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Item C02gP01A-0d County of /r�I�,�e BOARD OF COUNTY COMMISSIONERS l�'� Mayor Heather Carruthers, District 3 The Florida Ke S _ Mayor Pro Tern George Neugent, District 2 �' Danny L. Kolhage, District t David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting August 17, 2016 Agenda Item Number: C.2 Agenda Item Summary #1888 BULK ITEM: Yes DEPARTMENT: Employee Services TIME APPROXIMATE: STAFF CONTACT: Teresa Aguiar (305) 292-4458 N/A AGENDA ITEM WORDING: Approval of Agreement with Evergreen Solutions, LLC in the amount of $19,500 plus $3000 per in person meeting, to conduct a minimum living wage analysis of $31,200/$15.00 an hour which will include determination of issues that may arise with supervisory duties or compression of positions; what needs to be done to fix those issues; cost for County implementation with variable options; and publication of analysis. ITEM BACKGROUND: On May 24, 2016, the BOCC had a discussion on implementing a living wage (LW) for Monroe County employees. At that meeting, staff was directed to evaluate a living wage. Research and analysis was performed by staff and Evergreen Solutions, LLC was also asked to submit a letter of proposal to assist with analysis and implementation of a living wage. The information was provided to the BOCC. On July 18, 2016, the BOCC discussed the different options available and directed staff to pursue an agreement with Evergreen Solutions, LLC, to conduct a minimum living wage analysis of $31,200/$15.00 an hour which will include determination of issues that may arise with supervisory duties or compression of positions; what needs to be done to fix those issues; cost for County implementation with variable options; and publication of analysis. PREVIOUS RELEVANT BOCC ACTION: On May 1, 2014, the BOCC implemented a new pay plan which was part of a Classification and Compensation Study. The recommendations were implemented on June 1, 2014. CONTRACT/AGREEMENT CHANGES: Agreement to engage Evergreen to perform living wage analysis with a $15.00 per hour minimum STAFF RECOMMENDATION: Approval DOCUMENTATION: Certificate of Insurance Evergreen contract $19,500 FINANCIAL IMPACT: Effective Date: August 18, 2016 Expiration Date: October 18, 2016 Total Dollar Value of Contract: $40,500 Total Cost to County: $19,500 plus $3,000 per meeting Current Year Portion: Budgeted: No Source of Funds: Ad Valorem CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: General Liability $500,000 CSL/If split limits $250,000 per person, $500,000 per Occurrence, $50,000 Property Damage Vehicle Liability $300,000 CSL/If split limits $100,000 per person, $300,000 per Occurrence, $50,000 Property Damage Workers' Compensation/Employer's Liability $500,000 Bodily Injury by Accident, $500,000 Bodily Injury by disease, policy limits, $500,000 Bodily Injury by Disease each employee Professional Liability $500,000 per occurrence/$1,000,000 Aggregate Additional Details: 08/17/16 001-06500 • PERSONNEL $19,500.00 $19,500 plus $3,000 per meeting, up to 7 meetings REVIEWED BY: Teresa Aguiar . Completed Assistant County Administrator Christine Hurley 08/02/2016 9:30 AM Cynthia Hall Completed Budget and Finance Completed Maria Slavik Completed Kathy Peters Completed Board of County Commissioners Pending 08/02/2016 9:30 AM Completed 08/02/2016 10:31 AM 08/02/2016 10:33 AM 08/02/2016 10:54 AM 08/02/2016 12:40 PM 08/17/2016 9:00 AM AGREEMENT MONROE COUNTY CONTRACT FOR Living Wage Implementation SERVICES THIS AGREEMENT ("Agreement") is made and entered into this 18th day of August, 2016, by and between MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and Evergreen Solutions, LLC ("CONTRACTOR"), whose address is 2878 Remington Green Circle, Tallahassee, Florida 32312. WHEREAS, on July 18, 2016, the Board of County Commissioners authorized staff to engage the services of the Contractor in order to implement a minimum Living Wage for Monroe County employees of $15.00 per hour ($31,200 per year based on a 40 hour work week); and WHEREAS, the Contractor represents that it is capable of performing the services; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to the amended agreement as follows: Section 1. SCOPE OF SERVICES CONTRACTOR shall do, perform and carry out in a professional and proper manner certain duties as described in the Scope of Services - Exhibit A - which is attached hereto and made a part of this agreement. CONTRACTOR shall provide the scope of services in Exhibit A for COUNTY. The scope of services shall include a determination of issues that may arise with supervisory duties or compression of positions; recommendations to fix those issues; cost impact for implementation with variable options; and publication of analysis. CONTRACTOR warrants that it is authorized by law to engage in the performance of the activities herein described, subject to the terms and conditions set forth in these Agreement documents. The CONTRACTOR shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Contractor shall provide services using the following standards, as a minimum requirement: A. The CONTRACTOR shall