Item O1
3
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
September 21, 2016
Agenda Item Number: O.1
Agenda Item Summary #2093
BULK ITEM: DEPARTMENT:
No County Administrator
TIME APPROXIMATE:STAFF CONTACT:
Lindsey Ballard (305) 292-4443
N/A
AGENDA ITEM WORDING:
County Administrator's Monthly Report
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 09/06/2016 10:14 PM
Board of County Commissioners Pending 09/21/2016 9:00 AM
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M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:September6, 2016
SUBJECT:County Divisions’ Monthly Activity Report for September2016
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –SEPTEMBER2016
Airports:
Key West
August 1Meeting with New NAS Captain, with Roman, discussed Joint Use.
August 2Meeting with City of KW on Ocean Walk new development, noise/7460
process.
August 3Monthly Airline Manager Meeting.
August 9Meeting with K2M on CBP project and change orders issues.
August 10Meeting with United Airlines…announcing new service at EYW –EWR &
ORD.
August 12Submitted DBE letter requestingtransition from Certifying to Non-Cert.
agency.
August 15Meeting with Audubon to discuss bird injuries from walk bridges glass.
August 16Attended Civil Rights FAA webinar. (language)
August 24Meeting with Senior mangt. Team on new EOC at MTH.
August 25Met with AA, Delta and Silver airlines corporate office to discuss new Rates
and Charges for FY 17 and reconciliation for FY 15 with $300K county
allocation costs included.
August 25,26Invest 99L EOC tropical weather preparedness meetings.
Marathon
August 2Sewer project progress meeting with CDM Smith and D.N. Higgins.
August 8Little Venice Waste Water Treatment Plant maintenance project
commenced.
August 17ACE USA Insurance visited MTH to conduct their annual inspection.
August 18Marathon Storage Hangars Pre-Construction meeting with Jacobs and West
Contr.
August 25Meeting with Marathon Jet Center to discuss CBP operations and
marketing.
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Extension Services:
Number of services provided: 225 phone calls, 33 office visits, 29 visits to clients, 31 learning
events with 536 participants, 4 media submissions, and 526 publications distributed. Total
Budget for FY 15/16: $210,583.00; Year to Date Expenditures and Encumbrances: $176,066.23;
Remaining Balance: $44,336.18; Percentage of budget spent and/or encumbered year-to-date:
83%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Collaborated with the Monroe County Climate Change Advisory Committee to develop two
recommendations for theGreenKeys five-year plan for consideration at the September meeting of
the Board of County Commissioners.
Worked with agents to determine combined efforts relating to canals, Zika workshops, and
pesticide training.
Met with the Florida Sea Grant Work Action Group on climate change to establish program
needs and outreach efforts. The group also finalized the in-service training to be held in
September.
The Environmental Horticulture Agent accomplished the following activities:
Developed a Zika/Aedes aegyptimosquito education program for outdoor workers and Florida
Keys residents that included a 40-slide PowerPoint presentation, repellent effectiveness
information, and various handouts from Florida Keys Mosquito Control, Centers for Disease
Control, and the Monroe County Health Department. The six regional workshops drew a total of
175 attendees.
Spoke about the difference between European Honeybees and Africanized Honeybees at the
Upper Keys Rotary Club meeting. Forty people were in attendance.
Held five Summer Plant Clinics with eight Master Gardeners assisting 22 clients.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Taught five Florida Keys Water Watch (FKWW) workshops. There are currently 48 sites in
Monroe County.
Hosted the annual Florida Sea Grant Extension Program meeting in Key West from August 15-
19. Thirty-five agents, specialists, staff, and leadership attended from around Florida for the
three-day meeting.
Presented information about coral reefs, sponges, and common reef fish for Mahogany Youth and
brought them on a reef snorkel trip with MRDF.
The Economic Resource Development Agent accomplished the following activities:
Had several meetings with various community agencies, government and nongovernment
organizations, educational institutions, and private businesses.
Gathered secondary GIS data (demographic, social, economic, and environmental) for on-going
needs assessment.
Attended new UF faculty training in Gainesville.
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Canals and Sustainability:
Canals:
C277Big Pine Tropical Bay culvert project
1.Completed work in June on the , demo
project #5.The Contractor was Higgins.
C266 & C287 Weed Barriers Installation
2.Completed work in June on the on Big Pine
Key, demo project #6. The Contractor was Earth Tech.
C83 Key Largomuck removal
3.Issued an RFP for the /backfilling/weed gate
combination project, demo project #7.Received 3 proposals in August all under the
original $2M estimate. Approval to negotiate with the selected contractor will be placed
on the September BOCC agenda.
Key Largo aeration demonstration
4.Prepared an RFP for the 4projects. Anticipated to
advertise in October.
canal financing BOCC special meeting
5.Planning to host a on November 14 to discuss
financing options for construction and operations and maintenance.
$110,582.30 grant award from EPAPhase IIIA
6.Received notice of a for funding of of
the Canal Management Masterplan. Awaiting receipt of grant document.
a.Prepared an amendment for AMEC to implement the EPA grant work.
$50,000 grant award from DEPC290
7.Received notice of a for partial funding of the air
curtain weed gate.
a.Preparing an RFP for the purchase and installation of the C290 air curtain weed
gate.
RFQ for on-call professional engineering
8.Issued an services for canalmaster planning,
canal design, and environmental design. RFQ opens the end of September.
9.Presented on our canal restoration and sustainability programs at the AWRA meeting on
th
August 5in Key Largo.
10.Presented on our canal restoration and sustainability programs at the Environmental
st
Permitting School in Orlando on July 21.
