Item C03'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
September 21, 2016
Agenda Item Number: C.3
Agenda Item Summary #1970
BULK ITEM: DEPARTMENT:
Yes County Attorney's Office
TIME APPROXIMATE:STAFF CONTACT:
Christine Limbert (305) 292-3470
N/A
AGENDA ITEM WORDING:
Approval of Agreement with Government Services Group, Inc. to
provide professional consulting services for the Duck Key Security District Special Assessment
Program
ITEM BACKGROUND:
The Government Services Group, Inc. (GSG) has been providing
professional consulting services to Monroe County as it relates to various non-ad valorem special
assessment programs and County staff would like to enter into the current agreement for professional
consulting services for the Duck Key Security District Special Assessment Program.
PREVIOUS RELEVANT BOCC ACTION:
The BOCC approved other professional consulting
services agreements with GSG for: The Solid Waste Assessment Program and Support on September
20, 2006; The Fire Services Assessment Program on November 14, 2007; and The Development and
Administration of non-ad valorem Wastewater Assessment Program on April 15, 2009.
CONTRACT/AGREEMENT CHANGES:
Agreement for Special Non Ad-valorem Assessment Consulting Services
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
Special Assessment Services with GSG
FINANCIAL IMPACT:
Effective Date: September 21, 2016
Expiration Date: Upon completion of services
Total Dollar Value of Contract: $1,000.00
Total Cost to County: $1,000.00
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Current Year Portion: $1,000.00
Budgeted:
Yes
Source of Funds: 152-04501-530310
CPI: No
Indirect Costs: Mailing and publication cost for Notices
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant:
N/A
County Match
: N/A
Insurance Required:
Yes
Additional Details:
REVIEWED BY:
Christina Brickell Completed 08/08/2016 4:08 PM
Bob Shillinger Completed 08/08/2016 5:15 PM
Christine Limbert Completed 08/09/2016 9:15 AM
Budget and Finance Completed 08/09/2016 9:17 AM
Maria Slavik Completed 08/09/2016 9:22 AM
Kathy Peters Completed 08/10/2016 10:48 AM
Board of County Commissioners Pending 09/21/2016 9:00 AM
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July 25, 2016
Via Electronic Transmission
Christine M. Limbert-Barrows
Asst. County Attorney
Monroe County Attorney's Office
1111 12th Street, Suite 408
Key West, FL 33040
Re: Duck Key Security Services Assessment Program
Dear Christine,
This correspondence is written to present a scope of services and fees for Government Services Group, Inc.
(GSG) to provide specialized assistance to Monroe County (County) and its staff in the implementation of
increased assessment rates for the Duck Key Security Services Assessment Program for Fiscal Year 2016-
17. I have enclosed the proposed scope of services, fees, deliverables and payment schedule to assist the
County in this work effort.
Please review the attached and upon review and satisfactory determination, please sign where indicated to
acknowledge acceptance of the scope of services and to serve as proper notice to proceed. Upon execution,
please provide us with a signed copy for our files.
If you have any questions, please do not hesitate to contact me. We look forward to working with the County
on this project.
Sincerely,
Camille P. Tharpe
Senior Vice President
Attachments
CORPORATE HEADQUARTERS: 1500 Mahan Drive, Suite 250, Tallahassee, Florida 32308 | T 850-681-3717 | F 850-224-7206
LONGWOOD OFFICE: 280 Wekiva Springs Road, Protegrity Plaza, Suite 2070, Longwood, Florida 32779 | T 407-629-6900 | F 407-629-6963
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Appendix A
DUCK KEY SECURITY SERVICES ASSESSMENT PROGRAM
(WORK PERFORMED DURING FISCAL YEAR 2015-16 FOR FISCAL YEAR 2016-17)
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Scope of Services
Task 1: Create preliminary assessment roll Using the tax roll files and the assessment database,
GSG will create a preliminary assessment roll.
Determine geographic areas to be included within the assessment program and the
parcels within each project’s geographic area.
Apply apportionment methodology to assessment database to test the data validity and
legal sufficiency.
Determine the total number of billing units based on the apportionment methodology
and determine revenue requirements.
Develop and apply the schedule of rates using the apportionment methodology and
revenue requirements for the assessment program.
Task 2: Review of legal documentsReview of the implementing resolutions and documentation
associated with the creation of the indicated assessment programs.
Task 3: Assist with Rate AdoptionAssist the County with the final rate adoption process for the
assessment program including (a) the legal requirements for any public hearings and (b) the
development of appropriate published notice and/or printing, stuffing and mailing of any
notices or bills.
Task 4: Certify final assessment roll in conformance with Uniform Method Using the final
assessment roll and updating any changes or modifications, GSG will prepare a file on
compatible electronic medium capable of merger with the ad valorem tax roll files. GSG will
develop test files and conduct test merger procedures to minimize errors.
FEES AND COSTS FOR WORK PERFORMED DURING FISCAL YEAR 2015-16 FOR FISCAL YEAR 2016-17
The fees for GSG to provide the professional services described in the proposed Scope of Services are
$1,000 for the Duck Key Security Services Assessment Program. These fees include reimbursement for all
out-of-pocket expenses, except as noted below.
The professional services fee does not include any on-site visits to the County. Any requested on-site
meetings by GSG staff may be arranged at our standard hourly rates provided below. All expenses related to
these requested meetings will be billed in accordance with section 112.061, Florida Statutes. If necessary,
in lieu of on-site visits, periodic telephone conference calls may be scheduled to discuss project status.
The standard hourly rates for GSG are as follows:
GOVERNMENT SERVICES GROUP, INC.
Chief Executive Officer .............................................................................. $225
Senior Vice President ................................................................................ $175
Vice President ............................................................................................ $160
Senior Project Manager/Consultant/Project Coordinator ...................... $160
Consultant/Database Analyst/Technical Services .................................. $130
Administrative Support .............................................................................. $ 50
Government Services Group, Inc. |A-1
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The professional services fee does not include the costs of producing and mailing the statutorily required
first class notices or the prepayment notices. Mailing and production costs depend on the number of
assessable parcels of property within the assessment program area, but average approximately $1.35 per
parcel. Payment of mailing and production costs is due at the time of adoption of the initial assessment
resolution or like document. For non-domestic notices, mailing charges will include the actual amount of
postage beyond the domestic rate and if U.S. postage rates increase prior to mailing (currently $0.49), the
additional postage per notice will be charged.
The County is responsible for any and all newspaper publications, including, but not limited to, making
arrangements for publications and any costs associated therewith.
The County is also responsible for any costs incurred to obtain information from the property appraiser or
other public officials that is necessary for the assessment program.
PAYMENT SCHEDULE
The annual fee for professional services will be due and payable, based on the following schedule:
Payment Due Percent of Total Amount Due
September 2016 100% of professional services fee $1,000.00
DUCK KEY ASSESSMENT PROGRAM - ACCEPTED AND AGREED TO FOR FISCAL YEAR
2016-17:
BY: _________________________________ _______________
MONROE COUNTY DATE
Government Services Group, Inc. | A-2
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