Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Item J2
BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date- June 11 gni _ Division.- Monroe County Sheriff's Office Bulk Item: Yes X No Department, Grants Staff Contact Person/Phone #: Tamara Snider / 292-7092 AGENDA ITEM WORDING: Approval of an MOU between the Monroe County Sheriff's Office and Monroe County Board of County Commissioners to apply for reimbursement of funds from the UASI FY 2013 Grant / Homeland Security Office of Domestic Preparedness with the City of Miami. The $96,925.27 from the grant will be used to purchase law enforcement equipment approved by the granting agency. ITEM BACKGROUND: Transaction will be reported on FYI 4 for both the Sheriff and the BOCC PREVIOUS RELEVANT BOCC ACTION: Back on March 19, 2014 the BOCC entered into a Memorandum of Agreement through the Urban Area Security Initiative (UASI) Grant Program for FY 2013. The agreement was between the City of Miami and Monroe County. The BOCC met on March 19, 2014 and approved the grant document. CONTRACT/AGREEMENT CHANGES: = STAFF RECOMMENDATIONS: TOTAL COST: S __L96,925a27 BUDGETED: Yes X No COST TO COUNTY-.— 0.00 SOURCE OF FUNDS: FY 2013 UAST REVENUE PRODUCING: Yes ® No X AMOUNT PER MONTH Year APPROVED BY: County Atty ON�krc &aing — Risk Managernent, I ..... ............. Included x Not Required DISPOSITION: Revised 11/06 AGENDA ITEM CONTRACT SUMMARY Contract with: Monroe County Sheriff Effective Date, 03/19,12014 Expiration Date- 05/31/201,9 Contract Purpose/Description: MOU between Monroe County and Monroe County Sheriff's Office, by which $96,925.27 from a 2013 UASI Grant from Homeland Security Office of Domestic Preparedness with the City of Miami will be used to purchase law enforcement equipment, approved by the granting agency, for the Sheriff's Office Contract Manager. Tamara Snider 292-7092 Monroe County Sheriff's Office (Department) for BOCC meeting on: June 11 2014 Agenda Deadline: May 27. 2014 .............. CONTRACT COSTS Total Dollar Value of Contract $96,925.27 Current Year Portion: Budgeted? Yes X No Account Codes: 125- _XXXXXX Grant: $96,925.27 County Match: $0.00 ADDITIONAL COSTS Estimated Ongoing Costs: $0.00 For: Staff support -filing reports, oversight (Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc. I CONTRACT REVIEW Changes Date Out Date In Needed evie er I--,- "V15 Division Director Yes Non 21/lb f L ..... ............... . .......... ------------ — Risk Management Yes Noo)g ........... ............. 0 O.M.B./Purchasing Yes El NooLi . ............................... ......................... County Attorney 4;L I JX01 YesD No 01* .................. ----- Co mments:— 7f 1 J!J,J ,tl- day of TMIS MEMORANDUM OF UNDERSTANDING is made and entered into this , 2014, by and between the Monroe County Board of County Commissioners, a political subdivision of the State of Florida, whose address isl 100 Simonton Street, Key West, Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office, hereinafter referred to as "SHERIFF." BRUEN2290 WHEREAS, the U.S. Department of Homeland Security Office for Domestic Preparedness has awarded a grant to the State of Florida Department of Community Affairs 'hrough the FY 2013 Urban Area Security Initiative (UASQ, and WHEREAS, the State of Florida Department of Community Affairs has awarded a subgrant of these funds to the City of Miami through a federally -funded subgrant agreement, and WHEREAS, the COUNTY entered into an agreement with the City of Miami on March 19, 2014, by which the City of Miami sub -granted the sum of ninety-six thousand nine hundred twenty-five dollars and twenty seven cents ($96,925.27), of which forty-eight thousand four hundred and sixty-two dollars and sixty three cents ($48,462,63) was to be given to Monroe County Sheriff's Office for the purchase of equipment approved by the granting agency as well as other items, and WHEREAS, the COUNTY has determined that the public would be best served by providing the SHERIFF's office their portion of the forty-eight thousand four hundred and sixty- two dollars and sixty four cents ($48,462.64) In funding to purchase law enforcement, as well as other equipment (i.e.; interoperable communications equipment, etc.) approved by the granting agency in accordance with the COUNTY'S agreement with the City of Miami, M THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the SHERIFF agree as follows. The term of this Agreement is from March 19, 2014, through May 31, 2015, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The SHERIFF will purchase equipment as outlined in thQ COUNTY'S Memorandum of Agreement with the City of Miami, attached as Attachment A and made a part hereof. 3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment and will maintain the items on the Sheriff's inventory. 4. FUNDS - The total project budget to be expended by the SHERIFF ir performance of the services set forth in this agreement shall be the total sum of $96,925,27. The total sum represents federal grant support in the amount of $96,925.27 and matching funds in the amount of $0.00. All funds shall be expended in accordance with the grant agreement. 5. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled "Memorandum of Agreement for Participating Miami UASI Grant 2013 Monroe County Sheriffs office - moU UASI FY 2013 Page 1 of 3 Agency" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment A), 6. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, aft purchase of the equipment, an itemized invoice property dated, describing the equipme purchased, the cost of the equipment, and all other information required by the COUNTY reimbursement, Upon receipt of appropriate documents the COUNTY shall reimburse th SHERIFF for the said expenditures, I 7. TERMINATION - This Agreement may be terminated by either party at any tim with or without cause, upon not less than thirty (30) days written notice delivered to the oth IF party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIj after the SHERIFF has received notice of termination. In the event there are any unused gra Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use suc funds as the COUNTY directs. & NOTICES - Whenever either party desires to give notice unto the other, it mus.;', be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY h4*A r;)e C* w My Ai m in istrator 1100 Simonton Street Key West, FL 33040 LM Director Monroe County Emergency Management 49063 Id St., Suite 150 Marathon, FL 33040 FOR PROVIDER Monroe County Sheriff Richard A. Ramsay 5525 College Road Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the City of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the SHERIFF at its address specified above. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF after the SHERIFF has received notice of termination, 10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF Page 2 of 3 receives notice of material breach, it will have thirty days in order to cure the material breach of the contract, If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. (a) It is understood and agreed that the entire Agreement of the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duty signed by the parties, IN WITNESS WHEREOF, the names to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST.- AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA By: . ....... . ..... Deputy Clerk - By - — ---- Mayor/Chii-ri------ man MONROE COUNTY ATTORNEY M: Yii L ITORNEY Page 3 of 3 V PATRICK JMCCULLAH GENERAL COUNSEL DATE: "M I COUNTYdZnZ BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY e tin Date; h l9 2 1 Division: tx� r ices Bulkhern, Yes X No rat: E rem areazit Staff Contact Person/Phone # Jose T / 12A 2 9- 325 AGENDA ITEM e Approval of a Memorandum of Agreement with the City of Miami concerning a United States Depariment of Homeland Security's Office of Grants & Training (OG T) thrHugh the State of Florida, Division n of Emergency Management (FT?l3 sub -grant Agreement # 1 I S-L2-11-23-02- in the amount of $96,925.27 with no county match required; and authorization for the County Administrator to execute any rather required documentation in relation to the application proces& ITEM BACKGROUND: The United States Department of Homeland SecuriWs Office of Grants Training ( T), through the State of Florida, Division of Emergency Management, has subgranted the Urban Area Security Initiative (U SI) GGrant Program, FY 2012, to City of Miami in the amount of 5,225,000.00. This program targets homeland security funding to "high threat's urban areas in order to prevent, respond, and recover from threats or acts of terrorism. Monroe County is receiving $96,925.27 d funds should be distributed as Ballow: Monroe County Emergency Management $48,462.64, and Monroe County Sheriff's Office $48,462,63. PREVIOUS RELEVANT BOARD ACTION: The U SI F 05, FY06, U SI F 07, UAS1 FY08, GASI FY09, UASI FY 10, UASI FY 11, GASI FY 12 were approved on the March 15, 2006, May 11, 2007, March 19, 2008, January 20, 2010, January 19, 2011, February 15, 2012, January 16, 2013, and November 20, 2013 BOCC meetings respectively. CONTRACT/AGREEMENT ES: /A STAFF RECOMMENDATIONS: Approve U SI FYI 3 t award, The Monroe County Sheriffs Office is to provide the County a Memorandum of Understanding to apply for reimbursement of funds. A revenue fund needs to be established by the Office of Management and Budget. TOTAL COST: 96 925.27 INDIRECT COST: BUDGETED: Yes No X DIFFERENTIALE LOCAL PREFERENCE: COST TO COUNTY:_S_,Q.00 SOURCE OF F°IJ S- ASI fir t REVENUE PRODUCING: Yes act T E `T Year APPROVEDa County .� _ MR/P ehassing sic Management DOCUMENTATION: Included X Not Required — DISPOSITION: AGENDA ITEM Revised 7109 MEMORANDUM OF AGREEMENT FOR PARTICIPATING MI MI IJASI GRANT 2013 AGENCY it MONROE COUNTY 1, 4 9 th This Agreement is entered into this day of March . . .. . .......... -- ............. __, 201/ by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsonng Agency") and (the "Participating Agency"). RECITALS WHEREAS, the U,S. Department of Homeland Security (USDHS) is providing financial assistance to the Miami urban area in the amount $5,225,000 dollars through the Urban Area Security Initiative (UASI) Grant Program 2013,- and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2013; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2013 and Involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2013 Urban Area has been defined Miami and Ft, Lauderdale collectively and anticipates sub -granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS, the City Commission, by Resolution No. L-1 , adopted on has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami,- and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act, NOW THEREFORE, in consideration of the foregoing, the pates hereto agree as follow: A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the OAS] Grant Program 2013 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management (FDEM). E. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency, A. The provisions of this Agreement apply to UASI Grant Program 2013 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction, 0 B, No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions, Ill. DEFINITIONS A. Critical Infrastructure. Any system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources), qualifications and certification,- and the collection, tracking, and reporting of incident information and incident resources. BCore County, The county within which the core city is geographically located. The core• city is the City of Miami. C, UASI Grant Program 2013, The UASI Grant Program 2013 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment, training, planning, and exercise needs of large high threat urban areas, and program activities most involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency, Funding for the UASI Grant Program 2012 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003, The funding will provide assistance to build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS), This system will provide a consistent nationwide approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, and local capabilities, the 3 NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system-, multi -agency coordination systems; unified command', training', identification and E, Urban Area Working Group (UAWG). The State Administrating Agency Point of Contact (SAA POO) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group, The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment, strategy development, and any direct services that are delivered by the grant, F, Urban Area, An urban area is limited to inclusion of jurisdictions contiguous to the core. city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements, IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire - Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency, 13Coordinating with named counties and cities, with the respective State Administrative Agency, and with the FDEM and USDHS, C, Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Homeland Security Strategy, M D. Ensuring the participation of the following critical players in the assessment and strategy development process.