maintain adequate staffing levels to provide the services required under the Agreement resulting from the RFP process. B. The personnel shall not be employees of or have any contractual relationship with the County. To the extent that Contractor uses subcontractors or independent contractors, this Agreement specifically requires that subcontractors and independent contractors shall not be an employee of or have any contractual relationship with County. C. All personnel engaged in performing services under this Agreement shall be fully qualified, and, if required, to be authorized or permitted under State and local law to perform such services. Section 2. COLINTY'S RESPONSIBILITIES 2.1 The County will provide such data as is required by the Contractor and is mutually agreed upon. 2.2 The County will make payments as outlined in Section 4 of this Agreement. Section 3. TERM OF AGREEMENT 3.1 Except as noted below, this Agreement shall begin on the date first above written ("Effective Date"), and shall conclude with the delivery of the final deliverable outlined in Section 1 of this Agreement. Evergreen shall complete all work within sixty 60 days of the Effective Date. Section 4. PAYMENT TO CONTRACTOR 4.1 The flat fee for the services described in Exhibit A to this Agreement will be Nineteen thousand -five hundred dollars ($19,500.00). In addition, attendance at in -person meetings will be charged at three thousand dollars ($3,000.00) per meeting, up to a maximum of four (4) in -person meetings with staff and three (3) BOCC meetings. The above -quoted fees will be all-inclusive, and there will be no additional costs or expenses, including but not limited to travel expenses. 4.2 Payment will be made according to the Florida Local Government Prompt Payment Act, Section 218,70, Florida Statutes. The Provider shall submit to the County an invoice with supporting documentation in a form acceptable to the Clerk. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Director of Employee Services will review the request, note his/her approval on the request and forward it to the Clerk for payment. Payment will be made in phases as each phase is completed as shown in Exhibit A, Detailed Work Plan. 4.3 This Agreement is contingent upon annual appropriation by Monroe County. Section 5. CONTRACT TERMINATION Either party may terminate this Agreement because of the failure of the other party to perform its obligations under the Agreement. COUNTY may terminate this Agreement with or without cause upon thirty (30) days' notice to the CONTRACTOR. COUNTY shall pay CONTRACTOR for work performed through the date of termination. Section 6. CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. CONTRACTOR hereby agrees that he has carefully examined this Agreement and has made a determination that he/she has the personnel, equipment, and other requirements suitable to perform this work and assumes full responsibility therefore. The provisions of the Agreement shall control any inconsistent provisions contained in the specifications. All specifications have been read and carefully considered by CONTRACTOR, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Agreement be more strongly construed against COUNTY than against CONTRACTOR. B. Any ambiguity or uncertainty in the specifications shall not be construed against the drafter. C. The passing, approval, and/or acceptance by COUNTY of any of the services fumished by CONTRACTOR shall not operate as a waiver by COUNTY of strict compliance with the terms of this Agreement, and specifications covering the services. D. CONTRACTOR agrees that County Administrator or his designated representatives may visit CONTRACTOR'S facility (ies) periodically to conduct random evaluations of services during CONTRACTOR'S normal business hours. E. CONTRACTOR has, and shall maintain throughout the term of this Agreement, appropriate licenses and approvals required to conduct its business, and will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to COUNTY upon request. Section 7. NOTICES Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the following: To the County: Employee Services Director 1100 Simonton St., Suite 2-268 Key West, FL 33040 To the Evergreen Solutions, LLC Contractor: 2878 Remington Green Circle Tallahassee, FL 32312 Section 8. RECORDS CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the agreement and for five (5) years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the monies together with interest calculated pursuant to Section 55.03 of the Florida Statutes, running from the date the monies were paid to CONTRACTOR. ACCESS AND AUDITS: Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: a. Keep and maintain public records required by Monroe County in order to perform the service. b. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d. Upon completion of the contract, transfer, at no cost, to Monroe County all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to Monroe County, upon request from the public agency's custodian of records, in a format that is compatible with the information technology systems of Monroe County. