Item R14Meeting Date: I7 1 15 epartment: ilittr
Bulk Item: Yes X No Staff Contact /Phone #: Rhonda HanL453-8774
AGENDA ITEM WORDING: Approval of Amendment No. 8 to the Selection of Canal
May 15, 2013, providing a no cost extension of time to provide public outreach services as provided
under EPA Grant OOD26914 for Canal Outreach services.
ITEM BACKGROUND: This Amendment 8 to the Selection of Canal Demonstration Project
contract with AMEC is a no cost time extension authorizing AMEC to complete services previously
authorized under Amendment No. 5. EPA has aWroved an extension of time for these services through
January 31, 2016. The County is requiring AMEC to complete their scope of services by December 3 1,
2015 so that the County will have the remaining time through January 31, 2016 to complete its work
ti-rder #
U"REVIOUS RELEVANT BOCC ACTION:
* 06-11-14: Approval to apply to the U.S. EPA for the water quality outreach services grant.
0 10- 17-14: Approval to enter into a Grant Agreement for a $234,190.00 grant awarded by the
Environmental Protection Aency (EPA) in support of two environmental geducation programs for
canals, of which $100,000 of canal restoration funds were offered as a cash match, $59,190 was
offered as in -kind services from the IFAS Extension Service, and of which $75,000 is awarded in
12-10-14: Approval to enter into Amendment No. 5 with AMEC for canal outreach services related
to the EPA outreach grant.
I ............................... """,'_ ............... I'll ........................................................................................................................................................................
X0291 ' I _X-T_9t&W_J]9N1Z 01WMAIM OT M, MIRM.'t F - . . "11111111
TOTAL COST: LIL.INDIRECT COST: — BUDGETED:
....... .....
. . . . . . . . . . .......•.: *Jpjoc$
REVENUE PRODUCING: Yes —No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing C,43 Risk Managemen
DOCUMENTATION: Included X Not Required
DISPOSITION AGENDAITEM# CAD#
1NAERI �
TO
! r CONTRACT
FOR
t
■ r
!:
THE
j1EMUrTSUPTIMUT; PROJECTS
AND
HOMEOWNER COORDINATION SERVCES
WHEREAS,
additions i the CONSULTANT'S scope of • previously 1 #, for
CONTRACTcanal outreach tasks funded by EPA GRANT X7-OOD26914-0 under AMENDMENT No. 5 to
the dated May 15, 2013, and
WHEREAS, much work has been performed by the CONSULTANT for the canal outreach A
funded 1 1
WHEREAS,of cost time extension is r- 1 :"1 for completion of ! 1 of # # i
Amendment No. 5 for the EPA grant tasks under the Contract; and
WHEREAS, EPA has approved an extension of time through January 31, 2016 for completion of
such tasks by
THEREFORE, consideration of mutual promises,i and contracts stated
herein, and for other good and valuable consideration,of
acknowledged, COUNTY and CONSULTANT agree to Amendment #8 of the contract as
follows:
1. The CONSULTANT will provide the scope of services as specified in the revised schedule,
attached as Exhibit A-8, attached and made a part of this AMENDMENT NO. 8. All work to be
completed by the CONSULTANT for tasks 3, 4, and 5 related to the EPA grant X7-OOD26914-0
shall be completed by December 31, 2015 as stated in the revised schedule. Completion dates
for i 2 will remain unchanged.
2. The COUNTY will have
..; i to submit the finali' 1 1 EPA, thirty (A
tays beyond •2015.
Page 1 of Amendment No.
3. EPA's approval for this extension has been provided to the County by amendment, attached
as Exhibit B.
001111111 NMI 91411
fiff"I'Mill" i 9 - ow-m- Gil
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: CLERK FOR MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor/Chairman
Date: Date:
(Seal) ATTEST
nowwa-i�.t, �: ustatio
------- ieg
Date:
Date:
MONROE COUINTY KI-70q �q 2 Y
P PROWED AS
NX',r'L,E-:NE W. C-SSEL
AMSTAWT couN— Y ATTORNIE'Y
Sale
Page 2 of Amendment No. 8
Project Tide: EPA Grant for Canal Restoration Public Outreach
Project Location: Monroe County
Florida Keys Watershed /.RUC= 03 090203.
