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Item C35' CM ounty of onroe BOARD OF COUNTY COMMISSIONERS  Mayor Heather Carruthers, District 3 Mayor Pro Tem George Neugent, District 2 TheFloridaKeys Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting October 19, 2016 Agenda Item Number: C.35  Agenda Item Summary #2211 BULK ITEM: DEPARTMENT: Yes Project Management / Facilities TIME APPROXIMATE:STAFF CONTACT: Doug Sposito (305) 292-4416 None AGENDA ITEM WORDING: Approval of Renewal Amendment Agreement with CPI-U adjustment of .7% with Stockton Maintenance Group, Inc., for janitorial services at Dept. Of Juvenile Justice and Key West Library and day porter janitorial services at the Harvey Government West Nutrition Site. Contract will commence November 1, 2016 and terminate October 31, 2017. Totaling $7,531.55 per month. ITEM BACKGROUND: On October 15, 2014, the BOCC approved a bid award and entered into a contract with SMG for janitorial services at the Russell library and DJJ. On February 10, 2016 the BOCC approved the Third Amendment to Agreement with Stockton Maintenance Group, Inc., for janitorial services, to add day porter janitorial services at the Harvey Government Center (excluding e areas) and the Monroe County Social Services Key West Nutrition Site. The original agreement provides for (2) optional 1 Year renewal agreements. PREVIOUS RELEVANT BOCC ACTION: On October 15, 2014, the BOCC approved a bid award and entered into a contract with SMG for janitorial services at the Russell library and DJJ. On January 21, 2015, the BOCC approved a First Amendment to the Agreement modifying the scope of services at the DJJ. On October 21, 2015, the BOCC approved a First Renewal, Second Amendment to the Agreement extending the Agreement to October 31, 2016. On February 10, 2016 the BOCC approved the Third Amendment to Agreement with Stockton Maintenance Group, Inc., for janitorial services, to add day porter janitorial services at the Harvey Government Center (excluding the Tax monthly fees. CONTRACT/AGREEMENT CHANGES: Contract will commence November 1, 2016 and terminate October 31, 2017; monthly fees will increase by .7%, the CPI-U at December 31, 2015. The contract amount is adjusted .7% for janitorial services at May Hill Russel Library from $1,502.36 per month to $1,512.88 per month, janitorial services at the Department of Juvenile Justice Building-Second Floor from $2,451.16 per month to 4EGOIX4K ' $2,468.32 per month, for Day Porter janitorial services at Harvey Government Center (excluding Tax Collector) from $2 STAFF RECOMMENDATION: Approval DOCUMENTATION: 101714_Bid Award_SMG_Exec_C-31 012115_Exec_C-48_1st Amendment_DJJ_KW Library_SMG 032316_Add HGC_Day Porter_to Key West_SMG_Final_Exec 102115_Executed_1st Renewal_2nd Amendment_DJJ_KWL_SMG_Item D-56 021016_Add HGC_Day Porter_to Key West_SMG_Final_Partial Exec 101916_4th Amendment_2nd Renewal Agreement_DJJ_KWL_DJJ_SMG FINANCIAL IMPACT: Effective Date: 11/01/2016 Expiration Date: 10/31/2017 Total Dollar Value of Contract: 90,378.60 or 7,531.55 per month Total Cost to County: 90,378.60 or 7,531.55 per month Current Year Portion: 82,847.05 Budgeted: Yes Source of Funds: 001-20501-530340, 101-20505-530340 CPI: Yes Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match : N/A Insurance Required: Yes Additional Details: 10/19/16 001-20501 · FACILITIES MAINTENANCE $60,758.76 10/19/16 101-20505 · CORRECTION FACILITIES $29,619.84 Total: $90,378.60 REVIEWED BY: Doug Sposito Completed 10/04/2016 11:53 AM Rene Rogers Completed 10/04/2016 6:17 PM Budget and Finance Completed 10/05/2016 8:03 AM Maria Slavik Completed 10/05/2016 8:40 AM Kathy Peters Completed 10/05/2016 1:44 PM 4EGOIX4K ' Board of