Item L7BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 10, 2015 Division: Monroe County Clerk & Comptroller
Bulk Item: Yes X No _ Department: Administration
Staff Contact /Phone # Amy Heavilin: 305-295-3532
AGENDA ITEM WORDING: Official approval of a request for the Clerk to re -allocate $456,963 of
the approved FYI Clerk's budget specifically to cover State funded shortfall beginning June 1, 2015
thru Sept 30, 2015. The funds will be used for Court -related personnel expenses.
ITEM BACKGROUND: FY15 Clerk funding approved the same $456,963 for Court related
insurances in the event State funding and revenues declined. Effective May, 2015 such notice was
provided by the State agency CCOC.
The Clerk's Trust Fund shortfall is caused by a variety of factors which include:
• Legislative Changes for Toll collections and "Red Light" camera funding (these sources of
revenues previously were treated similarly to Traffic Violations and collected by the Clerk's.
After law changes these revenues are now distributed to the State and municipalities.)
• Traffic citations are down approximately 350,000 over prior year; thus reducing available
revenues
• FRS increases in prior years are not funded by the State
• Monroe Clerk implemented a fee for registry of courts; however, the revenues generated are not
enough to substantiate the estimated loss that will occur in FYI and FYI 6.
• Monroe Clerk will also implement issuing "Passports" will enhance revenues going forward.
Estimated revenues are not yet known.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $456,963 INDIRECT COST: N/A BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No XX AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included XX Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
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MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
OPERATING BUDGET COMPARISON
2015
Non -Court Related Irk Functions
Clerk to EEC
Internal Audit
Information Systems
Recording
Records Management
Salary Adjustment
Contingency
Total Non -Court Related Clerk Functions
Court Related Clerk Functions
County Obligation per Statute
Salary Adjustment
Court Related Insurance
Total Court Related Clerk Functions
Total Clerk Function Expenditures
Less Non -Court Fees and Other Revenues
General Revenue Funding
FYE 2015
FYE 2014 Proposed
Proposed
Proposed Increase
qyg2et
2ket ease
_ _JRtEJ_
$ 1,695,311 $
1,695,311 $ $
321,403
321,403
584,838
584,838
442,728
442,728
159,495
159,495
66,016
66,016
190,000
190,000
3,459,791
1,459,791
121,600
121,600
71,578
71,578
456,963
456,963
650,141
650,141
4,109,932
4,169,932
650,996
650,000
3,459,932 $__
459,932 $ $
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