11.Presented on our canal restoration and sustainability programs at the SFRC meeting in
th
Key Largo on June 6.
Sustainability:
grant agreement from Stetson for $112,500
1.Received of workto improve base data and
analyze opportunities and barriers for use in sea level rise adaptation planning. Grant
award agreement placed on September BOCC agenda.
$29,997.54 grant award from DEP
2.Received notice of a , sub awarded through the U of
Bayshore Manor
FL, for a vulnerability assessment for the Assisted Living Facility as a
means to develop a method to quantify potential losses exacerbated by sea level rise.
Grant placed on the September BOCC agenda.
Parsons Brinkerhoff
a.Prepared a contract with to implement the DEP grant award
for a Bayshore Manor Assisted Living Facility, placed on September BOCC
agenda.
contract to Parsons Brinkerhoff to serve as our LiDAR consultant
3.Issued a to
develop an RFP for LiDAR elevation mapping. August BOCC approval..
GreenKeys Sustainability Action Plan
4.Completed the , and budgeted funds for FY17 for
Year 1 implementation projects.
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Interlocal Agreement
5.Issued an in June with each of the 4 Compact counties to provide
SE FL Climate Compact
financial assistance to the for twoyears.
support of Compact
a.Continue ongoing participation and activities
6.Working with Parsons and Erin Deady to finalize the conceptual designs for the Key
Largo and Big Pine Key road demonstration projects to relieve tidal flooding.
PACE
7.Preparing for the County’s participation in the -Property Assessed Clean Energy
–program.
Veterans Affairs:
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Employee Services:
TURNOVER NUMBERS:
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HUMAN RESOURCES:
Met with Toll Collectors to discuss upcoming layoff, benefits, and opportunities for
employment.
Meeting on E-Finance system PLUS (Human Resource Information System)
Completed survey and compensation study for Planners
Met with new Emergency Management Director on Emergency Disaster Response
responsibilities
Held election for vacant seat of Employee Grievance Council
BENEFITS
In person conferences held with Gallagher to discuss plan cost projections and recommended
plan changes for upcoming year
Meetings with Constitutional Officers to discuss plan cost projections and recommended plan
changes
Census Health Survey completed online
Completed audit of Envision (prescription) system with regards to retirees and our database
Completed vision carrier online audit
Held Selection Committee meeting for vision carrier
Mailed public hearing notices to all retirees and email to employees
141 of Participants who have completed and turned in Wellness Forms to date.
WORKERS COMPENSATION
Quarterly Claims review held with EMI claims adjuster and supervisor, Field Case Manager and
Medical Case Manager.
Administrator attended Conference
FY numbers are reported monthly in arrears
Monthly Cases
AugSeptSeptOctNovDecJan Feb MarAprilMayJuneJuly
New Medical4336564967867
New Non-Medical1445136133335
Total Closed Cases8001927131113424011
Total Current Open Cases89969688929491908692798885
Open Litigation Previous
15161414141413131313131313
Month
Closed/Settled1000010010001
New Litigation0000000010000
Total Current Open
14161414141313131313131314
Litigated cases
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SAFETY
Investigated 10 employee injury reports & 4 Risk reports
Safety Officer became CPR/First Aid/AED certified Instructor
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25
20
15
10
5
2015 TOTALS
0
2016 YTD TOTALS
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Growth Management:
Note: Revenue numbers reflect amounts collected via Community Plus cashier only (excluding Boater
Improvement Fund)
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PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND
CODE COMPLIANCE DEPARTMENTS
Monroe County issues permits to assure compliance withFederal, State and
local laws. The following four charts represent the main services provided:
Permits; Job Value; Plan Review; and Inspections that guide development in
Monroe County
.
Note: Total permits have hit an all-time high over the past decade.
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources
Department is to foster sustainable, quality development in the county while
conserving and promoting stewardship of the county's fragile environment and the
unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
Planning Office
The is responsible for the administration of the adopted Monroe
County Comprehensive Plan and Land Development Regulations. The Department
processes amendments to the Comprehensive Plan and Land Development
Regulations. Additionally, the department reviews development proposals for
compliance with the Comprehensive Plan and Land Development Regulations,
including community character, growth management provisions and environmental
compliance.
Environmental Resources Office
The services include the review of applications
for compliance with environmental regulations, such as: clearing limits, wetland
delineation, landscaping, stormwater, land clearing and FEMA required review of
potential endangered species impacts under the Permit Referral Process (PRP).
Environmental Restoration Office
The manages the County’s habitat restoration
and improvement projects to enhance and preserve county-owned lands and
partners with State and Federal agencies on maintaining conservation lands,
specifically covering the removal of invasive exotic species and planting of native
species.
Geographical Information Systems (GIS) Office
The develops, maintains, and
disseminates geographic data and GIS resources to enhance county functions and
provides resources making geographic data available to the public and preparing
maps depicting various data.
Marine Resources Office
The provides a variety of services focusing on
protection of the marine environment, the provision of maritime infrastructure, and
the preservation of public water access, including: (1) vessel pump-out services are
provided throughout unincorporated Monroe County; (2) the removal and disposal
of derelict and abandoned vessels that have become an environmental or
navigational hazard; and (3) working with FWC funded projects to replace
regulatory buoys, channel markers,and other waterway management needs to
improve recreational boating access and safety.