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY, AT (305) 292- 3470, bradley-brian monroecounty-fl.gov, c/o Monroe County Attorney's Office, 1111 121 St., Suite 408, Key West FL 33040. Section 9. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020- 1990 The CONTRACTOR warrants that it has not employed, retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020- 1990. For breach or violation of this provision the COUNTY may, in its discretion, terminate this agreement without liability and may also, in its discretion, deduct from the agreement or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. Section 10. CONVICTED VENDOR By signing this agreement, CONTRACTOR represents that the execution of this Agreement will not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto, and may result in debarment from County's competitive procurement activities. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a Agreement with a public entity for the construction or repair of a public building or public work, may not perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under Agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for the Category Two for a period of 36 months from the date of 4 being placed on the convicted vendor list. Section 11. GOVERNING LAW, VENUE, INTERPRETATION, COSTS AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. Section 12. SEVERABILITY If any term, covenant, condition or prov1 s1on of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Section 13. ATTORNEY'S FEES AND COSTS The COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, and court costs, as an award against the non -prevailing party. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of Monroe County. Section 14. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. Section 15. AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. Section 16. ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If no 5 resolution can be agreed upon within 30 days after the first meet and confer session, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement shall not be subject to arbitration. Section 17. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. Section 18. NONDISCRIMINATION COUNTY and CONTRACTOR agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. COUNTY or CONTRACTOR agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; Title Vill of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Section 19. COVENANT OF NO INTEREST COUNTY and CONTRACTOR covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. Section 20. CODE OF ETHICS The parties understand that officers and employees of the COUNTY are required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Section 21. NO SOLICITATIONIPAYMENT The COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. Section 22. PUBLIC ACCESS The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONTRACTOR in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONTRACTOR. Section 23. NON -WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the COUNTY and the CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be required to contain any provision for waiver. Section 24. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Section 25. LEGAL OBLIGATIONS AND RESPONSIBILITIES 7 Non -Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. Section 26. NON -RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. Section 27. ATTESTATIONS CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, including, but not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement, Lobbying and Conflict of Interest Clause, and Non -Collusion Agreement. Section 28. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Section 29. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of regarded as an original, all of which taken together instrument and any of the parties hereto may execute counterpart. Section 30. SECTION HEADINGS counterparts, each of which shall be shall constitute one and the same this Agreement by signing any such Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. Section 31. INSURANCE POLICIES 31.1 General Insurance Requirements for Other Contractors and Subcontractors. As a pre -requisite of the work governed, the CONTRACTOR shall obtain, at his/her own expense, insurance as specified in any attached schedules, which are made part of this contract. The CONTRACTOR will ensure that the insurance obtained will extend protection to all Subcontractors engaged by the CONTRACTOR. As an alternative, the CONTRACTOR may require all Subcontractors to obtain insurance consistent with the attached schedules; however CONTRACTOR is solely responsible to ensure that said insurance is obtained and shall submit proof of insurance to COUNTY. Failure to provide proof of insurance shall be grounds for termination of this Agreement. The CONTRACTOR will not be permitted to commence work governed by this contract until satisfactory evidence of the required insurance has been fumished to the COUNTY as specified below. Delays in the commencement of work, resulting from the failure of the CONTRACTOR to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date and time, except for the CONTRACTOR's failure to provide satisfactory evidence. The CONTRACTOR shall maintain the required insurance throughout the entire term of this contract and any extensions specified in the attached schedules. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced and/or termination of this Agreement and for damages to the COUNTY. Delays in the completion of work resulting from the failure of the CONTRACTOR to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for the CONTRACTOR's failure to maintain the required insurance. The CONTRACTOR shall provide, to the COUNTY, as satisfactory evidence of the required insurance, either: • Certificate of Insurance or • A Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to cancellation, non -renewal, material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving the Contractor from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies, except for Workers' Compensation. 31.2 Insurance Requirements For Contract Between County And Contractor PJ Prior to the commencement of work governed by this contract, the CONTRACTOR shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: Premises Operations Bodily Injury Liability Expanded Definition of Property Damage The minimum limits acceptable shall be: $500,000 Combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: $250,000 per Person $500,000 per Occurrence $ 50,000 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve months following the acceptance of work by the County. The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. 31.3 Vehicle Liability Insurance requirements Recognizing that the work governed by this contract requires the use of vehicles, the CONTRACTOR, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for: • Owned, Non -Owned, and Hired Vehicles The minimum limits acceptable shall be: $300,000 Combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: $100,000 per Person $300,000 per Occurrence $ 50,000 Property Damage The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. 31.4 Workers' Compensation Insurance Requirements 10 Prior to commencement of work governed by this contract, the CONTRACTOR shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes. In addition, the CONTRACTOR shall obtain Employers' Liability Insurance with limits of not less than: $500,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, policy limits $500,000 Bodily Injury by Disease, each employee Coverage shall be maintained throughout the entire term of the contract. Coverage shall be provided by a company or companies authorized to transact business in the state of Florida. 31.5 Professional Liability Requirements Recognizing that the work governed by this contract involves the furnishing of advice or services of a professional nature, the Contractor shall purchase and maintain, throughout the life of the contract, Professional Liability Insurance which will respond to damages resulting from any claim arising out of the performance of professional services or any error or omission of the Contractor arising out of work governed by this contract. The minimum limits of liability shall be: $500,000 per occurrence/$1,000,000 Aggregate Section 32. INDEMNIFICATION The CONTRACTOR does hereby consent and agree to indemnify and hold harmless the COUNTY, its Mayor, the Board of County Commissioners, appointed Boards and Commissions, Officers, and the Employees, and any other agents, individually and collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorney's fees, or liability of any kind arising out of the sole negligent actions of the CONTRACTOR or substantial and unnecessary delay caused by the willful nonperformance of the CONTRACTOR and shall be solely responsible and answerable for any and all accidents or injuries to persons or property arising out of its performance of this contract. The amount and type of insurance coverage requirements set forth hereunder shall in no way be construed as limiting the scope of indemnity set forth in this paragraph. Further the CONTRACTOR agrees to defend and pay all legal costs attendant to acts attributable to the sole negligent act of the CONTRACTOR. At all times and for all purposes hereunder, the CONTRACTOR is an independent contractor and not an employee of the Board of County Commissioners. No statement contained in this agreement shall be construed so as to find the CONTRACTOR or any of his/her employees, contractors, servants or agents to be employees of the Board of County Commissioners for Monroe County. As an independent contractor the CONTRACTOR shall provide independent, professional judgment and comply with all federal, state, and local statutes, ordinances, rules and regulations applicable to the services to be provided. 