Item O1
3
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
August 17, 2016
Agenda Item Number: O.1
Agenda Item Summary #1965
BULK ITEM: DEPARTMENT:
No County Administrator
TIME APPROXIMATE:STAFF CONTACT:
Lindsey Ballard (305) 292-4443
N/A
AGENDA ITEM WORDING:
County Administrator Report
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Roman Gastesi Completed 08/02/2016 5:42 PM
Bob Shillinger Completed 08/02/2016 5:43 PM
Budget and Finance Completed 08/03/2016 8:20 AM
Maria Slavik Completed 08/03/2016 8:26 AM
Kathy Peters Completed 08/03/2016 9:47 AM
Board of County Commissioners Pending 08/17/2016 9:00 AM
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M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:August 2, 2016
SUBJECT:County Divisions’ Monthly Activity Report for August2016
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –AUGUST2016
Airports:
Key West
July 5Noise Ad-Hoc meeting with Commissioner Kolhage.
July 6Monthly Airline Meeting, focus on Lightning and Ramp safety.
July6Meeting with Key West By The Sea related to Noise Insulation Program.
July11Media Training
July13TSA screening (vendor) meeting for RFP, presentation and walk thru.
July25Meeting with Havana Air, discussed general items related to Cuba travel.
July27Meetingwith Governor Scott related to Zika.
July2898% of employee evaluations completed and submitted to Human Resources.
Marathon
July6Sewer project progress meeting with CDM Smith and D.N. Higgins.
July7Airport Emergency Plan mid-year review meeting with airport tenants.
July11Media training class.
July13Conducted quarterly fuel farm inspections.
July18Budget review meeting at the Harvey Government Center.
July19Meeting with Marathon Jet Center to discuss their requested lease amendment and proposed
new hangar facility.
July20Attended the BOCC meeting in Marathon.
Veterans Affairs:
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HUMAN RESOURCES:
Evergreen Job Descriptions: 17 (7%) left to complete (no change from last month)
Personnel Policy Board meeting to discuss recommended revisions to policy.
Scheduled and attended interviews of 7 Department Heads for ADA Self Evaluation Plan
BENEFITS
Phone conferenceheld with Gallagher to discuss plan cost projections and recommended plan
changes for upcoming year
Employee Assistance Workshops (EAP) held July 12, 13 & 14
Two staff members attending Gehring group seminar (free)
101 of Participants who have completed and turned in Wellness Forms to date.
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WORKERS COMPENSATION
Annual SI-19 Report submitted
FY numbers are reported monthly in arrears
Monthly Cases
AugSeptSeptOctNovDecJan Feb MarAprilMayJune
New Medical433656496786
New Non-Medical144513613333
Total Closed Cases80019271311134240
Total Current Open Cases899696889294919086927988
Open Litigation Previous
151614141414131313131313
Month
Closed/Settled100001001000
New Litigation000000001000
Total Current Open
141614141413131313131313
Litigated cases
SAFETY
Investigated 11 employee injury reports & 5 Risk reports
Safety Officer attended Storm-water training class; Integrated Pest Mgmt Committee meeting
Conducted Fire Drill at Freeman Justice Center
AEDs (Automatic External Defibulators): Mounted at KW Library, Gato Building, Harvey
Government Center, Bayshore Manor & Marathon Government Center.
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Life Safety BasicsTraining (mandatory for new hires): Provided to 60 attendees in Key West
and Marathon. Included BOCC employees, Court Administrator and Tax Collector employees,
and 17 City of Key West employees.
Coordinated an Electrical Safety class with an outside vendor to present to public works and
project management employees. To be held in September.
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Extension Services:
Number of services provided: 190 phone calls, 16 office visits, 18 visits to clients, 36 learning
events with 336 participants, 9 media submissions, and 561 publications distributed. Total
Budget for FY 15/16: $212,351.00; Year to Date Expenditures and Encumbrances: $166,246.82;
Remaining Balance: $44,336.18; Percentage of budget spent and/or encumbered year-to-date:
78%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Collaborated with the Monroe County Climate Change Advisory Committee to develop and offer
recommendations for the Adaptation Action Area (AAA) criteria that was presented at the Board
of County Commissioner’s July meeting.
Researched and shared data and best management practices for a green vehicle fleet with the
Monroe County Fleet Management Director.
Worked with staff to develop and apply for two EPA grants totaling $200,000 for water quality
programs, which will begin October 1, 2016.
The Environmental Horticulture Agent accomplished the following activities:
Participated in a Tropical Fruit Fiesta evaluation meeting at Grimal Grove to discuss what worked
well, what didn’t work well, and how to improve next year’s event.
Worked with three Upper Keys Master Gardeners to develop 24 Key Largo Community Park tree
identification signs.
Worked with three Lower Keys Master Gardeners to develop a Grimal Grove tree health
evaluation program. Tree structural health was reviewed, along with current nutritional and
insect issues.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Taught one Florida Keys Water Watch (FKWW) workshop. There are currently 51 sites in
Monroe County.
Organized presentations and a snorkeling trip for 16 students from the Mahogany Youth
Organization, along with Dr. Mark Butler from Old Dominion University, Dr. Don Behringer
from the University of Florida, and communications coordinator Becca Burton to film a video
about sponge restoration.