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
Stock Island Sewer Mapping –Engineering –Tina Losacco
Conservation Priority Model – Planning & Environmental
Meeting with DEP – Conservation Priority Model
SPON Application – Planning
County Location Mapping – Emergency Management – Shannon Weiner
Regulatory Markers Mapping – Marine Resources
Key Largo Legal Descriptions –Attorneys –Peter Morris
Elevation Certificates – Mapping (in progress)
GIS Addressing
19 New physical address assignments
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MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
Aug 2015$0.00
September$3,700.00
October$1,140.00
November$6,107.00
December$0.00
January 2016$0.00
February$0.00
March$0.00
April$0.00
May$2,500.00
June$2,844.00
July$0.00
Total$16,291.00
Total annual costs for marker/buoy replacements for the past twelve month period were
approximately 75% lower thanthe same timeframe in 2015 ($65,270). Multiple marker/buoy
replacement jobs will occur over the next several months.
An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for additional channel
marker repairs was approved by the Board in August 2016 (a graph showing the grant funding
level will be indicated in the August Accomplishments).
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Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
Aug 2015$11,510.00
September$11,449.00
Oct$10,400.00
November$18,300.00
December$41,937.00
January 2016$14,841.00
February$48,486.00
March$2,969.00
April$22,168.00
May$16,377.00
June$26,642.00
July$17,769.00
Total$242,848.00
Derelict vessel removal costs for the past twelve month period were approximately22% higher
than the same timeframe in 2015 ($198,322). Note that the County has received an FWC derelict
vessel removal grant which has provided for additional removals to be performed.
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Derelict Vessel Program Continued:
An FWC/FBIP grant in the amount of $74,943 began in April 2016 for removal of derelict
vessels and is anticipated to be completed in early fall 2016.
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Vessel Pumpout Program:
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Pumpout numbers have consistently exceeded the current quota of 1,500 per month, which
became effective April 1, 2015. State funding for the pumpout program was transferred from
Pumpout USA to the County in November 2015. Total State funding increased in July 2016 to
$672,350, covering approximately92% of the County’s program cost of $729,800 for one year.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk-
ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
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DEPARTMENT TOTALS:
New Cases:Inspections:New Citations:
1141,2460
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UPPER KEYS:
New InspectionsSpecialCitationsCEB:
19187300
Cases:Completed:Magistrate:Issued:
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MIDDLE KEYS:
New InspectionsSpecialCitationsCEB:
628145002
Cases:Completed:Magistrate:Issued:
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LOWER KEYS:
New InspectionsSpecialCitationsCEB:
33245200
Cases:Completed:Magistrate:Issued:
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Engineering:
ENGINEERING / ROADS
Card SoundBridgeRepair Project
–Demolition of spalling areas underneath bridge and fender
system repairs are ongoing. Change order for increased quantities is on September agenda for
approval. Project is approximately 22% complete.
Card Sound Toll Study
–Consultant forwarded the final Traffic and Revenue Forecast Report and
the Automated Toll Basis of Design Report; staff coordinating with consultant on negotiating
agreements with Transcore and Florida Turnpike Enterprise (FTE) for electronic toll system
equipment configuration and toll transaction management services, respectively.
LakeSurpriseEstates Roadwayand DrainageImprovement Project
Contractor is proceeding
z
with Change Order 2 work for sea level rise adaptation. Drainage work is 95% complete; contractor
is installing geogrid and road base to reconstruct roads. Paving is scheduled to begin on September
21.
Stock Island I Roadway and Drainage ImprovementProject
–Staff met with Engineer of Record
th
(EOR) on August 5
to discuss adaptation for sea level rise design work that was approved by BOCC
at the July meeting. EOR is revising plans to incorporate adaptation.
Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project
–Received revised
rd
cost proposal for engineering design and permitting on August 23. Staff is reviewing.
KeyLargo I Roadwayand Drainage Improvement Project
Staff provided comments to Engineer
z
of Record (EOR) on draft 100% plans; EOR has submitted Environmental Resources Permit (ERP)
application to South Florida Water Management District (SFWMD) for stormwater permitting.
Anticipate advertising for bids in late fall 2016
Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda
Canal) Roadway and Drainage Improvement Project
Engineer of Record (EOR) is proceeding
z
with alternatives for design and sea level rise adaptation. County staff is evaluating adjusting
alignment of several sections of roadway scheduledto be reconstructed and will provide direction to
EOR.
Pigeon Key Ramp RepairProject-
Engineer of Record is investigating State Historic Preservation
Office (SHPO) issues regarding potential “adverse effect” determination due to historic nature of
rd
ramp.On August 23Monroe County was awarded an additional $1,000,000 Transportation
Alternatives Program (TAP) grant for ramp project.
Sexton Cove Roadwayand Drainage ImprovementProject
Pre-construction meeting with H&R
z
th
Paving is scheduled for September 30. Staff attended FKAA progress meeting to obtain schedule for
FKAA completion of waterline replacement work so that county paving may commence.
US 1 Bayside PedestrianBridge
Contractor proposed changes to design for cost savings were
z
approved by Florida Department of Transportation (FDOT) and Florida Highway Administration
(FHWA); contractor is currently forming bridge deck and grading path on north side of bridge.
Duck KeySecurityDistrict Cameras
–Electrical service pole installation is scheduled for the first
week in September, weather permitting.
Garrison Bight BridgeRepair Project
–Staff reviewed 60% design plans and approved them for
submittal to Florida Department of Transportation (FDOT) for review. Engineer of Record (EOR) is
submitting environmental permit applications. Staff requested additional grant funding from FDOT
due to an increase in estimated construction cost as design is developed.
