Item R090 1-6
JNIJONX".11, W
Meeting Date:
July
15, 2015
Department: Sustainabifity /ProJects
Bulk Item: Yes
X
No
Staff Contact /Phone #: Rhonda Haag, 453-8774
AGENDA ITEM WORDING:
AXiPrc*4vf
for the Engineering Design, Permitting, Field Assessments, Project Management and Engineering Support
Servicesfor the Canal Demonstration Projects to increase the scope of services at Canal #266 Doctor's Ann
kit-Ri-m Key and le,,l *ii-duratig?-x-A �wdgst
from July 15, 2015 to December 31, 2015. The total Amendment No, 4 cost is not to exceed $69,583.50.
ITEM BACKGROUND:
The selected Organic Removal Contractor, JND Thomas, Inc., has initiated site activities at Canal #266 on
Doctor's Arm Big Pine Key. The Contractor estimates project completion at 87 days. The currently funded
number of days of field inspections and construction administration for AMEC Foster Wheeler
oversight at Canal #266 is 30 days. The original contract specified the number of construction days
may change when an engineered design was completed and the quantities of material to be removed
were known. The larger volume of organic material required to be removed (final survey estimate was
8,200 cubic yards and the conceptual design was 1,529 cubic yards) and the Contractor's actual field
estimate of dredging and dewatering times has created a need for additional days of project
supervision. 57 days of field site inspections was required, the cost for overseeing the work is
$39,823.50.
to December 31, 2015 (in Amendment #3). An additional 5.5 months of project managernew
administration services will be provided to complete the projects, at a cost of 29,760.00.
V
. . . . ... . . . . . . . . . . . . . . . . . . . . . . .
Big Pine Key and an additional 192 hours of general project management services for all the
demonstration projects. This requires a total additional cost of $69,583.50 in funding.
TOTAL COST: �725,223.28 MIRECT COST: BUDGETED: Yes X No
($69,583.50 of Amendment 4)
TIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY:-$72-5223.28 SOURCE OF FUNDS: Infrastructure Funds
APPROVED BY: County Attorney - L�OMB/Purchasing Qp Risk Management)IL,-,T7
AGENDA ITEM #
CONTRACT SUMMARY
Contract with: AMP-C Foster Wheeler Contract #A-4
Effective 1ate: July 15,2115
Expiration Date: D6ceinber 31, 2015
'Contract Purpose/Description:
This Amendment #4 shall authorize an additional- 57 days of site inspections and con ■iction
administration services for organic removal coriftactor oversight at Canal #266 Doetoes A=
Big Pine Key as well as overall general project administration management sevAces for the
six Canal demonstration projects under the Contract for Engineering Design, Permitting, Field
Assessments, Project Management and EngineMng Support Servicesfor -the Canal
Demonstration Projects dated May 21. 2014.
Contract Manager: Rhonda Haag 8774 CAD m.s. #26
(Department/Stop #)
for BOCC meeting on 7/15/15 Agenda Deadline: 6/30/15
A 5 1 1
rel Z 10 tfi
Total Dollar Value of Contract: $ A4 $ 69,583.50 - Current Year
tood convam Portion: $
$725,2M.28
Budgeted? YesEl No El Account Codes: 304-23000-560630-PE1302-530340
Grant: $
County Match: $
Estimated Ongoing Costs: Ja/ ADDITIONAL COSTS
ff For: NIA
(Not included in dollar value above) (e.g. m�i ntenance, utilities, j#nitorial, salaries,
CONTRACT REVIEW
Changes
Date In Needed
Department Head Yes[:] NoM
Risk Management UDAS Yes[-] NoET
O.M.B./Purchasing W391A— Yes[] No19
County Attorney Yes[] NoE[
I Comments:
Date Out
Reviewer
AMENDMENT NO. 4
TO THE CONTRACT
FOR
ENGINEERING, DESIGN AND PERMITTING SERVICES
FOR THE
CANAL DEMONSTRATION PROJECTS
LUT 1501*Rlyj
TIMM MTPAT�p -q1W'WPF-1A
the Contract and the three largest demonstration projects are underway with die remaining
projects anticipated to be underway soon; and
WHEREAS, the organic removal project construction contractor JND Thomas has advised that
the schedule for construction for Canal #266 is anticipated to be 87 days or more, which is 57
days more than the 30 days originally anticipated by AMEQ and
WHEREAS, additional fimds are required to fund the additional onsite inspections and
as&ivit�es flior-t.V- *rgaw%ic re-nii,,Aq 7rq�egt to -dWvf-4—%Uo
of the construction work through the completion of the project; and
WHEREAS, the overall schedule of the demonstration projects, which includes all
demonstration projects with the exception of the pumping project, has been extended to allow
time for development of the remaining solicitations, permitting, coordination with the County
and construction; and
WHEREAS, additional funds are required to fund additional project administration coordination
services from AMEC for the period July 15, 2015 to December 31, 2015
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COLNTY and AMEC agree as follows:
1. AMEC will provide die scope of services as specified in Exhibit "A-4" attached and made a
part of this AMENDMENT No. 4.
