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Item D16( CM ounty of onroe BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tem George Neugent, District 2 TheFloridaKeys Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting October 19, 2016 Agenda Item Number: D.16 Agenda Item Summary #2080 BULK ITEM: DEPARTMENT: Yes Tourist Development Council TIME APPROXIMATE:STAFF CONTACT: Ammie Machan (305) 296-1552 N/A AGENDA ITEM WORDING: Approval of DAC II Destination Event Agreements for FY 2017 as per attached spreadsheet totaling $25,000 ITEM BACKGROUND: In order to reduce the vast quantity of paperwork we request your approval of the DAC II Destination Events as outlined on the attached spreadsheet wherein the contract ID number, organization, event name, event dates, funding allocated, line item number and expiration dates are provided. A boilerplate DAC II agreement is provided for your information. DAC II approved same at their meeting of August 2, 2016 TDC approved same at their meeting of September 20, 2016 PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the Request for Applications for FY 2017 Destination and Turnkey Event Funding Applications at their meeting of February 10, 2016. wherein the TDC would provide a summary of event(s) funding information. CONTRACT/AGREEMENT CHANGES: New Agreements STAFF RECOMMENDATION: Approval DOCUMENTATION: DAC II Destination Event Summary Sheet and Boilerplate Agreement FINANCIAL IMPACT: Effective Date: October 19, 2016 4EGOIX4K ( Expiration Date: See attached list Total Dollar Value of Contract: $25,000 Total Cost to County: No Cost to County Current Year Portion: $25,000 Budgeted: Yes Source of Funds: TDC CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match : Insurance Required: No Additional Details: See attached summary sheet for line item numbers 10/19/16 115-75360 · SPECIAL PROJECTS $25,000.00 REVIEWED BY: Maxine Pacini Completed 09/23/2016 10:06 AM Christine Limbert Completed 09/23/2016 11:53 AM Budget and Finance Completed 09/23/2016 1:50 PM Maria Slavik Completed 09/23/2016 2:29 PM Kathy Peters Completed 09/26/2016 9:21 AM Board of County Commissioners Pending 10/19/2016 9:00 AM 4EGOIX4K DAC II Destination Event Summary Sheet IDEvent nameOrganizationFunds allocatedEvent Date 1846Nautical Flea MarketLower Keys Chamber of Commerce, Inc.$10,000.00January 2017 1847Underwater Music FestivalLower Keys Chamber of Commerce, Inc.$15,000.00July 2017 Total:$25,000.00 (E (IWXMREXMSR)ZIRX%KVIIQIRX 8,-7%KVIIQIRXMWQEHIERHIRXIVIHMRXSF]ERHFIX[IIR1SRVSI'SYRX]*PSVMHEETSPMXMGEP -RWIVXREQISJ)ZIRX'SRXVEGXSV WYFHMZMWMSRSJXLI7XEXISJ*PSVMHE 'SYRX] ERH )ZIRX'SRXVEGXSV SRXLMWCCCCHE]SJCCCCCCCCCCCC ;-82)77)8, -RGSRWMHIVEXMSRSJXLIQYXYEPGSZIRERXWGSRXEMRIHLIVIMRXLITEVXMIWEKVIIEWJSPPS[W 8LI'SYRX]EKVIIWXSTE]YTXSCCCCCCC CCCCCCCCCCCCCCCC(SPPEVWz1SRVSI'SYRX] )ZIRXSRHEXISJIZIRX 8SYVMWX(IZIPSTQIRX'SYRGMP8('(MWXVMGX--*YRHMRK%PPSGEXMSR JSVJVSQXSYVMWX WII)\LMFMX' HIZIPSTQIRXXE\JYRHW 3JXLMWEQSYRXRSQSVIXLER SVCCCCCCCCSJXLIXSXEP 8LI