Finishing certification to begin collecting phytoplankton information for the NOAA
Phytoplankton Monitoring Network, along with two volunteers.
The Economic Resource Development Agent was hired on July 15. For the first two weeks, he has
attended numerous community meetings, made several contacts, and is developing a plan of work
which he will start in August.
Social Services:
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 5/21/2016-6/20/2016:
C-1 Congregate Meals totaled 999 units during this period.
C-2 Home Delivered Meals Hots totaled249 units, and Home Delivered Meals Frozen totaled
3475units.
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In-Home Services (Information in this section is for the period 5/21/2015-6/20/2016):
III-B Chore: 20.25 units this period, 104 unit’s year-to-date, 5.5% achieved.
III-B Screening and Assessment: 28 units this period, 71.25 units year-to-date, 71.74% achieved.
III-B Homemaking/Personal Care: 377 units this period, 2165.25units year-to-date,30.99 %
achieved.
III-E Screening and Assessment: 5 units this period,57 units year to date, 55.93% achieved.
III-E Chore:0 units this period, 2 units year-to-date, 0% achieved.
III-E In-Home Respite: 65.25 units this period, 433 units year-to-date, 14.18% year-to-date-
achieved.
III-E Facility Respite: 960.5 units this period, 3040 units year todate, 51.60% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for JUNE 2016 :
Case Management:8.5 units for the month were produced; 164 units year-to-date.
Homemaking:71 units for the month were produced; 1506.75 units year-to date.
Home-Delivered Meals: 20 meals for the month were provided; 705 meals year-to-date.
Personal Care:32.5 units for the monthly were produced; 611.75 units year-to-date.
Overall Program Achievement was 100.62% achieved, 1% underachieved.
CCE (Community Care for the Elderly) for the period 5/21/2015-6/20/2016:
Case Management: 79.5 units for the period and 617.25 unit’s year-to-date.32.59% achieved
year-to-date.
Case Aide: 5 unit achieved and 85 unit year-to-date, 3 % achievedyear-to-date.
Companionship: 12 units achieved and 156.5 units year-to-date, 6.74% achieved year-to-date.
Home Modification:0 units achieved and 3.5 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 3.25 units achieved and 20.75 units year-to-date, 0% achieved year-to-date.
Chore: 64.5 units achieved 197 units year-to-date, 60.29% achieved year-to-date.
Homemaking: 0 units for the period and 6525.5 units year-to-date 62.20% achieved year-to-
date.There are 58 clients on the waiting list.
Specialized Medical Equipment: 31 unit for the period and 33 unit year-to-date, 1.34% achieved
year-to-date.
Personal Care:579.5 units for the period and 5884.75 units year-to-date. 57.87% achieved year-
to-date.
Respite: 0 units for the period and 1769.75 units year-to-date.91.34% achieved year to date.
There are 4 clients on the waiting list.
CCE overall is at 100% achievement.We are -0.62% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 5/21/2015-6/20/2016: 0 units were produced for
IN HOME RESPITE and 2874.75 units year to date, 64.41% achieved to date. 0 units for this period
for FACILITY RESPITE and 6698.5 year to date 100.6 % achieved to date.
HCE (Home Care for the Elderly Program) for the period 6/16/16-7/15/16:0 billable units this period
210.5 billable units year-to-date at the beginning of the contract year, 100.04% achieved.
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Monroe County Transit
Department Activity for July 2016
One-way trips provided: 1734
Unduplicated clients served: 211
Special Needs Clients registered: 530
Deposited Revenue: $447.00
o
Periods Expenditures: $39,698.22
o
Percentage Spent Fiscal YTD: 66.8%
o
Social Services Department –July 2016
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 492
o
Staff responded to incoming calls providing information and referrals to callers based
o
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp
o
benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available
services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
o
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare
o
assistance.
Info and Written Referrals129
Unduplicated Welfare client households that received service 158
New Welfare cases receiving service 51
Low Income Home Energy Assistance Program cases-44$9,298.51
Low Income Crisis Assistance cases –26$5,560.07
Home and field visits32
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 173
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 2$166.97
Shelter Welfare17$11,348.70
SHIP cases4Pending
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BAYSHORE MANOR
Bayshore Manor’s current census is thirteen residents. The current census is four private pay, seven
subsidize and two short term residents. Bayshore Manor provided 524.50 hours of OA3E respite care
and 0 hours of CCE care this month. Bayshore Manor has six OA3E clients.
There are two clients on the waiting list.
Revenue for July 2016 $26,691.25
Expenditures for the same period$20,696.41
Percentage of the budget spent year to date67.19%
Fire Rescue:
Crawl Key Fire Academy construction meeting held reference construction issues.
Attended Budget and Capital improvement plan meeting at which the proposed millage rate was
proposed.
Attended essential media and social training seminar.
Supervisors within Monroe County Fire Rescue attended lecture on the Monroe County Employee
Assistance Program (EAP).
Meeting with Governor Scott reference Zika control and front-line sharing.
Self-Contained Breathing Apparatus (SCBAs) received, and fit testing was conducted for entire
department.
