Item P034
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
September 21, 2016
Agenda Item Number: P.3
Agenda Item Summary #1971
BULK ITEM: DEPARTMENT:
Yes Risk Management
TIME APPROXIMATE:STAFF CONTACT:
Maria Slavik
N/A
AGENDA ITEM WORDING:
Approval to purchase insurance for County emergency vehicles
and portable equipment from American Alternative Insurance Company through the VFIS insurance
agency and exercise exemption from competitive bidding procedures and authorize the Risk
Management Administrator to sign the Florida Consent to Rate/Excess Rate Application.
ITEM BACKGROUND:
This Policy provides coverage for the C
portable equipment and has a policy term of October 1, 2015 to September 30, 2016. The Policy
obtained from American Alternative is unique from other policies in that it provides emergency
firefighting, ambulance and rescue operation. Both of these added terms and conditions of the
coverage that benefits the County. Due to the unique terms and conditions required by the County,
this policy is exclusive in the market and is not benefited by the competitive bidding process. Staff
seeks approval to exempt the acquisition of this policy from the competitive bidding procedures
pursuant to and as authorized by County Purchasing Policy Chapter 10 Purchase of Insurance, and
Monroe County Code Sec. 2-347(e)(5)g, which provides that policies which due to the unique terms
and conditions required by the County are exclusive in the market and thus are not benefitted by the
competitive bidding procedures may be exempted from formal competition. Purchasing Policy
Chapter 10 and MCC Sec. 2-347(e)(5)g are attached as backup.
PREVIOUS RELEVANT BOCC ACTION:
On July 15, 2015, the BOCC approved Ordinance
015-2015 which added Sec. 2-347(e)(5)g to the MCC and the revised Purchasing Policy which
authorize this type of policy to be acquired as an exclusion and exempt from the competitive bidding
process.
CONTRACT/AGREEMENT CHANGES:
American Alternative has proposed an annual premium for the 2016/17 Emergency Vehicle Physical
Damage policy of $68,507.00 and an annual premium for the County's Portable Equipment Damage
coverage of $7,882.88 which includes $7.88 for State-Imposed Surcharges and fees. This brings the
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total premium for the county's Emergency Vehicle Physical Damage and Portable Equipment
coverage to $76,389.88 . This represents an increase of $2,684.49 (3.6%).
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
Interisk Corporation Recommendation Letter, Premium Summary & Florida Consent-to-Rate
Application
MCC Sec. 2.347(e)(5)g
Purchasing Policy Ch. 10 Purchase of Insurance
FINANCIAL IMPACT:
Effective Date: 10/1/2016
Expiration Date: 10/1/2017
Total Dollar Value of Contract: $76,389.88
Total Cost to County: $76,389.88
Current Year Portion: $67,932.39
Budgeted:
Yes
Source of Funds: Internal Service Fund/Primarily Ad Valorem
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant:
N/A
County Match
: N/A
Insurance Required:
N/A
Additional Details:
REVIEWED BY:
Maria Slavik Completed 08/26/2016 8:42 AM
Bob Shillinger Completed 08/26/2016 9:16 AM
Chris Ambrosio Completed 08/26/2016 9:31 AM
Budget and Finance Completed 08/30/2016 12:43 PM
Kathy Peters Completed 08/30/2016 1:45 PM
Board of County Commissioners Pending 09/21/2016 9:00 AM
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MCC Sec. 2-347(e)(5)
The competitive bidding procedures are not required to apply to the following:
a. Professional service covered by the Consultants' Competitive Negotiation Act
(F.S. § 287.055). Other professional services may be exempted by the BOCC from
the competitive bidding process when price is only a minor concern compared to
qualitative considerations;
b. All purchases of services controlled by the public service commission or
other governmental authority including but not limited to utility/local telephone
services as defined in section 2-346;
c. Cellular telephone services; on-going payments and fees for maintenance and
support of existing software technology which has been purchased in accordance
with existing procurement requirements; software packages for personal computers
approved by the county's technical services department;
d. Legal services, lobbying services, interpreter services, court reporter services,
and advertising services;
e. Change orders authorized under a lawfully executed county/contractor
contract; and
f. All solid waste services including but not limited to collection franchise
agreements and operations and maintenance agreements.
g. or policies which due to the terms and
All builder's risk insurance policies;
conditions required by the county are exclusive in the market and thus not
benefitted by the competitive bidding procedures.
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