Item P01
4
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
October 19, 2016
Agenda Item Number: P.1
Agenda Item Summary #2247
BULK ITEM: DEPARTMENT:
No County Administrator
TIME APPROXIMATE:STAFF CONTACT:
Lindsey Ballard (305) 292-4443
N/A
AGENDA ITEM WORDING:
County Administrator Monthly Report
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 10/04/2016 7:38 PM
Board of County Commissioners Pending 10/19/2016 9:00 AM
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M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:October 4, 2016
SUBJECT:County Divisions’ Monthly Activity Report for October2016
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –OCTOBER2016
Airports:
Key West
September 1Received TSA Partnership Award in FLL with MCSO attending.
September 6, 8 ,12Attended Public Meetings for Budget.
September 7Met with Mike K. –United Airlines facilities.
September 8PAPI precon. for the replacement of FAA VASI navigational aids.
September 9Meeting with volunteer Welcoming Center (Marta) on upcoming season.
September 9Meeting with City of Key West Parks director Rod and Marcus related to
security at Little Hamaca park.
September 14 Attended Disabled American Veterans meeting at Marathon related to lease
term.
September 16Participated in Florida Airports Council “Training” committee.
September 21BOCC inKey Largo.
September 22United Express Airline visit with IT, ground prep and management personnel.
September 2390% meeting with staff for the new Emergency Alert System design / bid study.
September 26Consultant RFQ –submittal review committee meeting (public) to determine the
airports recommendation to the BOCC for consultant services for the next 5
years. Don DeGraw, Beth Leto and Cary Knight on committee.
September 28Car Rental meeting with managers.
Marathon
September 13Sewer progress meeting with D.N. Higgins and CDM Smith.
September 15Attended the Grand Opening of the new Marathon City Hall.
September 20Hosted Marathon Airport Tenant meeting.
September 21Guest speaker at the Marathon Rotary Club.
September 22Marathon Storage Hangars construction progress meeting.
September 27Attended the Health Fair at the Marathon Government Center.
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Veterans Affairs:
ͼͷ
39
3
11
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ͷͷͿ
͈403,622.45
Ǥ
Extension Services:
Number of services provided: 206 phone calls, 44 office visits, 27 visits to clients, 47 learning
events with 499 participants, 5 media submissions, and 549 publications distributed. Total
Budget for FY 15/16: $210,583.00; Year to Date Expenditures and Encumbrances: $182,026.36;
Remaining Balance: $28,556.64; Percentage of budget spent and/or encumbered year-to-date:
86%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Was inducted as president of the Florida Association of Natural Resource Extension Professionals
(FANREP). Created the agenda and led the annual membership meeting, developed and recorded
online voting, and led two board meetings.
Was selected to present an abstract to Extension agents outlining the creative “Borrow, Adapt,
Adopt” model that was used to provide tools and technical assistance to local governments
dealing with climate change.
As a member of the Florida Sea Grant Work Action Group on climate change, the group was
selected to present ½ day training on climate change issues called “Climate Change Isn’t Part of
My Program Area, Is it?” Worked withspecialists from all five major program areas to develop
program specific climate impacts that Extension agents can include in their programming efforts.
The Environmental Horticulture Agent accomplished the following activities:
Participated in a Monroe County Integrated Pest Management meeting. Topics discussed were
pesticide materials listed in the manual, developing upcoming Green Industries-Best Management
Practices (GI-BMP) workshop for Public Works employees, and developing upcoming pesticide
educational programming.
Attended a Miami-Dade County Extension pesticide training class “Limited Lawn and
Ornamental” to prepare for Monroe County pesticide education training course.
Involved with improving the Grimal Grove plant propagation and nursey through reconstruction,
planting, and maintenance, along with five Master Gardeners.
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The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Attended the annual Extension Professional Associations of Florida (EPAF) Conference in
Dayton Beach where she was given the Early Career Leadership Award and delivered a
presentation with Dr. Maia McGuire on the Florida Microplastics Awareness Program.
Finished certification to begin collecting phytoplankton information for the NOAA
Phytoplankton Monitoring Network, along with three volunteers.
Taught three Florida Keys Water Watch (FKWW) workshops. There are currently 58 sites in
Monroe County.
The Economic Resource Development Agent accomplished the following activities:
Had several meetings with various community agencies, government and nongovernment
organizations, educational institutions, and private businesses.
Gathered extensive secondary GIS data and data functionality for Monroe County businesses,
consumer expenditures, and economic conditions. Agreed to be on committee for food waste
stream strategies for Key West restaurants.
Currently developing a wage and benefit survey instrument for the Lower Keys, based on
conversations with the Lower Keys Chamber of Commerce.
Sustainability and Projects Department
:
Canals:
C83 Key Largomuck removal
1.Issued an RFP for the /backfilling/weed gate combination
project, demo project #7.Received 3 proposals in August all under the original $2M estimate.
Approval to negotiate with the selected contractor was placed on the September BOCC agenda.
The final contract is placed on the October agenda.
a)Met with the daycare owner on Canal 83 to ensure he had no questions about the dust
abatement actions the County would be implementing for the project.
canal financing BOCC special meeting
2.Planning to host a on November 14 to discuss potential
financing options for construction and operations and maintenance.