The new Billing Specialist, Dina Heuer, started work completing billing corrections and Zoll
orientation training.
Monroe County Fire Rescue completed all assigned Employee Performance Evaluations.
EMERGENCY MANAGEMENT
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Participated in a Zika Tabletop exercise with theHealth Department on July 5then met with Gov.
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Scott for a Roundtable discussion on the 27.
Met with various EM partners throughout the month including the following: Key Largo FD,
Marathon FD, MCSO-Col. Caputo, Mariner’s Hospital, National Weather Service, Key West FD,
and Tina Boan -Budget Office.
Completed multiple training opportunities including: County Staging Area training, Radiological
Events, and Damage Assessment.
Spoke at various community functions throughout the County including: Key West Chamberof
Commerce, Health Readiness Coalition, and Marathon Rotary Club.
EMS/TRAUMA STAR
Trauma Star flew forty-one (41) patients to mainland hospitals for definitive care in the month of
July.
Attended the Quarterly Trauma Star Safety Meeting.
Attended Florida Keys Health Coalition meeting at Fisherman’s Hospital.
Provided Patient Follow up information and patient outcomes to responding crews for twenty-five
(25) Trauma Alert patients.
Revised Trauma, STEMI, and Stroke Alert field forms, to include patient care field report info, sent
for print.
Revised Provisional Paramedic program SOP and Orientation manual.
Replaced Controlled Substance containers on all ALS apparatus.
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Continued with quality assurance corrections of errors on ePCR’s.
Continued withfield training of paramedics on quality assurance/billing issues of ePCR reports.
KWIA (EYW)
Performed Quarterly / Periodic inspection on EYW Airfield including all ARFF equipment, fuel
mobiles, and the fuel farm.
Participated with Naval Air Station in ARFF Live Fire Training.
Met with Miami CDC Representatives, reference notification of ill foreign traveler notification.
FIRE MARSHAL
Completed eighteen (18) submitted construction plans for permitting in the Lower Keys.
Completed forty-two (42) submitted construction plans for permitting in the Upper Keys; twenty-
eight (28) in Key Largo and fourteen (14) at Ocean Reef.
Reviewed the Publix/Big Pine development plan for Growth Management.
Playa Largo Luxury hotel in Key Largo entering final phases of construction; sixteen (16) days of
inspections, including elevator, alarms, suppression system (sprinkler and hood) as well as rough
insertions on carrying phases of the project.
Continue to meet with Chief Building Official, discussing further opportunities of intra-discipline
cooperation in applying fire –life safety and building codes.
Conducted twelve (12) fire safety inspections and five (5) preliminary inspections for transient units.
Conducted two (2) Day Care annual inspections.
Reviewed, providing comments for special events applications and fireworks.
Met with insurance adjusters to discuss investigation report of June 2016 fire at Sunshine Key Resort.
Continuing to monitor providing clarification for installation of a permanent fire pump, wherea
temporary fire protection system is in use at a marina which is continuing new construction and major
renovation.
Received progress report of installation of nineteen (19) new fire hydrants in Key Haven and
Summerland area.
Organized and conducted walkthroughs/Pre Plan on site meetings with all three (3) shifts of Key
Largo Fire and Tavernier Station 22.
FIRE ACADEMY/TRAINING
Multi-agency training at Islamorada Fire Station. MCFR, Islamorada Fire and Key Largo Fire in
attendance. Topic covered –Water Supply Drafting.
Facility Training for in-service crews with three (3) live fire burns; one for each shift.
Training Chief Mather and Captain Hemeyer completed Advanced Cardiac Life Support
(ACLS) Instructor course.
Conducted Fire Extinguisher, Exit drill and added First aid for gunshot wound training for
the county safety office in Key West and Marathon government facilities.
ENGINEERING / ROADS
Card SoundBridgeRepair Project
–Structural pile repairs ongoing. First concrete pour from bridge
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deck with lane closure to repair piles on bridge fender system successfully completed on July 14.
Card Sound Toll Study
–Consultant forwarded the draft final Traffic and Revenue Forecast Report and
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the Automated Toll Basis of Design Report on July 25; staff will review and provide comments.
Coordinating with consultant for proposal for assistance with design/build RFP development and
technical review of construction.
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LakeSurpriseEstates Roadwayand DrainageImprovement Project
–Change Order 2 for sea level
rise adaptation and additional quantities was approved at the July BOCC meeting. New project
completion date is January 2017. Contractor is 70% complete with drainage installation.
Stock Island I Roadway and Drainage ImprovementProject
–Staff provided comments to EOR on
draft 100% plans; Contract amendment for the EOR cost proposal to adapt project for sea level rise based
on elevation provided by County was approved by BOCC at the July meeting.
Stock Island II (Maloney & McDonald Ave) RoadwayImprovement Project –
Received revised fee
proposal from consultant which reflects staff comments from negotiation process. New cost proposal is
being reviewed for engineering design and permitting services.
KeyLargo I Roadwayand Drainage Improvement Project
–Staff received draft 100% plans and
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specifications on August 1and will review and provide comments to EOR. Anticipate advertising for
bids in fall 2016.
Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal)
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Roadway and Drainage Improvement Projectto
–Staff had conference call with EOR on June 28
review basis of design and to evaluate sea level rise adaptation and realignment of several county roads.
Staff providing guidance to EOR so that design may continue.
Pigeon Key Ramp RepairProject-
60% plans anticipated early August. Meeting with FDOT and State
Historical Preservation Office (SHPO) held July 19th. Staff presented project overview to FDOT
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selection committee on June 10to obtain additional TAP grant funding. TDC application denied by
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DACIII at June 29selection meeting.
Sexton Cove Roadwayand Drainage ImprovementProject
–Construction contract was approved at
the July BOCC meeting. County CEI will schedule pre-construction meeting with H&R Paving for early
September. Coordinating with FKAA to ensure completion of waterline installation project prior to
commencement of construction.
stnd
US 1 Bayside PedestrianBridge
–Pre-cast concrete beams were installed on July 21/22; contractor
proposed changes to the design for cost savings have been approved by FDOT and have been forwarded
to FHWA for approval.
Duck KeySecurityDistrict Cameras
–Electrical contractor has submitted plans to the building
department for permitting. Electrical service poles have been ordered and awaiting installation.
Garrison Bight BridgeRepair Project
–Design Development is 100% complete; revised roadway
design that provides greater structural support near bridge approaches has been approved by staff for
inclusion in the design. Structural Repair Plans are 20% complete.
Sugarloaf Boulevard Bridge Replacement Project
–Roadway Design and Structures Design are at
60% completion. Plans have been submitted to FDOT for review in anticipation of FDOT
programming Construction phase grant funds. Staff reviewing consultant contract amendment for
additional drainage design work and additional review/comment response effort necessitated by receipt
of federal grant funds.
Key Largo Traffic Signals
–Roads staffworking with signal contractor to program and install
upgraded traffic signal controllers in emergency beacons at the Tavernier, Key Largo and North Key
Largo fire stations.
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NoNameKeyBridgeRepair Project
–Final close out documents have been submitted by FDOT
District 6 office for approval; awaiting approval and final contract reimbursement.
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9Avenue and Grouper Lane Drainage Projects
–Construction complete. Received as built plans from
contractor; awaiting submittal of digital record drawings by EOR.
ROAD DEPARTMENT
Lower Keys
Mulch deliveries -9 loads with a total of 31.5 tons of mulch, savings of $3,890.25 indump fees.
Chip/brush -15 miles.
Right of ways mowed -12 miles.
Weed eating -10 miles.
Cold patch pot holes-2 tons.
Road sweeping -8 miles.
Sign Technician -67 locates, 53 signs and 26 posts.
th
Cleaned drains on 11Avenue, Stock Island.
Attended Storm Water Safety Meeting.
Inmate Training at Monroe County Detention Center.
Upper Keys
Buzz bar/chipper operation-14.73 miles.
Mowing operation-53.48 miles.
Sweeping operation-38.49 miles.
Sign Technician -20 new signs installedand 8 new sign posts installed.
Bucket truck work-3 trees.
Trash pickup-38 bags.
Special Projects
Removed Cuban boat/raft from abeach in Tavernieron July 20, 2016.
Re-plankedlow boy trailer.
Worked at Key Largo Animal Shelter; removed large lead tree; trimmed back palm fronds and
removed all coconuts.
Gradedrear driveway at the new Public Works Facilityon Magnolia Street.
Movedshed from Plantation Keyto MagnoliaStreet yard for Facilities Department.
Installedmore boulders along Card Sound Roadat jet ski beach.
Guardrail repairedat Card Sound Roadfrom previous accident.
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Assisted the Sheriff’s Office with the4of July parade;deliveredand installedcones and barricades
to detour traffic.
Attended Florida Retirement System meeting on June 29, 2016 at the Murray E. Nelson Government
Center.
Card Sound Report
Weed eating operation-18 miles.
Trash pickup–2,880 lbs.
Miles driven topick up trash-110 miles.
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Tolls Not Collected
$11,152.50
Tolls not collected in June because of heavy traffic -
Special note
: most Sundays tolls are being lifted for 2-4 hours because of the heavy traffic. Tolls are also
lifted on Saturdays as needed.
PROJECT MANAGEMENT / FACILITIES
Senior Nutrition Center
-William Horn contracted for design work. Anticipated schedule:design 60-90
days, permitting 30 days, and construction 90 days. Anticipated completion December 2016.
MCSO Property Locker-
Relocation of Sheriff’s Officeproperty locker from Jefferson Browne
Building to Stock Island Detention Facility.A/E under contract estimated at$250,000 construction costs.
Anticipated schedule: design 60-90 days, permitting 90 days, and construction 120 days. Anticipated
completion Spring 2017.
Magnolia Street/Public Works
-Construction proceeding on schedule, 100% complete.
Crawl Key Fire Academy
-Construction on hold while addressing corrections to the work.
Higgs BeachAtlantic Boulevard Relocation
-A/E Firm responding to County’s 60% review questions
Jefferson BrowneCommunicationTower-
Monroe County Sheriff’s Officeagrees to negotiate new
location with City
Bernstein Park-
Anticipated completion Summer 2017.
