Item C05BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 11 2014 Division: . .......... EmergpjLcy Services
Bulk Item: Yes X No — Department: EmgKggqqyj4gnqgppjpqL_j
Staff Contact Person/Phone # Jose Tezanos / 305-289-6325
AGENDA ITEM WORDING: Approval of a Memorandum of Agreement between the City of Miami
and Monroe County for distribution of two (2) Diesel Generators with Tandem Trailer at no cost to the
County and valued at $58,017.48 and $53,250.78 respectively with no county match required; and
authorization for the County Administrator to execute any other required documentation related to
modifications, amendments, extensions, or any other matter related to this UASI Memorandum of
Agreement.
ITEM BACKGROUND: The United States Department of Homeland Security ("USDHS"), through
the State of Florida, Division of Emergency Management, has subgranted the Urban Area Security
Initiative (UASI) Grant Program 2010 to the City of Miami, accepted pursuant to Resolution No. I I -
0478, adopted November 17, 2011, to provide funds to address the unique equipment, training,
planning, exercise and operational needs for urban areas, and to assist them in building an enhanced and
sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism. The Monroe
County Public Works Department will have responsibility to maintain, inventory, and dispose of
equipment in accordance with UASI grant's policy. This equipment will be positioned strategically
throughout the County.
PREVIOUS RELEVANT BOARD ACTION: The UASI FY05, FY06, HAM FY07, UASI FY08,
UASI FY09, UASI FY 10, DAM FY 11, UASI FY 12, and UASI FY 13 were approved on the March
15, 2006, May 11, 2007, March 19, 2008, January 20, 2010, January 19, 2011, February 15, 2012,
January 16, 2013, November 20, 2013, and March 19, 2014 BOCC meetings respectively.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approve City of Miami Memorandum of Agreement.
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes — No X
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY:-$ 0.00 . SOURCE OF FUNDS: UASI Grant
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
P APPROVED BY: County Arty X 411 urg-asing X Risk Management X.
— � �0_ �v
DOCUMENTATION: Included X Not Required
DISPOSITION:
AGENDA IT #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
[Contract with: City of Miami Contract #R 14 0066
Effective Date: June 11, 2014
Expiration Date: N/A
Contract Purpose/Description:
can the City of Mi i and Monroe
Count for distribution of tyro (2} Diesel Generators with Tandem Trailer at no cost to the
Count d valued at 5�,017.4� d �53,250,7� res ectivel with. no county etch re uired9
and authorization for the Count Ad inistrator to execute y other re aired documentation
--related to modifications, amendments, extensions,
Memorandum of Agree
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop fl
for BOCC meeting on June 11, 2014 Agenda Deadline: May 27, 2014
CONTRACT COSTS
Total Dollar Value of Contract: $ 111,268.26 Current Year Portion: $ 111,268.26
Budgeted? YesF] No Z Account Codes: GE- -------
Grant: $ 111,268.26
County Match: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs- $-/yr For:
(Not included in dollar value above) (eg. maintenance,.utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed -R , *ew
Division Director r;�9 Yeso No
14",
Risk Management YesO NoKj
O.M.B./Purchasing 5"aa YesE] Nod
County Attorney 61L.2- 11 3-0 lfyes[:] NoRo", =a
Comments:
Date Out
-, , A � 1 il
7,2-//4
S-Izf I -zo 1
OMB Fonn Revised 2/27i 01 MCP #2
MEMORANDUM OF AGREEMENT
M#KFARTICIFA-YING MIANI
FO!%T�IBUT[OrF E( IPMENT
0C
This Agreement is entered into this - day of 201_, by
and between the City of Miami, a mu I ration of the State of Florida, (the
"Sponsoring Agency") an NT�� i (the "Participating Agency').