$50,000 grant award from DEP
3.Received the draft grant agreement for the for partial funding of
C290
theair curtain weed gate.
RFQ for on-call professional engineering
4.Issued an services for canal master planning, canal
design, and environmental design. RFQ opened September 28. Seven firms applied for the
various work categories.
5.Presented on our canalrestoration program at the Water Quality Protection Program Steering
Committee on September 7, 2016
Sustainability:
1.Working with Parsons and Erin Deady to finalize the conceptual designs for the Key Largo and
Big Pine Key road demonstration projects to relieve tidal flooding.
Hosting two community meetings
a)to present the various options, one in Big Pine on
thst
October 19, and the second in Key largo on October 21–see attached.
b)Anticipating presenting the technical findings to the BOCC in November and then following
up with a policy discussion at the December BOCC meeting in Key Largo.
announce the King Tides
2.Preparing a press release to this year for the period October 16-20.–
see below.
PACE
3.Preparing for the County’s participation in the -Property Assessed Clean Energy –
program.
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4.Presented on our sustainability program at the FAEP conference in Bonita Springs on September
22, 2016
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:
Growth Management
REVENUE vs. EXPENSES
FISCAL YEARS 2013, 2014, 2015 and CURRENT FY 2016
Note: Revenue numbers reflect amounts collected via Community Plus cashier only.
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PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND
CODE COMPLIANCE DEPARTMENTS
Monroe County issues permits to assure compliance with Federal, State and
local laws. The following four charts represent the main services provided:
Permits; Job Value; Plan Review; and Inspections that guide development in
Monroe County
.
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Note: Total permits have hit an all-time high over the past decade.
Aug 2016
Total Issued Permits by Fiscal Year
7,363
8,000
6,134
7,000
5,882
5,563
6,000
5,064
4,819
4,790
4,763
4,517
4,355
5,000
3,973
3,816
4,000
3,000
2,000
1,000
0
Aug 2016
Total Job Value for Issued Permits by Fiscal Year
$263.9M
300000000
$248.8M
$243.4M
250000000
$186.2M
$184.1M
$179.8M
$176.M
$165.M
200000000
$135.6M
$139.6M
$121.M
150000000
$96.M
100000000
50000000
0
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Aug 2016
Total Number of Plan Reviews on
Applied Permits by Fiscal Year
25000
20,508
19,102
20000
16,238
13,693
13,510
13,285
15000
12,582
11,800
10,743
10000
7,170
5,013
4,674
5000
0
Excludes"N/A" and Logged CSR "L" resulted reviews
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster
sustainable, quality development in the county while conserving and promoting stewardship of
the county's fragile environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
Planning Office
The is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the
department reviews development proposals for compliance with the Comprehensive Plan and
Land Development Regulations, including community character, growth management provisions
and environmental compliance.
Environmental Resources Office
The services include the review of applications for
compliance with environmental regulations, such as: clearing limits, wetland delineation,
landscaping, stormwater, land clearing and FEMA required review of potential endangered
species impacts under the Permit Referral Process (PRP).
Environmental Restoration Office
The manages the County’s habitat restoration and
improvement projects to enhance and preserve county-owned landsand partners with State and
Federal agencies on maintaining conservation lands, specifically covering the removal of
invasive exotic species and planting of native species.
Geographical Information Systems (GIS) Office
The develops, maintains, and disseminates
geographic data and GIS resources to enhance county functions and provides resources making
geographic data available to the public and preparing maps depicting various data.
Marine Resources Office
The provides a variety of services focusing on protection of the
marine environment, the provision of maritime infrastructure, and the preservation of public
water access, including: (1) vessel pump-out services are provided throughout unincorporated
Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have
become an environmental or navigational hazard; and (3) working with FWC funded projects to
replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
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Planning & Environmental Resources
Applications (P-Z)
August 2016 -July 2016
Public Assembly
Road Abandonment
ROGO
Shoreline Approvals
TDR
Temp Const Staging
Text Amendments
2016 Jun
Tier Amendment
2016 Jul
Time Extensions
2016 Aug
TRE
Vacation Rentals
Variance
Variance - Dock (Long)
Variance - PC
01234567891011121314151617181920
# of applications
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Planning & Environmental Resources
August 2016 -Applications
10
9
8
7
6
5
4
3
2
1
0
Planning & Environmental Resources
August 2015 -Applications
10
9
8
7
6
5
4
3
2
1
0
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Planning & Environmental Resources
Comparison of Total Annual Applications
400
350
300
250
200
150
100
50
2010201120122013201420152016
Jan -Aug 31
GIS OFFICE
-ȀȀ al/Programming
-Plat Book Mapping - Planning
-Train GIS Intern – Megan Fryman
-Existing Conditions – Mapping – Environmental
-LiDAR – Mapping – Key Largo – Environmental
-Duck Key Security District – Mapping - Attorneys
-SPON Application – Planning
-Elevation Certificates & LiDAR Points – Mapping (in progress)
23 New physical address assignments
-
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MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
September 2015$3,700.00
October$1,140.00
November$6,107.00
December$0.00
January 2016$0.00
February$0.00
March$0.00
April$0.00
May$2,500.00
June$2,844.00
July$0.00
August$609.00
Total$16,900.00
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Total annual costs for marker/buoy replacements for the past twelve-month period were
approximately 73% lower thanthe same timeframe in 2015 ($61,520). Several marker/buoy
replacement jobs will occur over the next several months.
