Item C22BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 10, 2015 Division: Public Works & Enp-ineerine
Department: Unin. Parks & Beaches
Bulk Item: Yes X No _
Staff Contact Person: Kevin G. Wilson/305-797-1547
AGENDA ITEM WORDING: Approval of a resolution to waive M.C.0 section 18-25(b)(1), which
prohibits possession of alcoholic beverages'on County property, for the County property known as
Rowell's Marina; on -July 4; 2015 from 6:00 p.m. until 10:30 p.m., for the Key Largo Volunteer Fire
Department and Key Largo Volunteer Ambulance Department (KLVFD/KLVAD) Annual Community
Independence Day Celebration, contingent upon KLVFD/KLVAD obtaining required certificate of
liability insurance, and Public Assembly and alcohol sales and consumption permits prior to the event.
ITEM BACKGROUND: The (KLVFD/KLVAD would like to host their Annual Community
Independence Day Celebration at the County property known as Rowell's Marina on Sat. July 4, 2015.
The KLVFD/KLVAD ' will -be selling alcohol at the County property known as Rowell's Marina. The
KLVFD/KLVAD has met with MCSO officials in order to determine how many officers' will be
needed to maintain order, at the event and will provide for that number of officers. They will also be
coordinating with Waste -Management to provide port -a johns, trash and recycling receptacles as well
as coordinate with the Fire Department to have them on site for emergencies. In addition the
KLVFD/KLVAD is a non-profit organization and has obtained liability insurance naming Monroe
County BOCC as an additional insured, all as required under M.C.C. sec. 18-25(b)(2) in order to
qualify for a waiver of the prohibition against possession of alcohol at the County property known as
Rowell's Marina.
PREVIOUS RELEVANT BOCC ACTION: On October, l7, 2014,.and May20, 2015, the BOCC
approved similar waivers for the Pines County Park (Zombie Bike Ride) and the Big Pine Community
Park (Lower Keys Rotary Club).
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: N/A BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO COUNTY: $ N/A SOURCE OF FUNDS: .
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH: YEAR
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Incl ded X Not Required
DISPOSITION: AGENDA ITEM #?�
RESOLUTION NO. -2015
A RESOLUTION BY THE MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS WAIVING THE PROHIBITION
AGAINST ALCOHOL CONSUMPTION AT THE COUNTY
PROPERTY KNOWN. AS ROWELL'S MARINA IN SUPPORT
OF THE KEY LARGO VOLUNTEER DEPARTMENT AND KEY
LARGO VOLUNTEER AMBULANCE DEPARTMENT,
ANNUAL . COMMUNITY. INDEPENDENCE DAY
CELEBRATION.
WHEREAS, the Key Largo Volunteer Fire Department and Key Largo Volunteer
Ambulance Department is a not -for -profit organization; and
WHEREAS, Monroe County desires to support.events put forth by the Key
Largo Volunteer Fire Department and Key Largo Volunteer Ambulance Department for
purposes of community recreation and entertainment, and,
WHEREAS, the Key Largo Volunteer Fire Department and Key Largo Volunteer
Ambulance Department is holding a Community Independence. Day Celebration on July
4, 2015; and,
WHEREAS, the Key Largo Volunteer Fire Department and Key Largo Volunteer
Ambulance Department will be on the property'offering alcohol for sale; and
WHEREAS, the Key Largo Volunteer Fire Department and Key Largo Volunteer
Ambulance Department will have vendors on the property with bounce houses; and
WHEREAS, the Key Largo Volunteer Fire Department and Key Largo Volunteer
Ambulance Department has requested a waiver of the county's prohibition against
possessing alcohol in the County property known as.Rowell's Marina; and
WHEREAS, the Key Largo Volunteer Fire Department and Key Largo Volunteer
Ambulance Department has requested a waiver of the county's prohibition against
bounce houses in the County property known as Rowell's Marina; and
WHEREAS, Monroe County Code section 18-25(b)(2) authorizes the Monroe
County Board of County Commissioners to waive the prohibition upon a resolution of the
board;
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Monroe County
Board of County Commissioners finds that the Key Largo Volunteer Fire Department and
Key Largo Volunteer Ambulance Department is a non-profit organization and that the
Key Largo Volunteer Fire Department and Key Largo Volunteer Ambulance Department
is providing security guards in a number sufficient to preserve the public order and has
obtained liability insurance naming Monroe County as an additional insured, all as
required under M.C.C. sec, 18-25(b)(2), and hereby waives the prohibition against
alcohol possession at the County property known as Rowell's Marina on July 4, 2015
from 6 p.m. until 10:30 p.m.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting held on the 'h day of , 2015. .
Mayor Danny L. Kolhage
Mayor Pro Tern Heather Carruthers
Commissioner Sylvia Murphy
Commissioner George Neugent
Commissioner David Rice
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
Deputy Clerk Danny L. Kolhage, Mayor
r Tr � �
a ,.i y LARGO VOLUNTEER f�tvIBULAiVCE CORPS', ` 8 t�hi
C.