RECITALS
WHEREAS, the United States Department of Homeland Security ("USDHS"),
through the State of Florida Division of Emergency Management, has sub -granted the
Urban Area Security Initiative ("UASI") Grant Program 2010 to the City of Miami,
accepted pursuant to Resolution No. 11-0478, adopted November 17, 2011, to provide
funds to address the unique equipment, training, planning, exercise and operational
needs for urban areas, and to assist them in building an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, in accordance with the UAS1201 0 Grant Program, the participating
agencies will uphold the Memoranda of Agreements ("Agreement') which will now
include the distribution of equipment as identified in "Attachment N', which specifies
responsibilities, use, maintenance, inventory, and disposal responsibilities in
accordance with the UASi grant's policies; and
WHEREAS, the City Commission, by Resolution No. 341M�,
adopted on has authorized the City Manager to enter into this
Agreement with the City of Hialeah on behalf of the City of Miami; and
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
I.PURPOSE
A. This Agreement delineates the transfer of federal UASI grant funded
equipment, from the Sponsoring, Agency to the Participating agency, and
identifies such in "Attachment A" per Participating Agency.
B. This Agreement stipulates the Participating Agency's responsibilities for said
equipment as per the Sponsoring Agency's and the UASI grant's guidelines.
C. This Agreement describes the intent and sole purpose of equipment as used
in coordination by the Participating Agency for the participation, use, and
availability of "Regional" equipment, "Regional", for the purposes of this grant
and it's participants, is equipment or training that shall benefit and be made
available to UASI participants (the "Requesting Agency"}, as part of the
collaboration of South Florida local and state first responder agencies, as
listed above but not limited to, in working effectively and efficiently together to
prepare for, respond to, and recover from man-made or natural disasters.
Ill. PARTICIPATING AGENCY'S RESPONSIBILITIES
A. The Participating Agency shall not sell or otherwise dispose of this equipment
without the written consent of the Sponsoring Agency. If and when the
Sponsoring Agency approves of Participating Agency selling or disposing of
said equipment, the Participating Agency will dispose of equipment properly,
B, The Participating Agency shall submit an inventory report to the Sponsoring
Agency when requested and in a timely manner. The inventory reports shall
include but not limited to: the make, model, serial number, location, Point of
Contact ("POU) who has functional authority, condition of equipment and any
additional information as requested.
CThe Participating Agency shall provide/make available the equipment for
inventory and audit site visits as requested,
D. The Participating Agency shall be fully responsible for the funding and
coordination of maintenance to keep the "Regional" equipment in-service,
fully operational, and available for use in the event the Requesting Agency
requires the use of the listed equipment in "Attachment A".
2
E. The Participating Agency shall ensure that equipment obtained from the UASI
Grant Program is readily available for use by personnel trained to use such
equipment for actual emergencies or exercises. Also, ensure that such
equipment is readily available for onsite monitoring by GUS, DEM, and the
Sponsoring Agency. If the Participating Agency is incapable of staffing the
equipment, such equipment shall be made available to another Participating
Agency for use during any actual emergencies or exercises. Failure to
ensure equipment availability may result in loss of funding and/or equipment
to the Participating Agency.
F. All equipment obtained from the UASI Grant Program is the sole responsibility
of the Participating Agency. This includes, where applicable, maintenance,
replacement, training on equipment, and insuring of equipment and
personnel, and compliance with intra-agency auditing requirements.
Ill. CONDITIONS: DEFAULT, REMEDIESQ TERMINATION
A. This Agreement may be modified or amended only with the written
agreement of each party.
B. EVENT OF DEFAULT - If any of the responsibilities or obligations listed
above in Section 11 are not met, provided, or responded to in a timely manner,
the Sponsoring Agency has the option to terminate the Agreement.
C. REMEDIES - If an Event of Default occurs, then the Sponsoring Agency
may, after thirty calendar days written notice to the Participating Agency and
upon the Participating Agency's failure to cure within those thirty days,
exercise any one or more of the following remedies, either concurrently or
consecutively:
a. Terminate this Agreement, provided that the Participating Agency
is given at least thirty days prior written notice of the termination. The
notice shall be effective when placed in the United States, first class
mail, postage prepaid, by registered or certified mail -return receipt
b. Begin an appropriate legal or equitable action to enforce performance
of this Agreement;
3
c, Require that the Participating Agency refund to the Sponsoring Agency
any monies used for ineligible purpose under the laws, rules and
regulations governing the use of the these funds;
d. Request additional information from the Participating Agency to
determine the reasons for or the extent of non-compliance or lack of
performance;
a. Require that the Participating Agency return all distributed equipment
identified in uAttachment A" to the Sponsoring Agency
D, TERMINATION — The Sponsoring Agency may terminate the Agreement for
cause after thirty days written notice. Cause can include misuse of funds,
fraud, lack of compliance with Section 11 and any other applicable rules, laws
and regulations, failure to perform on time, and refusal by the Participating
Agency to permit public access to any document, paper, letter, or other
material subject to disclosure under Chapter 119, Fla, Stat., as amended.