Channel Marker Program (Continued):
An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for channel marker
repairs was approved by the Board in August 2016, providing for additional marker repairs and
replacements that will be performed throughout the late fall and early winter.
Derelict VesselProgram:
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MonthDerelict Vessel Removal Costs
Sept 2015$11,449.00
October$10,400.00
November$18,300.00
December$41,937.00
January 2016$14,841,00
February$48,486.00
March$2,969.00
April$22,168.00
May$16,377.00
June$26,642.00
July$17,769.00
August$50,857.00
Total$267,354.00
Derelict vessel removal costs for the past twelve-month period were approximately35% higher
than the same timeframe in 2015 ($198,657). Note that the County received an FWC Florida
Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording for
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additional removals which began in July and were completed in August. Additional FWC grant
funding is being sought at this time for additional derelict vesselremovals in the fall of 2016.
Grant Funding Levels
$80,000
$70,000
$60,000
$50,000
FWC/FBIP
$40,000
$30,000
$20,000
$10,000
$0
An FWC/FBIP grant in the amount of $74,943 was executed in April 2016 for removal of
sixteen derelict vessels. The removals were completed in August 2016.
An FWC/FBIP grant in the amount of $74,943 was executed in April 2016 for removal of
sixteen derelict vessels. The removals were completed in August 2016.
An FWC/FBIP grant in the amount of $74,943 was executed in April 2016 for removal of
sixteen derelict vessels. The removals were completed in August 2016.
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State Funding Levels
$800,000
$672,350
$700,000
Legislative
$600,000
CVA
$500,000
Total
$400,000
$350,000
$300,000
$200,000
$100,000
$0
Vessel Pumpout Program (cont.):
Pumpout numbers have consistently exceeded the current quota of 1500 per month, which
became effective April 1, 2015. State funding for the pumpout program was transferred from
Pumpout USA to the County in November 2015. Total State funding increased in July 2016 to
$672,350, covering approximately 92% of the County’s program cost of $729,800 for one year.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk-
ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
DEPARTMENTTOTALS:
1781,4952
New Cases:Inspections:New Citations:
1800
1600
1541
1494
1492
1495
1490
1467
1406
1388
1364
1400
1243
1246
1163
1200
1100
1000
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UPPER KEYS:
28280200
New InspectionsSpecialCitationsCEB:
Cases:Completed:Magistrate:Issued:
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MIDDLE KEYS:
1069353200
New InspectionsSpecialCitationsCEB:
Cases:Completed:Magistrate:Issued:
1000
935
900
TOTAL NEW CASES
800
NEW CASES BY
INSPECTOR
700
TOTAL INSPECTIONS
600
COMPLETED
500
INSPECTIONS
COMPLETED BY
400
INSPECTOR
CASES HEARD BEFORE
300
SPECIAL MAGISTRATE
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191
185
200
173
154
CASES HEARD BEFORE
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LOWER KEYS:
44280020
New InspectionsSpecialCitationsCEB:
Cases:Completed:Magistrate:Issued:
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Employee Services:
TURNOVER NUMBERS:
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HUMAN RESOURCES:
(11)232
Updated job descriptions:left to complete out of total.–4% left.
6
Salary Increase requests reviewed
Attended 3 day Optimization workshop
Phone call with Christine Hurley, Teresa and Kevin Lundgreen for Evergreen Kickoff
Met with Martin Sentifelt Christine H., Cynthia Hall and Tea on Disaster Workers
Worked with John on Roads and Bridges survey
Met with Teresa on DOL Ruling instructions
BENEFITS
Distributes September Working Wellness
Distribution of monthly Quantum Newsletter for employees and supervisors
Special Meeting in Marathon
HR Optimization Workshops
Discussion of the EGWP with Envision and Gallagher continues
2016 Health and Wellness Fairs
Completed RDS application for this plan year
VSP renewal approved at BOCC meeting –Gallagher handling renewal
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WORKERS COMPENSATION
Initiate new annual payroll review of all agencies for the Excess insurance policy premiums
Reconcile Excess policy accounts with claim expenditures and request reimbursements
Review internal billing accounts with OMB for revenue budgets
Participate in HRIS ‘Optimization’ three dayworkshop
TPA Contract and legal defense agreement approved by BOCC –follow up completed
Participated in several case conferences for litigated cases
Facilitate and host legal symposium concerning WC Presumption Laws
Monthly CasesFY numbers are reported monthly in arrears
SeptOctNovDecJan FebMarAprilMayJuneJulyAug
New Medical3656496786711
New Non-Medical451361333350
Total Closed Cases019271311134240118
Total Current Open 968892949190869279888589
Cases
Open Litigation 161414141313131313131313
Previous Month
Closed/Settled000100100011
New Litigation000000100000
Total Current Open 161414131313131313131412
Litigated cases
SAFETY
Investigated 16 Employee Injury Reports
Investigated 3 Risk Claims
Coordinated and attended Electrical Safety training attended by 40 employees from PW and Project
Management
Completed 4 prerequisite FEMA classes in preparation for training at EOC in October
Attended Pest Management committee meeting
Begin research for AED Grant application process
Compile reports and statistical data for upcoming Safety Committee meeting
Monroe County Year to Date Injury Incidence Rate for 2016: 9.16
Ratecalculation included BOCC, MCFR, Sheriff’s Office and Constitutionals.
