative capability, can be found at
rinnisions.hing.Mcst, and the other provisiow
that can be found at the website link, are important. and applicants must review them when
preparing proposals for this solicitation. If you are unable to access those provisions
alectrunicnily at the websitc above, plem communicate with the EPA contact listed in this
solicitation to obtain the provisions
L Reporting Requirements
BI-annual reporting will be required for special studies. The rederal assistance agreement
recipient shall provide quarterly reports to the EPA project officar. ne reports shall consist of
2;1azz Or
encountered, actions taken to resolve problems, discussion of remaining tasks, and expenditures
to date. 131-annual reports will be due May 30# and November 30h oreach year.
Recipients of federal assistance agreements will be required to submit a draft final report that
summarizes the objectives, methods, approach, rrsulLs. and signi ficance of each project or study.
The draft final report will be reviewed by the EPA pmjcd officer and returned with comments,
The recipient or the federal assistance agreement will address the comments and submit a final
report to the EPA project officer with revisions. The final report wil I be due wn 90 days of
the pruject period end date.
F. Quality Assurance/Quality Con(ral
Recipients of federal assistance agreements Will be required to develop and submit a Quality
Assurance Project Plan (QAPP) to the EPA project officer. Approval orthe QAPP is required
before work can begin or any date can he collected. Through the plan, the recipient explicitly
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with the designated date management entity to define data entry conventions and issues. All
oral and ancillary data pmduced undm- the monitoring and specialstudies programs will be
gcncmt4 pmcessqed, stored and archived in a manner That provides detailed documentation of
Ihc procedures used during all stages of data collection, reduction. processing. analysis, and
storage.
H. Publications
Recipients of federal assistance agmanctits; for special studies am expected to submit
manuscripts an the funded projects to appropriate scientific journals within one year of the
completion of the final report. Recipients of federal assistance agreements for monitoring
projects are expected to submit manuscripts to appropriate scicatificiournals at an appropriate
time during and/or after the completion of the project. The appropriate time for submission of
manuscripts will be negotiated with the EPA project officer. Authors are expected to cite
support from the specific sponsor of their project or study in all publications resulting wholly or
partially ftm sponsored activities. For example. an appropriate acknowledgment would be as
follows:
shYuld be seni7lo the EPA project officer.
1. Public Relations
rellf".
20
media; however, principal investigators should notify their EPA pmjcct officer of any contacts
4-
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proposals, please contact Mr. Jcnnifcr Shadle at 1404) 562-9436, email at
shadit-jennira@epa.gov.
'11