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Item M1-; Interoffice Memorandum Date: June 9, 2015 Subject: New Table of Organization From: Roman Gastesi, County Administrator To: Teresa Aguiar, Alicia Betancourt, Tina Boan, George Brentnall, Chief Callahan, Judy Clarke, Don DeGraw, Sheryl Graham, Rhonda Haag, Christine Hurley, Ed Koconis, .Norma Kula, Alexis Leto, Beth Leto, Kevin Madok, Wes Maltby, Cynthia McPherson, Roy Sanchez, Mayte Santamaria, Doug Sposito, Lisa Tennyson, Will Thompson, Kevin Wilson Cc: Bob Shillinger, Katherine Peters, BOCC, Clerk of Court Change is inevitable, and how each individual and organization responds to it defines its strength and resiliency. With the recent retirements of Dent and Debbie, and the upcoming departure of Connie " it is time to modify our organizational and managerial structure. You are receiving this e-mail because you are one of the leaders of Monroe County government and have accepted the responsibility of leading us into the future —thank you! Attached is a new Table of Organization (Organizational Chart). The chart demonstrates the County's new structure and reporting order. In the interest of streamlining operations, the County will no longer have a Deputy County Administrator, Division Directors or a Public Works Director. We are eliminating those layers of our operations, and added two (2) Assistant County Administrators to which I have appointed Christine Hurley and Kevin Wilson. I'm confident this new structure will allow us to continue moving Monroe County in the right direction. These changes will also result in an annual decrease of over $200,000 in managerial oversight costs. All Department Heads and Managers (shown on the attached plan) should plan on attending Senior Management Team meetings (previously known as Division Director Meetings) on most Thursday mornings beginning at 9:30 am (Schedule attached). The meetings will now be called the Senior Management Team meeting. Order of business will include a "whip around" discussion of each department's recent activities for the first hour or so and then the normal discussion of the BOCC agenda items. Some of you may or may not need to attend the discussion of agenda items. Your County Administrator or Assistant County Administrator will make that decision and discuss it with you. Attendance via PolyCom is encouraged - currently PolyCom systems are available in Key Largo, Marathon, and Key West. The legal department will be handling all BOCC agenda item submittals, publishing of the BOCC agendas, etc. beginning with agenda item submittals due June 30, 2015. Please submit your items to Katherine Peters. Lindsey Ballard will be replacing Connie, therefore the monthly accomplishments for compilation of the County Administrator's Report to the BOCC, should be sent to Lindsey Ballard. Further, if you have not already done so, please make sure you fill out, sign and process the attached "Monroe County Purchasing Authorization Form." Department Heads are authorized to 'sign up to $5,000. Once this form is .processed, the County Administrator's office will no longer need, to approve purchases for less than $5000. Tina Boan is working on an amendment to the Purchasing Authority to reflect the new. organizational chart that will be reviewed and approved by I the BOCC. Once that is completed, purchasing limits may increased for Department Heads. A, ,pfrrchasirtgAurhorin, PurcM-,ing.AuthOdIy is detmed as signature verification of original inl6roking, for receipt of the ordet<d goods or services for payment by Purchase Order, Audit Slip., or other fiscal dpcttiMts.; Unless specificiny a rtboau�d by'ordi cc! all contracts, however titled — memorandU6 of A Mrandum of Understanding, Contract etc:. — shall .tie agpmaved by Agtrtntent•: grectn�t, the Board of County Comimisdoners. !. In older to ei gqp proper fiscal control. purchasing authority shall be limited to the County Adaiinistrai" .Deputy County Adnuuistratos. Pllrclkas ng Director, Division Directors, and, Depprantni Director, unless a designee is approved and authorized by the County Admiuist atoi or. Deputy County Administrator. The County Administrator and Dep*,County Xdmin strator'shall have authority to sign mquests to purchase up� to $49,999.99. Ile Purch g Director and Division Directors shall sign of on all purchase orders end shall have authority to sign purchase orders up to S35.000 %ithout the tiAstrator or Deputy Administrator signatures, iCRCHASL�G UIIUT To DO' PVRCNAWG AVrHOWY r E«L5 t 780 APPROVES -PAYS) FOR TOTAL DOLLAR AUOVXt . s.0141.000A0 . Poichew Order: aot "gsured ; �+P aaect or char . eledaeee $1,000,01.-s5.0o0,00 Rogwm Regueu Io Ruehsse Was tnatm at Deparmum D_ WY eteceoak to Ruchisw� ss.0m.01- s:S.000 m 34gwa is P"m form abss auh iwo (=) w PadaUat D;;*0= aad DwIu*a ' - 'mace wcinen pike groin is {� by . D— ody R�gtmrtaFDe-,art.-neon:. .:. . s:S,000.01440,99999 Ragwa go Pwckm fora alm wuh t?o q) or ocvy Adms=%:ww'oa1Y most rtkus pence g+►?i�►.» Depamuat win saliw bids in coiajtuchon tim �e Pts&s "' t. $S0.000.00ANDOVFS ComptahSYDid pems SOCC SOCC poor APP-4 »gaued. Go%v-" by Conner wdiaaace, et sapplem wed by * PumLt PolkasandP=edwt UsawL I. look forward to a smooth transition and appreciate your cooperation. Please do not hesitate to contact me if you-have,any questions, thoughts, etc. Page Public Rick R.11 I D= Henlquex l I AM Heav in I I CornNssioM3 Adew &Vetvca of CtrMJudge ElemOns Milk Josef I I Joyce Gdtfn 7ournt Co—y AdwkY Roben ShAoWij MMi[e1 E�amner Dr, R, land Au&CM Mack Rosch I Natcld Vlhee{Cf I �hafus Cowq AnMfinesnalor Roman Gasfesi Assl Coady As l Co-dy AQmmisbata AdmiiatrW Chcti�e Hnaky, AICP Kevin When. P.E. 8W. Mafttry I I .�. M^Rq I ICG McPherson R�WNd l I T•+Vj�oar I I 'Servire� D�DeGfiW I yf of ( I T. Brs�n I GnBrenlra! ` I N Kula I I Ia Ws1'.n s I I ESe1-1—M—b I IW. Tv � I I R. Sanch z Alfaas l I Su �, I I I I GuardiAanL Item l I A des 11 IM.EMORAND uM 1 To: Senior Management Team From: Connie Cyr, Aide to County Administrat Date: June 4, 2015 RE: Remaining 2015 Senior Management Meeting Dates All meetings will be held in the County Administrator's Conference Room in the Gato Building, starting at 9:3o AM. July 2, 9, 23 August - We will schedule if needed. September 3, lo, 24 October 8, 15, 29 November 5, 12 December i & Monroe County Purchasing Policy and Procedures MONROE COUNTY PURCHASING AUTHORIZATION FORM — (D.1) Employee: Title: Name First Division: Los -on ID: Last (Finance Plus) Department: Phone 4: Ext.. Location: Courier Stop 4 LEVEL OF PURCHASE AUTHORITY PLACE "X" IN THE BOX TO INDICATE LEVEL(rYPE OF AUTHORITY PURCHASING LEVELS PURCHASING AUTHORITY "X" FOR TOTAL DOLLAR AMOUNT (WHO APPROVES/PAYS) AUTHORITY LEVEL $.01 - $1,000.00 Department Director or their designees. Request to Purchase form/Purchase Order not required. $1,000.01-$5,000.00 Department Director only. Requires Request to Purchase form written or electronic to Purchasing. $5,000.01 - $25,000.00 Purchasing Director and Division Director only. Request to Purchase form along with two (2) or more written price quotes. S25,000.01 - $49,999.99 County Administrator only County Administrator only Request to Purchase form along with two (2) or more written price quotes. Requesting Department will solicit bids in coniunction with the Purchasing Department. $50,000.00 AND OVER Competitive Bid process BOCC BOCC prior approval required. Govemcd