National Average including Public Administration, Police Services, Fire Services: 9.9
Injury Incidence Rates are calculated as injuries per year per 100 employees.
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Social Services:
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 7/21/2016-8/20/2016:
C-1 Congregate Meals totaled 934 units during this period.
C-2 Home Delivered Meals Hots totaled 284 units, and Home Delivered Meals Frozen totaled
3745units.
In-Home Services (Information in this section is for the period 7/21/2016-8/20/2016):
III-B Chore: 49.75 units this period, 212 unit’s year-to-date, 5.5% achieved.
III-B Screening and Assessment: 3.5 units this period, 61.5 units year-to-date, 71.74% achieved.
III-B Homemaking/Personal Care: 451.25 units this period, 3023units year-to-date,30.99 %
achieved.
III-E Screening and Assessment: 5 units this period, 63 units year to date, 55.93% achieved.
III-E Chore:0 units this period, 2 units year-to-date, 0% achieved.
III-E In-Home Respite: 67.25 units this period, 572.25 units year-to-date, 14.18% year-to-date-
achieved.
III-E Facility Respite: 513.25 units this period, 3835.75 units year to date, 51.60% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for August 2016 :
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Case Management:7.50 units for the month were produced
Homemaking:77.50 units for the month were produced
Home-Delivered Meals: 25 meals for the month were provided
Personal Care:26.50 units for the monthly were produced
CCE (Community Care for the Elderly) for the period 7/21/2016-8/20/2016:
Case Management: 75 units for the period and 91 unit’s year-to-date.11.56% achieved year-to-
date.
Case Aide: 5.50 unit achieved and 5.50 unit year-to-date, 1.84 % achieved year-to-date.
Companionship: 9 units achieved and 15 units year-to-date, 1.31% achieved year-to-date.
Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Chore: 36.25 units achieved 59.75 units year-to-date, 47.09% achieved year-to-date.
Homemaking: 632.25 units for the period and 1,015.75 units year-to-date 16.06% achieved year-
to-date.
Specialized Medical Equipment: 2 unit for the period and 2 unit year-to-date, 2.68% achieved
year-to-date.
Personal Care:632.50 units for the period and 1,023.00 units year-to-date. 18.96% achieved
year-to-date.
Respite: 256 units for the period and 427 units year-to-date.44.01% achieved year to date.
CCE overall is at 18.65 % achievement.
ADI (Alzheimer’s Disease Initiative) for the period 7/21/2016-8/20/2016: 232.75 units were produced
for IN HOME RESPITE and 365.50 units year to date, 8.28% achieved to date. 263.5 units for this
period for FACILITY RESPITE and 681.75 year to date 13.88 % achieved to date.
HCE (Home Care for the Elderly Program) for the period 7/16/16-8/15/16:15 billable units this
period 15 billable units year-to-date at the beginning of the contract year, 7.14% achieved.
Monroe County Transit
Department Activity for September 2016
One-way trips provided: 1,799
Unduplicated clients served: 252
Special Needs Clients registered: 587
Deposited Revenue: $433.00
Periods Expenditures: $58,731.91
Percentage Spent Fiscal YTD:86.1%
Social Services Department –September 2016
Community Support Services
Offices in: Key West, Marathon, Plantation Key
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Incoming calls, provision of information and referrals 481
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries rangefrom how and where to apply for Food Stamp
benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available
services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals187
Unduplicated Welfare client households that received service 131
New Welfare cases receiving service 67
Low Income Home Energy Assistance Program cases-26 $11,520.61
Low Income Crisis Assistance cases –10 $4,477.93
Home and field visits32
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 253
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Shelter Welfare3$2,109.00
BAYSHORE MANOR
Bayshore Manor’s current census is twelve residents. The current census is four private pay, six subsidize
and two short term residents. Bayshore Manor provided 613.25 hours of OA3E respite care and 0 hours
of CCE care this month. Bayshore Manor has seven OA3E clients.
There are three clients on the waiting list.
Revenue for September 2016$28,532.33
Expendituresfor the same period$33,169.95
Percentage of the budget spent year to date86.35%
Engineering/Roads:
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Card SoundBridgeRepair Project
–Spall repair underneath the bridge is ongoing. Intermittent
lane closures for deck repairs continue in the evenings. Project audit by FDOT is scheduled for
th
October 12. The project is approximately 26% complete.
Card Sound Toll Study
–Consultant presented results of Toll Study at September BOCC meeting.
