Item Q095
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
October 19, 2016
Agenda Item Number: Q.9
Agenda Item Summary #2189
BULK ITEM: DEPARTMENT:
Yes County Attorney's Office
TIME APPROXIMATE:STAFF CONTACT:
Cynthia Hall (305) 292-3470
No
AGENDA ITEM WORDING:
Approval of a resolution approving the agreement for use of FY 17
Shared Asset Forfeiture Funds between Monroe County Sheriff's Office and Domestic Abuse
Shelter, Inc.
ITEM BACKGROUND:
to the SAFF
Advisory Board. In accordance with Section 2-477 of the Monroe County Code, the SAFF Advisory
Board considered the application and recommended an award of $7,184.14. The recommendation
was item L-
m
regarding DAS. Ms. Jennifer Powell, President of the DAS Board of Directors, confirmed that (a)
certification to operate a shelter, and as a result, (b) DAS had entered into a management agreement
with Miami-
shelter.
At the May BOCC meeting, the BOCC approved the remainder of the SAFF applications, but
directed staff to bring more information back on the DAS application in July.
At the July BOCC meeting, staff requested further direction regarding the SAFF funds for DAS.
Ms. Powell and a representative from The Lodge spoke on behalf of DAS, and indicated that DAS
was continuing to work to lift the suspension. The BOCC directed staff to prepare a contract for the
SAFF funds with DAS.
PREVIOUS RELEVANT BOCC ACTION:
5/18/2016 (Item L-1): The BOCC approved all SAFF applications other than DAS and requested
staff to bring back more information on DAS.
7/20/2016 (Item R-3): The BOCC directed staff to return with an agreement with DAS, embodying
the terms and conditions indicated on the record.
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CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
Approval of the resolution.
DOCUMENTATION:
Resolution with attachment A
Memo, DAS 10.2.2016-signed
DAS application 2016
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: $7,184.14
Total Cost to County: $7,184.14
Current Year Portion: $7,184.14
Budgeted:
Yes
Source of Funds: SAFF Funds.
CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: $0
Revenue Producing: No If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Cynthia Hall Completed 10/04/2016 8:58 AM
Bob Shillinger Completed 10/04/2016 10:48 AM
Budget and Finance Completed 10/04/2016 11:20 AM
Maria Slavik Completed 10/04/2016 11:21 AM
Kathy Peters Completed 10/04/2016 11:31 AM
Board of County Commissioners Pending 10/19/2016 9:00 AM
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RESOLUTION NO._________-2016
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS APPROVING THE AGREEMENT BETWEEN
SHELTER, INC. FOR FY 17 SHARED ASSET FORFEITURE FUNDS
WHEREAS,
the Monroe County Shared Asset Forfeiture Fund (SAFF) was established in
1999, and the interest earned on the proceeds in the SAFF is distributed annually in the form of
grants to eligible community groups based on recommendations of the SAFF Advisory Board; and
WHEREAS,
grant funds are to be used for one of the following purposes, 1) crime
prevention, 2) drug abuse or prevention, 3) mental and physical health care for minors; and
WHEREAS,
in February 2016, Domestic Abuse Shelter, Inc. (DAS), a not-for-profit
entity, submitted an application to the SAFF Advisory Board for a FY 2017 SAFF grant; and
WHEREAS,
under Section 2-479(d) of the Monroe County Code, the County
Administrator presents the recommendations of the SAFF Advisory Board to the Board of County
Commissioners (BOCC); and
WHEREAS,
under Section 2-479(f) of the Monroe County Code, for those items
approved by the BOCC that require agreements with third party vendors, such agreements must be
entered into between the vendors and the Sheriff, and the
containing such terms as the Sheriff determines necessary ensure that the funds are properly spent
WHEREAS,
on May 3, 2016, the
center and imposing certain conditions; and
WHEREAS,
DAS immediately began working on a corrective action plan to avoid
complete revocation of its certification; and
WHEREAS,
at its July 20, 2016 meeting, the BOCC approved the award of SAFF funds
to DAS, as recommended by the SAFF Advisory Board, but directed County staff to bring back an
agreement with DAS to ensure that DAS would receive the award only after DAS
certification as a domestic violence shelter within Monroe County had been restored, and further
specifying that any funds awarded would only be used within Monroe County; and
WHEREAS,
DAS and MCSO have negotiated and executed an agreement to address the
BOCC requirements, a copy of which is attached to this Resolution as Attachment A.
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NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
MONROE COUNTY, FLORIDATHAT
,
1.
The attached Agreement between DAS and MCSO is hereby approved and ratified by the
Monroe County Board of County Commissioners.
PASSED AND ADOPTED
by the Board of County Commissioners of Monroe County, this ____
day of ______________________, 2016.
Mayor Heather Carruthers ___________
Mayor Pro Tem George Neugent ___________
Commissioner Danny L. Kolhage ___________
Commissioner David Rice ___________
Commissioner Sylvia Murphy ___________
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY_________________________________
Mayor Heather Carruthers
(SEAL)
ATTEST:
AMY HEAVILIN, CPA, CLERK
By: __________________________
Deputy Clerk
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Attachment A
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MEMORANDUM
Office of the Monroe County Attorney
TO: Mayor and County Commissioners
County Administrator Roman Gastesi
Sheriff Rick Ramsey
THROUGH:Bob Shillinger, County Attorney
Patrick McCullagh, Monroe County Sheriff’s OfficeGeneral Counsel
',
FROM:Cynthia L. Hall, Assistant County Attorney
DATE: October 2, 2016
SUBJECT: Shared Asset Forfeiture Fund: Resolution Approving Agreement Between
Monroe County Sheriff’s Office and Domestic Abuse Shelter, Inc.
st
Section 2-477 of the MonroeCounty Code provides that each year, by no later than May 31, the
Shared Asset Forfeiture Fund (SAFF) advisory board will conduct a public hearing and make a
recommendation to the Board of County Commissioners (BOCC) regarding the expenditure of
funds in the Sheriff’s SAFF account. Under Section 2-479(d) of the Monroe County Code, the
BOCC “may approve or disapprove each recommendation as the [BOCC] determine[s]best
serves the public interest and welfare.”
Section 2-479(f) of the Monroe County Code states:
For those items or projects approved by the board of county commissioners that
require agreementswith third party vendors, such agreementsmust be entered into
between the vendors and the sheriff. The sheriff shall negotiatesuch agreements
containing such terms as the sheriff determines necessary to ensure that the funds are
properly spentonthe items or projectsapproved by the board ofcounty
commissioners and spent in accordance with the laws and regulations of the United
States.
At the July 20, 2016 BOCC meeting, the BOCC directed preparation of an agreement with DAS
containing (among other things) two terms and conditions:(1) the grant funds would not be
disbursed until DAS provided documentation showing that thatits certificate to operate a shelter
(whichhad been temporarily suspended) hadbeen restored by State of Florida Department of
Children and Families, and (b) any SAFF grant funds awarded to DAS would bespent only in
Monroe County. SAFF funds are disbursed on a reimbursement basis.
Inaccordance with Monroe County Code Section 2-479(f), the two parties to the agreement are
Monroe County Sheriff’s Office and DAS. The attached agreement contains the two conditions
required by the BOCCat its July meeting.
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Cc:Ms. Jennifer Powell, President, Board of Directors, Domestic Abuse Shelter, Inc.
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