by County ordinance, as supplemented by the Purchasing Policies and Procedures Manual. REQUESTING AUTHORITY REQUESTING AUTHORITY Input Requisitions in Computer Department Director or their designees. $.01411000.00 %-tic 1 4GI• I r11%a Approved By: Employee Signature Division Director PURCHASING USE ONLY: Data received & sent to Finance ( ) Purchasing Section Initials Date Initials Approved By: _ Page 58 Revised BOCC 3118/15 (Q4) Department Head MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: May 26, 2015 SUBJECT: County Divisions' Monthly Activity Report for May 2015 MONTHLY ACTIVITY REPORT — MAY 2015 AIRPORTS Key West • May 5 — Performed bid opening for Airport Drainage Improvements project. • May 6 — Attended monthly Airline Managers meeting. • May 7 & 8 — Attended Passur Aerospace Conference in Ft. Lauderdale, focused on operational and financial products to streamline airport efficiency. • May 11 — FDOT performed PCN pavement testing on airport runway. • May 12 — Presented draft airports budget to County Administrator and provided updated on airport issues/goals. • May 13-15 — Meet with United Airlines at their hdqrs in Chicago to discuss new air service potential to Key West International Airport. • May 19 — Attended annual OEM hurricane preparedness table top exercise in MTH. • May 27 — Attended monthly Airport Car Rental Managers meeting. Marathon • May 7 — Patrick Air Force Base conducted C-130 military training exercise at MTH for several hours. • May 8 — NOAA Hurricane Awareness Tour conducted a public event from 0900-1700. • May 13 — CBP progress meeting. Facility is 80% complete. Substantial completion is still scheduled for August 2015. • May 18-30 — Little Venice Wastewater Treatment Plant cleaning project conducted by City of Marathon contractors using a crane and equipment on the airfield. • May 26 — Attended the TDC Hurricane Conference at the Hyatt Place in Marathon. • May 27 - Meeting and CBP site visit with Interim Port Director Eduardo Alvarez. • May 28 — Pre -bid conference for the sewer laterals project at MTH. EMPLOYEE SERVICES TURNOVER NUMBERS Will be reported next month HUMAN RESOURCES Pre -determination hearing - 0 Employee Grievance Council meetings — 0 Sick Leave Pool Committee Elections completed and new members assigned Personnel Policies Board meeting — 0 Investigated and completed discrimination claim - 1 BENEFITS Dental Dental implementation meeting held EAP Seminars held in lower, middle and upper keys — 120 attendees Bid opening for Medical RFP — Aetna & BCBSFL only bids WORKERS COMPENSATION Will report next month SAFETY/RISK Will report next month COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 3/21/2015-4/20/2015: • C-1 Congregate Meals totaled 1486 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C-2 Home Delivered Meals Hots totaled 1778 units, and Home Delivered Meals Frozen totaled 2915 Ounits. We continue to receive a large number of referrals for Home Delivered Meals. In -Home Services (Information in this section is for the period 3/21/2015-04/20/2015): • III-B Chore: 0 units this period, 0 units year-to-date, 0% achieved. • III-B Screening and Assessment: 0 units this period, 9 units year-to-date, 0% achieved. • III-B Homemaking/Personal Care: 100.5 units this period, 253 units year-to-date, 30% achieved. • III-E Screening and Assessment: 8 units this period, 17 units year to date, 0% achieved. • III-E Chore: 0 units this period, 0 units year-to-date, 0% achieved. • III-E In -Home Respite:33 units this period, 160.5 units year-to-date, 13.12% year -to -date -achieved. • III-E Facility Respite: 418.25 units this period, 1731 units year to date, 10.3% year-to-date achieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for Apri12015: • Case Management: 6 units for the month were produced; 100.75 units year-to-date. • Homemaking: 131.25 units for the month were produced; 1433.25 units year -to date. • Home -Delivered Meals: 75 meals for the month were provided; 1185 meals year-to-date. • Personal Care: 36 units for the monthly were produced;647 units year-to-date. Overall Program Achievement was 52.27% achieved, 2.27% underachieved. CCE (Community Care for the Elderly) for the period 3/21/2015-4/20/2015: • Case Management: 69.5 units for the period and 388.5 units year-to-date. 7.57% achieved year-to-date. We are currently 100% achieved • Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date. • Companionship: 5 units achieved and 176.25 units year-to-date, 2.19% achieved year-to-date. • Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date. • Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date. • Chore: 0 units achieved and 68.50 units year-to-date, 100% achieved year-to-date. • Homemaking: 466 units for the period and 4382.75units year-to-date 34.34% achieved year-to-date. There are 156 clients on the waiting list. • Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0% achieved year-to-date. • Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-to-date. • Personal Care: 341 units for the period and 3236 units year-to-date. 24.56% achieved year-to-date. There are 49 clients on the waiting list. • Respite: 55 units for the period and 431 units year-to-date. 18.58% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 33.33% achievement. We are -3.78% underachieved ADI (Alzheimer's Disease Initiative) for the period 3/21/15-4/20/15: 218.5 units were produced in the period and 1847 units year to date. 7.25% achieved. HCE (Home Care for the Elderly Program) for the period 4/16/15-5/15/2015: 24.25 billable units this period, 371.75 billable units year-to-date at the beginning of the contract year, .89% achieved. Monroe County Transit • One-way trips provided: 1,340 • Unduplicated clients served: 197 • Special Needs Clients registered: 600 Deposited Revenue: $1,496.00 Periods Expenditures: $15,148.17 Percentage Spent Fiscal YTD: 55% Community Support o Incoming calls, provision of information and referrals 396 o Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. o Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. o Unduplicated Welfare client households that received service 127 o New Welfare cases receiving service 8 o Low Income Home Energy Assistance Program cases- 11 $ 3,350.00 o Low Income Crisis Assistance cases — 29 $ 5,475.14 o Home and field visits 78 o Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. o Case Managers make these visits to perform annual or semi-annual updates for In -Home o and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. o Office visits 106 o Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. o Prescriptions 2 $ 533.93 o Welfare Shelter 3 $ 593.00 o TANF 3 $ 1,251.00 Bayshore Manor Bayshore Manor's current census is 14 residents. The current census is three private pay and 11 subsidized residents. Bayshore Manor provided 401.0 hrs. of OA3E respite care and 162.50 hours of CCE care this month. Bayshore Manor has eight OA3E clients and one CCE client. There are two clients on the waiting list. • Revenue for May 2015 $30,380.28 • Expenditures for the same period $28,678.62 • Percentage of the budget spent year to date 49.05 LIBRARY • Electronic people -counters at the libraries registered 33,926 customer visits, up 1% from the previous year. These in-house visitors checked out 27,353 items from the library collection. • Library staff provided 162 in-house and outreach programs to adults