- law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health, Eb Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POC, F. Complying with the requirements or statutory objectives of federal law, G, Ensuring satisfactory progress toward the goals or objectives set forth in the grant application, H. Following grant agreement requirements and/or special conditions. I. Submitting required reports, V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire -Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency, B. Participating Agencies and any sub -grantees most abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets. 1 C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases of equipment or services. D. Complying with all UASI Grant Program 2013 requirements, E, Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Homeland Security Strategy, F. Ensuring the participation of the following critical players in the assessment and strategy development process; law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G, Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security Strategy. H. Complying with the requirements or statutory objectives of federal law. 1. Ensuring satisfactory progress toward the goals or objectives set forth In the grant application, J. Submitting required reports as prescribed by the Sponsoring Agency, L. Maintaining an equipment inventory of UASI purchased items, M I. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the Sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida. C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation of, time related issues of the Participating Agency personnel. D, Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes, and each party agrees to be fully responsible, for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract, P. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency, VII, FINANCIAL AGREEMENTS A, Financial and Compliance Audit Report, Recipients that expend $300,000 or more of Federal funds during their fiscal year are required to submit an organization -wide W financial and compliance audit report. The edit must be performed in accordance with the U, . General Accounting Office Government Auditing Standards and OMB Circular .A-1 33. B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any boobs, documents, and records of recipients of UA I Grant Program 2013 assistance for audit and examination purposes, provided that, In the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance, The grantee will also give the sponsoring agency or the Comptroller General„ through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 15 days after the end of each calendar quarter. A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity D, Submit progress reports to describe progress to date in implementing the grant and its impact on homeland security in the state. E, All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties. Vill. CONDITIONS, AMENDMENTS, AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement, B, Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect, CThis Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified, to the address of the parties' signatory executing this contract, D. This Agreement shall be considered the full and complete agreement between the undersigned parties, and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. E. This Agreement will end on March 31, 2015, unless otherwise extended, by a written amendment duly approved and executed prior to March 31, 2015, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant, I Todd, a APPROVED AS TO FORM AND CORRECTNESS: 14- SPONSORING AGENCY THE CITY OF MIAMI, a municipal Corporation of the State of Florida Daniel J. no City Man er I APPROVED AS TO INSURANCE REQUIREMENTS: de Shlirpe, Interim Director ant oeRisk Management Deputy om PARTICIPATING AGENCY MONROE COUNTY it NAME: aylvia_j TITLE, APPROVED AS TO P ENO CORREN CTESS: ng Agency Attorney MONSO E COU N-f Y xrTORNEY PFIM EDAS TO FO 1, L 11 Al ASSIE A�ljlr TYAT =Y I ,,;ORNr X . .......... ............... m Conti -act Number, 14-DS-L2-11-23-02- CFDA Number 97.067 FEDERALLY -FUNDED SUBGRANT AOREEMSNT THIS AGREEMENT is entered into by the Sees of Florida, Division of Emergency Management with headquarters in Tallahmeree, Florida (hereinafter referred to as the n0hriskin"), and City of Miami, (hereinafter referred to as the eRaciplent"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and 13. The Division has the authority to anagram these funds to the Recipient upon the terms and conditions below, and C. The Dietitian has statutory authority to disburse the funds and low Agreement THEREFORE, the Division and the Recipient agree to the following: The Recipient shall perform the work in accordance with the Program Budget and Scope of Work, Attachment A and 8 of this AgreemonL (2) The Recipient and the Division shall be governed by applicable Rode and Federal lava, rules and regulations, including those identified in Attachment D. (3) RO1 -EAGREEME This Agreement shall in upon execution by both parties and shall end MRZJJM, unless terminated earlier in aince with the provisions of Paragraph (12) of this Agreement (4) MQ2EKajkQbF T Either party may request modification of the provisions of this Agreement, Changes which are agreed upon shall be valid only when in aching, signed by each of the parties, and attached to the original of this Agreement, (5) R999RDKEEPING (a) As applicable, Recipient's performance under this Agreement shall be subject to the Federal CAR Circular No. A-1 02, 'Common Rule, Uniform Administrative Requirements for Grants and Cooperative Agreements to to and Local Governments" (53 Federal Register 8034) or OMB Circular No. A-1 10, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Ho3pitalls, and Other Nonprofit Organizations," and either ONE Chdilar No. A-87, "Cost 0 Principles for State, Local and Indian Tribal Governmentic" DMIN Circular No. A-2 1, Cost Principles for Educational Institutions.- or OMS Cirmlar No, A-122, 'Cost Principles for Non-profit Organizations' (b) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, and the compliance of all subcontractors or consultants paid term funds under this Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division or its designee, the to Chief Financial Officer or the State Auditor General access to the records upon request The Recipient shall ensure that audit corking papers are available to them upon request for a period of five years them the data the audit report is issued, unless extended in coding by the Division. The two year period may be extended for the following exceptions, I - If any litigation, claim or audit is started before the, five year period expires, and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings Involving the records have been resolved, 2. Records for the deposition of none ridable personal property valued at $5,000 or more at the time It is acquired shall be retained for live years after final disposition. 