Sugarloaf Boulevard Bridge Replacement Project
60% plans have been submitted to Florida
z
Department of Transportation (FDOT) for review. Staff is awaiting confirmation from FDOT of
federal grant funding for construction prior to proceeding with design and permitting.
Key Largo Traffic Signals
–Roads staff working with signal contractor to program and install
upgraded traffic signal controllers in emergency beacons at the Tavernier, Key Largo and North
Key Largo fire stations. Staff installed upgraded traffic signal controller in the Atlantic Boulevard
rd
(Key Largo) traffic signal on August 23.
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th
9Avenue and Grouper Lane Drainage Projects
–Construction complete. Received as built plans
from contractor; awaiting submittal of digital record drawings by Engineer of Record.
ROAD DEPARTMENTS
Lower Keys
Mulch deliveries -20 loads with a total of 70 tons of mulch, savings of $8,645.00 indump fees.
Chip/brush -18 miles.
Right of ways mowed -16 miles.
Weed eating -8 miles.
Cold patch pot holes-1 ton.
Road sweeping-6 miles.
Sign Technician -19 locates;66 signs;and,31 posts.
Transportedthe following for repairs and maintenance-Facilities bucket truck from Key West to
WestPalm Beach; picked up Roads bucket truck from West Palm Beach totransport to Palmetto and
return back to Key West.
Cleaned injection wells on Cactus Drive, Big Coppitt Key.
ndth
Cleaned debris offdrains at Flagler Avenue, Key Westand 2& 11Avenues, Stock Island.
Shoulder work at 18 Beechwood Drive,Key Haven,adding 4 tons of pea rock.
Assisted Higgs Beach with labor & equipment for water leak.
AttendedZika workshopat Eco Discovery Center, Key West.
Upper Keys
Buzz bar/chipper operation -17.68 miles.
Mowing operation -64.4 miles.
Sweeping operation -12.38 miles.
Sign Department -18 new signs installed; 7 new sign posts installed; and, 7 locates
performed.
Weed eating operation (SUP) -6 miles.
Material pick up at CEMEX -53.28 tons.
Drains/swales installed -272 feet, 33 tons of #4 rock used.
Road grading –2,255 feet.
Cold patch used for pot holes -175 lbs.
Yard work at Magnolia -17 days/2 men.
Trash pickup-28 bags.
Meetings/Training/Etc.
Safety Meeting–August 26, 2016.
Zika Training–August 17, 2016.
Conedoff traffic light and bag ped-heads–August 12, 2016.
Hurricane Prep–August 25, 2016.
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Special Projects / Other Work
Removedtree that was overhanging Plantation KeyGarage for Facilities Department.
Card Sound Report
Buzz bar / chipper operation-4miles.
Mowing operation-20miles
Weed eating operation-3 miles.
Trash pickup–3,640 lbs.
Miles driven to pick up trash-137 miles.
Tolls NotCollected
Tolls not collected because of heavy traffic (July) $29,825.00.
PROJECT MANAGEMENT / FACILITIES
Senior Nutrition Center
-William Horn contracted for design work. First round of programming
completed. All parties in agreement on how to move forward. Anticipated schedule: design 60-90
days; permitting 30 days; construction 90 days; anticipated completion is December 2016.
MCSO Property Locker-
Relocation of Sheriff’s Office property locker from Jefferson B. Browne
to Stock Island Detention Center.A/E under contract. Programming completed. Estimated
construction cost is $250,000. Anticipated schedule: design 60-90 days; permitting 90 days,
construction 120 days; anticipated completion is spring 2017.
Magnolia Street/Public Works
-ClosedOut.
th
Crawl Key Fire Academy
-Repairs have commenced, to be complete October 15.
Higgs Beach Atlantic Boulevard Relocation
-Scheduled 90% design review for late October.
Bernstein Park-
Pre construction meeting held in June. Disagreement over who was providing the
st
fill resolved to the County’s satisfaction in August. Park closed September1. Contractor mobilized
st
September1. Anticipated completion is summer 2017.
Cudjoe Fire Station
-In programming.
Plantation Key Government Center
-In site plan review. Eight months into 10-14 month review
process.
Marathon Library
-Programming complete. Monroe County School Board (MCSB)staff was
unable to decide which adult educationfloor plan design version they would accept. This delayed the
project 2.5 months. MCSBfinally approved a design at theirAugust Board meeting. Construction
th
documents due for permitting by November 30.
Transfer Stations-
The worst of the office trailers at Long Key has been replaced with a temporary
trailer. Plans for all three permanentreplacement stations are in permitting. Anticipated schedule:
permits by November15th; construction 180 days; anticipated completion is spring 2017.
Pigeon Key Roof
-90% complete.
Key West Customs Border Patrol Facility-
We anticipate a 45 day delay. Grade beams, columns
and utility relocates being redesigned and will need plan review with the county.
EOC Marathon
-Contracting with A/E firm for programming.
th.
Rowell’s Water Front Park-
Request for Qualificationsopens September13
Higgs Beach Sand Re-nourishment-
TDC grant awarded for $1,325,000. Engineering begins in
October.
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Correction Facilities
Stock Island Detention Center
Completed interior fire sprinkler head repairs in the main Detention Center.
Completed quarterly kitchen hood cleaning at the main Detention Center.
Completed quarterly grease trap cleaning at main Detention Center.
Completed HVAC upgrade walk through with contractor for main Detention center, scheduled a
preconstruction meeting for November 2016.
Awarded Emergency Boiler repairs to contractor. Repairs should begin within two weeks.
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Facilities Maintenance/Parks & Beaches
Lower Keys
Supported Supervisor of Elections with transporting voting equipment and supplies to and from all
Monroe County voting locations and install ramps and signs as required.
