1st Modification 12/13/2017cou ftr4 Kevin Madok, CPA
J
•....• Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: December 19, 2017
TO: Sheryl Graham, Director
Social Services
ATTN: Lourdes Francis, Administrator
FROM: Pamela G. Hanc k, . .
SUBJECT: December 13th BOCC Meeting
Enclosed are five duplicate originals ol' Item C13, Modification #1 to Low Income Home
Energy Assistance Program Subgrant Agreement # 17EA- OF- 11 -54 -01 -019 between Department
of Economic Opportunity (DEO) and Monroe County Board of County Commissioners/Monroe
County Social Services for the contract period of April 1, 2017 through March 31, 2018 to
increase funding by $22,004.00 which will increase the total contract amount from $189,988.00
to $211,992.00, executed on behalf of Monroe County for your handling.
Please be sure to return two duplicate originals once signed by the state. Should you have any
questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney w/o documents
Finance
File
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305- 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 - 289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305 - 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305- 852 -7145
Fully
DocuSign Envelope ID: D1AC8110- D7E0 -4D76- 882E- 787FE99A8FA6 Executed ffo
MODIFICATION NUMBER [1] OF AGREEMENT BETWEEN THE U A L
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
FFY 2017 LOW- INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) AND
MONROE COUNTY, FLORIDA
CFDA Number: 93.568 Agreement Number:17EA -0E- 11 -54 -01 -019
FEDERALLY FUNDED SUBGRANT AGREEMENT
THIS MODIFICATION Number [1] is entered into between the State of Florida, Department of Economic
Opportunity, with headquarters in Tallahassee, Florida, hereinafter referred to as "DEO," and Monroe County, Florida,
hereinafter referred to as "Subrecipient" (each individually a "Party" and collectively "the Parties ").
WHEREAS, Paragraph (4) of the Agreement provides that modification of the Agreement shall be in writing
executed by the Parties thereto; and
WHEREAS, DEO and Subrecipient have entered into Agreement Number 17EA- OF- 11 -54 -01 -019, in which DEO
awarded Subrecipient One Hundred Eighty -Nine Thousand Nine Hundred Eighty -Eight Dollars and Zero Cents
($189,988.00) in Low- Income Home Energy Assistance Program ( LIHEAP) - funds -( "the Agreement'_ );_and_
WHEREAS, LIHEAP F .Fiscal Year 2016 carryover funds are ava increase the a mount- _of -fu nding._
- - - -- - - -- - - - - -- -- - - - - - -- --------------- --
granted to Subrecipient; and
WHEREAS, additional funds have become available to increase the amount of the funding granted to Subrecipient.
NOW, THEREFORE, in consideration of the mutual promises of the Parties contained herein, the Parties agree as
follows:
1. Subparagraph (18)(a), FUNDING /CONSIDERATION, is hereby deleted in its entirety and replaced with the
following:
"(a) This is a cost- reimbursement agreement. DEO awards Subrecipient Two Hundred Eleven Thousand Nine
Hundred Ninety -Two Dollars and Zero Cents ($211,992.00), subject to the terms and conditions of this Agreement,
availability of funds and appropriate budget authority; however, Subrecipient may incur costs and submit for
reimbursement only up to the Total (Revised) Funds Released dollar amount listed in Subrecipient's most recently DEO-
issued Notice of Fund Availability (NFA). Any such NFA duly issued to Subrecipient by DEO, including, but not limited to its
special terms, conditions, and instructions, is incorporated into the Agreement by reference."
2. Attachment J, Budget Summary and Workplan, is hereby deleted in its entirety and is replaced by the revised
Attachment J, Budget Summary and Workplan, which is attached hereto and incorporated herein by reference.
3. Except as specifically modified herein, all provisions of the Agreement, including any Attachments or Exhibits
thereto, remain in full force'and effect.
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. DocuSign Envelope ID: D1ACB1]0- D7E0 -4D76- 882E- 787FE99A8FA6
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT
SIGNATURE PAGE
IN WITNESS WHEREOF, by signature below, the Parties agree to abide by the terms, conditions, and provisions
of the Agreement, as modified. This Modification shall be effective on the date last executed by the Parties.