and children, including school visits, computer classes, book clubs, parenting help, and story time. Nearly 3,500 customers benefitted from library programming in April. • eVisits made to the library's websites totaled 512,206 in April 2015. The library blog, online catalog and photo collection experienced 18% more visits than April 2014. Our heritage photo gallery garnered 455,721 views in April. • Library membership rose 42,427 with 183 new library cards issued in April 2015. • Ebook circulation rose 50% compared to last April. Over 1,900 adult, juvenile eBooks and eAudiobooks were checked out in April 2015. • Over 14,000 customer questions were answered in -person, via phone, chat, blog, email, and social media during April. This is a 5% increase over the previous year. EXTENSION SERVICES • Number of services provided: 204 phone calls, 30 office visits, 15 visits to clients, 26 learning events with 529 participants, 5 media submissions, and 612 publications distributed. Total Budget for FY 14/15: $223,403.00; Year to Date Expenditures and Encumbrances: $177,892.85; Remaining Balance: $45,510.15; Percentage of budget spent and/or encumbered year-to-date: 79%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Collaborated with Green Living & Energy Education (GLEE) to hold their annual meeting and was invited to speak about the Sustainable FloridianssM program. • Worked with staff from the Monroe County Sustainability Office and the Climate Compact on the development of the annual leadership meeting. The meeting will be held in Key West, December 1-3, 2015. • Attended the three-day Gulf of Mexico Climate Outreach Community of Practice annual meeting in St. Petersburg to work with other counties across the region on resilience related to costal gulf communities. Working groups were assigned, tools were developed, and case studies on important issues were discussed. The Environmental Horticulture Agent accomplished the following activities: • Was the instructor for the City of Key West rain barrel workshop program. Topics were: Water conservation education and rain barrel construction. Twenty people attended. • Set up an educational display "Soil is Alive" at the FIU Family Science Night event held at the Academy of Ocean Reef. Two Master Gardeners volunteered six hours educating 37 adults and youth. Set up an educational display "Soil is Alive" at the FIU Family Science Night event held at the Treasure Village Montessori in Islamorada. Three Master Gardeners volunteered nine hours educating 48 adults and youth. • Spoke about the Master Gardener Program, Florida Keys friendly landscaping, and the Tropical Fruit Fiesta at the Sunset Rotary Club meeting at the Rusty Anchor on Stock Island. Twenty people were in attendance. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Spoke about the Monroe County Canal Restoration projects and Florida Keys Water Watch to members of "Wild Women on the Water'' and the Key West Garden Club. • Helped organize the King Mackerel meeting for local commercial King Mackerel fishermen. Went to the Dry Tortugas for two days with a group of Florida Master Naturalists to assist Dr. Kristen Hart's group from USGS to perform health assessments on sea turtles. EMERGENCY SERVICES FIRE RESCUE • BOCC awarded the Fire Academy Classroom Facility to Pedro Falcon Electrical Contractors, Inc. • Ongoing meeting with Sugarloaf Volunteer and project management trying to resolve station issue. EMERGENCY MANAGEMENT • Monroe County Emergency Management has partnered with the Village of Islamorada Fire Rescue to enlist members their Community Emergency Response Team (CERT) to serve as shelter managers. Training is on -going with multiple offerings scheduled that should result in a minimum of 15 trained shelter managers and as their team expands so too will the partnership. • Met with Florida Power and Light and Miami -Dade County to plan a Public Information Officer tour of the Turkey Point Nuclear Power Plant which would also include a workshop regarding the development of a new Social Media Communications Standard Operating Procedures for Power Plant Radiological Emergencies. • The Monroe County Local Mitigation Strategy Working Group held a public meeting on May 27th, 2015. Citizens and residents were invited to review and comment on the draft of the 2015 Local Mitigation Strategy Plan update, which is reviewed and updated every five years to satisfy the State and Federal Emergency Management Agency requirements for local jurisdictions to identify natural hazards and examine opportunities to reduce the impacts of disasters on our communities. • Participated in the annual Statewide Hurricane Exercise by activating Monroe County Operations Center where various county, municipal and other local entities worked on a hurricane event scenario followed up by joint participants' discussion. Along with the exercise all EOC EM Manuals Guides, Mission Tracker Forms, Conference call list and EOC badges information was updated. • Participated in an annual 2-day TDC media outreach with all the mainland media outlets to share new County and Emergency Management developments in preparation for the 2015 Hurricane Season EMS/TRAUMA STAR • Trauma Star flew 22 flights to mainland hospitals for definitive care in the month of May. • Participated in EMS week celebration at Lower Keys Medical Center. • Completed Captain's Assessment Center project. • Continued with field training of paramedics on quality assurance/billing issues of ePCR reports. KWIA Completed follow-up of quarterly / periodic safety inspection, to assure deficiencies were addressed / fixed/ repaired. One qualified ARFF Firefighter sent to FAA regional Training Center at South Carolina Fire Academy for ARFF Refresher. • Completed annual required ARFF Live Fire Training for all Assigned and Qualified ARFF Firefighters at NASKW in partnership with NAS Fire Department. FIRE MARSHAL Working with IT on updating the county data base on fire hydrants to work with the new iPad mapping and hydrant program. Working on a plan to install fire sprinklers at Pigeon Key. Ready to start the process of 25 new hydrants in the upper and lower keys. FIRE ACADEMY/TRAINING • Successful completion; 4 probationary firefighters' successful completion. • Delivered in-service facility fire training to our career firefighters, while minimizing overtime costs. • Captain's Promotion process; 8 applicants approved for continuing to the Assessment Center. • Completion of Firefighter II Class 15-01; 6 graduates from class. PUBLIC WORKS CORRECTION FACILITIES: Stock Island Detention Center • Received new gate controller for vehicle entrance gate and installed in house • Administration area 6 inch rain leader pipe repaired in house • Carpet in Administration area was steamed cleaned due to damage by broken rain leader pipe Elevators 1 & 2 went down; found elevator controller needs to be replaced. Elevator contractor able to temporarily repair elevator 2; repair is out for proposals Contractor repaired four inch water main leak at Intake/Release Contractor replaced ductwork in air handler B1 New door installed in house at Unit A1 Janitor Closet New Cleveland Steam Kettle for Kitchen installed in house MCSO Admin. Bldg. Installed nine of 16 cameras Contractor cleaned carpet in Finance Dept. Cudjoe Substation Contractor installed new air conditioning system FACILITIES MAINTENANCE/PARKS & BEACHES: UPPER KEYS: Nelson Government Center: Provided assistance for ten (10) events Painted A/C mechanical room floor Tied down emergency generator. Tavernier Fire Dept.: Painted newly installed bay door Plantation Key Courthouse: Contractor replaced two package A/C units in courtroom B Ellis Building: Painted all exterior doors and hand rails in the building AARP Senior Center Building: Painted whole interior of the building PARKS & BEACHES: Key Largo Park: Painted six doors between the concession stand and the restrooms Repaired the double door gate on south side Repaired and installed bench Friendship Park: Installed electrical outlet in baseball dugouts area Installed three swings at the playground. MIDDLE KEYS: Marathon Library • Completed interior painting Marathon Gov't. Center • Prepped and painted 911 Dispatch Room LOWER KEYS: • Continued replacement of the Key West Lighthouse property wall wood fence pickets • Received material for the Higgs Beach Playground Shade Structures • Issued purchase order for repairs of the Higgs Beach Dog Park brick paving • Pressure washed, HARC permit issued and started painting on the Key West Library perimeter walls and front entrance porch/steps • Permit issued for Higgs Beach Pavilions roofing project • Newly fabricated Higgs Beach entrance sign was installed • Painting for Gato Building Social Services and OMB offices were active • Carpet replaced in OMB offices at Gato Building • Sand replacement was done for Veterans Park • Sand replacement was done for the BPK Watson Field volleyball court • Installed soundproof panels for State Attorney's offices at the Lester Building FLEET MANAGEMENT: • Garage staff completed monthly safety training (falls) • Three garages combined provided preventative maintenance and completed approximately (70) unit safety inspections • Three garages combined opened and/or completed approximately (170) work orders and processed and distributed approximately (8,500) gallons of unleaded gasoline and (3,000) gallons of diesel fuel • Key West Garage passed annual FDEP above ground fuel tank inspection • Processed one new trailer mounted pressure washer and one new off road utility vehicle for Facilities Maintenance Department • Completed sweeper truck purchase package for Upper Keys Road Department and placed order for same • All available Fleet staff attended employee assistance workshops • All Fleet staff completed Human Resources Department's mandatory annual training • Completed quarterly garage facility inspections for middle and upper keys • Began working on process to see approximately 50 surplus vehicles/units • Completed Upper Keys bucket truck pre -hurricane season inspection and repairs ROAD DEPARTMENT: Lower Keys: • Chip Brush -- 15 miles • Rights of Way mowed -- 10 miles (one mower down for repairs) • Weed whacking -- 8 miles • Patched potholes -- used 1 ton of cold patch • Road sweeping -- 10 miles • Swept Higgs Beach and KW Library • Moved fence line back on Boca Chica Road • Cleaned three drains in Key Largo • Replaced two grates; Verde Drive, Big Coppitt and Allamanda, Key Haven • Made road repairs at Cross St., Stock Island in front of bus stop • Sign Technician -- 23 locates/34 signs/26 posts • Mulch deliveries — four loads totaling 14 tons saving $1,729 in dump fees Upper Keys: • Buzz Bar/Chipper Operation -- 7.29 miles • Mowing Operation -- 42.23 miles • Trench Drains -- 195 ft./47 tons of rock used • Sign Department -- installed 34 new signs/5 new posts/7 locates performed • Bucket Truck/Tree Work -- four trees removed from ROW • Drainage work -- four storm drains cleaned and vacuumed out • Material Pick up -- 36.03 tons of Cold Patch picked up in Miami and 71.80 tons of #57 rock picked up at CEMEX in Kendall • Trash pickup -- 26 bags Special Proiects: • Grade all walkways at Nelson Gov't Center for Facilities Dept. • Clean County parking area next to Key Largo Animal Shelter SOLID WASTE MANAGEMENT: Recycling • Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential recycling practices. • Staff received back from FDEP the County Annual Solid Waste Management Report. This report is required by the Florida department of Environmental Protection. The report is used for tracking the county's annual solid waste and recycling numbers to establish our county's recycling rate. In comparison to the 2013 report Monroe County as a whole in 2014, including Key West and Islamorada has seen an increase in recycling of 4,149 tons. Monroe County has also sent 26,561 tons less garbage to landfills and has had our Waste to energy credits increase by 5.9% • Staff gave a presentation to the third grade classes at HOB elementary school about the importance of recycling and proper disposal of household hazardous waste and electronic waste. Staff answered questions from students. Staff provided recycled pencils, reusable bags and information for the students to take home to their parents • Staff is updating and making new brochures and informational flyers addressing commercial recycling, the cost savings and benefits of recycling. These flyers will include examples of local businesses and their success stories. Contact information on franchise haulers, specialty haulers and recycling centers will be included in the brochure • Staff has made arrangements to have a recycling and hazardous waste informational booth at the Florida Keys Tropical Fruit Fiesta. This event will take place at Grimal Grove in Big Pine Key. Staff will distribute reusable bags, pencils, brochures and recycling stickers at this event • Staff continues to work on the RE -News Summer 2015 newsletter for placement on the county's web site • Staff assisted in monthly Household Hazardous Waste collections and helped bulk and store household hazardous waste • Staff will be assisting our hazardous waste hauler (Perma-Fix) with the County's yearly hazardous waste shed clean outs taking place on May 26th and 27th • Staff is making plans to attend the annual 4th of July festival and fireworks held at the Big Pine Community Park. Staff will set up display booth answer questions and hand out informational brochures • Staff is working on a spreadsheet that will be distributed to large businesses and recyclers that self -haul recyclables, used oil, tires, metals etc. back to the mainland. These companies do not always report their recycling information to the State of Florida as coming from Monroe County, and being able to capture these numbers will help reflect a more accurate recycling rate for the County Household Hazardous Waste and E-Waste RecyclinW isposal stst Staff held five household hazardous waste collections in the month of May (from the 1-21) and accepted material from 86 Monroe County residents and businesses Staff recycled over 1,980 lbs. of lead sealed batteries with Interstate, and crushed 238 fluorescent bulbs using our bulb eater. Our Hazardous and E-Waste Commercial Collection participants include Waste Management, KW (140 lbs. KW, and 1,400 lbs. E-waste); Island Dolphin Care, KL (220 lbs. E-Waste); Florida Keys Mosquito Control, KW (380 lbs. E-Waste); Nearshore Electric, KW (340 lbs. E-Waste, 127 mercury containing bulbs) Staff attended the 2015 NAHMMA FL Chapter Workshop in Sarasota, meeting with hazardous waste professionals from across the state and was able to learn how other counties throughout the state handle their electronic and household hazardous