Project Background,
A comprehensive Canal Management Master Plan (CMMP) was commissioned by Monroe County, with
financial assistance from the United States Envirom-nental Protection Agency (USEPA). Goals and priority
management issues were established and a fi-amework for identifying and correcting water quality
impairments within the entire Florida Keys canal network was developed (AMEC 2013). Approximately
500 canals were examined and ranked using a combination of Geographic Information Systems (GIS) tools
and water quality field reconnaissance to develop the best possible assessmenL
Canals that have been identified in the CNRvfP with poor water quality have the potential to cause
significant harm to near shore marine waters upon which the community depends. In response to these
documented water quality issues, Monroe County in 2013 selected seven demonstration canals to design,
permit and construct projects using various restoration techniques (weed barriers, backfilling, culverts,
pumping, and organic removal) to restore the water quality to acceptable levels. The objectives of the canal
restoration demonstration projects are to implement the various restonition techniques to verify their
applicability, feasibility, effectiveness, permitting needs and costs. The scope of work in this grant will
allow the public to be involved in the demonstration canal restoration projects through interactive field trips
held during construction and be provided with methods to streamline permitting in their canals.
The CMMP also vresented manv best management vractices (BMPs) that can be easilv imolemented both
by
BMPs vary from careful selection of fertilizers and landscape plants to proper disposal of fish waste.
Public outreach is required to education the public of the suitable BMPs, as well as water quality
improvements, for their canals and the need for their implementation, The scope of work in this grant
includes public Workshops to educate the public on how to implement the BMPs recommended in the
CMMP.
The WQPP Canal Restoration Advisory Subcommittee specified that public participation is the key to the
successful achievement of goals and objectives for water quality improvement in the canals. The work to
be accomplished under this Agreement has been identified by the Canal Restoration Advisory
Subcommittee of the Florida Keys National Marine Sanctuary (FKNMS) Water Quality Protection
Program (WQPP) as one of the high priority projects to assist with Monroe County canal water quality
restorations.
WE=
Task 1: ® of Workshop P esentations that will become Web -Based Seminars
AMEC will develop presentation/workshop materials for web based access which include Canal
Management Master Plan Educational information including the Monroe County Canal Demonstration
Program and J3MPs to engage residents about appropriate decision making and stewardship of Monroe
County's 500+ canals. Restoration techniques and information about the Monroe County Demonstration
Program will be included in the web -based seminar information.
Task 1 Deliverables:
1. Workshop presentation materials to be placed on Monroe County Canal Restoration we page.
Performance Measure: The COUNTY's Sustainability Program Manager will review and approve the
web -based presentation materials.
1, 1V4X1f1TFT1 FM;M 11 Ira& �11 I �
AMEC will conduct three (3) public workshops (in the Upper, Middle and Lower Keys) to provide
outreach related the CMMP, BMPs, restoration techniques and the County Canal Restoration
Demonstration Program. The workshops will include the materials developed in Task I along with other
canal restoration water quality improvement information.
Task 2 Deliverable:
1. Report summarizing each of the three (3) public workshops to include location, attendance, photo
documentation, items discussed, questions raised and recommended action items.
Task 2 Budget: $ 13,471.80
Performance Measure: The COUNTY's Sustainability Program Manager will review and approve the
public meeting agendas and locations and accept the final deliverable of the completion reporL
1.03M =, ITI1111 tM
Task 3: Web Based Permitting Guidance
AMEC will prepare a web based permitting assistance guidance that will include various canal restoratio.c
techniques and helpful permitting information. Items to be included will consist of -
An outline of the permitting process for each technology
Agency contacts
Permit applications and web links to completing the applications
When exemptions, General Permits and Nationwide permits are applicable
Other helpful information learned from the permitting of the canal restoration demonstratiorc
projects.