Completed installation of new partition wall, shelving and desk/counters at two locations and started
another area previously used as a file room for Project Management at the Gato Building.
Started restoration of the Key West African Cemetery Memorial.
Completed the earthwork for the Baypoint Park volleyball court restoration.
Completed piping repairs for underground water line by the Higgs Beach Restrooms.
Repaired Blue Heron Park Buildingsewer line.
Performed garage door repairs at Key West Garage, Big Coppitt Fire Station and Big Pine Key Fire
Station.
Continued replacement of the Key West Lighthouse perimeter wall wood fence pickets.
Replaced a Royal Palm tree at the front of the Gato Building.
Relocated the truck water filling station from Bernstein Park to the Key West Public Works
Compound.
Installed mini-blinds in three County Attorney Offices at the Professional Building.
Performed lighting maintenance at Courthouse Annex, Freeman Justice Center, Higgs Beach Dog
Park, Bayshore Manor, Historic Courthouse and theLester Building.
Troubleshoot Bayshore Manor Emergency Generator.
Repair charging system for the Cudjoe EMS Ambulance.
Provided power supply to two freezers at Bayshore Manor.
Painted the Bayshore Manor porch area & exterior piping, Gato BuildingProject Management office,
County Attorney office at the Professional Building, Public Defender’s office, Key West Lighthouse
wall & fence pickets, Higgs Beach ladies restroom & Dog Park picnic tables, Big Coppitt Fire Station
fuel tank, Big Pine Key AARP men & women’s restrooms, exterior doors & picnic table.
Installed paper towel, soap dispensers and mirrors at the Big Pine Key AARP restrooms.
Issued purchase order to replace the Historic Courthouse Domestic Water Pressure System.
Issued purchase order for the replacement of one Astro City play structure.
Middle Keys
Marathon Government Center
st
floor bathroomfloors.
Sani glazed1
Marathon Garage
Replaced4 ton office A/C split system.
Assistedwith the replacement of a compressor.
Replacedsignage at Fuel Pump Area.
Conch Key Fire St-18
Replaced4 ton A/C split system in the Rescue Training Area.
nd
Steamcleaned tile on 2floor.
Work Order System
Assistedand completedMiddle Keys inventory/data gathering.
Upper Keys
Murray Nelson Government Center
Provided assistance in11 events.
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Assisted Building Departmentin breaking down old furniture and assembling new furniture for
Permit Administrator’s Office and a new table for Assistant Building Official’s Office.
Assisted Public Information Officer in assembling furniture.
Assisted Supervisor of Elections Office recycling, assembling a cart, 4rolling bags, transporting
voting machines and other equipment to/from variouslocations, and installing parking signs and sign
posts.
Assisted Public InformationOfficer withinstalling frames.
Touch-up painted lobby, hallway walls and dumpster area.
Tested generator,power temporarily disconnected on August 9, 2016 at 5:00p.m.
nd
Resolved anA/Cissue with air handler #3 on 2floor.
Replaced 25 lamps and 2 ballast.
Inspected all AED’S in the building.
Contractor was required to provide extra assistance in order to treat area for ants and exterior rodents.
Ocean Reef Building Department
Repaired bathroom sink.
Plantation Key Courthouse
Replaced 14 lamps and four 4 ballasts.
Resolved multiple plumbing issues.
Assisted reporting office’scheck for rodents.
Assisted mediation office in changing printer location.
Resolved anA/C issue in Clerk’s Office area.
Replaced carpet tiles in Clerk’s Office.
Contractor replaced 3 combination locksondoors locks.
Contractor inspected for water leaks after FKAA reported high water consumption.
Contractor fixed handicap lift chair.
Contractor provided assistance in order to verify possible presence of rodents.
nd
Contractor replaced 2floor A/C unit and fixed the Judge and detectives’ area A/Cs.
Ellis Building
Installed deadbolts in Family Court and Drug Court Offices.
Replaced 2 lamps in vault area
Resolvedaplumbing issue.
Magnolia Building
Contractor replaced front door t-turn and bolt.
Contractor treated area for fleas.
Painted offices and removed water fountain frontinthe kitchen to provide space for the printer.
Tavernier Fire Department
Repaired walls and completedtouch-up paint in the TV dayroom.
Repaired 3 roof leaks.
Contractor repaired bay doors#1 and #2.
Plantation Key Garage
Resolved aplumbing issue.
Removed corrugated metal roof from the open addition.
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Key Largo Library
Installed door locks in restrooms.
Resolved aplumbing issue.
Islamorada Library
Resolved 2A/C issues.
Replaced 6 lamps in men’s restroom.
Repaired ceiling leak in the men’s restroom.
Spottswood Building
Assisted Social Services with installing a new carpet tile andmoving some boxes.
Key Largo Tax Collector’s Office
Installed 6 lockboxes locks.
Resolved anA/C issue.
Old Settlers Park
Repaired playground area sand barrier.
Key Largo Community Park and Duplex
Replaced 2 lamps and aballast in men’s restroom.
Painted pavilion, 2 picnic tables, and 2 benches.
Cover pump outlet (safety issues).
Replaced 2ceiling fans in the pavilions area.
Removed graffiti from a restroom and from the skate park area.
Repaired men's and women’s restroom door and installed threshold.
Made repairs to north area fence.
Resolved 3 plumbing issues.
Repaired tennis court fence door.
Assisted YMCA repairing sink leak, installing Plexiglas for the concession stand broken window, and
replacing door springe hinge in the concession stand area.