waste streams, attended training on chemical recognition and characterization, and listened to lectures on the changing climate of electronic recycling and household hazardous operational case studies. President of NAHMMA FL Chapter Hazardous Waste Olympics Chris Gilbert 2015 Recycle VT1D 6,000 5,000 4,000 3,000 - - - - 2,000 ^� 1,000 0 OCT NOV DEC. JLAN FEB MAR APR MAY JUN JUL AUG SFP ENGINEERING • Card Sound Bridge Repair Project— All documents have been submitted to FDOT for approval. Grant agreement approved on May agenda. County Attorney reviewed and approved the RFQ for CEI services. RFQ submitted to FDOT for review prior to advertising for responses. Anticipate project will be advertised for construction bids in summer, 2015. • Card Sound Toll Study — Staff received and is reviewing revised scope and cost proposal to include preparation of design criteria package to facilitate design/build construction bidding for conversion to toll by plate technology in addition to toll revenue study. • County Maintained Traffic Signals — Staff attending 100% walk through of upgraded Tarpon Basin traffic signal in Key Largo. New controller installed in the Tavernier shopping center traffic signal and request to upgrade signal at that location has been made to FDOT. Staff working with FDOT consultant to repair and upgrade fire signals in Key Largo and to synchronize and re-time traffic signals within the Stock Island/Key West commuting corridor. • Lake Surprise Estates Roadway and Drainage Improvement Project — Construction bid advertised on April 30th; bids due on June 2nd. • Roadway and Drainage Improvement Program — Contract for CEI services approved at May BOCC meeting. RS&H is preparing a cost proposal for services for the Lake Surprise Estates project which is currently advertised for bids. • Staff anticipates receiving cost proposal for next roadway and drainage repair project in Key Largo (KL I) from EAC, Inc. the first week in June. Task order for design will be on July agenda. • No Name Key Bridge Repair Project—Pile jacket quantities in linear feet field verified and approved by engineer of record; pile jackets are being ordered and are subject to an eight week lead time. Deck, sidewalk and railing work is 80% complete and contractor is moving under bridge to begin spall repair on beams and piles. • Pigeon Key Ferry Service — JPA with FDOT and ILA with Marathon approved at May meeting. New contract for ferry service (with existing contractor) is on the June agenda for approval. • Pigeon Key Ramp Repair Project — Design contract and supplemental LAP agreement approved at the April meeting. Project kick off meeting with consultant and FDOT staff scheduled for June 2nd. Staff attended FDOT's 90% plan review for Old Seven Mile Bridge project to ensure coordination between projects. • Sexton Cove Roadway and Drainage Improvement Project — Consultant provides answers to questions on 90% plans; CDM staff preparing 100% for county review. Anticipate receiving by mid -June. • Similar Sound Bridge (Boca Chica) — County staff inspected portions of the bridge and identified cracks in beam. RS&H staff working to schedule repair prior to county accepting project and continuing maintenance of structure. • Stock Island Roadway and Drainage Improvement Project — Engineering design is underway. • US 1 Bayside Pedestrian Bridge — All documents have been submitted to FDOT for review and approval. County Attorney has reviewed and approved construction front end documents and RFQ for CEI services. Anticipate receiving Notice to Proceed with bidding from FDOT in summer, 2015. • US I Bayside Trail — Asphalt paving is underway; sod is being placed in paved areas. FDOT tree relocation plans are in process. • 9th Avenue Stock Island Drainage Project — RFI #1 issued to engineer of record for modifications to the filter fabric configuration in trenches. Work has been subcontracted to Bee Brothers who are making up for lost time under contract. • Duck Key Security District Cameras — Proposal received for installation of 2 new overview cameras on existing poles on the Truman Bridge and installation of 3 new poles with 2 cameras each and recording equipment enclosures for Plantation, Harbor and Yacht Club bridges for a total of $79,924.90 and $530.92 /month maintenance and preferred services cost. PROJECT MANAGEMENT • Blimp Road Boat Ramp Repairs — Project is complete and in close out. • Crawl Key Training Facility — Notice to Proceed has been issued. • Gato Building Exterior Painting — Design phase with Bender & Associates Architects, PA. • Key West Lighthouse (TDC) - Recommendation to BOCC June Meeting. • Magnolia St. Public Works Facility — Plans in permitting review. • Marathon Airport Customs Facility— Construction is scheduled for completion late summer. • Marathon Government Center A/C Improvements — Project is out to bid. • Marathon Library- Selection committee meets on May 27th. Project Management recommends SRS for agreement negotiations • Murray E. Nelson Government and Cultural Center A/C Improvements — Project is out to bid. • Pigeon Key Roof Replacement (TDC) - Advertising for Bids. • Plantation Key Court House — Project has entered early schematic design phase. • Rockland Key- Construction docs having minor revisions made. • Senior Nutrition Center — Construction to start early June. • Sewer hookup Marathon Courthouse/Clerk's Office/Library and Sheriffs Station —Project is in closeout. • Sugarloaf Fire Dorm —Appraisals being reviewed. • Summerland Fire Station — Job walk with structural engineers scheduled for Thursday, May 28th. • Upper Keys (Miscellaneous) Projects —Waiting on contracted surveys for permitting. PARKS/TRANSPORTATION PLANNING • Big Pine Swimming Hole — Resident survey results show that 87% of the respondents are in favor of a publicly accessible scenic overlook. An open house will be held in conjunction with the Parks and Recreation Advisory Board at the Big Pine Community Park on June 15 to get in person comments from interested residents. • Big Pine Community Park Scenic Overlook — Design plans are complete, and the USACOE permit is pending. • Higgs Beach Park Improvements — The 60% plans for the park improvements and road will be completed by the end of June. Coordination has begun with City of Key West for consistency between Higgs Beach project and the Indigenous Park project. • Higgs Beach Sand - The final plans and permits are scheduled to be delivered to the county in June. Approximately 1,300 cubic yards of sand will be installed above the mean high water line by September. • Reynolds Street Pier (scenic overlook) — Design plans are complete, and the USACOE permit is pending. • Reverse Flow Lane —The analysis is being conducted by URS. It is anticipated to be presented to the BOCC at their October meeting in Marathon. • Rowell's —A CIP worksheet was submitted to OMB for floodplain modeling (required by our local code to determine improvements in the V Zone). • US 1 Arterial Travel Time and Delay Study — The draft report is scheduled to be delivered to the county in June. TECHNICAL SERVICES Availability of Entire Network - This Month Availability of Entire Network 99.45 % Monroe County Mobility Summary report for network'MCBOCC Wireless' I Apr 29 2015 through May 26 2015 Distinct clients: 3081 (Daily average: 456) Data transferred: Total: 759.39 GB (J 624.69 GB T 134.71 GB) Top APs by usage