Task 3 Deliverable-
1. Electronic deliverable of permitting assistance guidance to be placed on Monroe County's Canal
Restoration web page
Task 3 Budget: S 7,060.00
Performance Measure: The COUNTY's Sustainability Program Manager will review and approve the
electronic deliverable of web based material related to permitting guidance.
Task 3 Completion Date: December 31 2-015
Page 7 of Exhibit A-8
Task 4. Education to the Public During a Canal Demonstration Constructionoiect
AMEC will coordinate public attendance at one (1) site visit during the construction of one (1) of the
County Canal Restoration Demonstration Projects. Educational materials will be provided at the site visit.
AMEC will provide a tour of the canal restoration including a description of the restoration construction
methodology, permitting requirements, and water quality improvement goals.
Task 4 Deliverable:
1. Educational packet provided to homeowners attending the demonstration project site visit
2. Meeting minutes of the site visit.
Task 4 Budget: S 3,875.06
Performance Measure: ne COtATI's Sustainability Prograrn Manager will review and approve the
education packet and meeting minutes.
kind match
AMEC will assist the COUNTY program manager with preparing the reports due to EPA. AMEC shall
?,Voi
the County on the cost -share work as required by the COUNTY as match to the EPA grant.
Task 5 Deliverables: Semi-annual performance reports due May 30'h and September 30', and a final
performance due June 30, 2015. Included in the reports shall be the progress on the demo canal project
used as match.
Task 5 Budget: $ 0.00
Performance Measure: The COUNTY's Sustainability Program Manager will review and approve the
reports.
� 111 11111illrli��I� I
to-WEIF.-a-ift
EXHIBIT B
EPA APPROVAL AMENDMENT FOR
TIME EXTENSION
GRANT NUMBER (FA* OOD26-914
U.S. ENVIRONMENTAL
MODIFICATION NUMBER: 1
DATE OF AWARD
PROTECTION AGENCY
PROGRAM CODE: X7
05128/2015
•
TYPE OF ACTION
it rel I rN it
loll:
No Cost Amendment
Assistance Amendment
PAYMENT METHOD:
ASAP1.
RECIPIENT TYPE:
Send Payment Request to:
County
Las V22as Fin nce Center
RECIPIENT:
Monroe County
Monroe County
5100 College Road
5100 College Road
Key West, FL 33040
Key West, FL 3• 304• 0
EIN: 59-6000749
PROJECT MANAGER
EPA PROJECT OFFICEh
EPA GRANT SPECIALIST
Rhonda —Haag —
Jennifer Shadle
Sharonita Johnson
5100 College Road
61 Forsyth Street
AA
Facilities, Grants and Acquisitions Management
Key West, FL 33040
Atlanta, GA 30303-8960
Branch
E-Mail. haag-rhonda(@)monroecc)unty-fl,gov
E-Mall: shadle.jennifer@epa.gov
E-Mail: johnson.sharanita@epa.gov
Phone., 305-453-8774
Phone: 404-562-9436
Phone: 404-562-8311
PROJECT TITLE AND EXPLANATION OF CHANGES
Monroe County Geographic Program: South Florida Initiative
This action approves a time extension of the budget and project period from V31 115 to 1131 M 6 to allow Monroe County Board of County Commissioners
addtional time to complete the goals of their workplan
BUDGET PERIOD
PROJECT PERIOD
TOTAL BUDGET PERIOD COST
II
TOTAL PROJECT PERIOD COST
0910112014 - 01131/2016
09/01/2Illlp014 - 01/31=16
11
$234.9000
$234,190.00
NOTICE OF AWARD
Based on your Application dated 1.a/0512014 Including all modifications and amendments, the United States acting by and through the US Environmental
Protection Agency (EPA) hereby awards $0, EPA agrees to cost -share 2 =.O/. of all approved budget period costs Incurred, up to and not exceeding total
federal funding of S75,000. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by
either: 1) drawing down hinds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms
and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,
the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or
amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this
awardlamendment, and any costs incurred by the recipient are at its own risk. This agreement Is subject to applicable EPA regulatory and statutory provisions,
all terms and conditions of this agreement and any attachments.