Conducted an assessment of the sprinklers system area for the installation of a new irrigation system.
Harry Harris Park
Repaired small area on the southend offence.
Removed all cat food left behind by the public after receiving a complaint from a visitor.
Removed playground area pavilion due to safety issues.
Notes
:
Preventive Maintenance completed for HVAC units.
Performed a safety inspection at the Key Largo Community Park Skate Park.
Performed equipment inventory for all upper keys parks.
“Notices to Proceed” for: paint garage exterior, re-roofing animal shelter-building#3, and pedestal
installation at the Murray Nelson Government Center were released.
Employees attended the monthly safety meeting and Zika workshop. One employee attended the
computer training classes.
Scheduled event for filming on County Road in Key Largo on August 24, 2016.
Harry Harris Park was scheduled for softball and baseball practices and tournaments.
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Provided support to Roth Building and detention center performing grounds keeping, and provided
assistance for the detention center replacing interior and exterior lamps, repairing sink, repairing leak
caused by clogged A/C unit drain pipe at the detention center, and installing door lock inthe laundry
room.
Installed Florida Certificates of Operation for the elevators located at Murray Nelson Government
Center, Courthouse, and Ellis Building respectively.
Installed Sheriff Office “Trespassing After Warning” signs at the Islamorada Library, Spottswood
Building, Plantation Key Courthouse, Senior Center/AARP, and the Ellis Building.
FLEET MANAGEMENT
Garage staff completed monthly safety training (slips, trips, and falls).
Three garages combined provided preventative maintenance and completed approximately 110 unit
safety inspections.
Fivevehicles temporarily removed from service due to pending safety recall.
Three garages combined opened and/or completed approximately 225 work orders and processed and
distributed approximately 8,000 gallons of unleaded gasoline and 3,500 gallons of diesel fuel.
Repaired defective air compressor and completed reinstallation at Marathon Garage.
Repaired defective parts wash equipment; defective a/c recovery machine, defective oil transfer pump
and defective tire mounting atKey West Garage.
Repaired defective fuel pump Upper Keys Fuel Facilities.
Replaced broken windshield on Social Service Departmentvehicle.
Renewed Ford and H. D. diesel diagnostic software.
Purchased replacement coolant system pressure tester for Key West Garage.
Submitted transfer of Emergency Management surplus unit; temporarily assigned to Planning
Department.
Submitted rollover fund informationfor vehicles on order that may not arrive before October 1, 2016.
Submitted inventory donation request transferring Ford Explorer to Sheriff’s Office; and, 2 Ford vans
to SPCA/Animal Control.
Processed monthly Preventative Maintenance Inspection Due reports for County, Sheriff, and Health
Department units.
Processed monthly fuel billing accounts receivableand School Board accounts payable.
Processed monthly invoices for Not In-Program unit agencies.
Processed daily parts and supply accounts payable invoices.
Processing accident repairsand factory safety recallsfor various Departments.
Verified toll by plate invoices for various Departments.
Began conversation regarding standardization of garage oil/lubes.
Began conversation with Fire Rescue regarding Fleet assisting with apparatus maintenance.
Provided new EVT mechanic job description.
Attempting to provide surplus vehicle disposal assistance for Fire Rescue.
Began conversation with Property Manager, and County Attorney; re-addressing written policy for
selling and/or disposing of surplus vehicles.
Established Marathon garage office for Fleet’s new SR Technician.
Road Department tractor/sweeper being re-activated for sweeping upper keys bike paths.
Twonew Fleet employees attended employee orientation.
OneFleet employee attended Florida Emergency Management Recovery Bureau Disaster Assistance
Training.
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TwoFleet employees are registered to attend FKCC Microsoft training.
TwoFleet employees are registered to attend electrical safety training.
TwoFleet employees are registered to attend outlook fundamentals training.
EightFleet employees attended inmate supervision training.
Completed renewals; State of Florida Motor Vehicle Repair Shop Certification.
Processed and activated in service 1 new Dodge Journey for Emergency Management; processed and
activated in service 1 new Grapple Clam Truck for Solid Waste Department; and, processed and
activated 2 new F550 Crew Dump Trucks for Facilities and Parks/Beaches.
County vehicle inspection notification decals received.
Key West vehicle drive-on lift refurbished in-house.
Continuing Upper Keys and Lower Keys garage facility repairs and enhancements.
Continuing preparation next vehicle and equipment surplus sale and the preparation and disposal of
obsolete and/or defective junk items.
Continuing pre-hurricane season emergency power generator repairs from inspection.
Marathon senior citizen center generator repairs ongoing.
One bucket truck; inspected, repaired and certified for service.
Twobucket trucks pending; repair and certification for service.
Began prepping Fleet bulk supply, delivery and storage truck.
Completed transfer and repair; Key West Road Department clam truck.
Began transfer and repair; Upper Keys Road Department clam truck.
Began process for (FDEP mandated) annual fuel tank operability testing.
Ran all building generators; verified fuel levels, in preparation of potential storm activity.
All Fleet employee evaluations completed.
Engine change for Generator Tech shop truck completed.
Research for Road Department’s new front loader forks ongoing.
Research for mechanic creeper seats ongoing.
Research for Facilities truck lift gate ongoing
Upper keys garage generator replacement ongoing.
New Employee Training, Cross Training and/or Refresher Training for all Fleet Employees ongoing.
Completed disposal of onesmall generator middle keys.
Completed Fleet’s annual capital inventory.
SOLID WASTE MANAGEMENT
Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the
ongoing inspections of commercial and residential solid waste and recycling services.