11 The CONTRACTOR shall be responsible for the completeness and accuracy of its work, plan, supporting data, and other documents prepared or compiled under its obligation for this project, and shall correct at its expense all significant errors or omissions therein which may be disclosed. The cost of the work necessary to correct those errors attributable to the CONTRACTOR and any damage incurred by the COUNTY as a result of additional costs caused by such errors shall be chargeable to the CONTRACTOR. This provision shall not apply to any maps, official records, contracts, or other data that may be provided by the COUNTY or other public or semi- public agencies. The CONTRACTOR agrees that no charges or claims for damages shall be made by it for any delays or hindrances attributable to the COUNTY during the progress of any portion of the services specified in this contract. Such delays or hindrances, if any, shall be compensated for by the COUNTY by an extension of time for a reasonable period for the CONTRACTOR to complete the work schedule. Such an agreement shall be made between the parties. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on this day of .2016. (SEAL) Attest: AMY HEAVILIN, Clerk By: Deputy Clerk 12 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor/Cha' on Eve green Soluti ns, L By: Title: ��l _- EXHIBIT A The scope of services below outlines the tasks and task activities to successfully accomplish the work that Evergreen Solutions will perform to provide the Minimum Living Wage analysis and recommendations to Monroe County. To implement a minimum Living Wage of $31,200 year/$15.00 an hour will include determination of issues that may arise with supervisor duties or compression of positions; what needs to be done to fix those issues; cost for County implementation with variable options; and publication of analysis. 1. Conduct Project Kickoff and Onsite Meetings • Conduct Project Kickoff • Collect current pay plans and employee data from the County • Identify any changes to the plans since the completion of our previous study • Request any needed supplemental information • Identify dates for onsite meetings • Attend onsite meetings, as needed 2. Redesign Current Pay Plan to Account for the Living Wage • Review the current pay plan • Determine the best method of establishing the living wage "floor" • Design new pay plan • Estimate the cost of implementation • Submit the cost to the County's Project Manager 3. Test for Compression based on Changes in the Minimums • Analyze the proposed pay plan slotting for compression • Identify methods for addressing compression • Estimate cost of each approach • Recommend best approach • Submit the approach and cost to the County's Project Manager 4. Estimate Cost of Different Options for Implementation • Model several methods of implementation • Submit the models to the County's Project Manager 5. Summarize Results • Assemble a short report summarizing the results and recommendations • Submit the draft report to the County's Project Manager • Receive edits to the draft report • Revise and submit the final report to the County • Present the final report at a BOCC meeting, if requested EVERSOL-01 CBILLINGTON CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDOlYYYY) 10/912015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certiflcate does not confer rights to the certiflcate holder In lieu of such endorsoment(s). PRODUCER Roggers, Gunter, Vaughn Insurance, Inc. 1117 Thomasville Road Tallahassee, FL 32303 INSURED Evergreen Solutions LLC Dr Linda Recto 2878 Remington Green Cir Tallahassee, FL 32308 NAME: PHONE No, E,q: (850) 386.1111 ADDRESS: INSURER 5) AFFORDING COVERAGE INSURER A:ForemDSt Insurance INSURER B : INSURER C : INSURER 0 : INSURER E: y,C, No). (850) 385-9827 NAIC 0 11185 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THAT THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 70 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADDL SUBR POUCY EFF POLICY EXP LIMITS L7R TYPEOFINSURANCE INSQ _ POUCYNUMBER immseryYYY1 �D-QQ Y _... - - --- _- -- 1,000,00 A X COMMERCUIL GENERAL LIABILITY DAM OCCURRENCE S DAMAGE TO RENTED` 1,000,00 CLAIMS -MADE X OCCUR X PAS02559336 08117/2015 0811712016 PREMISES(Eaocuarsfce) S MED EXP (Any arrpanon) S 10,000 PERSONAL &AOVINJURY S Exclude GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE _ f 2,000,00 POLICY PRO. LOC PRODUCTS -COMPIOPAGO f 2,000,000 JECT S CTHER. AUTOMOBILE LIABILITY A ANY AUTO PAS02559336 ALL OWNED SCHEDULED AUTOS X H RED AUTOS X AUTOS NON,OWNED AUTOS X UMBRELLA LIAS X OCCUR A Exc£ss LIAB CIA:MS-MADE PAS02559336 DEC) X RETENTIONS 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN WCO267520708 A ANY PROPR ETORIPARTNEWEXECUTIVE 141 A OFFICEWMEMBER EXCLUDED? (Mandatory In NH) If yyes, descnDe under DESCRIPTION OF OPERATIONS Wow NEDSINGLE LM,T : 1,o0o,Qa (Eaaccalm) 0811712015 10811712016 BODILY INJURY (Per Person) S BODILY INJURY (Per accident) S PROPERTY DAMAGE $ (Per aCGdent) S - EACH OCCURRENCE S 1,W0,000 08/17/2015 0811712016 AGGREGATE f f I'mo,o _ _ -- - X�STA UTE E�_ 1012412015 1012412016 EL EACH ACCIDENT s 1,000,000 E L. DISEASE - EA EMPLOYEE S 1,000,001 E L DISEASE - POLICY LIMIT $ -- 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more apace Is required) Professional Liability has a $2,000,000 Aggregate limit CERTIFICATE HOLDER Monroe County 1100 Simonton Street Key West, FL 33040 ACORD 25 (2014101) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE �` U.ca-- 1 ©1988-2014 ACORD CORPORATION. All rights