AWARD APPROVAL OFFICE
ORGANIZATION I ADDRESS
Ire J;[ef_. 12 1 0A I rall 3Z�EIIIII
U.S. EPA, Region 4
61 Forsyth Street
Water Protection Division
Atlanta, GA 30303-8960
61 Forsyth Street
Atlanta, GA 30303-8960
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA Award Official Shamnita Johnson - Grants Management Specialist
DATE
05/28/2015
EPA Amount this Actio n
in -Kind Asnou nt
..
UnexpendedEPA
Prior
Other Federal Funds
Recipient!
�!
Local Contribution
Other Contribution
Allowable Prolectcost
7 Clean Water Act. Sec. 104(b)(3)
Cooperative Agreements -Section 104(b)(3) of the
Clean Water All
Fiscal
Site Name
Req No
FY
Approp.
Code
Budget
Organization
P C
Object
Claw
Site/Project
Cost
Onianization
Obligation r
Aeobii ation
UZE�M
Budoet Summary Paae: FY14 S. FL Prolect
Table A - Object Class Category
(Non -construction)
Mriarmit:
Equipment
'9. Total Direct Charges
10.
11. Total (Share: Recipient fiZL7 % Federal 3 M.
1-7- Total Approved-Assistance-Ama-unt
ONE=
13. Program Income
14—.T66if &A Aii Awardedthi9--A-cIfo-n---
IS. Total EPA Amount Awarded To Date
X7 - OOD26914 - 1 Page 4
unobligated balances (defined at 2 CFR 200.98) remaining on the award at the time of this
amendment unless otherwise noted:
4
rnnrl't*ons. or ■ cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at:
hMWwww.epa.ggv1ogd1lq.htrn,
The applicable terms and conditions below are in addition to the general terms and conditions noted
above:
I . - I L I VIIUJUIJ�&-V
GENERAL COMPLIANCE, 40 CFR, Part 33
tcVki 1' .■
j I In ton 11W 4Ftcl-
MBFJWBE REPORTING, 40 CFR, Part 33, Subpart E I
�V%W.UX
there are funds budgeted for procuring construction, equipment, services and supplies, including fund;
A*-Idrael- �111- - I
I - M
stated above and attests to the fact that it is purchasing the same or similar construction, supplies,
services and equipment, in the same or similar relevant geographic buying market as the FLORIDA
DIEPARTMENT OF ENVIRONMENTAL PROTECTION.
Negotiating Fair Share Objectives/Goals, 40 CFR, Section 33.404
The recipient has the option to negotiate its own MBENVBE fair share objectivestgoals. If the recipient
M
PRO *I 11INW111i, gel 1--7MI rMol J 1:1
QMQQ
-------- - - -
MY elpenOTS-6f'AMMMM Tor procTrernerlis THM Me pfuXtsult MIT spare 55jectileiguais are
submi'ted.
- =M
11141 WIN W 1411111011M 191111114110, 1011 M,. I 1 11 a 11110
so 010IS1111 I Im] a] 11114 "41111 $11 r.1110j;�AriF114 1011TAM M0181014 NMI M41101 IMMIN 1901;M tA 11 L,-10
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potential sources.
contracts and establish delivery schedules, where the requirements permit, in a way that
encourages and facilitates participation by DBEs in the competitive process. This includes,
whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days
before the bid or proposal closing date.
(c) Consider in the contracting process whether firms competing for large contracts could
subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will Include
dividing total requirements when economically feasible into smaller tasks or quantities to permit
maximum participation by DBEs in the competitive process.
I ct.-.MaOng
firms to handle individually.
(e) Use the services and assistance of the SBA and the Minority Business Development Agency
tf the Department of Commerce.
Uff
COATRACT AD
BIDDERS LIST, 40 CFR, Section 33.501(b) and (c)
Recipients of a Continuing Environmental Program Grant or other annual reno-tj agneig In crp-qtp
oi-M-71wit
rjllliagi �
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