4
-Attachment k- -Regional -Distel buflon of -Equipment
MR Me
- Mp I
M,
N,
2
$58,017.48
$116,034.96
MMG205 (IT4) Diesel Generator w/
Tandem
Trailer
City of Hialeah
Class A Mobile Trainer 2014(P-
1
$1851000.00
$185,000.00
294G)
MMG205
(IT4) Diesel
Generator
w/
1
$58,017.48
$58,017.48
Tandem
Trailer
Broward County
MMG175
(IT4) Diesel
Generator
w/
y
$53,250.78
S53,250,78
Tandem
Trailer
Broward County
Class A Mobile Trainer 2014(P-
1
$185,000.00
$185,000.00
Sheriff's Office
294G)
City of Ft. Lauderdale
MMG205
(IN) Diesel
Generator
w/
2
$58,017.48
$1-_6,034.96
Tandem
Trailer
MMG205
(IN) Diesel
Generator
w/
1
$58,017,48
$58,017.48
Tandem
Trailer
Palm Beach County
MMG175
(IT4) Diesel
Generator
w/
$53,250.78
$53,250.A
Tandem
Trailer
MMG205
(IT4) Diesel
Generator
w/
1
$58,017.48
$58,017.48
Tandem
Trailer
Monroe County
MMG175
(IT4) Diesel
Generator
w/
1
$53,250.78
$53,250.78
Tandem
Trailer
MMG205
(IN) Diesel
Generator
w/
1
$58,017.48
$58,017.48
Tandem
Trailer
Mianii-Dade County
MMG175
(IT4) Diesel
Generator
w/
1
$53,250.78
853,250.78
Tandem
Trailer
MMG205
(IT4) Diesel
Generator
w/
2
$58, 017 . 43
$116,034-96
Tandem
Trailer
City of Miami
Class A Mobile Trainer 2014(P-
1$385,000.00
$185,000.00
294G)
$B24,606.44
Todd Hannon
APPROVED AS TO FORM AND
CORRECTNESS:
victoriamelidez
City Attorney
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
I
,C)o1ail" wll)Voo
so,,,
0
Daniel J. Alu
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
Ann-N/1ari Sh4rpe, Interim Director
Depart Vof �isk Management
PARTICIPATING AGENCY
Monroe County 59
m
NAME: Sylvia J. Murphy
Title: TITLE- Mayor
APPROVED AS TO FORM AND
CORRECTNESS:
oo
PaNcipating Agency Attorney
5-- ;L(— "if
City of Miami
Master Report
Resolution R-14-0066
File 1D : 14-00051
City Ball
3500 Pan American Drive
Miami, FL 33133
www.miamigov,com
Enactment Date; 7114
Version: I Controlling Office of the City Status: Passed
Body: Cleric
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH A ACH NT(S), AUTHORIZING
THE CITY MANAGER TO EXECUTE MEMORANDUM OF AGREEMENTS ("MOA'S' ), IN
SUBSTANTIALLY THE ATTACHED FORMS, BETWEEN THE PARTICIPATING AGENCIES OF
BROWARD COUNTY, BROWARD COUNTY SHERIFFS OFFICE, THE CITY OF FORT LAUDERDALE,
THE CITY OF HIALEAH, MIAMI-DADE COUNTY, MONROE COUNTY, AND PALM BEACH
COUNTY, FOR THE DISTRIBUTION OF EQUIPMENT IN ACCORDANCE WITH THE URBAN AREA
SECURITY INITIATIVE ("UASI") GRANTS POLICIES, FOR THE UASI GRANT FISCAL YEAR 2010, IN
ACCORDANCE WITH THE UASI GRANT FISCAL YEAR 2010, ACCEPTED PURSUANT TO
SOLUTION NO. I 1-0475, ADOPTED NOVEMBER 17, 2011, WHICH SPECIFIED RESPONSIBILITIES,
USE MAINTENANCE, INVENTORY, AND DISPOSAL RESPONSIBILITIES; FURTHER AUTHORIZING
THE CITY MANAGER TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS,
EXTENSIONS OR MOA'S, ON ALL HAM GRANT MATTERS, EXCEPT THOSE DEALING WITH
FUNDING CHANGES, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY.