Staff received 157 phone calls and answered questions on recycling, HHW, bulky item disposal etc.
Staff met with and made arraignments to participate in a coastal clean-up with teacher Nicky Laak
and her students of the Ocean Reef Academy. Staff will also hold a recycling seminar for the students
and faculty the weekend prior to the clean-up so they can identify what can be recycled from the
clean-up.
Staff met with and provided 5 gallons of latex paint to Monroe County Sheriff’s Deputy Frank
Madiedo. Deputy Madiedo is using this paint to cover up graffiti in Monroe County.
Staff met with Linda Spencer, park ranger at Bahia Honda State Park. Staff discussed possible
improvements to their recycling program at the park. Ms. Spencer was also looking for other cost
effective options for recycling white goods and scrap steel that has been accumulating at the park.
Staff provided a list of Monroe County licensed secondary metal recyclers that might be able to assist
the park.
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Staff has been picking up wine corks from the collection locations that wereset up throughout
Monroe County. So far Staff has collected over 20 gallons of corks. The wine corks will be
distributed to each school for recycled art.
Staff met with Gary Teplitsky the owner of Baby’s Coffee and his staff to discuss recycling. Mr.
Teplitsky wants to increase recycling and reduce his garbage bill. Staff informed Mr. Teplitsky and
his staff of recyclables that were being disposed of as garbage. Staff was able to determine that by
including these items in their recycling that Mr. Teplitsky could increase his recycling from a 2yard
container to a 4yard container, a 100% increase. Mr. Teplitsky will also be able to decrease his
garbage service from a 2 yard container to 3 32 gallon trash cans picked up twice per week. These
changes will save Baby’s Coffee approximately $54.00 per month. Staff also provided Baby’s Coffee
with Monroe County Recycling Flyers which will be left on his service counter for customers to take.
Staff met with Israel Salgado Solid Waste Manager of Ocean Reef. Staff talked with Mr. Salgado
about ways to improve recycling at the employee housing units and household hazardous waste
disposal. Staff and Mr. Salgado talked with the food and beverage Director about collecting wine
corks at all the facilities they run. These corks will be collected by Ocean Reef solid waste staff once
a week and stored for pick up. Monroe County Recycling will use these corks collected for recycled
art projects.
Hazardous Material Department
Staff held six household hazardous waste (HHW) collections in August and accepted material from
112Monroe County residents and 5 businesses.
Staff shipped 28 boxes of Electronic Waste to be recycled, weighing 16,824 lbs.and filled 18boxes
of electronic waste during this month.
Staff recycled over 1,600 lbs. of lead sealed batteries;and recycled 65 lbs. of rechargeable batteries.
Our Hazardous and E-Waste Commercial Collection participants included: Monroe County Housing
Authority, Salvation Army, Waste Management, Southernmost Signs, and one local business.
Staff accumulated one 55 gallondrum of crushed mercury bulbs.
Staff recycled 1,120 gallonsof contaminated fluids.
Staff bulked 330 gallonsof latex paints and 55 gallonsof oil based paints for recycling.
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Recycle YTD Tons
8,000
7,000
6,000
FY13
5,000
FY14
4,000
FY15
3,000
FY16
2,000
1,000
FY17
0
Social Services:
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 6/21/2016-7/20/2016:
C-1 Congregate Meals totaled 934 units during this period.
C-2 Home Delivered Meals Hots totaled 284 units, and Home Delivered Meals Frozen
totaled 3745 units.
In-Home Services (Information in this section is for the period 7/21/2016-8/20/2016):
III-B Chore: 49.75 units this period, 212 unit’s year-to-date, 5.5% achieved.
III-B Screening andAssessment: 3.5 units this period, 61.5 units year-to-date, 71.74%
achieved.
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III-B Homemaking/Personal Care: 451.25 units this period, 3023units year-to-date,30.99
% achieved.
III-E Screening and Assessment: 5 units this period, 63 units year to date, 55.93%
achieved.
III-E Chore:0 units this period, 2 units year-to-date, 0% achieved.
III-E In-Home Respite: 67.25 units this period, 572.25 units year-to-date, 14.18% year-
to-date-achieved.
III-E Facility Respite: 513.25 units this period, 3835.75 units year to date, 51.60% year-
to-date achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for August 2016 :
Case Management:11 units for the month were produced
Homemaking:48.25 units for the month were produced
Home-Delivered Meals:10 meals for the month were provided
Personal Care:26 units for the monthly were produced
CCE (Community Care for the Elderly) for the period 7/1/2016-7/20/2016:
Case Management: 15 units for the period and 15 unit’s year-to-date.32.59% achieved
year-to-date.
Case Aide: 0 unit achieved and 0 unit year-to-date, 3 % achieved year-to-date.
Companionship: 6 units achieved and 6 units year-to-date, 6.74% achieved year-to-date.
Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Chore: 23.5 units achieved 23.5 units year-to-date, 60.29% achieved year-to-date.
Homemaking: 383.5 units for the period and 383.5 units year-to-date 62.20%achieved
year-to-date.There are 58 clients on the waiting list.
Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 1.34%
achieved year-to-date.
Personal Care:390.5 units for the period and 390.5 units year-to-date. 57.87%achieved
year-to-date.
Respite: 171 units for the period and 171 units year-to-date.91.34% achieved year to
date. There are 4 clients on the waiting list.
CCE overall is at 7.18 % achievement.We are -1.15% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 7/1/2016-7/20/2016: 132.75 units were
produced for IN HOME RESPITE and 132.75units year to date, 64.41% achieved to date. 263.5
units for this period for FACILITY RESPITE and 263.5 year to date 100.6 % achieved to date.
