Item C09'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
September 21, 2016
Agenda Item Number: C.9
Agenda Item Summary #2010
BULK ITEM: DEPARTMENT:
Yes Employee Services
TIME APPROXIMATE:STAFF CONTACT:
Maria Fernandez-Gonzalez (305)
292-4448
N/A
AGENDA ITEM WORDING:
Approval to renew with Vision Service Plan Insurance Company
(VSP) with staff completing the necessary forms, for a fully insured voluntary vision benefits for a
term of two (2) years to become effective January 1, 2017 through December 31, 2018.
ITEM BACKGROUND:
May 18, 2016 BOCC approved RFP for Fully Insured Vision Benefit for
eligible active employees/retirees and their eligible dependents. A total of five (5) bids were
received at the bid opening June 28, 2016. All Selection Committee Members were provided with
hard copies of each proposal in addition to the analyses prepared by Gallagher Benefits Services.
Present at the review/ranking meeting held on August 10, 2016 were Selection Committee Members:
Pam Radloff, Joyce Griffin, Jane Isherwood, Donna Moore, Teresa Aguiar and Maria Fernandez-
Gonzalez. The highest ranked respondent by the Selection Committee was Vision Service Plan
Insurance Company (VSP).
VSP was the only proposal that matched the requested proposal design completely.
The policy with Vision Service Plan Insurance Company (VSP) is being recommended for a two (2)
year renewal with the addition of a High Option Plan in addition to the currently offered Low Option
Plan. The monthly premiums for the Low Option will not be increased over the renewal term of the
policy. The monthly premiums for the High Option will be higher due to the additional
enhancements this plan provides.
Coverage Type VSP Low Option VSP High Option Difference
Employee $4.44 $9.27 $4.83
Emp + Spouse $8.88 $18.52 $9.64
Emp + Child(ren) $9.50 $19.81 $10.31
Emp+ Family $15.18 $31.67 $16.49
The primary benefit difference between the Low Option and the High Option is:
Coverage Types VSP Low Option VSP High Option Difference
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FramesUp to $140Up to $180$40
UV Coating $12.58 $0 $12.58
Scratch resistance $30.99 $55 co pay -$34.01
Polycarbonate $35.49 $10 co pay $25.49
Anti-reflective $76.74 $40 co pay $36.74
Standard Progressive $124.45 $55 co pay $69.45
Premium Progressive $124.45 $55 co pay $69.45
Custom Progressive $124.45 $55 co pay $69.45
Photocromic Lenses $70.69 $30 co pay $40.69
Contacts $115 in lieu of $130 in lieu of $15
frame/lens frame/lens
PREVIOUS RELEVANT BOCC ACTION
: April 17, 2003 BOCC approved recommendation to
make vision benefits voluntary and fully insured.
October 2003 BOCC approved American General (carrier from 1/1/04 12/31/07)
November 2007 BOCC approved EyeMed (carrier from 1/1/08 12/31/11)
October 2011 BOCC approved VSP (carrier from 1/1/12 12/31/13)
September 2013 BOCC approved renewal with VSP (carrier 1/1/14 12/31/16)
CONTRACT/AGREEMENT CHANGES:
Renew contract with VSP for Fully Insured Vision Benefits
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
EXHIBIT A - VSP RATES LOW AND HIGH OPTION VISION PLANS FOR 2017
EXHIBIT C - BENEFIT OFFERING
FINANCIAL IMPACT:
Effective Date: 01/01/17
Expiration Date: 12/31/18
Total Dollar Value of Contract: approximates: $99,000 low option/$208,000 high option
Total Cost to County: None fully insured
Current Year Portion: $82,637
Budgeted:
N/A
Source of Funds: fully paid by participants
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match
:
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Insurance Required:
Additional Details:
REVIEWED BY:
Teresa Aguiar Completed 09/02/2016 10:27 AM
Maria Fernandez-Gonzalez Completed 09/02/2016 4:12 PM
Assistant County Administrator Christine Hurley Skipped
09/06/2016 1:40 PM
Cynthia Hall Completed 09/06/2016 1:41 PM
Budget and Finance Completed 09/06/2016 2:35 PM
Maria Slavik Completed 09/06/2016 2:36 PM
Kathy Peters Completed 09/06/2016 5:44 PM
Board of County Commissioners Pending 09/21/2016 9:00 AM
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EXHIBIT A - VSP LOW AND HIGH OPTION RATES
VSP RATE
LOW OPTION PLAN
VSP 2 YEAR *Difference
COVERAGE RATE 2015 VSP to Current
TYPEGUARANTEERATESRates
EE$4.44$4.44No increase
EE SPOUSE$8.88$8.88No increase
EE CHILD(REN)$9.50$9.50No increase
EE+FAMILY$15.18$15.18No increase
These are final monthly rates provided by VSP for their low option plan.
*NOTE: VSP did not increase the current Low Option Plan premiums.
VSP RATE
HIGH OPTION
VSP 2 YEAR *Difference
COVERAGE RATE *2015 VSP to Current
TYPEGUARANTEERATESRates
EE
$9.27N/AN/A
EE SPOUSE
$18.52N/AN/A
EE CHILD(REN)
$19.81N/AN/A
EE+FAMILY
$31.67N/AN/A
These are final monthly rates provided by VSP for their high option plan.
*NOTE: This is the first year offering a High Option Vision Plan. No rates to compare.
EXHIBIT A
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EXHIBIT A
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