Item C35'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
October 19, 2016
Agenda Item Number: C.35
Agenda Item Summary #2211
BULK ITEM: DEPARTMENT:
Yes Project Management / Facilities
TIME APPROXIMATE:STAFF CONTACT:
Doug Sposito (305) 292-4416
None
AGENDA ITEM WORDING:
Approval of Renewal Amendment Agreement with CPI-U
adjustment of .7% with Stockton Maintenance Group, Inc., for janitorial services at Dept. Of
Juvenile Justice and Key West Library and day porter janitorial services at the Harvey Government
West Nutrition Site. Contract will commence November 1, 2016 and terminate October 31, 2017.
Totaling $7,531.55 per month.
ITEM BACKGROUND:
On October 15, 2014, the BOCC approved a bid award and entered into a
contract with SMG for janitorial services at the Russell library and DJJ. On February 10, 2016 the
BOCC approved the Third Amendment to Agreement with Stockton Maintenance Group, Inc., for
janitorial services, to add day porter janitorial services at the Harvey Government Center (excluding
e areas) and the Monroe County Social Services Key West Nutrition Site.
The original agreement provides for (2) optional 1 Year renewal agreements.
PREVIOUS RELEVANT BOCC ACTION:
On October 15, 2014, the BOCC approved a bid
award and entered into a contract with SMG for janitorial services at the Russell library and DJJ. On
January 21, 2015, the BOCC approved a First Amendment to the Agreement modifying the scope of
services at the DJJ. On October 21, 2015, the BOCC approved a First Renewal, Second Amendment
to the Agreement extending the Agreement to October 31, 2016. On February 10, 2016 the BOCC
approved the Third Amendment to Agreement with Stockton Maintenance Group, Inc., for janitorial
services, to add day porter janitorial services at the Harvey Government Center (excluding the Tax
monthly fees.
CONTRACT/AGREEMENT CHANGES:
Contract will commence November 1, 2016 and terminate October 31, 2017; monthly fees will
increase by .7%, the CPI-U at December 31, 2015. The contract amount is adjusted .7% for janitorial
services at May Hill Russel Library from $1,502.36 per month to $1,512.88 per month, janitorial
services at the Department of Juvenile Justice Building-Second Floor from $2,451.16 per month to
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$2,468.32 per month, for Day Porter janitorial services at Harvey Government Center (excluding
Tax Collector) from $2
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
101714_Bid Award_SMG_Exec_C-31
012115_Exec_C-48_1st Amendment_DJJ_KW Library_SMG
032316_Add HGC_Day Porter_to Key West_SMG_Final_Exec
102115_Executed_1st Renewal_2nd Amendment_DJJ_KWL_SMG_Item D-56
021016_Add HGC_Day Porter_to Key West_SMG_Final_Partial Exec
101916_4th Amendment_2nd Renewal Agreement_DJJ_KWL_DJJ_SMG
FINANCIAL IMPACT:
Effective Date: 11/01/2016
Expiration Date: 10/31/2017
Total Dollar Value of Contract: 90,378.60 or 7,531.55 per month
Total Cost to County: 90,378.60 or 7,531.55 per month
Current Year Portion: 82,847.05
Budgeted:
Yes
Source of Funds: 001-20501-530340, 101-20505-530340
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
No
County Match
: N/A
Insurance Required:
Yes
Additional Details:
10/19/16 001-20501 · FACILITIES MAINTENANCE $60,758.76
10/19/16 101-20505 · CORRECTION FACILITIES $29,619.84
Total: $90,378.60
REVIEWED BY:
Doug Sposito Completed 10/04/2016 11:53 AM
Rene Rogers Completed 10/04/2016 6:17 PM
Budget and Finance Completed 10/05/2016 8:03 AM
Maria Slavik Completed 10/05/2016 8:40 AM
Kathy Peters Completed 10/05/2016 1:44 PM
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Board of County Commissioners Pending 10/19/2016 9:00 AM
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FOURTH AMENDMENT SECOND RENEWAL AGREEMENT
FOR JANITORIAL SERVICES MAY HILL RUSSELL LIBRARY AND
DEPARTMENT OF JUVENILE JUSTICE BUILDING-SECOND FLOOR
This Third Amendment to Agreement for Janitorial Services, May Hill Russell Library
and Department of Juvenile Justice Building- is made and entered
th
into this 19 day of October 2016
political subdivision of the State of Florida, 1100 Simonton Street, Key West, Florida 33040, and
*PSVMHE'SVTSVEXMSR,
1975 West Palm Beach, Florida 33411.
WHEREAS
, on October 15, 2014, the parties entered into the Agreement for the
CONTRACTOR to provide janitorial services at the May Hill Russell Library and the
Department of Juvenile Justice Building- Second Floor ); and
WHEREAS
, on January 21, 2015, the parties agreed to a First Amendment to the
Agreement to scope of work at the DJJ Building and incorporate
Addendum No. 3 of the bid documents into the Agreement; and
WHEREAS
, on October 21, 2015, the parties entered into a First Renewal, Second
Amendment to the Agreement, to renew the original Agreement and adjust the terms in
accordance with the CPI-U; and
WHEREAS
, on February 10, 2016, the parties added to provide day porter janitorial
services specifically at the Harvey Government Center (excluding the Tax Collector Office
areas) and the Monroe County Social Services Key West Nutrition Site; and
WHEREAS
, on March 23, 2016, the parties
written amount of monthly fees; and
WHEREAS
, the parties have found the Agreement, Amendments and Renewal
Agreement to be mutually beneficial; and;
WHEREAS
, the parties find that it would be mutually beneficial to enter into this Fourth
Amendment Second Renewal agreement; now therefore
NOW, THEREFORE
, IN CONSIDERATION of the mutual promises and covenants set
forth below, the parties agree as follows:
1.In accordance with Paragraph 4 of the Original Agreement, the County exercises the
option to renew the Original Agreement for the second of the two (2) one-year terms.
November 1, 2016October 31, 2017
This term will commence on and terminate .The
.7%
contract amount is adjusted for janitorial services at May Hill Russel Library from
$1,512.88 per month,
$1,502.36 per month to janitorial services at the Department of
$2,468.32 per
Juvenile Justice Building-Second Floor from $2,451.16 per month to
month,
for Day Porter janitorial services at Harvey Government Center (excluding Tax
$2,662.76 per month
Collector) from $2,644.25 per month to and for Day Porter
janitorial services for Monroe County Social Services Key West Nutrition Center from
$887.59 per month totaling $7,531.55 per month
$881.42 per month to in accordance
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with the percentage change in the U.S. Department of Commerce Consumer Price
Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor
Statistics and shall be based upon the CPI-U computation at December 31 of the
previous year.
2.Except as set forth in paragraph 1 above, in all other respects, the terms and conditions
set forth in the Original Agreement as Amended remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
By: By: __________________________
Deputy Clerk Mayor
Date: Date:
STOCKTON MAINTENANCE GROUP, INC.
Witnesses for CONTRACTOR:
Signature of person authorized to
Signature legally bind Corporation
Date:
Print Name Date Print Name and Title
Address:
Signature
Telephone Number
Print Name Date
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