Cudjoe Fire Station
-Contract approved by BOCC.Design is in programming.
Plantation Key Government Center
-Islamorada DRC meeting item scheduled for June was cancelled
by The Village Planners. Will be rescheduled by the Village at a later date. DRC has not been
rescheduled as of this date.
Marathon Library
-Final stages of programming. Presented to the Monroe County School Boardin
June. Monroe County School BoardrejectedAdult Ed portion. A/E redesigning. Anticipated
Construction completion Spring 2018.
Transfer Stations-
Trailerat Long Key elevated to emergency replacement status. Plans for all three
stations are in permitting. Anticipated Schedule:permitting 90 days, construction 180 days. Anticipated
completion Spring 2017. Long Key Replacement under contract for emergencyconstruction of
temporaryfacilities.
Pigeon Key Roof
-Roofing originally specified by A/E had no coastal warranty. New warrantable roofing material
found. Contractor is providing a Change Order. Completion Summer 2016
Key West Customs Border PatrolFacility-
Expansion of existing Key West Facility by approximately 1,200s.f.
under constructionandon schedule. Anticipated completion Summer 2017.
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CORRECTION FACILITIES
Stock Island Detention Center
Contractor started duct work on the dampers in Dorm E & H.
Monthly routine preventative maintenance completed on all equipment.
Staff along with contractor completed ODR pipe rewrapping.
Annual Ice inspection was a success.
Installed new door on kitchen walk in freezer
Cudjoe Substation
Cudjoe Sheriff’s Substation sewer connected.
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FACILITIES MAINTENANCE/PARKS & BEACHES
Lower Keys
Completed the Baypoint Park existing lighting conversion to 240W LED fixtures.
Completed re-roofing of the Big Pine Key AARP Building office addition.
Started the Engineering Department office additionin the Gato Building.
Continued replacement of the Key West Lighthouse perimeter wall wood fence pickets.
nd
Installed acoustical sound absorbing tiles in Gato Building 2floor conferenceroom.
Replaced concrete parking wheel stops at Jackson Square parking lot.
Installed Automated External Defibrillators (AED) at the Marathon Government Center,
Bayshore Manor, Harvey Government Center and the Gato Building.
Assembled desk chair, dressers and mirrors for Bayshore Manor.
Started the replacement of plumbing fixtures at the Big Pine Key Park house.
Painted parking lot lines at Historic Courthouse, Higgs Beach & Tennis Courts, Astro City
and Public Works Shop areas.
Painted, doors, halls and offices at Bayshore Manor.
Painted doors at Historic Courthouse and Old Jail.
Completed painting of Supervisor of Elections offices at the Lester Building.
Issued purchase order for the restoration of the Key West African Cemetery Memorial to
start August 8,2016.
Issued purchase order for the resurfacing of the Big Pine Key Watson Field Tennis Courts to
start in September.
Started permitting for the construction of picnic shelters at Wilhelmina Harvey Park and
Baypoint Park.
Developed work package for the reconstruction of the Volleyball Court at Baypoint Park.
Middle Keys
Conch Key Fire Station-18
Refinished all walls on second floor: captains office, bathrooms, bunkrooms, kitchen, and lobby in
eggshell enamel.
Replaced overhead door motor and transmission unit at the east door of original building
Annex
Directors Office: removed wing wall, shelving, refinish room in eggshell enamel.
Plantation Key Jail
Replaced three mortise locksets for three isolation cells
Marathon Sheriff’s Substation
Replaced the second water cooler
Replace thermostat covers with tamper proof covers
Public Works
Refinished South office
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Upper Keys
Murray Nelson Government Center
Provided assistance in fifteenevents.
Assisted the Sheriff’sOffice in changing position of TV, cable, and CD player around their office
Assisted Building Departmentrearranging boxes and a file cabinet, assembling fivenew chairs, and
removing keyboard tray metal tracks from a computer station.
Assisted Public Information Officer in assembling furniture.
Assisted Supervisor of Elections Office checking if the rubber threshold fits Elks Club’s door.
Cleaned, organized and painted the fire pump room.
Picked up hydraulic oil spill caused by Key's Sanitary Services who helped with the cleaning
(incident was reported).
Painted some areas of the building around Sheriff Office, auditorium, and hallway.
Resolved threeplumbing issues.
Replaced fourparking lot pole lamps.
Plantation Key Courthouse
Replaced fourlamps. Machine room lamp was replaced with aLED lamp.
Resolved twoplumbing issues.
Repaired water leak in courtroom "A” skylight.
Cleaned air duct, vents, and grills. Inspected and cleaned ceiling.
Removed hurricane shutters from one office.
Painted Clerk’s Office.
Assisted reporting’s office in moving some furniture.
Contractor resolved anA/C unitissue.
Ellis Building
Installed combination lock on the family court section door.
Installed new lock on supplies room door.
Installed double wide corn brace under sink in drug court restroom.
Assisted in moving some furniture.
Tavernier Fire Department
Installed plates to protect circuit panel.
AARP Senior Center
Carried eighty-twomeal boxes to their County vehicle.
Animal Shelter
Inspected holding tank.
