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Item D27( CM ounty of onroe BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tem George Neugent, District 2 TheFloridaKeys Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting October 19, 2016 Agenda Item Number: D.27 Agenda Item Summary #2131 BULK ITEM: DEPARTMENT: Yes Tourist Development Council TIME APPROXIMATE:STAFF CONTACT: Ammie Machan (305) 296-1552 N/A AGENDA ITEM WORDING: Approval of Multiple District Event Agreements for FY 2017 as per attached spreadsheet totaling $60,000 ITEM BACKGROUND: In order to reduce the vast quantity of paperwork we request your approval of the Multiple District Destination Events as outlined on the attached spreadsheet wherein the contract ID number, organization, event name, event dates, funding allocated, districts, line item number and expiration dates are provided. A boilerplate Multiple District agreement, with the generic logo, is provided for your information. Events funded in multiple districts utilize the generic logo for advertising DAC V and DAC IV approved same at their meetings of August 2, 2016 TDC approved same at their meeting of September 21, 2016 PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the Request for Applications for FY 2017 Destination and Turnkey Event Funding Applications at their meeting of February 10, 2016. wherein the TDC would provide a summary of event(s) funding information. CONTRACT/AGREEMENT CHANGES: New Agreements STAFF RECOMMENDATION: Approval DOCUMENTATION: Multiple District Destination Event Summary Sheet and Boilerplate Agreement 4EGOIX4K ( FINANCIAL IMPACT: Effective Date: October 19, 2016 Expiration Date: See attached spreadsheet Total Dollar Value of Contract: $60,000 Total Cost to County: No Cost to County Current Year Portion: $60,000 Budgeted: Yes Source of Funds: TDC CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match : Insurance Required: No Additional Details: See attached list of line itme numbers REVIEWED BY: Maxine Pacini Completed 09/23/2016 3:14 PM Christine Limbert Completed 10/03/2016 9:33 AM Budget and Finance Completed 10/03/2016 9:41 AM Maria Slavik Completed 10/03/2016 10:18 AM Kathy Peters Completed 10/03/2016 10:32 AM Board of County Commissioners Pending 10/19/2016 9:00 AM 4EGOIX4K Multiple District Event Funding Summary Sheet IDEvent nameOrganizationDistrictsFunds allocated 1797Beach Roadtrip WeekendHM Music Group, LLCIV, V$20,000.00 Uncorked - Key Largo & Islamorada Food & 1811Key Largo Merchants Association, Inc.IV, V$40,000.00 Wine Festival Total:$60,000.00 (E (IWXMREXMSR)ZIRX%KVIIQIRX 8,-7%KVIIQIRXMWQEHIERHIRXIVIHMRXSF]ERHFIX[IIR1SRVSI'SYRX]*PSVMHEETSPMXMGEP 3VKERM^EXMSR WYFHMZMWMSRSJXLI7XEXISJ*PSVMHE 'SYRX] ERH )ZIRX'SRXVEGXSV SRXLMWCCCCHE]SJ CCCCCCCCCCCC ;-82)77)8, -RGSRWMHIVEXMSRSJXLIQYXYEPGSZIRERXWGSRXEMRIHLIVIMRXLITEVXMIWEKVIIEWJSPPS[W 8LI'SYRX]EKVIIWXSTE]YTXSCCCCCCC CCCCCCCCCCCCCCCC(SPPEVWz1SRVSI'SYRX] )ZIRX2EQISR)ZIRX(EXI 8SYVMWX(IZIPSTQIRX'SYRGMP8('(MWXVMGX#*YRHMRK%PPSGEXMSR JSVJVSQ WII)\LMFMX' XSYVMWXHIZIPSTQIRXXE\JYRHW 3JXLMWEQSYRXRSQSVIXLER SVCCCCCCCCSJXLI