Name Model Usage ■ # Clients 1 KL MN TS OFC WAP NIR24 59.13 GB 187 2 KW HGC WAP4 MR16 53.93 GB 214 3 KL MN BOCC WAP NIR24 47.93 GB 307 4 KL MN COMM DISTS WAP MR24 45.94 GB 2791 5 KW BOCC DIST1 WAP NIR24 44.46 GB 293 6 KW COUNTY ATTY WAP MR24 44.00 GB 518 7 KW GATO SOCIAL SVCS WAP NIR24 42.32 GB 261 8 KW PA 3rd FLOOR WAP3 MR24 39.36 GB 58 9 KW HGC WAPS NIR24 37.65 GB 535 10 KW-GATO-ENG-AP '> MR16 37,14 GB >227 Top AP models by per -device usage Model # APs Usage Avg usage per AP ■ NIR24 17 522.48 GB 30.73 GB NIR16 9 236.91 GB 26.32 GB Top SSID usage by usage SSID Encryption # Clients % Clients Usage % Usage MC -Public Open 2984 96.9% 617.68 GB 81.3% MC-WIFI WPA2 130 4.2% 140.07 GB 18.4% MC -Fire WPA2 17 0.6% 1.52 GB 0.2% MC -GAL WPA2 2 0.1% 128.1 MB <0.1%' Top applications by usage Application Usage ■ % Usage 1 Netflix 75.58 GB 10.0%' 2 Miscellaneous secure web 72,39 GB 9.6% ` 3 iTunes 62.21 GB 8.2% 4 Facebook 60,78 GB 8.0% 5 Miscellaneous web 55.08 GB 7.3% 6 CDNs 36.06 GB 4.8% 7 UDP 35.52 GB 4.7% 8 Non -web TCP 34.64 GB 4.6% 1 9 Software updates 34.25 GB 4.5% 10 apple.eom 33.40 GB 4.4% 1 Top clients by usage Description ' Manufacturer Operating system Usage ■ % Usage 1 android-424c7056d22la212 QUANTA Computer Android 38.79 GB 5.1% 2 Toshi> Lite-On Windows 8 31.41 GB 4.1%' 3 x4523mobile Intel Windows 7 22.38 GB 2.9% 4 Jasons-MacBook-Pro Apple Mae OS X 21.66 GB 2.9%' 5 X8808MOB Intel Windows 7 15.71 GB 2.1% 6 Josephs-iPhone-6 Apple Apple iPhone 15.24 GB 2.0%' 7 Tina-Malgrats-iPhone Apple Apple iPhone 14.64 GB 1.9% 8 Susans-iPhone Apple Apple iPhone 14.53 GB 1.9% 9 owner-660ecc67c Solomon Extreme... Windows XP 13.41 GB 1.8% 10 iPhone 7129105963048764996 Apple Apple iPhone 11.94 GB 1.6% Top operating systems by usage Operating system ##' CIients ■ % Clients Usage % Usage 1 Apple iPhone 791 25.7% 250.54 GB 33.0% 2 Android 887 28.8% 145.33>GB 19.1%;' 3 Windows 7 139 4.5% 115.63 GB 15.2% 4 Windows 8 77 2.5% 69.84 GB 9.2% ` 5 Mac OS X 38 1.2% 60.79 GB 8.0% 6 Apple iPad 117 3.8% 54.09 GB 7.1% ` 7 Apple iOS 1016 33.0% 36.97 GB 4.9% 8 Windows XP 211 0.7% 15,11 GB 2.0% 9 Windows 7/Vista 48 1.6% 8.11 GB 1.1% 10 Chrome OS 1 <0.1'% 1.39cGB 0.2%(' Top client device manufacturers by usage Manufacturer ##' CIients ■ % Clients Usage % Usage I Apple 1852 60.1% 402.40 GB 53.0% 2 Intel 156 5.1 % 114.31 cGB 15.1 %',1 3 Lite-On 23 0.7% 47.40 GB 6.2% 4 Samsung 307 10.0% 44.88 GB 5.9% 1 5 QUANTA Computer 1 <0.1 % 38.79 GB 5.1 % o 6 Murata Manufacturing', 190 6.2% 25.52 GB 3.4% 1 7 Microsoft 18 0.6% 13.63 GB 1.8% 8 Solomon Extreme... ;1 <0.1% 13,41 GB 1.8%; 9 HonHai/Foxconn 30 1.0% 8.08GB 1.1% 10 Private 21 0.7% 6.60 GB 0.9%' VETERANS AFFAIRS Clients assisted VA phone calls: 536 Office visits: 171 New clients: 24 Field visits: 15 Benefits Delivery at Discharge: 6 Transportation program: Transportation calls: 283 Veterans transported: 99 Financial data: The financial data for the month of May totals $126,327.54 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT GROWTH MANAGEMENT ACCOMPLISHMENTS — APRIL 2015 GROWTH MANAGEMENT REVENUE vs. EXPENSES: FY YEARS 2012, 2013, 2014 and Current FY 2015 Total Total Revenue Total Revenue Account Number Revenue FY'13 FY'14 FY'12 Total BUDGETED Revenue FY'15 Total Revenue FYTD as of A ril-2014 Total Revenue FYTD as of Aril-2015 REVENUE Administrative Engineering 001-000000-341921-SG $7,636 $4,125 $1,823 $0 $0 Boat Improvement Fund 157-347270- SP/347271 -SP $674,826 $682,080 $616,645 $695,000 $312,289 $330,134 BuildingBook/Copy/etc. 180-369001-GM $8,283 $14,689 $32,432 $13,250 $16,835 $25,485 Building -Income from Permits/Applica 180-322005-SG $1,928,235 $2,303,328 $3,204,868 $2,905,636 $1,649,995 $1,913,430 Certificate of Competency/Contractor F 180-322103-SG $158,515 $22,665 $142,873 $22,000 $130,535 $8,730 Code Compliance 148-341916-SG/148-354001-SG $423,6301 $488,442 $503,372 $465,000 $308,786 $358,276 Education Fees - Building 158-322005-SG $23,496 $45,799 $44,834 $0 $15,993 $17,385 Education Fees- Plan & Environ. 158-322006-SG $14,242 $15,634 $20,595 $0 $9,880 $31,870 Education Fees - Fire 158-322007-SG $0 $2,410 Environmental Mitigation 160-351400-SP $240,275 $128,478 $500,863 $100,000 $286,211 $186,537 Fire Marshal 148-341906-SG $18,188 $26,775 $33,191 $50,000 $15,026 $175,772 Flood Review (sub -account of Building180-322005-SG $0 $0 $0 $1,020 $510 Flood Variance 180-322005-SG $50 $0 $0 $0 Historic Preservation 148-341913-SG $800 $50 $100 $0 $100 ImpactFees 130-131-132-133-134-135-136 $165,601 $0 $0 $176,600 $177,554 Conservation Land Purchase (ROGO B 158-341905-SG $0 $12,697 $0 $12,697 $6,349 Marine Resources 157-62613-343700-SP/157-00000 $1,300 $0 $2,678 $0 Planning Admjn/Research/Copy/etc. 148-369001-GM $1,979 $896 $8,495 $0 $302 $392 Radon/DCA 180-341904-SG $23,7801 $31,160 $42,803 $33,000 $21,526 $21,831 Recovery/DBPR 180-341908-SG $23,780 $31,099 $42,719 $33,000 $21,526 $21,831 Wastewater 310-000000-325100-GM $561,067 $458,218 $550,000 $69,315 $92,017 Zoni /ROGO/Environmental 148-341905-SG $425,308 $511,695 $898,614 $665,000 $423,608 $912,083 Total $4,139,924 $4,867,982 $6,567,820 $5,531,886 $3,472,244 $4,282,598 EXPENSES Fund -Cost Center Total Actual Expenses FY12 Total Actual Expenses FY13 Total Actual Expenses FYI Total BUDGETED Expenses FYI Total Expenses FYTD as of A ri1-2014 Total Expenses FYTD as of A ri1-2015 Boating Improvement- County $ 157-62613 $248,216 $333,880 $398,489 $427,175 $121,416 $156,152 Boating Improvement- State $ 157-62520 $218,771 $238,377 $302,403 $246,374 $146,461 $156,765 Building Dept 180-52502 $2,208,997 $2,135,251 $2,296,431 $3,523,972 $1,174,425 $1,596,992 Building Dept Education 158-52501 $14,303 $28,152 $23,400 $18,674 $14,117 Environmental Resources Educ. 158-52503 $5,604 $6,035 $13,000 $4,803 $6,390 Code Compliance 148-60500 $1,045,479 $1,238,910 $1,268,750 $1,469,420 $694,986 $759,181 Comprehensive Plan 148-51000 $202,7561 $127,921 $145,278 $270,000 $26,664 $92,624 Environmental Resources 148-52000 $355,1161 $441,136 $544,610 $799,343 $266,009 $371,900 Environmental Restoration 160-52002 $120,8931 $142,009 $152,936 $152,936 $78,275 $78,544 Geographic hdo.(GIS) 148-50002 $172,444 $170,288 $162,931 $211,734 $85,032 $95,778 Growth Mgmt Admin. 148-50001 $434,698 $412,492 $431,933 $761,932 $220,651 $270,796 Planning 148-50500 $1,182,900 $1,254,965 $1,158,362 $1,560,584 $591,460 $646,242 Planning Commission 148-51500 $76,030 $73,8751 $74,556 $81,964 $40,1831 $38,072 Total $6,266,300 $6,589,0111 $6,970,866 $9,541,834 $3,469,039 $4,283,553 Difference Revenue vs. Expense) -$2,126,376 -$1,721,029 -$403,046 -$4,009,948 $3,205 -$955 NOTE: Per Fee Resolution 387-2014 Sections 8 and 9, refunding of 35% permit fees for permits applied before 10/1/14 and issued between 10/1/14 and 12/31/14 with job values >=$5,000, have not been subtracted. However, 35% discounts to those permits issued in 2015 applied before 10/1/14 with job values >=$5,000 has been implemented and reflected in figures as of January 1, 2015. MONROE 'COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison $4,500,000 $.4,282,59 4,000,000 $3,472,2 3 500 000 3 000 000 2 500 000 $ 2 000 000 1 500 000 1 000 000 500 000 $ 0 IIIIIIIIIIII April-2.014 111111111111 Alplrrl-2.015 N(]TF: Per Iree Resolution 387-201ASertions S and 9,refunding of 35%permit fees for permits applied before 10/1/14 and issued between 10/1/14 and 12/31/14 with job values"r=$5,000,have not been subtraclted., Hloavever„3'5'%discounts to those permits issued in 2015 applied before 10/1/14 with job values"--$5,000 has been implemented and reflected in figures as of llanuary 1,2015., uncllude m7roement Fund"Revenue. OTHER=nonnemtfeesy MO ROE COUNTY GROWTH MANAGEMENT' Ofce=l/Aea=Loo er Keys:Stock Island =Wdd7Ke,8 hrnrlga. REVENUE TAKEN IN BY PERMI ' �11�ORK" LOCATION" oaffnce=2(Area=fW1ii�lclle Keys: Starts at NuckKeyto Fuesta KeychanneRtf5,Excludes-Marathon GrassyKeyr,,CtyofLa,yton,llsllarmorarla,and Three Month - Yearly Comparison Lovner Matecum7he. Of f n c e=3/Area=LI R p,e i'K eys: North of Tavern uCreekRr9dgeuRtoOceanReef. 