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Item C0193W AGENDA ITEM SUMMARY Meeting Date: 6/11/14 Division: —Cognty Administration Bulk Item: Yes X No Department: Information Technology AGENDA ITEWWO11-13AG: Approval of an addendum agreement # 001-shancock-s-10 to our Microsoft Volume Licensing Agreement 9 OIE73214 for 20 Subscription Licenses for Microsoft Office 365 for 27 months at a cost of S2,878.20. ITEM BACKGROUND: Microsoft has released Office 365 for the Apple Wad. The County will purchase 20 licenses to install Office 365 on the tablets issued to County employees. This will enable them to create and edit Office documents directly on the tablets. This will improve productivity for employees who travel with their tablets. PREVIOUS RELEVANT BOCC ACTION: Approval of Microsoft Volume License Agreement #01E73214 on August 21, 2013 STAFF RECOMMENDATIONS: Approval. DIFFERENTIAL OF LOCAL PREFERENCE: N/A REVENUE PRODUCING: Yes No X AMOUNT PER MONTH $0 Year $ 0 APPROVED BY: County Arty OB/Purchasing— Risk Management DOCUMENTATION: Included X Not Required , EM-113W.1 1XVIIII WI: Contract with: Microsoft azm�� Imam 9W Contract 00 1 -shancock-s- I Effective Date: 06/11/14 Expiration Date: 8/21/2016 ffice 365 ficerses for our Vicr*--soft Vc 24114111MEM13, Total Dollar Value of Contract: $ 2,87820 Current Year Portion: $ 2,878.20 Budgeted? Yes E No 0 Account Codes: 001-13501-530-340- Grant: $ County Match:. ADDITIONAL COSTS Estimated Ongoing Costs: $0/yr For: 20 Office 365 Licenses (Not included in dollar value above) (a. maintenance, utilities. ianitorial. salar as, etc.) CONTRACT REVIEW Changes le I Needed view7e' Division Director YesE] No Risk Management 111 Yes[-] No© JA A 14, S C, O.M.B./Purchasing Yes[] NoK] County Attorney *414 Yes[:]NoID Comments: OMB Form Revised 2/27.-'01 MCP #2 Date Out 3/ Bob Ward Phone: (305) 453-8792 Fax: Edvat ward-bob@monroecounty-fl.gov Product Daniel Bellinger 100 North Tampa Street Suite 3620 Phone: 8 11340,5677 Fax: 73Z868.6055 Encial: Dariel—BallingerCshi.corn 1 Microsoft Office 365 (Plan ES) - Subscription license ( 1 month) - 1 additional user- 20 $114191 $2,878,20 hosted - promo - EA Subscription - in, Mae - All Languages - transition to "user Core CAU' licensing Microsofl CoverageTean Jun-01-2014—Aug-31-2016 Nolen Transitions 20 Office Pro and Core CAL licenses to Office 365 Plan G3 The Products spared under this proposal are subject to the CIA Return Policy posted at V.-V.-W S.'l.' 00.-T; unless there is an existing agreement between SHI and the Customer. -Wkrosoft- I Volume Licensing Enterprise Enrollment - Office 365 for Government — Amendment ID (CTM) I001-shancock-s-010 I In ]WIDWRIT-THWI, M-1 RAW j . . . . . . . . . . . . ME A ilia: . . . . . . . 00 w W,91191";ll community cioua clennificin as clefinea in the Rational institute or "itancaras in,, I ec,,n,,,ol (NIST) Special Publication 800-146. ... . . . . . . . . 2t this time for Office 365 for Government through the Volume Licensing Service Center bu -irovided by Microsoft upon request i�. Office 365 for Government component Online Services— Equivalent Online Servimg Mapping U-ITI a M I (CTM)EntAmend(GOV)(ENG)(June2Ol2) Gov Comm Cloud BID CTNI Page I of 2 Office6Plan G4 E Ece 365 P :. ...p . E XI .................. .. t.. #4 ...... ... .......... K2 G 366 This be valid. Amendment must .. attached ..: signature form :. ( )EnrAmend(GOV)(EN )(dune2O12) Gov Comm Claud an C TM Page 2 of 2 Microsoft Program Signature Form MAIN BSA number U0275474 Agreement number 01E732114 Volume Licensing L-001 -.shancock-s-01 01 Note: Enter the applicable active numbers associated with the documents Below. Microsoft requires the associated active number be indicated here, or listed below as new. For the purposes of this form, 'Customer' can mean the signing entity, Enrolled Affiliate, Government Partner, Insfitudon, or other party entering Into a volume licensing program agreement. This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate signing, as of the effective date identified below. By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and understand the above contract documents, including any webbites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents, PrAgmmSignForm(MSSign)(NA, LatAm)ExBRA alL1(ENG)(Oct2W 3) Page I of 3 IVIONRO-E—E GOUNTYATTORNEY APPROVED AS . 0 FORM: cRRISTHNE KAI, LIMSERT-BARROWS ASSISTANT coubri-YA'r-roRCIE Y Date Name of Entity (must be legal entity narne)* Monroe County BOCC Signature* Printed First and Last Name" Printed Title Signature Date* Signature Pr!W#Qi! Printed Title Signature Date Agreement Effective Date Name of Entity (must be legal entity n2bHd* Signature' Printed First and Last Nanm* Printed Title Signature Date* indicates required field Signature* Printed First and Last Name* I UESWIntil lteql Q -, V1 ns swPul Lim IS IrMT-1 inctude the appropriate form(s) with this signature form. After this signature form is signed by the Customer, send it and the Contract Documents to Program SignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Oct2Ol3) Page 2 of 3 address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation copy. 6100 Nell Road, Suite 210 Reno, Nevada 89511-1137 USA PmgramS$gnPoffn(MSSign)(NA,LatAm)ExBIIA,MLI(ENG)(Oct2Ol3) Page 3 of 3