Item O53
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
August 17, 2016
Agenda Item Number: O.5
Agenda Item Summary #1932
BULK ITEM: DEPARTMENT:
Yes Sustainability
TIME APPROXIMATE:STAFF CONTACT:
Rhonda Haag (305) 453-8774
Not Applicable
AGENDA ITEM WORDING:
Approval of Amendment No. 11 to the Contract for Engineering,
Design and Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler
Environment and Infrastructure, Inc. to provide design, permitting, and procurement services related
to the Air Curtain for the original demo canal #290 in Big Pine Key and assist with the preparation
for the September 8, 2016 BOCC Canal Financing Special Meeting in an amount not to exceed
$27,474.90.
ITEM BACKGROUND:
Monroe County recently completed a $700,000 organic muck removal project
in March 2016 on Canal #290 in Big Pine Key, one of the original demonstration projects. Approximately 5
feet of decayed seaweed and muck were removed from the length of the canal bottom. An existing air curtain
weed gate owned by the homeowners was reinstalled as planned, but the weed gate has periodically failed and
allowed seaweed to reenter the canal. The homeowners are unable to properly maintain their existing weed
gate, and have requested assistance from the County to purchase and install a new air curtain.
er quality in canal #290, an air curtain will be
purchased and installed at the mouth of canal #290. Monroe County Commissioners approved the purchase of
the weed gate at their regular meeting held June 15, 2016, subject to identification of a funding source, as
funds were not budgeted for this particular project.
and preparation of the solicitation for the purchase and installation of the air curtain. CEI services are not
included in this amendment.
The County has been notified by DEP that DEP will provide $50,000 towards the cost of the C290 air curtain
project. The remaining cost will be funded from the $2M that was budgeted for demo projects this year, that
were originally anticipated to fund the C83 combination muck removal and backfilling project and 4 other
aeration projects in the Key Largo area. It is anticipated there are enough funds to still fund the C83 project
this year, but the aeration projects may need to be delayed until receipt of RESTORE and/or Stewardship
Funds.
The County is also working to set up a canal financing plan. In order to develop the funding mechanism for
the #290 canal, as well as all the other demonstration projects, the County is anticipating hosting a BOCC
th
Canal Special Meeting on September 8, 2016. AMEC will provide program planning and assistance for the
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BOCC meeting under this amendment no. 11 as well, using funds previously allocated for other tasks that
came in under budget.
PREVIOUS RELEVANT BOCC ACTION:
06/15/16 BOCC approval of the issuance of an RFP to purchase and install an air curtain weed gate
for Canal #290, subject to identification of funds.
CONTRACT/AGREEMENT CHANGES:
Add design and permitting services for the new C290 air curtain and BOCC Financing Planning.
Time extension of contract.
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
AMEC A11 signed by AMEC
FINANCIAL IMPACT:
Effective Date: Retroactive to August 1, 2016
Expiration Date: June 30, 2017
Total Dollar Value of Contract: Amendment 11 $27,474.90; Entire Contract $1,010,562.04
Total Cost to County:
Current Year Portion: $27,474.90
Budgeted:
Yes
Source of Funds: $2M Infrastructure Tax Funds Budgeted for Canal projects
CPI: Yes
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: Ongoing O&M costs
Revenue Producing: If yes, amount:
No
Grant:
No, not for design costs. The DEP grant funding is towards the construction costs.
County Match
: Not applicable.
Insurance Required:
Already included in the AMEC contract
Additional Details:
The County has been notified by DEP that DEP will provide $50,000 towards
the construction cost of the C290 air curtain project. The remaining cost will be funded from the
$2M that was budgeted for demo projects this year, that were originally anticipated to fund the C83
combination muck removal and backfilling project and 4 other aeration projects. It is anticipated
there are enough funds to still fund the C83 project this year, but the aeration projects may need to
be slightly until receipt of RESTORE and/or Stewardship Funds.
REVIEWED BY:
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Rhonda Haag Completed 08/02/2016 3:47 PM
Pedro Mercado Completed 08/02/2016 4:45 PM
Budget and Finance Completed 08/02/2016 4:53 PM
Maria Slavik Completed 08/02/2016 4:57 PM
Kathy Peters Completed 08/02/2016 5:18 PM
Board of County Commissioners Pending 08/17/2016 9:00 AM
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