Staff discussed various discount programs with representative from the Ocean Reef Chamber of
th
Commerce on September 28. Consultant continuing negotiations with FTE and Transcore.
LakeSurpriseEstates Roadwayand DrainageImprovement Project
–Drainage work is complete
and contractor/CEI are inspecting structures. Contractor is continuing final grading of road base on
roads being reconstructed. Paving has been delayed due to weather.
Stock Island I Roadway and Drainage ImprovementProject
–Engineer of Record is revising
plans to incorporate sea level rise adaptation; a public information meeting for the project is
scheduled for October 18th.
Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project
–Staff negotiated
nd
cost proposal for engineering design and permitting; revised proposal received on September 22.
Staff preparing contract for BOCC approval.
KeyLargo I Roadwayand Drainage Improvement Project
–Staff provided comments to Engineer
of Record on draft 100% plans; South Florida Water Management District Environmental Resources
Permit was received.
Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda
Canal) Roadway and Drainage Improvement Project
–County staff provided direction to
Engineer of Record regarding realigning roads in project. Will be processing amendment for
additional surveying due to identification of additional roadway within the project limits that will be
overlaid (unnamed alleys).
Pigeon Key Ramp RepairProject-
Engineer of Record is evaluating State Historic Preservation
office guidelines with respect to flexibility to address access by emergency vehicles, ADA, in
engineering design alternatives.
Sexton Cove Roadwayand Drainage ImprovementProject
–Pre-construction meeting with H&R
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Paving was held on September 30. Notice to proceed with October 31as the first contract date was
issued. Contract period is 173 days.
US 1 Bayside PedestrianBridge
–Contractor is currently forming bridge deck and grading path on
north side of bridge; anticipate pouring concrete deck in mid-October.
Duck KeySecurityDistrict Cameras
–Electrical service poles have been installed and are waiting
for building department inspections. Security camera equipment installations are scheduled to begin
in early October. Staff is currently working with Comcast on setting up accounts for modems.
Garrison Bight BridgeRepair Project
–60% plans were submitted to Florida Department of
Transportation for review on September 1; staff and consultant are awaiting comments. South Florida
Water Management District has issued the environmental resources permit; Florida Keys National
Marine Sanctuary has issued coordination notification and indicated that no additional authorization
is required from them. Consultant is coordinating with Army Corps and Coast Guard.
Sugarloaf Boulevard Bridge Replacement Project
–60% plans have been submitted to Florida
Department of Transportation (FDOT) for review. Staff is awaiting confirmation from FDOT of
federal grant funding for construction prior to proceeding with design and permitting. Staff met
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with representative from the homeowners association on September 28to discuss alternative
design to adapt for sea level rise.
Key LargoTraffic Signals
–Contractor installed new conduit to two pedestrian signal heads at
Atlantic Boulevard traffic signal in response to signal going to flash; new McCain 2070 controllers
were installed in the three emergency fire signal beacons in Key Largo. Staff will be onsite with
contractor to install new wireless pre-emption equipment at the MM 106 and MM 92 fire station
the first week in October.
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Duck Key Bridge Study –
Task order for Duck Key Bridges Cultural Resources Assessment was
approved at theSeptember BOCC meeting. Consultant is preparing project schedule.
ROAD DEPARTMENT
Lower Keys
Mulch deliveries -7 loads with a total of 24.5 tons of mulch, savings of $3,025.75 indump fees.
Chip/brush -16 miles.
Right of ways mowed -20 miles.
Weed eating -8 miles.
Cold patch pot holes –3 tons.
Road sweeping -2 miles.
Sign Technician -19 locates; 44 signs; and, 24 posts.
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Cleaned debris off drains -Flagler Avenue and 2Avenue, Stock Island.
Cleaned injection Wells on Big Coppitt Key, Stock Island and Key West.
Cleaned up debris on Laurel Avenue, Stock Island and Niles Road, Summerland Key.
Cut down pine tree on Sugarloaf Boulevard.
Transported two bucket trucks back to Key West from Altec in West Palm Beach and Palmetto Ford
Miami.
Pumped standing water from Avenues C and D on Big Coppitt Key.
Delivered sand from Rockland Key to Higgs Beach.
Attended Maintenance of Traffic Intermediate Training, September 21, 2016.
Attended make up class for Trustee Training, September 23, 2016.
Attended annualHealth Fair, September 29, 2016.
Upper Keys
Buzz bar/chipper operation-20.32 miles.
Mowing operation-65.30 miles.
Sweeping operation-43.41 miles.
Sign Department-16 new signs installed;3 new sign posts installed; and, 3 locates performed.
Material pick up at CEMEX-87.7 tons.
Pot holes patched-12 subdivisions and 500 lbs.of cold patch used.
Trash bags picked up-37 bags.
Trench drains refurbished-48 foot long;9 feet deep;18 tons of # 4 rock used.
Special Projects
Toredown baseball dug-outs at Harry Harris Park for Parks Department
Removedall turf from baseball fields at Key Largo Park for Parks Department
Installedand spread 36 tons of #4 rock on shoulder at CR905,just before Ocean Reef entrance (not
complete).