800,000.00 700,000.00 600,000.00597821 500,000.00 $6�7r76 300,000.00 $200,000.00 0.0 IL lill 10000lNflllld A�, �Iu 7b-2014 Falb-2015 Maly-2014 Maly-2015 Alpr-2014 AIplr-2015 11111111111 LOwalr Kays $133,619.87 $265,441.02 $239,507.63 $229,611.24 $154,40338 $290,639 56 iillllll Middle Kays $16,046 68.... $15,839.52 $18,507.12 $23,108 28 $29,242.58 $17,143 58 iiilll1 Ocean, .Reef 0 3146677 $0.00 $38,692.16 IIIIIII Misc/Noin,Parmit $126,579.34 $103,903.55 $57,389 39 $129,501.87 $59,870.85 $97,564.55 iilllllll Upper ..Keys $141,909.99.. $212,636.68 $3361086.55 $1941074.62 $181596.19 $2831864,50 TOTAL. $418,155.8 .. $597, 20 77 $651,490 69 $607,762 7 $ 2 ,913.00 $727,90 .35 Does not include"Boat IImprovernentFund"Revenue. Office=l/Area=Lomier Keys MONROE COUNTY GROWTH MANAGEMENT Stock IlsVand up to 7 mfle budge. 0ffic,e= wde Keys: Starts at 2/Area=Duck Key&to Fiesta Key Channei,45, REVENUE TAKEN IN BY OFFICE RECEIPT# Excludes-Marathon,GrassyKey,Ctyof Layton,Il slannorada,and Lower Matecumbe. 0ffic,e=3/Area=UpperK,eys: Three Month - Yearly Comparison North of'Faverniercreek Budge up to Ocean Reef. $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 ......H Feb-2014 Feb-2015 Mair-2014 Mair-2015 Alper-2014 Alpir-2015 Loweir Keys $26,192.92 $78,320.27 $21,182.16 $76,577.91 $44,70239 $45,16637 uuuuli Middle Keys $2451440.67 $3081321.01 $3431909.55 $3161329.96 $202,832.62 $3661251.11 Ocean,IReef 0 28612.41 $0.00 $38,951.47 Upper Keys $146,522.29 $211,179.49 $286,398.98 $186,242.50 $177,377.59 $277,535.40 TOTAL $418,155.88 $597,82037 $651,490.69 $607,76238 $424,911olo $727,90435 Apr-2015 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION 11111111 Upper Keys uuuuuui Lower Keys $283,865 $290,640 uuuuuui Middle Keys uuuuuui Misc/NonPermi $17,144 $97,565 Ocean Reef Does not include"Boat I mprovement Fund"Revenue. Office=l/Area=Lower Keys:Stock Island up to 7 mile bridge. $38,692 Office=2/Area=Widdle Keys:Starts at Duck Keyto Fiesta Key Channel#5,excludes-Marathon,Grassy Key,City of Layton,Islamorada,and Lower Matecumbe. Off ice=3/Area=Upper Keys:North of-Faverni er Cre ek Bridge upto Ocean Reef. Apr-2015 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# Lower Keys $45,166 uuuuuu Upper Keys $277,535 uuuuuu Middle Keys $366,251 ''III Ocean Reef j $38,951 Does not include"Boat I mprovementFund"Revenue. Office=1/Area=Lower Keys:Stock Isla nd up to 7 mile bridge. Offi ce=2/Area=Middle Keys:Starts at Du d<Key to Fiesta Key Ch a nnel 45,e xd udes-Marathon,Grassy Key,City of Layton,Isla morada,and Lower Matecumbe. Office=3/Area=Upper Ke ys:North ofTaverni er Cre ek Bridge up to Ocean Reef. BUILDING DEPARTMENT ......................................................................................................................................................................................................................................................................................................................................................................................................................................................... Lees not include"Boat l mproverment.Fund"Revenue, Office=l/Aandupto7mile MONROE COUNTY GROWTH MANAGEMENT Stack Islland upto 7 rmile bridge. Of SIddIe Keys: tarts at Duck KKe0 Fiesta Key Channelp5,. BUILDING DEPARTMENT - JOB VALUATION OF ISSUED PERMITS Excludes-Marathon,Grassy Key„Cty of Layton,Isllamsorada,and LuwerMebe. BY PERMIT"WORK" LOCATION 0ffice=3/Area Upperr Keys:Keys:North of TaverniierCreek Bridgeupia Ocean Reef. Comparison by Office 15,000,000 12,500,000 . $13,3.66,426 10,000,000 7,500,000 $8,750,756 5,000,000 2,500,000 . Apr-2014 Apr-2015 uuul(Lower Keys $2,916,053.00 $5,904,639.00 III Middle Keys $298,501.00 $271,629.00 III Ocean(Reef $773,036.00 1111111 Upper Keys $5,536,202.00 $6,517,122.00 TOTAL $8,750,756 $13,366,426 Apr-2015 Growth Managment Building Department Total Issued Building Permits by Fiscal Year 5,881 5 6,000 ,565 4,518 4,792 4,765 5,000 4,359 4,000 ' ..................... .............. .............. 3,000 2,582 2,000 1,000 0 .. P ) p......... .)... ,.✓,:,. FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FYTD 14-15 Marc Apr-2015 Growth Managment Building Department Total Job Value for Issued Building Permits by Fiscal Year $Z48,M $250,000,000.00 �: $200,000,000.00 183.8M $180.8M/ $164.6M $150,000,000.00 $122.1M1 9.6M $135.8M �1 $95,7M $100,000,000.00 $78.7M $50,000,000.00 0� 0`6 0°� ti0 titi titi ti� ti� tih FyO� �y01' Fy100, �y0�' 0 ti �yy'l: Fy�� OtiO� F� MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE Includes all Reviewing/Inspecting Departments:Building,Fire,Planning and Environmental IIIIIII Lower Keys (IIIIIIII Middle Keys QI Oceanl Reef 11111111 Upper Keys TOTAL ISSUED PERMITS PLAN REVIEWS INSPECTIONS 3,500 Incl.oMy-PASS or FAIL R&v ws 3,000 3 2Y5 2,500 2;690 2,000 1,500 1,663 1,655 1,000 427 500 441 0 UUUU.. . rM MP��wmuuu Apr-2014 Apr-2015 Apr-2014 Apr-2015 Apr-2014 Apr-2015 ISSUE plamReafews Inspections IIIIIIIILowerKeys 167 233 623 636 1,005 1,268 III Middle Keys 32 24 106 90 177 189 IDLlcean Reef 14 160 28 iii Upper Keys 242 156 934 769 1,508 1,730 TOTAL 441 427 1,663 1,655 2,690 3,215 Does not include"Boat I mprovelment'.Fund"Revenue. ❑ffic-1/Areadower Keys:Stock Island upto 7 mine bridge. 4ffi-2/Ar—Muddle Keys:Startsat.Duck.Keyto Fiesta Key Channel 4i5,exclludes-Marathurl.Grassy Key,Cityof Layton 1511armorada,and Lower Matecurmbe. 4ffic-3/Ar—UpperKeys:North of Tavernier Creek.Bridgeupto Dcean Reef. Apr-2015 Growth Managment Building Department Total Number of Plan Reviews on Applied Building Permits by Fiscal Year 18000 16,369 16000 13,732 14000 3-32412,615 11 12000 10,762 10,271 10000 _7185 ......... ... 8000 6000 5,018 4,694 4000 2000 N., 0 yIly Excludes"N/A"and Logged CSR "L" resulted reviews �� Does notincludb-ar"Beall improvement Fund"Revenue. MONRO�E COUNTYGROWTH MANAGEMENT Off0ec=ljArea=Lower Keys: stock Island up to 7 mile bridge. Offiice=,Area=lvliddleKey,: BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY starts at Duck Key to Fiesta Key Channe1#5, EMcllutleLa-rMalso assyKey,CtyofLaytnn,llslamorada,and BY PERMIT"WORK" LOCATION Lower Mattecumlae. OfflcB=3jArea=UpperKey, North of Tavernier Creek Bridge up to Ocean Reef. Comparison by Office.( 500 .✓ Office 450 400 350 /............................................... .,., .,., .,.,,........................................................... .....,...,..., 300 250 ...,.... ........,.... .......,...,. ............. .......,...,., .......,...,. .......,...,. ...,.,...,...... 