3. Records relating to real property acquired shall be retained for five years after the closing on the transfer of title, (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, Including documentation of all program costs, in a form sufficient to determine compliance path the requirements and objectives of the Budget and Scope of Work - Attachment A and B - and all other applicable laws and regulations. (it) The Recipient, its employees or agenits, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable firres; to the Division, Its employees, and agents. "Reasonable" shall ordinarily mean during normal business hours of 8-.00 a.m. to 5:00 p.m., local free, on Monday through Friday. 'Agente" shall include, but not be limited to, mothers retained by the Division. (6) AijDff_dLQV_1REldENTS: (a) The Recipient agrees to maintain financial procedures and support documents, in accordance with generally accepted accounting principles, to account for the receipt and expenditure of funds under this Agreement (b) The records shall be available at reasonable times for inspection, review, or audit by to personnel and other personnel authorized by the Division. "Reasonable" shad] ordinarily mean normal business hours of 8:00 a.m. to 6:00 p.m., local time, Monday through Friday. od, The Recipient shall provide the Division with the records, reports or financial statements upon request for the purposes of auditing and man Itaring the funds awarded and this Agreement, 11 Sp If the Recipient is a State or local government or a non-profftergenjacklon as defined in OMB Circular A-133, as revised, and In the event that the Recipient expands $50d,000 or more in Federal awards in be fiscal year, the Recipient must have a single or Program -specific and conducted In accordance with the provisions of OMS Circular A-1 33, as revised. EXHIBIT I to this Agreement shows the Federal norources awarded through the Division by this Agreement. In determining the Federal awards expended in its fiscal year, the Recipient shall consider all express of Federal awards, Including Federal resources resolved from the Division. The determination of amounts of federal awards expended should be in accordance with the guidelines established by OMS Circular A-133, as revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of OUR Circular A- 133, as revised, Will meet the requirements of this paragraph. In connection with the audit requirements addressed in this Paragraph 6 Ah above, the Recipient shell fulfill the requirements for audime responsibilities as provided In SubW C of OMB Circular A-1 33, as revised. If the Recipient expends less than $500,000 In fed" awards In b fiscal year, an audit conducted in areardamer with the provisions of ONIS Ciriman-A-133, as revised, is not required. Ira the event that the Recipient expends less than $500,000 in federal awards In its fiscal year and chooses to have an audit conducted In accordance with the provisions of CIA B Circular A-1 33, as revised, the cost of the audit must be paid from non-Forlend funds. (a) Send copies of reporting packages for audits conducted in accordance with OUR Circular A- 133, as revised, and required by subparagraph (d) above, when required by Section .320 (d), CMB Circular A-133, as revised, by or an behalf of the Recipient to, The Division at the following address: Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Send Me Single Audit reporting package and Form SP-SAC to the Federal Audit Clervinghourse, by submission online at hg'A g _Y Lrve&Ler—C—er-'&—S-lo_VbMgeLt=&LnAtx-hLnLI And to any other Federal agencies and pass -through entities Inaccordance with Sections .320 (a) and (1), OMB Circul or A-1 33, as revised. (f) Pursuant to Section .320 X), GIVE Circular A-1 $3, as revised, the Recipient shall send a copy of the reporting package described In Section .320 (c), OMB Circular A-133, as revised, and any manaBement Letter issued by the auditor, to the Division at the following address: Division of Emergency Management Office of Inspector General 2656 Shumard Oak Boulevard Tallahassee, Florida 32SM21 00 3 (g) By the date due, send any reports, management letter, or other informalwn required to be submitted to the Division pursuant to this Agreement In accordance with OMB Circular A-1 33, Florida Species, and Chapters 1 O.550 (local Sovemm ends onfllaid or 10.650 (nonprofit and for-profft organizations), Rules of the Auditor erah as applicable. (b) Recipients should state the date that the reporting package was delivered to the Recipient when submitting financial reporting packages to the Division for audits done in accordance with OMB Circular A-1 33 or Chapters 1 OMO game governmental entilies) or 10.650 (nonprofit and far -profit organizations), Rules of the Auditor General, (t) If the audit shows that all or any portion of the funds disbursed were not spent In accordance with the condithow of this Agreement, the Recipient shall be hold liable for reimbursement to the Division of all funds not spent In accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Recipient of such rion-camislance. 0) The Recipient shall have all audits completed by an Independent carffmd public accountant (IPA), either a sortable public accountant or a public accountant licensed under Chapter 473, ELIL914 Ths IPA shall state that the audit compiled with the applicable occasions noted above. The audit must be received by the Division no later than nine months from the end of the Recipient's b" year. M MEQ&T-8 (a) The Replawrit shall provide the Division with quarterly reports and a close-out report, These reports shall include the current status and progress by the Recipient and all subradjeents and scab contracters in completing the vrork described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. (b) Quarterly reports are due to the Chasten no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until supridWon of the administrative como. out report, The ending data for each quarter of the program year are March 31, June 30, September 30 and December 31. (c) The close-out report is due 45 days after termination of this Agreement or 45 days after completion of the anti vi'es contained In this Agreement whichever first occurs, ph