SUBRECIPIENT
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
_Monroe County,. Florida
(Legal Name of Subrecipient)
By-
( Signature)
-- I cl -- - lc avo,
TI -
(Print /Type Name and le Here)
Date: ALLt4- � 1 2 , , -, 7- 1- 7
59- &000749
Federal Identification Number
By: ,
Debbie Smiley, Bureau Chief
Bureau of Eco Self Sufficiency
Date: / /l Ar
Approved as to form and legal
sufficiency, subject only to full and
proper execution by the Parties.
:.L
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C - ) %;
CD Cl)
.-i
)f the General Counsel
- n
ment of Economic Opportunity r
, ed Date: �LI1 d
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DocuSign Envelope ID: D1 ACB1 1 0-D7E0-4076-882E-787FE99A8FA6
FFY 2017 LIHEAP AGREEMENT
ATTACHMENT J
BUDGET SUMMARY AND WORKPLAN
As Modified by Modification [1] to Agreement 17EA- OF- 11 -54 -01 -019
SUBRECIPIENT: Monroe County, Florida AGREEMENT: 17EA- OF- 11 -54 -01 -019
SECTION/. BUDGET SUMMARY
A
B
C
D
LIHEAP FUNDS ONLY
Last Approved
Adjustmentto
TOTAL
AMENDED
300.00
Budget
Amount
Approved Budget
(increase /Decrease)
BUDGET
114
300.00
34,200.00
AMOUNT
178
200
210.55
B+C
1
LIHEAP FUNDS
$189,988.00
$22,004.00
$211,992.00
ADMINISTRATIVE EXPEN98 (Ce1126 cannot exceed 8.5%+.6f ce111D)*
Maximum Administrative Exp enses:] $18,019.32
2
Salaries including Fringe, Utilities, Travel, other
$16,148.00
$1,865.00
$18,013.00
OUTREACHEXPENSES(Ce#' D ;cannot exceed. CeU1D,. min usCe112D times 35 %J
Maximum Outreach Expenses: $29,096.85
3
Salaries including Fringe, Utilities, Travel, other
$26,076.00
$3,000.00
$29,076.00
D1RECr_,.CLIENT,ASSISTANCE
4
= Home - Energy Assistance (Ce114Dmust be at - 25% of Cell 3D) ID) -
-
Minimum Home Energy: $52,998.00
$73,500.00
$8,500.00
$82,000.00
5
Crisis Assistance
$70,464.00
$8,199.00
$78,663.00
6
Weather Related / Supply shortage / Disaster
(Cell 6D Must be at least 2% of cell 1D)
$3,800.00
$440.00
$4,240.00
7
Subtotal Direct Client Assistance (Line 4 + Line 5 + Line 6)
$147,764.00
$17,139.00
$164,903.00
8
GRAND TOTALS (Line 2 + Line 3 + Line 7)
$189,988.00
$22,004.00
$211,992.00
SECTION /h WORKPLAN
Type of Assistance
Last Approved
Estimated
Number of
Households
Amended
Estimated
Number of
Households
Estimated Cost
,Per Household
Amended
Estimated
Expenditures **
Summer Home Energy
150
160
300.00
48,000.00
Winter Home Energy
95
114
300.00
34,200.00
er Crisis
178
200
210.55
42,110.00
r Crisis
165
181
201.00
36,381.00
rWeather Related /Supply Shortage
19
21
200.00
4,200.00
TOTAL
607 •
676
�v
164,891.00
than 8.5% of Line 1 is budgeted for Administrative Expenses, the maximum allowed for Outreach Expenses may be increased. The total
Administrative Expenses plus the total Outreach Expenses may not exceed the sum of the original maximum allowed for these items
Total of Line 2 + Line 3 may not exceed $47,116.17 Amount Budgeted I Line 2 + Line 3 = $47,089.00
*Estimated Expenditures given in the Workplan must agree with the corresponding values on Lines 4 -7
Prior written approval from DEO's Grant Manager is required for any change to any of the above line item amounts not exceeding ten 10% of the
line item amount reduced by said change. A change exceeding 10% of an above line item amount requires a formal written amendment to this
Agreement, as described in Paragraph (4)(b), MODIFICATION OF AGREEMENT. Regardless, DEO will not reimburse costs of more than the total
subaward amount of this Agreement (Line 1), and in no event shall Subrecipient's total Administrative Expenses (Line 2) exceed 8.5% of the total
subaward of this Agreement.
Page 3