Removedold abandoned boat from County ROW (requested by FWC).
Maintenance of Traffic Training, September 21-22, 2016.
MovedRoad Department from Plantation Key Officeto new Magnolia Street Office.
Card Sound Report
Buzz bar / chipper operation-11 miles.
Mowing operation-32 miles.
Weed eatingoperation-3 miles.
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Trash pickup–2,740 lbs.
Miles driven to pick uptrash-110 miles.
Tolls Not Collected
Tolls not collected due toheavy traffic, in August,$8,424.00.
PROJECT MANAGEMENT / FACILITIES
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Senior Nutrition Center
-Design review and appliance coordination to be completed by October 8.
Anticipated schedule:design 60-90 days; permitting 30 days; construction 90 days; anticipated
completion is December 2016.
MCSO Property Locker-
Programming complete. A/E firm producing construction documents:design
60-90 days; permitting 90 days;construction 120 days; anticipated completion is Spring 2017.
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Crawl Key Fire Academy
-Repairs have commenced, to be complete October 15. Contractor’s
performance has been acceptable to date.
Higgs BeachAtlantic Boulevard Relocation
-Scheduled 90% design review scheduled for Late
October.
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Bernstein Park-
County issued a stop work order September 23for failure to secure permits necessary
to begin work. Stop work order was lifted 24 hours later after county verified all permits were issued.
Cudjoe Fire Station
-Anticipate the program report to be presented at the November BOCC meeting.
Plantation Key Government Center
-In site plan review. Nine months into 10-14 month review
process.
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Marathon Library
-60% design review anticipated for October 31.
Transfer Stations-
Providing all locations with temporary facilities while we wait for permits.
Anticipated Schedule: permits by November15th; construction 180 days; anticipated completion is
Spring 2017.
Key West Customs Border PatrolFacility-
We anticipate a 45 day delay. Grade beams, columns and utility
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relocates being redesigned and will need plan review with the county. Construction expected to resume October 15
EOC Marathon
-Reviewing proposals for programming services.
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Rowell’s Water Front Park-
A/ESelection Committee will meet October 21
Higgs Beach Sand Re-nourishment-
TDC grant awarded for $1,325,000.00. Engineering begins in October.
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Correction Facilities
Roth Building
Repaired the roof at the Roth building.
Correction Facilities
Stock Island Detention Center
Removed Metro equipment from the Administrative Building’sroof.
Conducted the first of two preconstruction meetings for the MCSO HVAC upgrade project.
Fire alarm and sprinkler testing completed.
Facilities Maintenance/Parks & Beaches
Lower Keys
Worked with field engineers to perform equipment inventory for all Lower Keys Facilities.
Completed restoration of the Key West African Cemetery Memorial.
Completed installation of a new commercial ice makerand convection oven at Bayshore
Manor.
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Completed construction of a new picnic shelter in Wilhelmina Harvey Park on Big Coppitt
Key.
Completed construction of two new picnic shelters in Baypoint Park on Saddlebunch Key.
Completed installation of office partition wall, shelving and desk/counters for the
Engineering Department and continued installations for Project Management.
Completed the Higgs Beach Tennis Court Pickle Ball conversion of two existing tennis
courts into six Pickle Ball courts.
Completed the resurfacing of Watson Field tennis courts on Big Pine Key.
Placed new clay and graded the Watson Field baseball field.
Completed repairs of the Cudjoe EMS vehicle canopywest wall.
Performed Harvey Government Center quarterly chiller operational inspections and valve
repairs.
Replaced a window air conditioner at the Key West Facilities Maintenance office for the
Road Department.
Replaced hot water heater at the Key West Animal Shelter.
Replaced vandalized toilet at Watson Field on Big Pine Key.
Replaced the toilet wax ring for a toilet at the Key West Library.
Assembled plant boxes for Bayshore Manor.
Performed tree trimming for the Key West Animal Shelter and Higgs Beach Dog Park.
Performed FKAA required backflow preventer testing for the Key West Courthouse Annex.
Performed lighting maintenance at the Historic Courthouse, Courthouse Annex, Harvey
Government Center, Bayshore Manor, Stock Island Fire Station and the County Attorney
offices.
Performed air conditioner maintenance at the Key West Garage, Key West Library, Big Pine
Key DMV, Library and AARP Building.
Painted Gato Building offices, Big Pine Key Park Community Center and deputy house, Key
West Library Auditorium, picnic tables at Watson Field and Veterans Park and parking lot
striping at Veterans Park, Big Pine Key Fire Station, Watson Field, AARP Building and Big
Pine Key Park.
Middle Keys
Marathon Government Center
Installed two doors in hallway and removed one door interoffice on the first floor.
Painted seven officesand moved furniture on the first floor.
RepairedCCTV System interiorand addedexterior.
New MEC for BAS Communication, A/C Controls
Medical Examiner’s Office
Replaced smoke alarm system.
Replacedoutside air ductwork AHU3andAHU2.
Grassy Key Tower
Replacedtwo a/c wall units.
Marathon Courthouse
Installed brick pavers in Courtyard to access benches.
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Marathon State Attorney’s Office
InstalledLVP flooring in lobby and hallways.