Plantation Key Garage
Removed large tree for safety reasons.
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Key Largo Library
Repaired wall in the projection room.
Repaired hand dryer and exhaust fan.
Replaced thermostat on air handler # 5.
Islamorada Library
Resolved anA/C issue.
Replaced sixlamps and oneballast.
Resolved aplumbing issue.
Replaced twohandicap parking bumpers.
Spottswood Building
Assisted Social Services in picking up special bed located in the Social ServicesOffice and delivered
it.
Closed gap between wall A/C unit and frame in Social Services Supervisor Office.
Key Largo Tax Collector’sOffice
Installed locks on two office doors.
Repaired roof water leak near front door.
Inspected smoke alarms.
Hungair extractor unit.
PARKS & BEACHES
Key Largo Park and Duplex
Replaced twolamps and oneballast.
Relocated the electrical scoreboard switch to the downstairs.
Purchased and installed window A/C unit in crew room.
Replaced door stop for concession stand door.
Removed materials from the storage room under duplex.
Contractor pumped out lift station behind administrative building, pumped out holding tank, and
pumped out lift station next to park office next to pool.
Notes:
1.Preventive Maintenance completed for some HVAC units.
2.Performed Key Largo Skate Park inspection.
3.Water meter serial numbers, readings, and locations for Ellis Building, AARP Senior Center,
Courthouse, and Children's Shelter was provided to Project Manager PW/ENG.
4.Employees attended the monthly safety meeting, one employee assisted withthe computer training
classes, two employees attended the Best and Stanley on entry sets and hardware training, and two
new employees assisted withthe mandatory training for the Life Safety Basics.
5.Harry Harris Park was scheduled for the entire month for softball and baseball practices and
tournaments.
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FLEET MANAGEMENT
Garage staff completed monthly safety training (First Responder Haz Mat).
Three garages combined provided preventative maintenance and completed approximately90 unit
safety inspections.
Three garages combined opened and/or completed approximately 200 work orders.
Three garages combined processed and distributed approximately 8,500 gallons of unleaded gasoline
and 3,900 gallons of diesel fuel.
Processed monthly Preventative Maintenance Inspection Due reports for all County, Sheriff, and
Health Department units.
Processed monthly fuel billing accounts receivable.
Processed monthly fuel billing School Board accounts payable.
Processed monthly invoices for Not In-Program unit agencies.
Processed daily parts and supply accounts payable invoices; approximately300 total.
Processing accident repairs for variousdepartments.
Processingfactory recalls for various departments.
Verified toll by plate invoices for various departments.
Completed Annual Fleet (SWPPP) Storm Water Pollution Prevention Plan reports.
All full time Fleet positions filled.
Establishing centralized office for new Fleet Senior Technician in Marathon garage.
Road Department tractor/sweeper being re-activated for sweeping upper keys bike paths.
Fivenew Fleet employees attended mandatory Life Safety Training.
Twonew Fleet employees attended new employee orientation.
OneFleet employee attended essential Media and Social Media training sessions.
TwoFleet employees attended workshop training; Becoming a Successful Influencer and Leader.
Registering 2 Fleet employees to attend Florida Emergency Management Recovery Bureau Disaster
Assistance Training.
Registered 2 Fleet employees to attend FKCC Microsoft Training.
Upper keys automated fuel facilities repaired in-house.
Multiple fuel storage tank registration placards received and posted on sight.
Applied for garage renewals; State of Florida Motor Vehicle Repair Shop Certification.
Processing new Dodge Journey for Emergency Management.
Processing new Grapple Clam Truck for Solid Waste Department.
Processing 2 new F550 Crew Dump Trucks for Facilities and Parks/Beaches Departments.
Purchased t-shirts for county mechanics/technicians.
Purchased mobile service truck tool sets for 4 mobile units.
Purchased new plasma cutting equipment for steel repair and fabricationupper keys garage.
Annual Cummins diagnostic software subscription renewed.
County vehicle decals ordered and received.
Key West fuel tank and facilities refurbished in-house.
Continuing Upper Keys garage facility repairs and enhancements.
Continuing Lower Keys garage facility repairs and enhancements.
Continuing preparation next vehicle and equipment surplus sale.
Continuing preparation disposal of obsolete and/or defective junk items.
Continuing pre-hurricane season emergency power generator repairs from inspection.
Marathon senior citizen center generator repairs ongoing.
One bucket truck completed; inspected, repaired and certified for service.
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One bucket truck in process of being repaired and certified for service.
One bucket truck pending; inspection, repair and certification for service.
Continuing Key West Road Department clam truck repairs.
Garage vehicle lift inspection, repair, painting and certifications on-going.
Preliminary draft of annual employee evaluations completed.
Engine change for Marathon garage shop truck on-going.
Research for Road Department’s new front loader forks ongoing.
Upper keys garage generator replacement ongoing.
New Employee Training, Cross Training and/or Refresher Training for all Fleet Employees ongoing.
Completed disposed of 2 small John Deer utility vehicles upper keys.
Began refurbishment Key West drive on lift.
Completed refurbishment Key West Buzz Bar brush cutter and tractor.