reserved, The ACORD name and logo are registered marks of ACORD __', EVERSOL-01 CBILLINGTON .44CCERTIFICATE OF LIABILITY INSURANCE DAT0/912DIYYYY) �/ 101912015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Rogers, Gunter, Vaughn Insurance, Inc. PHONN (850) 386-1111 (A/C No): (850) 385-9827 1117 Thomasville Road (AIC, N EM IL Tallahassee, FL 32303 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC / INSURER A: Foremost Insurance 11185 INSURED INSURERS: Evergreen Solutions LLC INSURER C : Dr Linda Recio 2878 Remington Green Cir INSURERD: Tallahassee, FL 32308 INSURER E INSURER F COVFRAGFS CERTIFICATE NUMRFR! REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCEADDL INSD POLICY NUMBER POLICY EFF MMIDD POLICY EXP MMIDD LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X PAS02559336 08/17/2015 08/17/2016 EACH OCCURRENCE S 1,000,000 PREMISES Ea occurrence $ 1,000,000 MED EXP (Any one person) $ 10,000 PERSONAL 3 ADV INJURY $ Excluded GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ PRO JECT ❑ LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS X X NON -OWNED HIRED AUTOS AUTOS IPAS02559336 08/17/2015 08/17/2016 ED. NdEDtSINGLELIMIT $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) S PROPERTY DAMAGE Per accident $ $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE i$ PAS02559336 08/17/2015 08/17/2016 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ DED I X I RETENTION$ 10,000 1,000,000 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICER/MEMBER EXCLUDED? El (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A WCO267520708 10/24/2015 1012412016 X STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Professional Liability has a $2,000,000 Aggregate limit rooTr=rrAT= unl nco CANr l=l I ATInN1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe Count y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street Key West, FL 33040 REPRESENTATIVE �AUTHORIZED Ad�''vr" 8, (9 1988-2U14 AGUKU GUKNUKA I IUN. All rlgnts reserve0. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD a�liL BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers, District 3 i �� Mayor Pro Tem George Neugenf District 2 -Me Florida Keys h }, ��� �y �� Danny L. Kolhage, District 1 David Rice, District 4 w Sylvia J. Murphy, District 5 County Commission Meeting August 17, 2016 Agenda Item Number: C.2 Agenda Item Summary #1888 BULK ITEM: Yes DEPARTMENT: Employee Services TIME APPROXIMATE: STAFF CONTACT: Teresa Aguiar (305) 292-4458 N/A AGENDA ITEM WORDING: Approval of Agreement with Evergreen Solutions, LLC in the amount of $21,000 plus $3000 per in person meeting, to conduct a minimum living wage analysis of $31,200/$15.00 an hour which will include determination of issues that may arise with supervisory duties or compression of positions; what needs to be done to fix those issues; cost for County implementation with variable options; and publication of analysis. ITEM BACKGROUND: On May 24, 2016, the BOCC had a discussion on implementing a living wage (LW) for Monroe County employees. At that meeting, staff was directed to evaluate a living wage. Research and analysis was performed by staff and Evergreen Solutions, LLC was also asked to submit a letter of proposal to assist with analysis and implementation of a living wage. The information was provided to the BOCC. On July 18, 2016, the BOCC discussed the different options available and directed staff to pursue an agreement with Evergreen Solutions, LLC, to conduct a minimum living wage analysis of $31,200/$15.00 an hour which will include determination of issues that may arise with supervisory duties or compression of positions; what needs to be done to fix those issues; cost for County implementation with variable options; and publication of analysis. PREVIOUS RELEVANT BOCC ACTION: On May 1, 2014, the BOCC implemented a new pay plan which was part of a Classification and Compensation Study. The recommendations were implemented on June 1, 2014. CONTRACT/AGREEMENT CHANGES: Agreement to engage Evergreen to perform living wage analysis with a $15.00 per hour minimum STAFF RECOMMENDATION: Approval DOCUMENTATION: Evergreen Contract August 2016 Certificate of Insurance FINANCIAL IMPACT: Effective Date: August 18, 2016 Expiration Date: October 18, 2016 Total Dollar Value of Contract: $42,000 Total Cost to County: $21,000 plus $3,000 per meeting Current Year Portion: Budgeted: No Source of Funds: Ad Valorem CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: General Liability $500,000 CSL/If split limits $250,000 per person, $500,000 per Occurrence, $50,000 Property Damage Vehicle Liability $300,000 CSL/If split limits $100,000 per person, $300,000 per Occurrence, $50,000 Property Damage Workers' Compensation/Employer's Liability $500,000 Bodily Injury by Accident, $500,000 Bodily Injury by disease, policy limits, $500,000 Bodily Injury by Disease each employee Professional Liability $500,000 per occurrence/$1,000,000 Aggregate Additional Details: 08/17/16 001-06500 - PERSONNEL $21,000.00 $21,000 plus $3,000 per meeting, up to 7 meetings REVIEWED BY: Teresa Aguiar Completed Assistant County Administrator Christine Hurley 