XSXEPEPPSGEXIHJYRHWWLEPPFII\TIRHIHSREHZIVXMWMRKQIHMEGSWXWEXXVMFYXEFPIXSMRGSYRX]TPEGIQIRX 8LIKIRIVEPRSREPPSGEXIHWIGXMSRSJERIZIRXFYHKIXWLEPPRSXI\GIIH SJXLIXSXEPFYHKIX ERHQE]FIYXMPM^IHJSVYRJSVIWIIRTIVQMWWMFPII\TIRHMXYVIWERHJSVXLSWIFYHKIXPMRIWXLEXQE] 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wGSRXVEGXxERHwEKVIIQIRXxWLEPPFIVIEH MRXIVGLERKIEFP] )RXMVI%KVIIQIRX8LITEVXMIWEKVIIXLEXXLIEKVIIQIRXEFSZIGSRWXMXYXIWXLIIRXMVI EKVIIQIRXFIX[IIRXLI'SYRX]ERH)ZIRX'SRXVEGXSV REMAINDER OF PAGE INTENTIONALLY LEFT BLANK )ZIRX2EQI (IWXMREXMSR)ZIRX*= 'SRXVEGX-( 4EGOIX4K (E -2;-82)77;,)6)3*XLITEVXMIWLIVIXSLEZII\IGYXIHXLMWEKVIIQIRXXLIHE]ERH]IEVJMVWXEFSZI [VMXXIR 7)%0 &SEVHSJ'SYRX]'SQQMWWMSRIVW %XXIWX%Q],IEZMPMR'PIVOSJ1SRVSI'SYRX] (ITYX]'PIVO1E]SV'LEMVQER 3VKERM^EXMSR &]CC 4VIWMHIRX CCCCCCCCCCCCCCCCCCCCCCCCCCC 4VMRX2EQI (EXICCCCCCCCCCCCCCCCCCCCCC %2(8;3;-82)77)7 CCCCCCCCCCCCCCCCCCCCCCCCCC CCCCCCCCCCCCCCCCCCCCCCCCC 4VMRX2EQICCCCCCCCCCCCCCCCCC4VMRX2EQICCCCCCCCCCCCCCCCC (EXICCCCCCCCCCCCCCCCCCCCCCCC(EXICCCCCCCCCCCCCCCCCCCCCC )ZIRX2EQI (IWXMREXMSR)ZIRX*= 'SRXVEGX-( 4EGOIX4K (E )<,-&-8% %GGITXEFPI)ZIRX1EVOIXMRK)\TIRWIWJSV(IWXMREXMSR)ZIRXW 3RP]XLI8('I\TIRWIWPMWXIHFIPS[QE]FIMRGPYHIHMRXLITVSTSWIHFYHKIX%KIRIVEPRSREPPSGEXIH PMRIMXIQMWRSXXSI\GIIH SJXLIXSXEPFYHKIXERHGERSRP]FIYXMPM^IHJSVEGGITXEFPI8('QEVOIXMRK MXIQWPMWXIHMRXLMWWIGXMSR8LIVIGERRSXFIQSVIXLERE HIZMEXMSRJVSQXLIETTVSZIHPMRIMXIQ FYHKIX8LIJSPPS[MRKEVIXLISRP]EGGITXEFPII\TIRWIW 1IHME4PEGIQIRX 'SWXW 2I[WTETIVWERHQEKE^MRIW MRWIVXW[MPPEPWSFIGSRWMHIVIH VEHMSERH8:8LI8('[MPPTE]JSVXLIJSPPS[MRKHMKMXEPEHZIVXMWMRKSR[IFWMXIW[IFWMXIPMROWTVIVSPP ZMHISFERRIVWQSFMPIERHIQEMPFPEWXW(MKMXEPEHZIVXMWMRKPMROWQE]KSXSXLIIZIRX[IFWMXI8LI8(' 0SKSQYWXFITPEGIHSREPPTVMRX8:[IFWMXIWTVIVSPPZMHISFERRIVWERHIQEMPFPEWXW6EHMS EHZIVXMWMRKHSIWRSXVIUYMVIXLIPSKSFYXEPPVEHMSERRSYRGIQIRXWQYWXWE]w&VSYKLXXS]SYF]XLI 1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPx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w*PSVMHE/I]W x3YXSJ'SYRX]PSKS 6EHMS%HZIVXMWMRK 2SPSKSMWVIUYMVIH%PPVEHMSERRSYRGIQIRXWQYWXWE]w&VSYKLXXS]SYF]XLI 1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPx -R'SYRX]0SKS 8LIPSKSFIPS[MRHMGEXMRKXLIw1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPxHIWMKREXMSRMWXSFIYXMPM^IH SRMRGSYRX]TVMRXRI[WTETIVERHQEKE^MRIEHWFVSGLYVIWTSWXGEVHWTEQTLPIXWTVSKVEQWTSWXIVW FERRIVW LERKMRKERHHMWTPE]IHSYXHSSVW ERHHMKMXEPEHZIVXMWMRKSR[IFWMXIW[IFWMXIPMROWTVIVSPP ZMHISFERRIVWQSFMPIERHIQEMPFPEWXW6EHMSGSQQIVGMEPWWLSYPHMRGPYHIw&VSYKLXXS]SYF]8LI 1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPx8SWIIOETTVSZEPGPEVMJMGEXMSRERHSVPSKSMRIPIGXVSRMG JSVQEX ITWSVNTKJMPI GSRXEGX%WLPI]1MPPIVSV.SLR9RHIV[SSH[MXL8MRWPI]%HZIVXMWMRKEX 3YXSJ'SYRX]0SKS 8LIPSKSFIPS[XLEXHSIW238MRGPYHIXLIw1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX'SYRGMPxHIWMKREXMSRMW XSFIYXMPM^IHMRSYXSJGSYRX]RI[WTETIVWERHQEKE^MRIWFVSGLYVIWTSWXGEVHWTEQTLPIXWTVSKVEQW TSWXIVWERHHMKMXEPEHZIVXMWMRKSR[IFWMXIW[IFWMXIPMROWTVIVSPPZMHISFERRIVWQSFMPIERHIQEMP FPEWXW6EHMSGSQQIVGMEPWWLSYPHMRGPYHIw&VSYKLXXS]SYF]8LI1SRVSI'SYRX]8SYVMWX(IZIPSTQIRX 'SYRGMPx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