If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to me Division, the Division may withhold further payments until they are completed or may take other action as stated in Paragraphs (10), (11) and (12) of this Agreement, wAcceptable to the Mvislon" mews best the work product was completed in accordance won the Budget and Scope of Work. (a) The Recipient shall provide additional program updates or information that may be required by the Division. (f) The Recipient shall provide additional reports as requested by the Division, is (8) MWMMQ� The Recipient shall monitor Re performance under No Agreement as well as that of go subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that fime schedules are being met the Schedule of Del[verables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment A and B to this Agreement, and reported in the quarterly financial report. In addition to reviews of audits conducted in accordance with paragraph (6) above, monfloring procedures may include, but not be limited to, on -site visits by Dyfislon staff, limited scope audits, and/or other procedures. The Recipient wees to comply and cooperate with any m0niftmog pro ceduce skiromperes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Recipient is appropriate, the Resistant agrees to comply With any additional instructions provided by the Division to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any inspections, reviews, Invelliffiffitions or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Reactor it monitor the performance and griencial management by that Recipient throughout the contract term to ensure timely completion of all tasks. (a) Unless Recipient is a to agency or subdivision, as defined in Section 788,28, Fla, t, the Recipient is solely responsible to parties it deals with In carrying out the terms of this Agreement, and shall hold the Division harmless against all claims of whatever nature by this parties arising from the work performance under this Agreement, For purposes of this Agreement, Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor. (b) Any Recipient which is 8 coke agency or subdivision, as defined in Section 768.28, fk,§= agrees to be fully responsible forks negligent or revenue acts or omissions coach result in claims or suits against the Divason, and agrees to be liable for any damages proximately caused by the acts or emissions to the extent set forth in Section 768.28, fjL_§—Ut Nothing herein is intended to serve as a waiver of sovereign Immumpr by any Recipient to which sovereign Immunity applies. Nothing herein shall be cons red as consent by a to agency or subdivision of the State of Florida to be sued by third names in any matter arising out of any contract, If any of the following events occur CEvents of Dolauly'), all obligations on the part of the Division to make further payment of funds shall, if the Division elects, terminate and the Division has the option to override any of Re remedies set form In Paragraph (11). However, the Division may make payments or partial payments after any Events of Defoult out walving the right to exercise such remedies, and without, becoming liable to make any further payment (a) if any warranty or representation made by the Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient falls to keep or perform any of the obligations, terms or covenants In this Agreement or any previous agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; (b) If material adverse changes occur in the financial condition of the Recipient at any lime during the to of this Agreement and the Recipient falls to cure this adverse change within thirty days from the date written notice Is sent by the Division, (c) If any reports required by this Agreement have not been submitted to the Division or have been submitted Win Incorrect, Incomplete or insufficient Information; (d) If the Recipient has failed to perform and complete on time any of its obligations under this Agreement, (11) ELMEDIES. If an Event of Default occurs, then the Division shelf, after thirty calendar days written notice to the Recipient and upon the Reciplent's failure to cure within those thirty days, exercise any one or more of the following remedies, either concurrently or consecutively, (a) Terminate this Agreement, provided that the Recipient Is given at least thirty days Prior written notice of the termination, The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail-refum receipt requested, to the address in paragraph (13) herein; ME= (b) Begin an appropriate legal or equitable action to enforce performance of this (c) Withhold or suspend payment of all or any part of a request for payment; (d) Require that the Recipient refund to the Division any monies used for ineligible Purposes under the laws, rules and regulations governing the use of these funds. (a) Exercise any corrective or remedial actions, to include but not be limited to. 1, Request additional Information from the Recipient to determine the reasons for or the extent of non-compliance or lack of performance, 2. Issue a writtion warning to advise that more serious measures may be taken if the situation Is not corrected, 3. Advise the Recipient to suspend, discontinue or refrain from incurring cost's for any activities in question or 4. Require the Recipwrit to reimburse the Division for the amount of costs Incurred for any items determined to be ineligible; (fi Exercise any other rights or remedies which may be available under law. I (g) Pursuing any of the above remedies call not stop the Division from pursuing any other remedies in this Agreement or provided at lower In equity. If the Blandon waives any light or remedy in this Agreement or fails to insist on must performance by the Recipient, it will not affect extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Recipient. f12) ILREB&ILON. (a) The Division may terminate this Agreement for cause after thirty days affiften notice. Cause can Include misuse of funds, fraud, lack at compliance with applicable rules, lam and regulations, failure to perform on time, and refusal by the Recipient to permit public access to any document, paper, letter, or other material supled to disclosure under Chapter 119, ft %g, as amended. (b) The Division may terminate this Agreement for convenience or when it determines, In Re sole discretion, that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the Recipient with thirty calendar days prior written notice, (c) The Parties may agree to terminate this Agreement for it mutual convenience through a written amendment of this Agreement. The amendment will to the efiective date of the termination