200 150 100 50 ' 0 ELECT -XAM OECH I LUMB ELECT -XAM OECH PLUMB ELECT -XAM AECH I LUMB LECT -XAM VIECH iLUMB Lower Lower Lower Lower Middle Middle Middle Middle Ocean Ocean Ocean Ocean Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Reef Reef Reef Reef Keys Keys Keys Keys IIIIIIIApr-2015 68 139 37 32 5 23 7 5 26 31 9 17 113 179 34 65 IIIIIIIApr-2014 62 166 65 51 11 33 12 7 94 305 29 43 Oo es lcezl/ndude"Boa Keys:Improve ment Fund"Revenue. MONROE COUNTY GROWTH MANAGEMENT OffOce=l�AreadowerMeys: Stock I slland up to 7 mile bridge. Office=fltDuckKeytKeys: BUILDING DEPARTMENT - INSPECTION ACTIVITY Starts at Buck Key to Fiesta Key Channel#S, ExdudeLwrMatsGrassyKey,CtyofLayton,lsllannora�,and BY PERMIT"WORK" LOCATION Lower Mafecurmbe. Offlce-s/Area-UpperKeys: North of Tavern or Creek Bridge up to Ocean Reef from pa y�ison by Office VI11 1 JVII Office ....................................................................................................................................................................................................................................................................................................................................................................... 1400 '�' 1200 ................................................................. 1000 ....................................... .................................................... 800 600 400 200 0 �...... ......... .. ..........1 ....... Buildin Electric Mechia Plumbi IBuildin Electric Mechia Plumbi IBuildin Electric Mecha Plumbi Buildin IElecthic Mecha Plumbi g nicalfL nag g nicalfL ng g nical(L nag g n,ical/L ng P P P P Lowelr Lower Lowe Lower Middle Middle Middle Middle Ocean Ocean, Ocean Ocean, Upper (Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Reef Roe IReef Reef Keys Keys Keys Keys IIIIIIApr-2015 536 188 97 157 89 30 14 16 10 2 1 700 192 84 224 IIIIIApr2014 526 111 44 98 43 15 4 79 509 185 67 321 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: -Comprehensive Planning& Current Planning -Environmental Resources -Marine Resources The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Marine Resources Office provides a variety of services focusing on protection of the marine environment,provision of maritime infrastructure, and the preservation of public water access. Does ice-I/include wer KeyprovementFund"Revenue. MONROE COUNTY GROWTH MANAGEMENT Office=11/1 rea=Lower Kegs: 5fvck I Bland up to 7 mine bridge. irf Sfaasal[Duck Keyt Keys: PLANNING AND ENVIRONMENTAL RESOURCES - PLAN REVIEW ACTIVITY Sdarts att Duck Keyto Fi eska Key Chanaell#5, Exclude sowerMaliecu b Key,ChyefLayuon,lslamoBda,and BY PERMIT"WORK" LOCATION Lower N1atlecumhe. Office-3/A rea-Upper Keys: Nor hof-FavernierCreek Bridge up io Ocean Reef. Comparison by Office ......._ ......... ......... ........_ ........_ ......... .._....._ ......... ......... 160 140 120 100 80 60 ' ........ ...................................................... ..... ........_ ......... ................................................... ........_ ......... ... ......... ......... ........................................................... .. ........_ ......... ......... 40 20 �� .... ........ � ........ � 0 BIO PLAN PRP SR-1310 TORM TO PLAN PRP BIO PLAN TO PLAN PRP SR-BIO 3TORM Lower Lower Lower Lower Lower Middle Middle Middle Ocean Ocean Upper Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Reef Reef Keys Keys Keys Keys Keys �IIIIIIIIApr 2015 95 67 10 1 1 14 9 1 17 23„ 167 86 4 1 5 Do Ps not include"Roar I mprovpmpnt Fund"Revenue Offic-1/Areazurwpr Keys: MONROE COUNTY GROWTH MANAGEMENT qfock Island up to 7 mile bridge. OfficP=2/ArN=MiddIP Keys: 'fartsat Duck Keyro Fiesta Key Channpl#5, PLANNING AND ENVIRONMENTAL RESOURCES - INSPECTION ACTIVITY 1xcludP5-Mar&on,Grassy Key,Cry of Layton,Ilsl am a rada,and Lover MaRecumbe. BY PERMIT"WORK" LOCATION OfficP=3/ArN=UppPr R Pys: North of Tavern erCreek Bridge Up bC Ocean Reef Comparison by Office 140 120 100 80 60 40 20 0 --'I'll,0 11 ................A ENVIR PLAN ENVIR PLAN ENVIR PLAN ENVIR PLAN Lower Keys Lower Keys Middle Keys Middle Keys Ocean Reef Ocean Reef J ppe r Keys Upper Keys 47 10 5 1 136 23 ............... Planning & Environmental Resources 2015 Apr _ Applications 015 Alper I lid lip dyey � �,' F el (10 Planning & Environmental Resources 2014 Apr _ Applications 5 1 . , IIJ 2 014 A it 0 0 ER "w y ccZ -0 -0 �> � asi u 0 yr as as aw9 0 U U � -0 ` 0- X W � U air c _ 0 ~ as c e� nn as ; � 26 27 28 Planning & Environmental Resources Feb 2014 - Apr 20114 Application Type Distribution *A]cohioli c Beverage *Appeails&Settlemienits *Development Agreements 0 Enivironmentail Resources W FLU M Amendments W H i stoiri c Pire seirvaiti on IW LDRD IM Legail Settlements Ld LU D Amie ndmie nts 11 Major Conditional Use U Minior Coinditional Use Ld NROGO w Plats *Pre-App *Public Assembly IW Roadl Abaindoiniment id ROAD Ld Shoreline Approvals w TDR Ld Te mip C o ni st St aig i ing Text Amendments w Tier Amendment LiTimie Extensions p&d THE w Vairiainice u Variance-Dock (Loing) i,l,Va,iriainice- PC ......................................................................................................... 30 GIS OFFICE GIS Projects - Data/Map Requests/Technical/Programming - Affordable Housing Mapping/Analysis - Planning - Cudjoe Regional Sewer Mapping/Analysis Engineering/Planning - CBRS Tavernier Mapping - Planning - Stock Island Aerial Mapping Code Compliance Nancy Dowling - STR Historical FEMA List - Lori Lehr - Pictometry Training Property Appraiser Rob Shaw - Redistricting Mapping BPK Bob Shillinger - 1986 Zoning Map Request Trepanier & Associates - Elevation Certificates Mapping (in progress) - GIS Addressing - 27 New physical address assignments 31 MARINE RESOURCES OFFICE Channel Marker Program: Month Channel Marker/Buoy Replacement Costs May 2014 $17,149.00 June $4,900.00 July $0.00 August $3,750.00 September $0.00 October $0.00 November $5,500.00 December $5,400.00 January 2015 $2,830.00 February $0.00 March $3,000.00 April $2,825.00 Total $45,354.00 Total annual costs for marker/buoy replacements for the past twelve month period were approximately 39% lower than the same timeframe in 2014 ($74,107.50). 32 Derelict Vessel Program: Month Derelict Vessel Removal Costs May 2014 $2,867.00 June $15,279.00 July $2,500.00 August $11,175.00 September $8,535.00 October $15,386.00 November $34,659.00 December $23,368.00 January 2015 $22,093.00 February $5,850.00 March $0.00 April $1,400.00 Total $143,112.00 33 Derelict vessel removal costs for the past twelve month period were approximately 12% lower than the same timeframe in 2014 ($162,361). Vessel Pumpout Program: 34 Pumpout numbers have risen steadily since the start of the program in January 2013, with monthly pumpouts exceeding the initial quota of 1300 per month since June 2014. Current pumpout numbers exceed the new quota of 1500 per month which became effective April 2015. 35 CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals New Cases 126 Inspections 1531 New Citations 7 36 UPPER KEYS- NEW CASES 22 INSPECTIONS COMPLETED 233 SM 2 CITATIONS ISSUED 0 CEB 0 .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 250 23 2.00 150 O 101 100 9 � 50 22 12 4 6 2 0 0 , N�',�t a ®�• \ ' � � ° 37 MIDDLE KEYS- NEW CASES 26 INSPECTIONS COMPLETED 824 SM 22 CITATIONS ISSUED 7 CEB 0 900 824 800 700 600 500 400 193 200 188 137 92 107 O 10068 ... ..." 26 22 7 8 8 7 0 0 ti01ca a a s a Q 38 LOWER KEYS- NEW CASES 78 INSPECTIONS COMPLETED 474 SM 15 CITATIONS ISSUED 0 CEB 0 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 500 474 450 j 400 350 300250 j 0 200 150 99 100 78 76 50 17....1 2 ...2 ..... ... 1 .... ... ......... 0 0 0 � � �� r C' � off' 39