SOLID WASTE MANAGEMENT
Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the
ongoing inspections of commercial and residential solid waste and recycling services.
Staff received 179 phone calls and answered questions on recycling, HHW, bulky item disposal etc.
Staff completed the required annual University of Florida HazWoper refresher training course
(Hazardous Waste Operations and Emergency Response).
Staff met with Lynn Bell the owner of Square Grouper Restaurant. There were concerns about the
four yard recycling dumpster. The dumpster is in poor shape and has rotted out on the bottom needing
replacement. Staff was also informed they were told by the County’s franchised garbage collector that
there is no single steam recycling available for commercial accounts and it is a cardboard only
dumpster. They were told if they wanted to recycle glass/plastics/steel cans etc., separate 64 gallon
recycling cans would be needed. Staff informed Ms. Bell that the County does have single stream
recycling. Staff has requested the County’s franchised hauler to provide a new larger six yard
recycling dumpster for the restaurant and that they would now be doing single stream recycling in it.
Staff will follow up to make sure this is done by the County’s franchised hauler.
Staff is setting up wine corkcollection locations for each school in Monroe County. The wine corks
will be distributed to each school for a recycled art competition. The art will be displayed at these
locations when finished. Informational flyers have been made for the participating locations. Some of
the locations include Bella Luna Restaurant, Little Palm Island, Summerland Wine and Spirits, My
New Joint and Hawks Cay Resort. Once the rest of the drops off locations are ready, staff will do a
press release and a radio PSA advertising these locations and what the wine corks will be used for.
Staff met with Monroe County Sheriff’s Deputy Frank Madiedo to discuss using paint collected by
our household hazardous waste program. Deputy Madiedo is involved in a juvenile youth anti-graffiti
educational program. Staff is going to collect exterior latex and usable spray paints from our
household hazardous waste collections for his youth group to help cover up graffiti in Monroe
County.
thth
Staff set up an informational booth at the 9Annual Big Pine 4of July Fireworks. Staff distributed
Monroe County recycling and household hazardous waste brochures, answered questions and gave
away recycled pencils, coloring books and reusable shopping bags to the attendees visiting our booth.
Staff helped with Household Hazardous Waste collection at the Cudjoe Key Transfer Station.
Hazardous Material Department
Staff held six household hazardous waste (HHW) collections in July and accepted material from 122
Monroe County residents and 10 businesses.
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Staff filled 17boxes of electronic waste to be recycled.
Staff crushed 375fluorescent and mercury containing bulbs in house.
Our Hazardous and E-Waste Commercial Collection participants included: Monroe County Facilities,
Salvation Army, Waste Management, Nearshore Electric, Pedro Falcon Contractors, and two local
businesses.
Staff accumulated one 55 gallon drum of crushed mercury bulbs.
Staff recycled 410gallons of contaminated fluids.
Staff bulked 330 gallons of latex paints and 220 gallons of oil based paints for recycling
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6):)29)ZW)<4)27)7
*==)%67ERH'YVVIRX*=
%'89%0&9(+)8*=8(.92*=8(.92
*=*=*=*=
BOATER IMPROVEMENT FUND
Revenue682,080616,645744,547655,000482,954492,129
Expenses572,257700,892828,015700,701561,316396,780
Net109,823(84,247)(83,468)(45,701)(78,362)95,349
BUILDING DEPARTMENT
Revenue2,448,7403,510,5294,008,8463,609,0002,821,6683,673,917
Expenses2,149,5542,324,5833,235,4094,013,6702,176,6222,286,545
Net299,1861,185,946773,437(404,670)645,0461,387,372
CODE COMPLIANCE
Revenue488,442503,372641,623535,000451,610981,928
Expenses1,238,9101,268,7501,264,2121,434,5351,021,300833,429
Net(750,468)(765,378)(622,589)(899,535)(569,689)148,499
ENVIRONMENTAL RESTORATION
Revenue128,478500,863435,006255,000331,822368,559
Expenses142,009152,936177,747221,724112,510116,663
Net(13,531)347,927257,25933,276219,313251,896
PLANNING & ENVIRONMENTAL
Revenue528,275943,1791,831,0461,640,0001,317,8711,639,014
Expenses2,486,2812,523,7052,717,5143,467,6471,959,2861,739,427
Net(1,958,006)(1,580,526)(886,468)(1,827,647)(641,415)(100,413)
OVERALL SUMMARY
Revenue4,276,0156,074,5887,661,0686,694,0005,405,9257,155,547
Expenses6,589,0116,970,8668,222,8979,838,2775,831,0345,372,843
Net(2,312,996)(896,278)(561,829)(3,144,277)(425,108)1,782,703
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Monroe County issues permits to assure compliance with Federal, State and
local laws. The following four charts represent the main services provided:
Permits; Job Value; Plan Review; and Inspections that guide development in
Monroe County
.