2. This AMENDMENT No. 4 vrovides an additional amount not to exceed SixLy Nine Thousand
Page I of Amendment N. 4
11111 1E=;rn- 11twor-MrAl 00-
3. Travel expenses are updated to reflect the revisions to the Monroe County rates. The mileage
allowance rate of $0.53 per mile and the subsistence (rneal) allowance rates for Breakfast of
$6.50, Lunch of $13.50 and Dinner of $27.00 are authorized.
IN WITNESS WHEREOF, each party caused this AMENDMENT NO. 4 to be executed by its
duly authorized representative on the day and year first above written.
(SEAL)
Attest: CLERK
FITM
MONROE COUNTY ATTORNEY
R 0 VE 0 AS, T A F�r�V NI:
Y
NATlILEEINE W. CASSEL
'ASSISTANT COUNTY ATTORNEY
Date
1 111, Ill �111 lq�r ll'+'11� i; ir ill l l� 111 �r
L11
0
2EM
& INFRASTRUCTURE, INC.
�77
Print name:gLim--eZ Z/�4/4-0
Title: S�' bll�e T;I-efIdpni
STATE OF FLORIDA
COUNTY OF
On this 2rday of VnP-, 20tf� before me the undersigned notary public,
Personally appeared. Mllrkae� W')ndo own tom(�':to be the
Person whose name is subscribed above or who produce
As identification, and acknowledged that he/she is the person who executed the
above Amendment #4 to Engineering and Design agr2ement with Monroe County
for the purposes therein contained.
NoVF� P6K11c
P, rint Name
My commission expires:
FQ;Jad6'dIlllllllllIIIlil I
MAGGIE PROE KIS
Ull Pull - 211110 of Florida
MY1001111111l.f4411111111111MV20,2019
e-It'' CoMmUllan # FF 179176
Page 2 of Amendment No. 4
T. awl
Organic Removal Construction
1. Scope of Work:
-�ik&Ahqo4_a.-cjaIco t fbrLn_rineering,
Design and Permitting Servicesfor Canal Demonstration Projects dated May 21, 2014 included
work at Canal #266 Big Pine Key Doctor's Arm Subdivision Weed Barrier and Organic Removal
related to Construction Support Services and Engineering during Construction which was
identified as Task 7. The scope included daily site inspections and construction administration for
the organic removal and weed barrier installation. The scope was based upon an estimated 44
days of construction, of which 30 days was estimated for the organic removal work. This
material required to be removed. It was noted in the approved scope of work that after completion
of the 100% construction documents and final construction schedule, the number of construction
days may change and the estimated number of days for inspection by AMEC might increase.
The final design work included detailed surveys to quantify the volume of organic material
required to be removed. The 100% construction plans estimated that 8,200 cubic yards would
require removal. A construction schedule has just been provided by the selected Contractor JND
Thomas, Inc. The estimated number of total construction days for the organic removal is 122
calendar days from Notice to Proceed which equates to 87 construction days on the Monday to
Friday currently required work schedule. AMEC will provide the following services for an
additional 57 construction days (87- 30 days).