EPPSGEXIHJYRHWWLEPPFII\TIRHIHSREHZIVXMWMRKQIHMEGSWXWEXXVMFYXEFPIXSMRGSYRX]TPEGIQIRX KIRIVEPRSREPPSGEXIHWIGXMSRSJERIZIRXFYHKIXWLEPPRSXI\GIIH SJXLIXSXEPFYHKIXERH 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wGSRXVEGXxERHwEKVIIQIRXxWLEPPFIVIEH MRXIVGLERKIEFP] )RXMVI%KVIIQIRX8LITEVXMIWEKVIIXLEXXLIEKVIIQIRXEFSZIGSRWXMXYXIWXLIIRXMVI EKVIIQIRXFIX[IIRXLI'SYRX]ERH)ZIRX'SRXVEGXSV REMAINDER OF PAGE INTENTIONALLY LEFT BLANK )ZIRX2EQI (IWXMREXMSR)ZIRX*= 'SRXVEGX-( 4EGOIX4K (E -2;-82)77;,)6)3*XLITEVXMIWLIVIXSLEZII\IGYXIHXLMWEKVIIQIRXXLIHE]ERH]IEVJMVWXEFSZI [VMXXIR 7)%0 &SEVHSJ'SYRX]'SQQMWWMSRIVW %XXIWX%Q],IEZMPMR'PIVOSJ1SRVSI'SYRX] (ITYX]'PIVO1E]SV'LEMVQER 3VKERM^EXMSR &]CC 4VIWMHIRX CCCCCCCCCCCCCCCCCCCCCCCCCCC 4VMRX2EQI (EXICCCCCCCCCCCCCCCCCCCCCC %2(8;3;-82)77)7 CCCCCCCCCCCCCCCCCCCCCCCCCC CCCCCCCCCCCCCCCCCCCCCCCCC 4VMRX2EQICCCCCCCCCCCCCCCCCC4VMRX2EQICCCCCCCCCCCCCCCCC (EXICCCCCCCCCCCCCCCCCCCCCCCC(EXICCCCCCCCCCCCCCCCCCCCCC )ZIRX2EQI (IWXMREXMSR)ZIRX*= 'SRXVEGX-( 4EGOIX4K (E )<,-&-8% %GGITXEFPI)ZIRX1EVOIXMRK)\TIRWIWJSV(IWXMREXMSR)ZIRXW 3RP]XLI8('I\TIRWIWPMWXIHFIPS[QE]FIMRGPYHIHMRXLITVSTSWIHFYHKIX%KIRIVEPRSREPPSGEXIH PMRIMXIQMWRSXXSI\GIIH SJXLIXSXEPFYHKIXERHGERSRP]FIYXMPM^IHJSVEGGITXEFPI8('QEVOIXMRK MXIQWPMWXIHMRXLMWWIGXMSR8LIVIGERRSXFIQSVIXLERE HIZMEXMSRJVSQXLIETTVSZIHPMRIMXIQ FYHKIX8LIJSPPS[MRKEVIXLISRP]EGGITXEFPII\TIRWIW 1IHME4PEGIQIRX 2I[WTETIVWERHQEKE^MRIW MRWIVXW[MPPEPWSFIGSRWMHIVIH VEHMSERH8:8LI8('[MPPTE]JSVXLIJSPPS[MRKHMKMXEPEHZIVXMWMRKSR[IFWMXIW[IFWMXIPMROWTVIVSPP ZMHISFERRIVWQSFMPIERHIQEMPFPEWXW(MKMXEPEHZIVXMWMRKPMROWQE]KSXSXLIIZIRX[IFWMXI8LI8(' 0SKSQYWXFITPEGIHSREPPTVMRX8:[IFWMXIWTVIVSPPZMHISFERRIVWERHIQEMPFPEWXW6EHMS EHZIVXMWMRKHSIWRSXVIUYMVIXLIPSKSFYXEPPVEHMSERRSYRGIQIRXWQYWXWE]w&VSYKLXXS]SYF]XLI 1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPx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w&MK4MRIERH*PSVMHEvW0S[IV/I]Wx3YXSJ'SYRX]PSKS 6EHMS%HZIVXMWMRK 2SPSKSMWVIUYMVIH%PPVEHMSERRSYRGIQIRXWQYWXWE]w&VSYKLXXS]SYF]XLI 1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPx -R'SYRX]0SKS 8LIPSKSFIPS[MRHMGEXMRKXLIw1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPxHIWMKREXMSRMWXSFIYXMPM^IH SRMRGSYRX]TVMRXRI[WTETIVERHQEKE^MRIEHWFVSGLYVIWTSWXGEVHWTEQTLPIXWTVSKVEQWTSWXIVW FERRIVW LERKMRKERHHMWTPE]IHSYXHSSVW ERHHMKMXEPEHZIVXMWMRKSR[IFWMXIW[IFWMXIPMROWTVIVSPP ZMHISFERRIVWQSFMPIERHIQEMPFPEWXW6EHMSGSQQIVGMEPWWLSYPHMRGPYHIw&VSYKLXXS]SYF]8LI 1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPx8SWIIOETTVSZEPGPEVMJMGEXMSRERHSVPSKSMRIPIGXVSRMG JSVQEX ITWSVNTKJMPI GSRXEGX%WLPI]1MPPIVSV.SLR9RHIV[SSH[MXL8MRWPI]%HZIVXMWMRKEX 3YXSJ'SYRX]0SKS 8LIPSKSFIPS[XLEXHSIW238MRGPYHIXLIw1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPxHIWMKREXMSRMW XSFIYXMPM^IHMRSYXSJGSYRX]RI[WTETIVWERHQEKE^MRIWFVSGLYVIWTSWXGEVHWTEQTLPIXWTVSKVEQW TSWXIVWERHHMKMXEPEHZIVXMWMRKSR[IFWMXIW[IFWMXIPMROWTVIVSPPZMHISFERRIVWQSFMPIERHIQEMP FPEWXW6EHMSGSQQIVGMEPWWLSYPHMRGPYHIw&VSYKLXXS]SYF]8LI1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX 'SYRGMPx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