Item C07'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
October 19, 2016
Agenda Item Number: C.7
Agenda Item Summary #2158
BULK ITEM: DEPARTMENT:
Yes Airports
TIME APPROXIMATE:STAFF CONTACT:
Donald DeGraw (305) 809-5200
none
AGENDA ITEM WORDING:
Approval to combine Avis and Budget Rental Car Concession
Agreements into one agreement for the continued non-exclusive right to operate an automobile
rental concession at and from the Key West International Airport, providing $47,168.16 annual rent
based on the current airport rates and charges plus taxes and 10% concession fee on gross revenue.
The term of this agreement will begin January 1, 2008 and will expiring December 31, 2022.
ITEM BACKGROUND:
The Avis Rent A Car System Inc. has been operating at The Key West
International Airport since 1986 and Budget Rent A Car System Inc. since 2000. They are owned by
the same parent company and occupy and share space # 104 located in the airline arrivals area at The
ing 320
square feet and sixty (60) rental car ready spaces in the parking lot. Effective August 1, 2016
through December 31, 2022 the combined Avis/Budget joint use rental car office and counter space
(room #104) annual rent shall be $47,168.16 plus tax and annual CPI-U adjustment. Avis Budget
Group agrees to pay 10% concession fee on gross revenue and the increased minimum guarantee of
$150,000/yr. beginning October 1, 2016.
PREVIOUS RELEVANT BOCC ACTION:
The County originally entered into a Lease and Concession Agreement with Avis on 9/05/1986 for
fifteen years. On June 20, 2001 the County extended the agreement until June 30, 2004 since then
they have been operating in a month to month basis. The county originally entered into a Lease and
Concession Agreement with Budget on 05/02/1986. On 6/16/2004 the county entered into a Lease
addendum Agreement with Budget extending the original term to 15 years. Avis and Budget are
owned by the same parent company and occupy and share the same premises and facilities at the
Key West International Airport and in order to simplify matters the parties desire to consolidate the
Budget and Avis Concession Agreements.
CONTRACT/AGREEMENT CHANGES:
Combine rental car agremment into one, increase rent,change definition of gross revenue and
increase minimum guarantee.
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STAFF RECOMMENDATION:
Approval.
DOCUMENTATION:
Avis Budget Rental Car Concession Agreement.
FINANCIAL IMPACT:
Effective Date: 10/19/2016
Expiration Date: 12/31/2022
Total Dollar Value of Contract:
Total Cost to County: N/A
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount: $47,168.16/yr. plus tax, approximately
$460,000.00(10% on gross revenue/$150,000.00/yr. min guarantee.)
Grant:
County Match
: N/A
Insurance Required:
Additional Details:
REVIEWED BY:
Donald DeGraw Completed 09/29/2016 2:01 PM
Pedro Mercado Completed 09/29/2016 2:42 PM
Beth Leto Completed 09/30/2016 5:46 PM
Budget and Finance Completed 10/03/2016 10:36 AM
Maria Slavik Completed 10/03/2016 10:39 AM
Kathy Peters Completed 10/03/2016 10:42 AM
Board of County Commissioners Pending 10/19/2016 9:00 AM
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