08/02/2016 9:30 AM Cynthia Hall Completed Budget and Finance Completed Maria Slavik Completed Kathy Peters Completed Board of County Commissioners Pending 08/02/2016 9:30 AM Completed 08/02/2016 10:31 AM 08/02/2016 10:33 AM 08/02/2016 10:54 AM 08/02/2016 12:40 PM 08/17/2016 9:00 AM I 1 * 1 T • * T AGREEMENT Living Wage Implementation SERVICES THIS AGREEMENT ("Agreement") is made and entered into this 18th day of Augu , 2016, b and between MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and Evergreen Solutions, LLC ("CONTRACTOR"), whose address is 2878 Remington Green Circle, Tallahassee, Flod rz . • -- *` ' 11 • • 11 • -.' •. • • 1 • • - �' EA, the Contractor represents that it is capable of performing the services; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to the amended agreement as follows: Ili 7, *R shall ■• perform and carry out . professional and proper manner certain • - as described in the Scope of Services - Exhibit A - which is attached hereto and made a part of this CONTRACTOR shall provide the•_ of services o COUNTY. The scope o services shall include a determination of issues that may adse with supervisory duties or compression of •• •ns; recommendations t• fix those -s; cost impact for•'- - Ivariable •• • r publication of with CONTRACTOR warrants that it is authorized by law to engage in the performance of the activities herein described, subject to the terms and conditions set forth in these Agreement documents. The CONTRACTOR^ exercise independent,professional jui - • shall assume professional responsibility for the services to be provided. Contractor shall provide services using the following standards, as a minimum requirement: A. The CONTRACTOR shall maintain adequate staffing levels to provservices ide the required under Agreement resulting from the RFP process. B. The personnel shall not be employees of or have any contractual relationship with the County. To the extent that Contractor uses subcontractors or independent contractors, nt specifically requires• a . • independent contractors shall not be an employee or - any contractual■ r with C. All personnel engaged performing - - •- Agreement be I 1 * 1 T • * T • • • 2.1 The County will provide such data as is required by the Contractor and is mutually agreed upon. 2.2 The County will make payments as outlined in Section 4 of this Agreement. 3.1 Except as noted below, this Agreement shall begin on the date first above written ("Effective Date"), and shall conclude with the delivery of the final deliverable outlined in Section 1 of this Agremeent. Evergreen shall complete all work within sixty 60 days of the Effective Date. 4.1 _ flat fee for the services descHbed in Exhibitto this Agreement be Twenty-one expenses.thousand dollars ($21,000.00). In addition, attendance at in -person meetings will be charged at three thousand dollars ($3,000.00) per meeting, up to a maximum of four (4) in - person meetings with staff and three (3) BOCC meetings. The above -quoted fees will be all-inclusive, and there will be no additional costs or expenses, including but not limited to travel 4.2 Payment will be made according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida Statutes. The Provider shall submit to the County an invoice with supporting documentation in a form acceptable to the Clerk. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Director of Employee Services will review the request, note his/her approval on the request and forward it to the Clerk for payment. Payment will be made in phases as each phase is completed as shown in Exhibit A, Detailed Plan.ork 4.3 This Agreement is contingent upon annual appropriation by Monroe County. Either party may terminate this Agreement because of the failure of the other party to perform its obligations under the Agreement. COUNTY may terminate this Agreement with or without cause upon thirty (30) days' notice to the CONTRACTOR. COUNTY shall pay CONTRACTOR for work performed through the date of termination. A. CONTRACTOR hereby agrees that he has carefully examined this Agreement and has made a determination that helshe has the personnel, equipment, and other requirements suitable to perform this work and assumes full responsibility therefore. The provisions of the Agreement shall control any inconsistent provisions contained in the specifications. All specifications have been read and carefully considered by CONTRACTOR, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Prior to the commencement of work governed by this contract, the CONTRACTOR shall obtair General Liability Insurance. Coverage shall be maintained throughout the life of the contrac� and include, as a minimum: • Premises Operations • Bodily Injury Liability • Expanded Definition of Property Damage The minimum limits acceptable shall be: $500,000 Combined Single Limit (CSL) Mill 1111111111111111 111111111111 iiiiiiiiiiiiiiiij iiiiiiiiiii #4 too a I off of- 9, An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, i In addition, the period for which claims may be reported should extend for a minimum of twelv months following the acceptance of work by the County. The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. ■t:1-1 I I I tA I 1141k Recognizing that the work governed by this contract requires the use of vehicles, thi.