HCE (Home Care for the Elderly Program) for the period 7/1/16-7/15/16:15 billable units this
period 15 billable units year-to-date at the beginning of the contract year, 7.14% achieved
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Monroe County Transit
Department Activity for August 2016
One-way tripsprovided: 1959
Unduplicated clients served: 230
Special Needs Clients registered: 558
Deposited Revenue: $765.00
Periods Expenditures: $90,074.52
Percentage Spent Fiscal YTD: 76.6%
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 637
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find
out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals136
Unduplicated Welfare client households that received service 101
New Welfare cases receiving service 78
Low Income Home Energy Assistance Program cases-88$15,123.50
Low Income Crisis Assistance cases –26$ 5,850.93
Home and field visits31
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
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Office visits 293
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout themonth.
Prescriptions 0$0.00
Shelter Welfare6$3,981.00
SHIP cases1 Pending
Bayshore Manor
Bayshore Manor’s current census is thirteen residents. The current census is four private pay,
seven subsidize and two short term residents. Bayshore Manor provided 619.50 hours of OA3E
respite care and 0 hours of CCE care this month. Bayshore Manor has six OA3E clients.
There are two clients on the waiting list.
Revenue for August 2016$29,328.75
Expenditures for the same period$67,273.26
Percentage of the budget spent year to date78.23%
Fire Rescue:
Crawl Key Fire Academy issues resolved and construction resumed.
Medical Supply RFP questions monitored and addendums issued; bid opening September 7, 2016.
New Self-Contained Breathing Apparatus (SCBAs), RIT bag, and Pack Tracker placed in each station
for familiarization training; Mask fit testing in process.
EMERGENCY MANAGEMENT
Emergency Management continues to partner with the Department of Health and the Mosquito
Control in the management of the Zika threat.
Director Senterfitt attended the Florida Emergency Preparedness Assoc. Conference in Sarasota, a
requirement of the EMPA base grant.
EM participated in a training day with NAS Boca Chica regarding the Federal DSCA policy (Defense
Support of Civil Authorities), a policy designed to provide mutual aid to the County in time of crisis.
Continued development of a program review of Monroe County Emergency Management.
Three members of EM attended a Debris Management Course offered in Marathon.
Two members attended a Public Assistance course in Marathon.
EM met with HR to discuss employment issues in time of disaster.
Director Senterfitt met with KW Officials to discuss management processes in time of disaster.
Director Senterfitt attended a two day course in Continuity ofOperations Management given in
Broward County.
The EM team activated to monitor Hurricane Hermine as it passed south of the Keys; EM has held
two internal After Action meetings to identify areas for improvement for storm management.
EMS/TRAUMA STAR
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Trauma Star flew forty-eight (48) patients to mainland hospitals for definitive care in the month of
August.
Trauma Star participated in National Night Out at Founders Park.
All field landing zone light kits surveyed and repaired.
New Air Ambulance license applied for and received for new helicopter N911RR.
Ordered critical care equipment for new helicopter (Vent, IV Pumps, Video Laryngoscope) .
Continued billing corrections training and Zoll training for new Billing Specialist.
Conducted quarterly EMS User group meeting.
Provided Patient Follow up information and patient outcomes to responding crews for five (5)
Trauma Alert patients.
Provided Stroke Study data to University of Miami.
American Heart Association Part 1 Advanced Cardiac Life Support (ACLS) and Basic Life Support
(BLS) renewals started with all personnel.
KWIA (EYW)
Represented MCFR at the AMSC Quarterly Meeting (Area Maritime Security Committee).
Attended Emergency Management class; Preliminary Damage Assessment.
Completed process torecertify as an AHA (American Heart Association) BLS & Heartsaver
Instructor.
Conducted FS 7 & FS 8 water supply training at EYW.
All interior light fixtures at FS 7 upgraded to LED fixtures.
FIRE MARSHAL
Completed thirty-five submitted construction plans for permitting in the Lower Keys.
Reviewed two Major Development Review for Growth Management.
Continue to meet with Chief Building Official, discussing further opportunities of intra-discipline
cooperation; applying fire –life safety and buildingcodes.
Conducted eighteen fire safety inspections and twelve preliminary inspections for transient units.
Reviewed, providing comments for special events applications and fireworks.
Met with State Fire Marshal Fire Investigator to discuss investigation report of 12 August 2016
vehicle fire.
Continuing to monitor providing clarification for installation of a permanent fire pump, where a
temporary fire protection system is in use at a marina which is continuing new construction and major
renovation.
Received progress report of installation of nineteen new fire hydrants.
Completed final inspections on 3 of the 18 buildings at Playa Largo Hotel complex in Key Largo, due
to the fact they wanted a Temporary Certificate of Occupancy to open for Labor Day.
Several conditions were applied to this TCO in conjunction with the Building Official.
Attended DRC meeting regarding two upcoming major projects in Upper Keys (one in Tavernier, one
in Key Largo).
Continued inspections and meetings on multi-million dollar condominium construction complex in
Ocean Reef.
Regular Plans review and Inspections, as well as school fire safety presentation (for staff and faculty)
at Key Largo School.
Two Upper Keys Day Care inspections.
FIRE ACADEMY/TRAINING
Multi-agency training at Key Largo Fire Station. MCFR, Islamorada Fire and Key Largo Fire in
attendance.Topic covered –Extrication Training.
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New Hire Applicant testing, written, PAT, MAT and interviews held.
LFTI class completed with Key West Fire Department.
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