[fall I 1 0 a
2. Deliverables:
- Daily work reports
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Prog-
,ress and Final Photographs (Electronic Files).
Page I or Amendment No, 4
3. Budget: $ 39,823.50
A detailed cost spreadsheet is attached. Additional staff may be utilized as per the contract to
schedule.
I
i�ililill
sl TM i
completion date of 122 days from Notice to Proceed (which was May 11, 2015) or September
11, 2015 based upon a 5 day work week.
I a► — — mimm
of the Six Canal Restoration Demonstration Projects
1. Scope of Work:
A-IA�EC will priwile gemeral yriject namageit-ext sewices f-I a 5.5 xt+:ttk 7ei*d extexdiDtg frvn
July 15, 2015 through December 31, 2015 for overall management of the six canal restoration
■
approximately 20% of the time during the time frame (estimated 192 hours at $155 per hour).
This task will include client communications, attendance at meetings, preparation of project
updates, monthly reporting, and monthly invoicing. This scope extends the services included in
the original contract which was for 12 months which ended May 21, 2015. Budget in the
original work order is available to cover the time frame from May 21, 2015 through July 15,
2015.
2. Overall Project Management DeUverables:
- Monthly project status reports and monthly invoices detailing work activities performed within
the month.
® Meeting presentations
• Meeting minutes
Page 2 of Amendment No. 4
Foster Wheeler, EU hm Ckw: GrIpIeVIS
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2014 SCHEDULE OF FEES
(STANDARD A)
M., TIT-0-11M. MI
Emil
$71.00/hour::
$77.00/hour::
$86.00/hour-i
NO =.M,- RgE,
$155.001hour
—Chief Engineer/Scientist
B. Technical Services (Engineering and Science)
Technician 11
$55.001hour
Senior Technician I
0". m a mz
$70.00/hour
Project Administrator/Project
Coordinator/Subcontract Administrator/Project
Accountant
$75.00/hour
—
a Min M, MIMM, M, a
$78.00/hour
FOUNI-DIAMMIM
mmm��
$52.00/hour
C. Surveying Services
Field Surveyor
$43.00/hour
rali=4161
$47.00/hour':
Survey Technician I
$67.00/hour:
Survey Technician 11
$72.00/hour
SuFvey Party Chief
MMMM
Software Engineer
$92.001hour:
Data Technician
Senior Software Engkineer
$162.00/hour
B
fm MIM
AM EC ENVRONMENT & INFRASTRUMRE, INC
2014 SCHEDULE oF F Es
(T O A'
PAGE
E. Contract Labor
•m time totime, AMEC retainsoutsideProfessionaland Technicallabor
temporary basis to meet peak workload demands. Such contract labor Will be charged at a 100/t
Travel
A. Expenses
1. Transportation: Company pickup truck/personai vehicle, per ■ `
45
a. Company pickup truck per day - $75.00
a Common carrier or _multipliesby (as covered in 7.3.1 of
Contract■ is the amounts authorizesby ■n 112.062, FloridaStatutes)
2. Per Diem Expenses: direct expenses In accordance with Florida State Statutes
that waste is defined by RCRA to be hazardous. Due to the requirements for somt-
•�• disposal and Invoicing of Incurred expenses- place
after invoicing of the originally contracted work.
Equipment
C. Other Expens
(Does not include personnel)
Digital Field documentation Equipment
$75,001daydays)
measuring(cameras, water laver & tapes,
units, etc.)
• • • •
1 1 ! f _ days
Environmental • • . & Sampling Equipment $100.00 f $450.001day
(Dust, OVA, Air Monitoring, Noise Meter, Light Meter) Depending on the equipment and scale
f :Ired
=—I
• • r-1 111A a • . .: • E by"n,
chargesIn-house costs for long-distance phone, telex, telecopier, postage — project labor