Item C24Ca4
BOARD OF COUNTY COMV MONERS
AGENDA ITEM SUMMARY
Meeting Date: - 6/11/2014 Division: County Adminismor
Bulk Item: Ye. Department: AiMgrts
Staff Contact Person/Phone t Peter Horton, $09-5200
AGENDA ITEM WORDING: Approval to Reject All Bids and Authorization to ReBid the KWIA Drainage
Corrective Action Project Phase L
ITEM BACKGROUND,: We only received two bids and both were way over budgeL Bid Tabulation Attached
Please also see attached Letter of Recommendation from Jacobs, Engineering Consultants for the Key West
International Airport.
PREVIOUS RELEVANT BOCC ACTION: September 27, 2013 the FAA Grant was approved by the
BOCC.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval.
TOTAL COST: IM
DIFFERENTIAL OF LOCAL
COST TO COUNTY: EM
COST TO AIRPORT: SN=
COST TO PFC: 5%
INDIRECT COST: j&
NA
BUDGETED: _yl&
REVENUE PRODUCING: Yes No AMOUNT PER YEAR:
APPROVED BY: County Attorney 04ftr1hasing Risk Management
DOCUMENTATION: Incl X Not Required
DISPOSITION:
AGENDA ITEM # €
245 Riverside Avenue
Suite 300
Jacksonville, Florida 32202
1.904.636.5432 Fax 1,904,636.5433
Peter Horton May 27, 2014
Airport Director
Monroe County Airports
Key West International Airport
3491 South Roosevelt Blvd.
Key West, FL 33040
Re: Key West International Airport
Emergency Drainage Corrective Action Plan — EYW, Phase 1
GAKA158
Dear Peter,
We have reviewed the bids and the bid tabulation provided by Monroe County Purchasing for the above
project. The apparent low bid submitted by Charley Toppino & Sons, Inc. included a Base Bid of
$829,475.34 and an Additive Bid # 1 of $183,215.00 for a Total Bid of $1,012,710.34. In addition, we
have prepared the attached a Bid Tabulation Matrix for your reference. The Base Bid amount of the
apparent low bidder exceeds the current funding available for the project.
Based on the above information, we respectfully recommend that Monroe County reject all bids at this
time. We will work with Monroe County Purchasing and the Airport to re -package and re -bid the project
with an adjusted scope reflective of the available funding. If you have any questions or need any
additional information please let us know.
Sincerely, J
Thomas Schilling, P.E.
Project Engineer
Encl: Monroe County Purchasing Office Bid Tabulation.
Jacobs Bid Tabulation Matrix
cc: Ryan Forney/Jacobs
Chris Bowker/Jacobs
Jacobs Engineering Group Inc.
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: MAY 21, 2014 AT 3:00 PM,
TITLE: EMERGENCY DRAINAGE CORRECTIVE ACTION PLAN-EYW PHASE 1
RESPONDENTS
BID
BID AMOUNT
BOND
CHARLEY TOPPINO & SONS, INC.
5%
BASE BID $ 829,475.34
ADDITIVE BID $ 183,215.00
DOUGLAS N. HIGGINS, INC.
5%
BASE BID $ 909,390.00
ADDITIVE BID $ 291,425.00
Bid Committee Present: Emie Coughlin - Purchasing Office
Members of the Public Present: Paul Waters- Douglas N. Higgins, Inc.
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted d Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: Emie Coughlin - Purchasing Manager
BID TABULATION
EMERGENCY DRAINAGE CORRECTIVE ACTION PLAN - PHASE 1
KEW WEST INTERNATIONAL AIRPORT
PROJECT NO. GAKA168
Bid Opening Date: May 21, 2014
_
Engineer's Estimate
Charley Toppino S Sons, Inc
Douglas N. Higgins, Inc.
Item
No.