Marathon Government Center Annex
InstalledLVP flooring in Social Services lobby.
Upper Keys
Murray Nelson Government Center
Provided assistance in 13 events.
Assisted Building Department withmoving 61 boxesinto building.Repaireddesk and chair,
relocated furniture, installed wheels on new cabinet, pickedup and storedboxes.
Assisted Supervisor of Elections Office with cleaning the storage roomandassembling cardboard
storage drawers. Provided support closing community room doors and storing boxes at their
storage room located at Hood Avenuein Tavernier.
Plantation Key Courthouse
Replaced 4 lamps.
Trimmed tree in parking area in front of the building.
Assisted State Attorney’s Office withpulling video cable from the new televisionin Courtroom
“A” to judge's bench andopening locked file cabinet.
Painted walls in office #201.
Resolved 3 plumbing issues.
Repaired back door, emergency door and lobby door.
Replacedfirst aid box in Judge Garcia’s Office.
Back office in Courtroom “A" was totally refurbished (painted, removed trash, and installed
carpet).
Contractor fixed the CivilDivision’s A/C.
Drilled hole in security office to bring phone cord out.
Repaired door/gates which were difficult to open.
Contractor repaired rear combination gate lock.
Ellis Building
Resolved anA/C issue.
Resolved aplumbing issue.
Resolved a water leak issue on the water fountain.
Installed televisionmounting bracket in the Court Administrator’s Office.
Magnolia Building
Moved some offices to the new location.
Contractor retreated area for fleas.
Painted doors, finished details and installed vertical blinds.
Contractor unclogged drain line.
Tavernier Fire Department
Resolved anA/C issue.
Repaired knobs and switches.
Installed 2 traffic light control boxes: one at MM106,Key Largo;and,the other at Fire Station
#22.
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Plantation Key Garage
Contractor paintedthe exterior of thebuilding.
Animal Shelter
Repaired fixture that fell from the kennel ceiling.
Contractor re-roofed Animal Shelter Building#3 and kennel building.
Key Largo Library
Resolved 3 plumbing issues.
Repaired linoleum flooring in kitchen area.
Removed a dead rat from the book dropcontainer.
Islamorada Library
Replaced 2) lamps and 4 ballast.
Repaired small water leak in the main lobby ceiling.
Repaired top latch on the left door leading into the community room.
Performed tree and bush trimming in front of the building.
Hung sign and checked all locks on the sliding glasses.
Spottswood Building
Assisted Social Services by providing a front door key for new driver.
Senior Center/AARP
Contractor repaired A/C.
Repaired wheelchair access ramp handrail.
Moved some furniture.
Sunset Point Park
Removed apicnic table due safety issue.
Key Largo Community Park and Duplex
Painted 3 water fountains.
Painted outside bathrooms, and 6 doors atthe concession stand area.
Resolved aplumbing issue.
Installed water heater in one of the duplex units and fixed glass door lock.
Assisted YMCA with repairing 2 cabinet doors in the concession area.
Notes
Preventive Maintenance completed for some HVAC units.
Performed a safety inspection at the Key Largo Community Park Skate Park.
Performed playground high and low frequency inspection for all Upper Keys Parks with
Playgrounds.
Supervisor attended the Integrated Pest Management meetingonSeptember 6, 2016.
Employees and supervisor attended Basic Electrical Safety training-classon September 9, 2016.
Majority of employees attended the Annual Health and Wellness Fairon September 28, 2016.
Employees attended the Green Industries-Best Management Practices workshopon September
28, 2016.
Harry Harris Park was scheduled for softball and baseball practices and tournaments.
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Rowell’s Waterfront Park is supporting Pumpout USAFlorida Keys providing temporary storage
of pump out vessels & vehicles during hurricane season whenever necessary.
Harry Harris Park held an event for theIsland Christian School for the Cross Country Meet.
FLEET MANAGEMENT
Garage staff completed monthly safety training (Heat Stress).
Three garages combined provided preventative maintenance and completed approximately 106 unit
safety inspections.
Fivevehicles temporarily removed from service due to pending safety recall.
Three garages combined opened and/or completed approximately 220 work orders.
Three garages combined processed and distributed approximately 9,800 gallons of unleaded gasoline
and 4,800 gallons of diesel fuel.
Working with Airport to resolve tire wear problem with Fire Rescue truck.
Began bid process for new fuel delivery contract.
Began researching new vehicle information for various departments.
Began conversation and pilot test program on aFleet assigned vehicle with GPS provider.
Took delivery of new electric vehicle for Facilities Maintenance Department.
Completed inventory donation transferring Ford Explorer to Sheriff’s Office; and, 2 Ford vans to
SPCA/Animal Control.
Completed inventory transfer; removing 2 generators from County inventory.
Processed monthly Preventative Maintenance Inspection Due reports for County, Sheriff, and Health
Department units.
Processed monthly fuel billing accounts receivable.
Processed monthly fuel billing School Board accounts payable.
Processed monthly invoices for Not In-Program unit agencies.
Processed daily/monthly parts and supply accounts payable invoices; approximately 250 total
invoices.