� CONTRACTOR, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for. mlq-m� �-$ =UHT9F-T= of off 0- 5 111 off a I off •a- 9. The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. I 1 * 1 T • * T The CONTRACTOR shall be - • r • for the completeness • accuracy of its work, plan, supporting data, and other documents prepared or compiled under its obligation for this project, and shall correct at its expense all significant errors or omissions therein which may be tisclosed. The cost of ■rk necessary to correct those errors attributableto the CONTRACTOR and any damage incurred by the COUNTY as a result of additional costs caused by such errors shall be chargeable to the CONTRACTOR. This provision shall not 2pply to any maps, official records, contracts, or other data that may be provided by the COUNTY or other public or semi- public agencies. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on this _ day of 1 BOARD OF ! COMMISSIONERS Attest:AMY HEAVILIN,OF MONROE COUNTY,FLORIDA By: DeputyClerk Witness: M 12 By: Ile scope of services below outlines the tasks and task activities to successfully accomplish the work that Evergreen Solutions will perform to provide the Minimum Living Wage analysis and recommendations to rvionroe County. To implement a minimum Living Wage of $31,200 year/$15.00 an hour will include fetermination of issues that may arise with supervisor duties or compression of positions; what needs to be dot to fix those issues; cost for County implementation with variable options; and publication of analysis. 1. Conduct Project Kickoff and Onsite Meetings * Conduct Project Kickoff • Collect current pay plans and employee data from the County • Identify any changes to the plans since the completion of our previous study • Request any needed supplemental information • Identify dates for onsite meetings • Attend onsite meetings, as needed 2. Confirm Requested Living Wage Rate 9 Review sources for living wage calculations • Verify results by comparing various sources • Submit the living wage amount of the County's Project Manager for approval 3. Redesign Current Pay Plan to Account for the Living Wage • Review the current pay plan • Determine the best method of establishing the living wage "floor" • Design new pay plan • Estimate the cost of implementation • Submit the cost to the County's Project Manager �Mlllrll ffiffi-MiNuffiffl, • Identify methods for addressing compression • Estimate cost of each approach • Recommend best approach • Submit the approach and cost to the County's Project Manager 5. Estimate Cost of Different Options for Implementatio • Model several methods of implementation • Submit the models to the County's Project Manag] N$ 1 W M1 17 N rt r, rz —3-0 M-1 • Submit the draft report to the County's Project Manager • Receive edits to the draft report • Revise and submit the final report to the County • Present the final report at a BOCC meeting, if requested EVERSOL-01 CB C•2•b ,a►coRo CERTIFICATE OF LIABILITY INSURANCE FDATE(MM/DD/YYYY) `—� 10/9/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE1 BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZES REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject tc the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thi certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Rogers, Gunter, Vaughn Insurance, Inc. PHONE 850 386-1111 FAX 850 385-9827 A/c No Ext : ( ) (A/c, No): ( ) 1117 Thomasville Road Tallahassee, FL 32303 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:Foremost Insurance 11185 INSURED INSURER B : INSURERC: Evergreen Solutions LLC Dr Linda Recio 2878 Remington Green Cir INSURER D Tallahassee, FL 32308 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI: CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 1XI OCCUR X PAS02559336 08/17/2015 08/17/2016 EACH OCCURRENCE $ 1,000, DAMAGE TO RENTED PREMISES Ea occurrence $ 1 000 MED EXP (Any one person) $ 10, PERSONAL & ADV INJURY $ EXclul GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ PRO- JECT LOC ❑ OTHER: GENERAL AGGREGATE $ 2,000, PRODUCTS - COMP/OPAGG $ 2,000, $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS X X NON -OWNED HIRED AUTOS AUTOS PAS02559336 08/17/2015 08/17/2016 COMBINED SINGLE LIMIT Ea accident $ 1,000, BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAB EXCESS LAB X OCCUR CLAIMS -MADE PAS02559336 08/17/2015 08/17/2016 EACH OCCURRENCE $ 1,000, AGGREGATE $ DED X RETENTION $ 10,000 $ 1,000, A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A WCO267520708 10/24/2015 10/24/2016 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000, E.L. DISEASE - EA EMPLOYEE $ 1,000, E.L. DISEASE - POLICY LIMIT $ 1,000, DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Professional Liability has a $2,000,000 Aggregate limit CERTIFICATE HOLDER CANCELLATION Monroe County 1100 Simonton Street Key West, FL 33040 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED It ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Packet; Pg. 96