ffinmenm
Name: Execute MOA's - Distribution of Equipment
Requester: Department of
Fire -Rescue
Notes:
introduced: 1t21/14
Final Action: 2/27/14
Attachments: 14-00051 Summary Form,pdf, 14-0005I Executed FY'10 UASI Subgram Agmt,pdf,14-00051
Legislation.pdf, 14-00051 Exhibit,pdf
Action History
leer, Acting Body Date Action Sent To Due Date Returned Result
I Office of the City
Attorney
I City Commission
2J8II4 Reviewed and
Approved
2/27/14 ADOPTED
City of miand Page I Printed on 3/12/2014
A motion was made by Frank Carollo, seconded by Marc David Samoff, that this matter be ADOPTED. The motion
carried by the following vote:
Aye: 4 - Wifredo (Willy) Gort, Marc David Sarnoff, Frank Carollo and Keen Hardemon
Absent: I - Francis Suarez
Offire of the Mayor 317114 Signed by the Mayor Office of the City
Clerk
Office of the City Clerk 3/7/14 Signed and Attested by
City Clerk
City of Miami Pact: 2 Printed an 3112/2014
:..�-_- .,
m p
I
City Hail
3500 Pan American
An, "
Barg
. ®�
Legislation
mDrive
i, FL 33133
„
,miamigov.com"9
File Numbaar. 14-0005I
WHEREAS, the United States Department of Homeland Security, through the State of Florida
Division of Emergency Management, has sub -granted the Urban Area Security Initiative ("UASI")
Grant Program Fiscal Year ("FY") 2010 to the City of Miami (""City"), accepted pursuant to Resolution
No, 11-0478, adopted November 17, 2011, to provide funds to address the unique equipment, training,
planning, exercise and operational needs for large urban areas, and to assist them in building an
enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of
terrorism; and
WHEREAS, in accordance with the UASI FY 2010 Grant Program, the participating agencies of
Froward County, Sroward County Sheriff's Office, the City of Fort Lauderdale, the City of Hialeah,
Miami -Dade County, Monroe County, and Palm Beach County (collectively "Participating Agencies"),
will be added to this Resolution and will uphold the Memoranda of Agreements ("MOA"s") which
identify the distribution of equipment by the City which specify maintenance and inventory
responsibilities in accordance with the UASI grant's policies; and
WHEREAS, additional language is stipulated to further authorize the City Manager to execute
any other related Modifications, amendments, extensions, or MCA's on all UASI grant matters except
those dealing with funding changes;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA'
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as fully set forth in this Section.
Section 2, The City Manager is authorized (1) to execute MOA"s, in substantially the attached
City of hsiarral Page 1 A` 2 File 1& 14-00051(Version I) Printed On. I12912014
File Number 14-00051
form, between the Participating Agencies, for the distribution of equipment in accordance with the
UASI Grant's policies, for the UASI Grant FY 2010, accepted pursuant to Resolution No. 11 -0478,
adopted November 17, 2011, which specified responsibilities, use maintenance, inventory, and
disposal responsibilities.
Section 3, The City Manager is further authorized (1) to execute any other related
modifications, amendments, extensions or MOAs, on all UASI Grant matters, except those dealing
with funding changes, in a form acceptable to the City Attorney.
Section 4. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor, {2}
D AS TO FOY AND CORRECTNESS:
1\ I r)
V19TOR11MENDEZ 61
CITT RNEY
{1) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{21 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miand Page 2 of 2 File Id. 14-00051 (Version, 1) Printed 0tv 112912014