Bid Item
Description
p
Unit
Quantity
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
Dollars -Cents
Dollars Cents
Dollars Cents
DollanYCents
Dollars -Cents
Dollars -Cents
tsase ista
1
P-100-1
Mobilization
LS
1
$35,000.00
$35,000.00
$68.750.00
$68,750.00
$76,000.00
$76,0D0.00
2
P-102-1
Safety and Security
LS
1
$15.000.00
$16,000.00
$32,959.00
- $32,959.00
$50,200.00
$50,200.00
3
P-156-1
Temporary Air and Water Pollution, Soil Erosion, and
Siltation Control (Base Bid)
LS
1
$15.000.00
$15,000.00
$10,688.75
$10,688.75
$22,000.00
$22,000.00
4
D-701-1
Solid 24" PVC Pipe
LF
410
$75.00
$30,750.00
$189.39
$77,649.90
J71.00
$29,110.00
5
D-705-1
Exfiltration Trench Including Pipe
LF
875
$160.00
$140.000.00
$207.41
$181,483.75
$209.00
$182,875.00
6
0-751-1
5' Dia. Manhole, FDOT Standard
EA
5
$5.500.00
$27,500.00
$8,632.50
$43,162.50
$7,300.00
$36,500.00
7
D-751-2
Catch Basin, FDOT Type G
EA
4
$5,000.00
$20.000.00
$11,950.28
$47,801.12
$10,975.00
$43,900.00
8
D-751-3
Catch Basin, Aircraft Rated
EA
1
$7,500.00
$7,500.00
$16,987.80
$16,987.80
$14,980.00
$14.980.00
9
D-751-4
Inspect and Rehabilitate Existing Drainage Well
EA
19
$4,000.00
$76,000.00
$10,000.00
$190,()00.001
$15,200.00
$288,800.00
10
D-751-5
Drainage Well Cap
EA
9
$1,000.00
$9,000.00
$1,235.00
$11,116,00
$2,375.00
$21,375.00
11
D-751-6
24" Back Device in Structure
EA
4
$7,000.00
$28,000.00
$10,562.50
$42,250.00
$8,900.00
$35,600.00
12
D-751-7
8" Backflow Device in Existing Well
EA
8
$5,500.00
$44,000.00
$4,335.94
$34,687.52
$5,100.00
$40,800.00
13
D-751-8
36" Backfiow Device in Existing Well
EA
1
$10,000.00
$10,000.00
$20,875.00
$20,875.00
$19,10D.00
$19,100.00
14
D-751-9
Pollutant Retardant Baffles
EA
4
$500.00
$2,000.00
$2,218.75
$8,875.00
$1,350.00
$5,400.00
15
T-904-1
Sodding with 3" Topsoil (Base Bid)
SY
4.600
$2.00
$9,000.00
$9.38
$42,210.00
$9.50
$42,750.00
TOTAL BID AMOUNT - BASE BID:
$468,760.00
$829,495.34
$909,390.00
1 of 2
BID TABULATION
EMERGENCY DRAINAGE CORRECTIVE ACTION PLAN - PHASE 1
KEW WEST INTERNATIONAL AIRPORT
PROJECT NO. GAKA158
Bid Opening Date: May 21, 2014
Englneors Estimate
Charley Toppino S Sons, Inc
Douglas N. Higgins, Inc.
Item
No.
gld Item ]Description
Unit
Quantity
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
Dollars Cents
Dollars -Cents
Dollars -Cents
Dollars -Cents
Dollars -Cents
Dollars Cents
Additive Bid 1
1
P-152-1
Shoulder Re -Grading
SY
13,000
$4.00
$52,000.00
$3.30
$42,900.00
$12.80
$166.400.00
2
P-156 2
Temporary Air and Water Pollution, Soil Erosion, and
Siltation Control (Additive Bid)
LS
1
$10,000.00
$10,000.00
$18,375.00
$18,375.00
$1.00
$1,525.00
3
T-904-2
Sodding with 3" Topsoil (Additive Bid)
SY
13,000
$2.00
$26,000.00
$9.38
$121,940.00
$9.50
$123,500.00
TOTAL BID AMOUNT - ADDITIVE BID 1
$88,000.00
$183,215.00
$291,425.00
I TOTAL BID AMOUNT - BASE BID plus ADDITIVE BID 11 $556,750.001 $1,012,710.341 $1.200,815.001
" T b-
Prepared by:
DISCREPANCIES ON BIDDER'S BIDFORMS:
LINE ITEM NO. I Comment
2 of 2 .