and the procedures, for proper closeout of the Agreement, (d) In the event that this Agreement is terminated, Me Recipient vall M Incur new obligations for the terminated portion of the Agreement after the Recipient has received the notification of termination. The Resdidenterill cancel as many outstanding obligations as possible. Came Incurred after receipt of the termination notice vknll be disallowed, The Recipient shall not be relieved of liability y; the Division use of any breach of Agreement by the Recipient. The Division may, to the extent suffneized by law, withhold payments to the Recipient for the purpose of set-off until the of amount of damages due the Division from the Recipient is determined, 0s) (a) All nottres; provided under or pursuant to this Agreement shall be in saftIng, either by hand delivery, or first class, certified mail, return receipt requested, to the representative named below, at the address below, and this notification attached to the original of this Agreement. (b) The name and address of the Division contract manager for this Agreement is: Amozo Joseph 2555 Shum ard Oak Blvd, Tallahassee, FL 32399-2100 Telephone: 850-488-3133 Fax: 85D-922-8689 Email:Alonzo.JosephCerr ,myfioOda.com A (b) The name and address of the Representative of the Recipient responsible for the administration of this Agreement hic Joseph zahralban :j�44SW �2nd �Avene Telephone: 105-416-5439 Fax: Em oil' j 2k-d1ralhiggligipimni gov. COM (d) In the event that different representatives or addresses are designated by either party after execution of this Agreement notes of the name, title and address of then representative will be provided as outlined in (13)(a) above. (14) _qUgOMTR6CTS If the Recipient subcontracts any of the work required under this Agreement a copy of the unsigned subcontract must be forararded to the Division for review and appowal before it Is executed by the Recipient The Recipient agrees to include in the subcontract that (i) the subcontractor Is bound by the terms of this Agreement, (i) the subcontractor is bound by all applicable state and federal laws and regulaffions, and (it!) the subcontractor shall hold the Division and Recipient harmless against all claims of whatever nature arising out of the subcordnactoes performance of work under this Agreement, to the extent allowed and required by law. The Recipient shall document In the quarterly report the subcontractor's progress in performing Its work under this Agreement. For each subcontract the Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise, as noticed In Section 288,703, Ek-M (15) 1:EjjM--4-ANQ 9(2NDITI-QNE This Agreement contains all the terms and conditions agreed upon by the parties. (16) &T_TACHMENTS (a) All attachments to this Agreement are incorporated as if set out fully, (b) In the event of any Inconsistencies or conflict between the language of this Agreement and the Attachments, the language of the attachments shall control, but only to the extent of the card? let or inconsistency, (c) This Agreement has the following affachmente Exhibit I - Funding Sources Attachment A - Budget Attachment B - Scope of Work Attachment C - Deliverables Attachment D - Program Statutes and Regulations Attachment E - Justification of Advance Payment Attachment F - Waffardies and Representations Attachment G — CeMgc"on Regarding Debarment Attachment H — Statement of Assurances Attachment I — Reirratursement, Checklist (17) EUNQWWg2N&2Z8&TjQN (a) This is a cost -reimbursement Agreement The Recipient shell be reimbursed for costs Incurred in the satisfactory performance of work hereunder in an amount not to exceed $5,226,000.00, subject to the availability of funds. (b) Any advance payment under this Agreement is Subject to Section 216,181 (16), E!g .Bta , and is contingent upon the Recipient's acceptance of the rights of the Iffiltelon under Paragraph (12)(b) of this dire The amount which maybe advanced may not exceed the expected cash needs of the Recipient within the first three (3) months of the contract term. For a federally funded contract, any advance Payment is also Subject to federal OUR Circulars A-87, Art 10, A-1 22 and the Cash Management Improvement Act of 1990. All advances are required to behold In an interest -beating account. If an advance payment is requested, the budget data on which the request is based and a jusbflcstion atteement shall be included In this Agreement as Attachment E. Attachment E will speofify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. No advance shall be accepted for processing if a rellinbumement has bow paid prior to the submittal of a request fora payment. (c) After the initial advance, if any, payment shall be made on a reimbursement is as needed. The Recipient agrees to expend funds in accordance with the Budget and Scope at Work, Attachment A and 8 of this Agreement (d) Invoices shall be submitted at least quarterly and shall Include the supporting documentation for all is of the protect or services. Invoices shall be accompanied by a statement signed and dated by an authorized representative of the Recipient certifying that VI disbursements made in accordance with conditions of the Division agreement and payment Is due and has not been previously requested for these amounts,' The supporting documentation must comply with the documentation requirements of applicable OMS Circular Cost Principles. The final Invoice shall be submitted within thirty (30) days after Via expiration date of the agreement, An explanation of any circumstances prohibiting the submittal of quarterly Invoices shall be submitted to ft Division grant manager as part of the Reciplenre quarterly reporting as referenced in Paragraph 7 of this Agreement If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or under subparagraph (11 9)(h) of this Agreement all obligations on the part of the Division to make any former payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty days of receiving riches from the Division. is Changes to the amount of funding pursuant to Paragraph (17)(a) above maybe accomplished by notice from the OfNalon to the Recipient The Division may make an award of additional funds by subsequent modification. All funds resolved hereunder shall be placed in an lute rest-boaring account Win a separate account code Identifier for tracking all deposits, expenditures and Interest earned. Pdralsdisbureed tothe Recipient by the Division that are not expended in implementing this program shall be returned to the Division, along with any interest earned on all funds received under this Agreement within ninety (90) days, of the