Item C01
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CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
October 19, 2016
Agenda Item Number: C.1
Agenda Item Summary #2136
BULK ITEM: DEPARTMENT:
Yes Project Management / Facilities
TIME APPROXIMATE:STAFF CONTACT:
Dan Bensley (305) 292-4468
None
AGENDA ITEM WORDING:
Request that the BOCC ratify the contract for Emergency Boiler
Replacement at the Stock Island Jail.
ITEM BACKGROUND:
Between August 11, 2016 and August 24, 2016 the Stock Island
Detention Facility suffered critical failures on two of its three hot water boilers. One Boiler failed on
the water side one failed on the Fire side. Neither can be repaired.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATION:
Staff recommends the above
DOCUMENTATION:
CCE09142016_0005
RE_ MCSO Boilers
QUOTE - MONROE COUNTY JAIL - REPLACEMENT DOMESTIC BOILERS
martina_3108201611151700 (4) 2
FINANCIAL IMPACT:
Effective Date: 8/26/16
Expiration Date:
Total Dollar Value of Contract: $60.300
Total Cost to County: $60.300
Current Year Portion: $60.300
Budgeted:
Yes
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Source of Funds:20505
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: N/A If yes, amount: N/A
Grant:
N/A
County Match
: N/A
Insurance Required: yes
Additional Details:N/A
REVIEWED BY:
Ann Mytnik Completed 09/30/2016 10:01 AM
Doug Sposito Completed 10/03/2016 2:31 PM
Budget and Finance Completed 10/03/2016 3:18 PM
Maria Slavik Completed 10/05/2016 7:36 AM
Kathy Peters Completed 10/05/2016 10:40 AM
Board of County Commissioners Pending 10/19/2016 9:00 AM
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From:Ambrosio-Chris
To:Bensley-Dan
Cc:Sposito-Doug
Subject:RE: MCSO Boilers
Date:Wednesday, August 24, 2016 9:16:42 AM
Attachments:image001.png
Concerning emergency declarations and emergency purchases this event is serious enough
and is within the policy and code as a circumstance where there is a danger for health, safety,
and welfare of employees and prisoners and loss of property that requires immediate action.
Two quotes will be needed.
Chris Ambrosio
Assistant County Attorney
Monroe County Attorney's Office
1111 12th Street, Suite 408
Key West, FL 33040
(305) 292-3470
(305) 292-3516 (fax)
From: Bensley-Dan
Sent: Wednesday, August 24, 2016 8:22 AM
To: Ambrosio-Chris
Cc: Sposito-Doug
Subject: MCSO Boilers
Chris,
I have an issue with two of the three boilers at the Stock Island Detention Center. They have failed
over the last three weeks and need to be replaced we are operating on the third and it is not in
great shape. Can we discuss ?
Thank you
Dan Bensley
Project Management
Monroe County Engineering
1100 Simonton Street, 2-216
Key West, FL 33040
(305)-587-3239 Cell
(305)-292 4468 Key West
Bensley-dan@monroecounty-fl.gov
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7SYXL*PSVMHE&SMPIV
+EW7IVZMGIW-RG
7SYXL*PSVMHE&SMPIV
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P.O. Box 430965 * Miami, FL 33243 * Ph: (305) 669-2560 * Fax (305) 669-2561
4XRWH August 26, 2016
CUSTOMER NAME: MONROE COUNTY DETENTION CENTER
ADDRESS: 5501 COLLEGE ROAD; KEY WEST
PHONE: 305-295-3995 / 305-587-3239 FAX: 305.295.3999
CONTACT NAME: DAN - PROJECT MANAGER TITLE: ENGINEERING
6RXWK)ORULGD%RLOHU *DV6HUYLFH,QF. Is pleased to quote you on the following scope of work:
SFBG TO PROVIDE CRANE SERVICE TO REMOVE HEATERS FROM ROOFTOP
SFBG TO PROVIDE CRANE SERVICE TO LIFT NEW HEATER TO ROOF TOP
REPLACEMENT OF TWO BAD DOMESTIC HEATERS
1.REMOVE EXISTING BAD PNCV1500 BOILERS, TWO UNITS IN TOTAL.
2.FURNISH LABOR AND MATERIALS TO INSTALL TWO LP GAS NEW LAARS PNCV1500 BOILERS.
3.CONNECT TO EXISTING ELECTRICAL, VENTING, GAS, AND WATER SUPPLY.
4.PERFORM FACTORY START UP OF NEW UNITS.
TOTAL FOR ABOVE SCOPE OF WORK: $60,300.00
1RWH
No sales tax included.
ONCE APPROVED, APROX 14 DAYS TO ARRIVE FROM FACTORY.
Price is firm for 60 days.
Please authorize and return.
NEED STAGING AREA FOR CRANE.
HEATER TO SHIP DIRECTLY TO FACILITY + UNLOAD BY CORRECTIONS.
PLYWOOD LANDING AREA TO BE PROVIDED BY CORRECTIONS.
INCLUDING PERMIT COST.
NO MECHANCIAL DRAWINGS INCLUDED.
Quoted By: ___________________________________________ Date: ___________________________
Michael Kleer; Vice President
All work to be done shall be set forth in above specifications and any changes must be in writing and signed by both parties. All Warranties
on new equipment shall be limited to that provided by the manufacturer. In the event payment is not made as stated in specification, all fees
incurred in collection, such as attorney fees, court costs, collection agencies are to be paid by signer or owner.
Work done or attempted to be done by others than South Florida Boiler & Gas Services, on equipment installed by South Florida Boiler &
Gas Services, relieves the warrantor from any further obligation hereunder.
ABOVE READ UNDERSTOOD AND AGREED TO:
6RXWK)ORULGD%RLOHU *DV6HUYLFH,QF is a
/LFHQVHGDQG,QVXUHG/31DWXUDO*DVDQG6WHDP0HFKDQLFDO&RQWUDFWRU
Authorized By: ______________________________________ (Print Name) Date: __________________________
Signature: ______________________________________
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