98600 Overseas Highway Key Large, Florida 13037 Phone: 305 451-2766 Fax: 3DS �Fo 5�1-1Sb2
May, 18, 2015
Office of the County Administrator
88770 Overseas Hwy
Key Largo, FL 33037
Dear:Mr. GastesI,.
The Key Largo Volunteer Ambulance Corps and Key Largo Volunteer Fire. Department would like to host
the annual Key Largo Family.4th'of July Free Picnic and.Concert event at Rowell's Marina on July 4, 2015.
At, this time we are requesting all flees including permits be waived.
This is an event to benefit the community and there will be no entrance fee for the attendees.
Thank you in advance for your attention to this matter.
(Respectfuly; �.
Dawn DeBrule
Key Largo Volunteer Ambulance Corps
Director
r
"Ea celloice Through Conzinunity Services" ivww.klvae.org
REQUEST FOR USE OF COUNTY PROPERTY
IN MONROE COUNTY, FLORIDA
Date: May 18, 2015
Name of Contact or organization: Key Largo Volunteer Fire Department and Key Largo Volunteer
Ambulance Corps.
Address & telephone number: 98600 Overseas Hwy, Key Largo, FL 33037 305-394-7530
Email: dmd4ukmc@aol.co,
Specific County property or meeting room requested: Rowell's Marina
Intended use: Key Largo Family 4th of July Free Picnic and Concert
Date(s) needed: July 3 — July 4, 2015 Time: 8:00 AM —10:30 PM. .
Alcohol sales July 4, 2015 6:OOPM—10:30PM
Official Monroe County Government Use: Yes ❑ No
Number of participants: 1000
Use of personal BBQ grill: Yes ® No ❑ Alcohol consumption/sale: Yes ® No ❑
If yes, your request MUST to go on the agenda for the
next available monthly BOCC meeting.
USE OF COUNTY PROPERTY ONLY
Clean up provisions, assurances, and state if any improvements are to be to facility:MCSO will be on site
for security and site will be clean and left in the same condition prior to event.
Coordination with: Sheriff Dept: Yes ® No ❑
Security: Yes ® No ❑
Public Works: Yes ® No ❑
Previous history of holding similar events: Yes ❑ No ❑
USE OF MEETING ROOMS ONLY
Special Audio Visual Equipment needed: Yes ❑ No ❑ Describe:
Public Address System: Yes ❑ No ❑
Arrangement of Room:
Fees are listed on pages 8 and 9 of the Policy for Public Facilities, Roads, Bridges, & County Meeting
Rooms and are NON-REFUNDABLE.. Checks or Money Orders are to be made payable to Monroe
County Board of County Commissioners.
_._....... _..............__......._......_.._................. .................................................. --.... ..... ......... ....... .......... _..__........ _.._.......... _.____............. _...................... _............................. _........... .................................. _
COUNTY USE ONLY
Scheduled Date:
Insurance /Hold Harmless Requirements:
Approved: Yes❑ No ❑ By:
Remarks:
Fees:
HOLD HARMLESS AGREEMENT
This agreement entered into by and between 'MONROE COUNTY, FLORIDA; a .political .
subdivision of the. State of Florida, herein "COUNTY", and Key Largo Volunteer'Fire 136paitment and
Key Largo Volunteer Ambulance Department whose address is 98600 Overseas Highway
Key Largo, FL 33037 hereinafter "EVENT SPONSOR":
That for and in consideration.of .the understanding hereinafter, set forth ' the parties do agree and
covenant as (illows:
T. That in and for the consideration of permission to usecertain public roads or other public
property, more particularly described as follows: Rowell's Marina
for the purpose -of c6nducting a 4th of July community. concert -
event; more particularly described as follows: 4th of'July picnic with food andbeer, kid's relayraces,
kid's bounce houses and water slides, live music consisting, of 2 different bands.
on the 4th day of July - 20 15 , from. 6:00 am/pm until 10:30 am/pm, the
EVENT SPONSOR does hereby agree to indemnify the COUNTY into far any and all` claims or
liabilities, that may arise out of the above described event.
2 That, in addition to 'indemnification described in Paragraph One,. the. EVENT'SPONSOR
does hereby agree to Bold the COUNTY harmless in all respects, concerning the event described
in Paragraph One and will defend.any and all.camsds-of.�actiofvor claims•and will; furtlle�; paytthe.
cost of any attormey's fees incurred by -the COUNTY arising --out of'the, event 'described in
Paragraph One.
Key Largo Volunteer Fire Department and
Key Largo Volunteer Ambulance Department
Organization
Of the above and duly authorized to
execute this -agreement.
State of Florida
County of Monroe,
SUBSCRIBED AND SWORN to (or affirmed before me) on 1�A day of
(Event Contact Person), he/she. is sonAll to me or has
produced (type of identification) as identification.
Notary Public �MYMO
Mahrs11$;nS4IONnNaEo.Ex8o79l�404
.