expiration of the award Agreement The Recipient shall corn ply with all applicable mwsir ement rules and regulations in securing goods and services to Implement the Scope of Work. Whenever required by law or otherwise permitted, the Recipient shall ufifte competitive procurement grantees. Allowable mats -shall be demmfined in accordance with applicable Office of Management and Budget Circulars, or, in the event no circular applies, by 48 GFR Part 31 CONTRACT COST PRINCIPLES AND PROCEDURES. Any requests received after MlS21, 201& at the discretion of the Divislon, may not be reimbursed from this Agreement. This agreement may be renewed, at the Divisfon's sole discretion, for a period that may not exceed three years or the term of the odginel Agreement, whichever period is longer, specifying the renewed price and subject to the availability of funds. Pursuant to Section 287,057(13). Florida Statutes, exceptional purchase contracts pursuant to Section 287.057(3)(a) and (c), may not be renewed. (18) REE6YRIEN 12 All refunds or repayments due to the Division under this Agreement are to be made payable to the order of "Olvadon of Emergency Management' , and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 In accordance with Section 215,34(2), Fig tat., if a check or other draft is rammed to the Division for collection, Recipient shall pay the Division a service fee of $15.00 or 5% of ft face amount of the returned check or draft, whichever Is greater. (19) M6NQ6!gQ_QQRQffLQN , gi (a) The validity of this Agreement Is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Recipient In this Agreement, In any later submission or response to a Division request, or in any submission or response to fulfill the requirements of this Agreement All of said Information, pre "ores, and materials Is incorporated by reference. The inaccuracy of the submissions or any material changes shall, at the on of the Division and with thirty days written notice to the Recipient cause the termination of this Agreement and the release of the Division from all its obligations to the Recipient. (b) This Agreement shall be construed under the Jews of the to of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision 10 shall be null and void to the extent of the conflict and shall be sevemble, but shall not invalidate any other provision of this Agreement (c) Any looser of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement A This Agreement may be executed In any number of counterpane, any one of which may be taken as an original. (a) The Recipient agrees to comply with the Americans With Disabilities; Act (Public Law 101-336, 42 U.S.C. Section 12101 MatjAW. , which prohibits discrimination by pubic and private entifies an the basis of disability in employment public accommormflons, yonsportation, State and local flervernment services, and tolecommunicaWns, (t) Those who have been placed on the 22nmigW vendor list following a conviction for a public entity crime or on the ggi9dMgjWW vendor Pat may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract nth a public entity for the . construction or repair of a public building or public work, may not submit bids on leases of real property to a public ery ft, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business void any public entity In excess of $25,000 .00 for a period at 36 months fram, the date of being placed on the convicted vendor list or on the discriminatory vendor lie. (g) Any Recipient which is not a local government or to agency, and which receives funds under this Agreement from ft federal government, certifies, to the beat of He knowledge and belief, that it and its principals,, 1, are net presently debarred, suspended, proposed for debarment, declared irefigible, or voluntarily excluded from covered b-onsiections by a federal department or agency; 2. have not within a five -yew period preceding this proposal been consisted of or had a civil judgment rendered against them for fraud or a criminal offense In connecdon with obtaining, ofterupting to obtain, or performing a public (federal, state or locog, transaction or contract under public t7ansacffon; violation of federal or aid* antitrust statutes or commission of embezzlement, theft forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, 3. are not presently indicted or otherwise scenically or civilly charged by a Governmental entity (fed", state or local) with commission of any offensair enumerated in paragraph 19gdZ of this certification-, end 4. have not within E five-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for use or demuft. If the Recipient is unable to melffir to any of the statements in this certification, then the Recipient shall attach an explanation to this Agreement. Is In addition, the Recipient -shall send to the DivisI (by email or by facsimile tromen"on) the Completed "Cortification Regarding Dayearsent, Suspension, Ineligibility And Voluntary Exclusion" (Attachment G) for each Intended Coaxer etorwNch Recipient plans to fund under this Agreement The form must be receivied by the Division before the Reciplant enters into a contract Cash any subcontractor, (h) The Sims of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropuadon by the Legislature, and Subject to any modiffication in accordance with Chapter 2 16, Egb_Ltg or the Florida Constitution. (I) All bill for fees or other compensation for Services or expenses shall be submitted In detail sufficient for a proper preaudit and postaudit thereof. 0) Any bills for travel expenses shall be submitted in accordance with Section 112,06 1, Ellib Star. The previsions of any SWW or [oral law, Present or future, shall prevail over any conflicting provisions In this section, but only in the extent of the conflict (k) The Division reserves the light to unilaterally cancel this Agreement if the Recipient refuses to all public access to all documents, papers, tatters or other material subject to the provisions of Chapter 119, Fla. —8tat., which the Recipient created or received under this Agreement. (1) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest inown a shall either be returned to the Division or be applied against the Division's obligation to pay the contract amount. (m) The State of Florida will not intentionally award publicly -funded Contracts to any contractor who knowingly employs unauthorized alien workers, Concluding a violation of the employment provisions contained In 8 U,SZ. Section 1324am) [Section 274A(e) of the Immigration and NotlonaftAct ('IsUV)j. The Division shall consider the employment by any Contractor of unauthorized aliens a violation of Section 274A(e) of ft IRA. Such violation by the Recipient of the employment provisions contained in Section 274A(m of the IN A shall be grounds for unilateral cancellation at this Agreement by the Erosion. (n) The Reopient is subject to Florida's Government in the Sunshine Law (Section 288.011,ELO�.Stk with respect to the meetings of the Recipients governing board or the meetings of any subcommittee coding recommendations to the governing board. oil of these meetings shall be publicly noticed, open to the public, and the minutes of all ft meetings shall be public records, available to the public In accordance x4th Chapter 119, Fla. Star, (a) All unmanufactured and manufactured articles, materials and supplies which are acquired for public use under this Agreement must have been produced in the United States as required under 41 U.