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Jun 2016
Total Job Value for Issued Permits by Fiscal Year
$248.5M
$250,000,000.00
$184.7M
$184.1M
$179.8M
$175.4M
$200,000,000.00
$165.M
$139.6M
$135.6M
$150,000,000.00
$121.M
$96.M
$100,000,000.00
$50,000,000.00
$-
FY06-07FY07-08FY08-09FY09-10FY10-11FY11-12FY12-13FY13-14FY 14-FYTD
1515-16
Jun 2016
Total Number of Plan Reviews on
Applied Permits by Fiscal Year
19,118
20000
17,014
18000
16,238
16000
13,696
12,582
14000
11,808
10,743
12000
10000
7,170
8000
5,013
4,674
6000
4000
2000
0
FY06-07FY07-08FY08-09FY09-10FY10-11FY11-12FY12-13FY13-14FY14-15FYTD
15-16
Excludes"N/A" and Logged CSR "L" resulted reviews
Jun 2016
Total Number of Inspections on
Permits by Fiscal Year
28,081
27,400
30,000
23,750
25,000
20,109
20,000
15,000
10,000
5,000
-
FY12-13FY13-14FY14-15FY15-16
Excludes"N/A" inspections
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster
sustainable, quality development in the county while conserving and promoting stewardship of
the county's fragile environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
Comprehensive Planning & Current Planning
Environmental Resources
Environmental Restoration
GIS (Geographical Information Systems)
Marine Resources
Pump-out Services
o
Derelict Vessels
o
Channel Markers & Replacement
o
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the
department reviews development proposals for compliance with the Comprehensive Plan and
Land Development Regulations, including environmental compliance.
The Environmental Resources Office services include the review of applications for compliance
with environmental regulations, such as: clearing limits, wetland delineation, landscaping,
stormwater, land clearing and FEMA required review of potential endangered species impacts
under thePermit Referral Process (PRP).
The Environmental Restoration Office manages the County’s habitat restoration and
improvement projects to enhance and preserve county-owned lands and partners with State and
Federal agencies on maintaining conservation lands, includingthe conservation and protection of
the environmental resources and land management of Monroe County, specifically covering the
removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates
geographic dataand GIS resourcesto enhance county functions and provides resources making
geographic data available to the public for county-specific functions to include assigning
addresses in unincorporated areas of Monroe County and preparation of maps depicting various
data.
The Marine Resources Office provides a variety of services focusing on protection of the marine
environment, provision of maritime infrastructure, and the preservation of public water access,
including: (1) Vessel pump-out services are provided throughout unincorporated Monroe
County; (2) The removal and disposal of derelict and abandoned vessels that have become an
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environmental or navigational hazard; and (3) working with FWC funded projects to replace
regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
Planning & Environmental Resources
Applications (A-P)
Apr 2016 -June 2016
Alcoholic Beverage
Appeals & Settlements
Development Agreements
Environmental Resources
FLUM Amendments
Historic Preservation
Home Occupation
2016 Apr
LDRD
2016 May
LUD Amendments
2016 Jun
Major Conditional Use
Minor Conditional Use
NROGO
Plats
Pre-App
01234567891011121314151617181920
# of applications
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Planning & Environmental Resources
June 2015 -Applications
20
19
18
17
16
15
14
13
12
11
10
9
8
7
6
5
4
3
2
1
0
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
-
Conservation Priority Model –DEP -Planning
-
Plat Book Mapping –Planning
-
Meeting with IT about GIS Server/Upgrade/Development
-
SLR Vulnerability Maps –Kevin Wilson
-
MLS Mapping/App –MCLA -Planning
-
Elevation Certificates –Mapping (in progress)
GIS Addressing
-
12 New physical address assignments
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MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
July 2015
$41,965.00
August
$0.00
September
$3,700.00
October
$1,140.00
November
$6,107.00
December
$0.00
January 2016
$0.00
February
$0.00
March
$0.00
April
$0.00
May
$2,500.00
June
$2,844.00
Total
$58,256.00
A large regulatory buoy replacement job was completed in July 2015, with funding assistance
from an FWC Boating Improvement Program grant. Total annual costs for marker/buoy
replacements for the past twelve month period were approximately 149% higher thanthe same
timeframe in 2015($23,305).Also, multiple marker/buoy replacement jobs will occur over the
nextseveral months.
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Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
July 2015
$7,600.00
August
$11,510.00
September
$11,449.00
October
$10,400.00
November
$18,300.00
December
$41,937.00
January 2016
$14,841.00
February
$48,486.00
March
$2,969.00
April
$22,168.00
May
$16,377.00
June
$26,642.00
Total
$232,679.00
Derelict vessel removal costs for the past twelve month period were approximately20% higher
than the same timeframe in 2015 ($193,222). Note that the County has received an FWC derelict
vessel removal grant which has provided for additional removals to be performed.
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Vessel Pumpout Program:
Pumpout numbers have consistently exceeded the current quota of 1500 per month, which
became effective April 1, 2015.
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CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk-
ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
Department TotalsNew Cases 130Inspections1490New Citations 4
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UPPER KEYS:
NEW CASES30INSPECTIONS COMPLETED 236SM 1
CITATIONS ISSUED0CEB0
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MIDDLE KEYS:
NEW CASES67INSPECTIONS COMPLETED957SM41
CITATIONS ISSUED3CEB 0
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LOWER KEYS:
NEW CASES33INSPECTIONS COMPLETED297SM2
CITATIONS ISSUED1CEB0
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