County Commissioners Pending 10/19/2016 9:00 AM 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K 'E 4EGOIX4K %XXEGLQIRXC)\IGC'CWX%QIRHQIRXC(..C/;0MFVEV]C71+ XL%QIRHQIRX %XXEGLQIRXC)\IGC'CWX%QIRHQIRXC(..C/;0MFVEV]C71+ XL%QIRHQIRX %XXEGLQIRXC)\IGC'CWX%QIRHQIRXC(..C/;0MFVEV]C71+ XL%QIRHQIRX %XXEGLQIRXC)\IGC'CWX%QIRHQIRXC(..C/;0MFVEV]C71+ XL%QIRHQIRX 4EGOIX4K 'G 4EGOIX4K 'G 4EGOIX4K 'G 4EGOIX4K 'G 4EGOIX4K 'G 4EGOIX4K 'G 4EGOIX4K 'G 'H 4EGOIX4K 'H 4EGOIX4K 'I 4EGOIX4K 'I 4EGOIX4K 'I 4EGOIX4K 'I 4EGOIX4K 'I 4EGOIX4K 'I 4EGOIX4K 'I 4EGOIX4K 'J FOURTH AMENDMENT SECOND RENEWAL AGREEMENT FOR JANITORIAL SERVICES MAY HILL RUSSELL LIBRARY AND DEPARTMENT OF JUVENILE JUSTICE BUILDING-SECOND FLOOR This Third Amendment to Agreement for Janitorial Services, May Hill Russell Library and Department of Juvenile Justice Building- is made and entered th into this 19 day of October 2016 political subdivision of the State of Florida, 1100 Simonton Street, Key West, Florida 33040, and *PSVMHE'SVTSVEXMSR, 1975 West Palm Beach, Florida 33411. WHEREAS , on October 15, 2014, the parties entered into the Agreement for the CONTRACTOR to provide janitorial services at the May Hill Russell Library and the Department of Juvenile Justice Building- Second Floor ); and WHEREAS , on January 21, 2015, the parties agreed to a First Amendment to the Agreement to scope of work at the DJJ Building and incorporate Addendum No. 3 of the bid documents into the Agreement; and WHEREAS , on October 21, 2015, the parties entered into a First Renewal, Second Amendment to the Agreement, to renew the original Agreement and adjust the terms in accordance with the CPI-U; and WHEREAS , on February 10, 2016, the parties added to provide day porter janitorial services specifically at the Harvey Government Center (excluding the Tax Collector Office areas) and the Monroe County Social Services Key West Nutrition Site; and WHEREAS , on March 23, 2016, the parties written amount of monthly fees; and WHEREAS , the parties have found the Agreement, Amendments and Renewal Agreement to be mutually beneficial; and; WHEREAS , the parties find that it would be mutually beneficial to enter into this Fourth Amendment Second Renewal agreement; now therefore NOW, THEREFORE , IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree as follows: 1.In accordance with Paragraph 4 of the Original Agreement, the County exercises the option to renew the Original Agreement for the second of the two (2) one-year terms. November 1, 2016October 31, 2017 This term will commence on and terminate .The .7% contract amount is adjusted for janitorial services at May Hill Russel Library from $1,512.88 per month, $1,502.36 per month to janitorial services at the Department of $2,468.32 per Juvenile Justice Building-Second Floor from $2,451.16 per month to month, for Day Porter janitorial services at Harvey Government Center (excluding Tax $2,662.76 per month Collector) from $2,644.25 per month to and for Day Porter janitorial services for Monroe County Social Services Key West Nutrition Center from $887.59 per month totaling $7,531.55 per month $881.42 per month to in accordance 4EGOIX4K 'J with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year. 2.Except as set forth in paragraph 1 above, in all other respects, the terms and conditions set forth in the Original Agreement as Amended remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA By: By: __________________________ Deputy Clerk Mayor Date: Date: STOCKTON MAINTENANCE GROUP, INC. Witnesses for CONTRACTOR: Signature of person authorized to Signature legally bind Corporation Date: Print Name Date Print Name and Title Address: Signature Telephone Number Print Name Date 4EGOIX4K