Processing accident repairs for various departments.
Processing factory safety recalls for various departments.
Verified toll by plate invoices for various departments.
Continuing conversation with companyregarding standardization of garage oil/lubes.
Began implementing apparatus inspection and maintenance program for Fire Rescue.
Began conversation with State of Florida’s FHP, FWC and FDEP regarding Fleet assistance with
speedometer calibration and/or vehicle maintenance.
Assisting Fire Rescue with surplus vehicle disposal.
Working with Property Manager and County Attorney; addressing written policy for selling and/or
disposing of surplus vehicles.
Fivemechanic/techs attended electrical safety training.
TwoFleet employees attending outlook fundamentals training.
Continuing Upper Keys and Lower Keys garage facility repairs and enhancements.
Continuing preparation upcoming vehicle and equipment surplus sale.
Continuing preparation disposal of obsolete and/or defective junk items.
Rescued Project Management vehicle stranded in Miami.
Marathon Senior Citizen Center generator repairs ongoing.
Threebucket trucks; inspected, repaired and certified for service.
Prepping Fleet bulk supply; delivery and storage truck.
Working on transferand repair; Upper Keys Road Department clam truck.
Completed (FDEP mandated) annual fuel tank operability testing.
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Completed (FDEP mandated) tightness test for Gato Buildingunderground fuel tank.
Seeking quotes for Road Department front loader forks.
Purchased personal safety equipment item for mechanics; mechanic creeper seats.
Seeking quotes for Facilities HD lift gate.
Finalizing upper keys garage generator replacement.
New Employee Training, Cross Training and/or Refresher Training for all Fleet Employees ongoing.
SOLID WASTE MANAGEMENT
Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the
ongoing inspections of commercial and residential solid waste and recycling services.
Staff received 134 phone calls and answered questions on recycling, HHW, bulky item disposal etc.
Staff met with Monroe County’s Public Information Officer Cammy Clark to discuss advertising and
marketing campaign for Corks for Kids (aka recycled art in the schools made with wine corks). The
plan includes multiple radio interviews and PSA’s announcements, internet and news publication
coverage. Staff will meet again to finalize details of the project and start in October.
Staff provided recycling brochures and laminated signsfor Mrs. Stacey Kidwell of Long Key
Townhomes. Mrs. Kidwell is going to distribute the brochures to the residences and hang the
laminated signs by the recycling dumpster. Mrs. Kidwell hopes this will help in increasing the
recycling and reduce the contamination in the recycling bin located on the property.
Staff is working on the fall edition of the ReNewsrecycling newsletter.
Staff met with Key Largo Harbor Marina tenant Louise Caldron. Mrs. Caldron was concerned about
the marina not being provided recycling by the county. Staff informed Mrs. Caldron that the marina
would be a commercial account and would need to set up service directly with the franchise hauler for
that area. Staff provided recycling brochures and a few recycling options for the marina to pursue.
Mrs. Caldron will talk with the other owners at the marina about these options in an effort to start
recycling. Staff will monitor progress.
Staff met with the MARC House concerning the use of used latex paint. The MARCHouse would
like to use some of the latex paint collect by our HHW program for artsandcrafts. They would also
use the paint for maintenance purposes around their property. Staff will collect the good used latex
paint from the county’s HHW program for their use.
Staff is applying for the 2017 Keep America Beautiful recycling in public spaces grant. If awarded
this grant will provide recycling containers for the use in public parks, marinas,etc.
Staff met with Gerald Good an owner at Bayside Condominiums about recycling. Mr. Good wanted
to know the cost and options for recycling at the complex. Staff informed Mr. Good that there would
be no cost to him or anyone at the complex. Staff informed Mr. Good that each condominium owner
pays the county’s solid waste assessment and is entitled to recycling services. Staff provided
recycling brochures and contact information for the owners so they can request recycling carts from
the franchise hauler in their area.
Staff continues to collect wine corks from the collection locations that were set up throughout Monroe
County. Staff has collected 35 gallons of corks for recycled art.
Hazardous Material Department
Staff held six household hazardous waste (HHW) collections in March and accepted material from
106Monroe County residents and 7 businesses.
Staff held a special Saturday collection located in Marathon and accepted material from
approximately 80residents. During this event, staff collected 4,200lbs. of HHW and 3,200 lbs.of
electronic waste (E-waste).
Staff set up an informational booth and assisted with the Marc House during their annual
“ReMARCable tour de Keys” race.
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Staff shipped 28 boxes of Electronic Waste to be recycled, weighing 18,922 lbs. and filled 6 boxes of
electronic waste during this month.
Staff recycled over 940 lbs. of lead sealed batteries.
Our Hazardous and E-Waste Commercial Collection participants included: Monroe County Parks and
Beaches, Salvation Army, Waste Management, Galleon Resort, Florida Keys Mosquito Control, and
one local business.
Staff crushed 155fluorescent and mercury containing bulbs in house.
Staff filled one 55 gallon drum with aerosol cans.
Staff recycled 600 gallons of contaminated fluids.
Staff bulked 495 gallons of latex paints and 110 gallons of oil based paints for recycling.
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