Item O33
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
August 17, 2016
Agenda Item Number: O.3
Agenda Item Summary #1926
BULK ITEM: DEPARTMENT:
Yes Sustainability
TIME APPROXIMATE:STAFF CONTACT:
Rhonda Haag (305) 453-8774
Not Applicable
AGENDA ITEM WORDING:
Authorize entering into Amendment No. 8 with Erin L. Deady,
P.A. to provide a no-cost extension of time by which the Pilot Roads Project and the GreenKeys!
Sustainability Action Plan (Plan) will be completed.
ITEM BACKGROUND:
This Amendment No. 8 extends the time for completion of the Pilot
Roads Project from August 1, 2016 to November 30, 2016 to provide adequate time for completion
of the modeling, design alternatives, cost benefit analysis, internal coordination, public meeting
preparation and Board of County Commissioners review.
This Amendment No. 8 also extends the time by which the GreenKeys Sustainability Plan will be
completed from August 1, 2016 to September 30, 2016, only to finalize the graphic design and
www.greenkeys.info website.
Both time extensions are at no cost to the County.
PREVIOUS RELEVANT BOCC ACTION:
7-17-13:
Approval to advertise an RFP to develop a Sustainability Action Plan with Climate Change and
Energy Savings Initiatives. The RFP included a request for the base Sustainability Plan plus any optional
services that would help the County prepare for a fully sustainable future.
10-16-13
: Approval to negotiate both the sustainability base contract and the additional climate modeling
services.
11-20-13
: Approval of the contract with climate change and energy savings elements.
03-19-14
: Approval of Amendment No. 1 to modify task and deliverables schedule.
02-18-15
: Approval of Amendment No. 2 to add outreach components for sea level rise workshops in the
middle and lower Keys.
07-15-15
: Approval of Amendment No. 3 which was a schedule revision with no additional deliverables.
09-16-15:
Approval of Amendment No. 4 which added a single modeling run.
10-21-15:
Approval of Amendment No. 5 to add additional modeling tasks and extend the contract.
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12-9-15:
Approval of Amendment No. 6 for a pilot project on integrating stormwater, tidewater and road
elements in two communities for sea level rise adaptation and to extend the contract.
03-23-16:
Approval of Amendment No. 7 extending time to incorporate public and BOCC comments into
GreenKeys Plan and develop design alternatives for the Pilot Roads Project.
CONTRACT/AGREEMENT CHANGES:
No Cost Extension of Time from 8/1/16 to 11/30/16
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
A8 Erin & Parson's Time Ext for Road Demo Projects
FINANCIAL IMPACT:
Effective Date: Retroactive to August 1, 2016
Expiration Date: November 30, 2016
Total Dollar Value of Contract: $0 for A8. ($319,933 for the overall contract.)
Total Cost to County:
Current Year Portion:
Budgeted:
Not Applicable
Source of Funds: Not Applicable
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: Not applicable
Revenue Producing: No If yes, amount:
Grant:
No
County Match
: N/A
Insurance Required:
N/A
Additional Details:
REVIEWED BY:
Rhonda Haag Completed 08/01/2016 3:21 PM
Pedro Mercado Completed 08/01/2016 3:43 PM
Budget and Finance Completed 08/01/2016 4:43 PM
Maria Slavik Completed 08/02/2016 7:14 AM
Kathy Peters Completed 08/02/2016 1:25 PM
Board of County Commissioners Pending 08/17/2016 9:00 AM
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