&C. too, unless it would not be in the public interest or unreasonable In cost, (20) IN (a) No funds or other resources received from the Division under ibis Agreement may be used directly or indirectly to influence legislation or any other offelal action by the Florida L,eglslature or any state agency. (b) The Recipient condom, by Its signature to this Agreement that to the best of his or her tin edge and belief 1. No Federal appropriated funds halve been paid or will be paid, by or on behalf of the Recipient to any person for Influencing or attempting to influence r or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract the making of any Federal grant, the making of any Federal loan, the entering Into of any caloperaffint affincenicant, and the extension, continuation, renewal, amendment or modiftwdom of any Federal contrast, grant, Dart or oicaperathat agreement . if any funds other than Federal appropriated funds have paid or `ll be paid to any person for Influencing or attempting to Influence n aMcer or employee of any agency, e Member of Congressan officer or employeeof Congress, or an employee of a Member of Congress In connection with this Federal contract, grant, loan or cooperative agreement the Recipient shall complete and submit Standard Fo LIT, "Disclosure at Lobbying " . The Recipient shall require that this clarifficarflon be included In the award documents for all sub rds (including subcontracts, subgwmtaa, and contracts under grants, loans, and cooperative agreements) and that all subrecIplents shall sandy and disclose, This cerfificadon to a material raprasentalmn of fact upon which reliance s placed when this tract `on was made or entered into. Submission of this coMficown is a prerequisite for making or entering into this transaction imposed by Section 1352, Tiffs 31, U.S. Code. Any proven who falls to file the required cordflestion shall be subject to a civil penalty of not less than $10,000 and not more tan $100,000 for each such fair (1) �p IT FiCV7 T ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION TH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING IN CONNECTION WITH THE PERFORMANCE F THIS AGREEMENT ARE N ERNST TRANSFERRED THE RECIPIENT TO THE ATE OF FLORIDA. (a) If the Recipient has a pr is#€ng patent or copyright, the Recipient shall retain all rights and enfidements to thatpre-existing patent ur copyright unless the Agreement provides otherwise. () If any discovery or Invention is developed In the course of or as a result of work or services performed under this Agreement, or In any way connected with it, the Recipient shall refer the discovery or invention to the Division for a delarmination whether the Mate of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the to of Florida, If any books, manuals, films, or other coplaymbable material are produced, the Recipient shall notifir the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Recipient to the to of Florida, (c) Within thirty days of execution of this Agreement, Use Recipient shall disclose all Intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright, The Recipient shall retain all dghts and entitlements to any pre-existing intellectual property which Is disclosed. Failure to disclose will Indicate that no such property select. The Division shall then, under Paragraph (b), have the right to all patents and copyrights is acome during performance of the Agreement, (22) 1LQ&LAULHQRIg6jM. The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that Its governing body has authorized the execution and acceptance of this Agreement The Recipient also certifies that the undersigned person has the authority to legally execute and bind Recipient to the terms of this Agreement (23) A9WBANQF&. The Recipient shall comply with any Statement of Assurances incorporated as M IN WITNESSWHEREOF, the pares hereto have executedthis Agreement, 41 Lf---a� 1 -L' � r Name a it City Manager Date. FlD# 59-6000375 DUNS# 072220791 STATEFLORID DIVISION OF EMERGENCY MANAGEMENT 09 r4 OREM .... .................. ---------------------------- — - - - - - 21 T1.0 .W "MU " 2 APPROVED AS TO FORM AND CORRECTNESS: k CITY OF MLQ,4I FLORIDA, a municipal corporation, APPROVED AS TO INSURANCE REQUIREMENTS: lvin Ellis, Di ctor Departmc Ili Management THE FOLLOWING FEDERAL RESOURGESARE AWARDED TO THE RECIPIENT UNDER THIS IVOTE.' if the resources awarded to the Recipient are firm mom than one Federal program, prowde the same Indurmolven shown below for each Federal program and show total Federal resources awarded, IMEMMU= Federal agency: Homeland Security Grant Program Catalog of Federal Domestic Assistance We and number, 97.067 Award amount $ 6.226,000,00 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THfS AGREEMENT. 44 CFR, (Code of Federal Regugsions) Pad 13 (Common Rule) OMB Dimmer A-21, A-10Z A-1 10, A-122, A-128, A-87 and A-133 NOTE.- if the resources awarded to the Recipient represent mom than one Federal Acignod, SA applicable compliance requirements for each Federal program in Me same manner as shown below, Federal Program: List applicable compliance mrawarnents as millers. - Recipient is to use funding to perform the following eligible activides as identified in the United States Department of Homeland Security, Federal Emergency Management Agency, National Preparedness Directorate Fiscal Year 2013 Homeland Security Grant Program (HSGP), consistent with the Department of Homeland Security to Strategy. 2, Recipient is subject to all administrative and financial requirements as set forth in this Agreement, or will be in violation of the terms of the Agreement, NOTE; Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and is Projects included In Exhibit I be provided to the Recipient in ATTACHMENT A Proposed Program Budget Below is a ijaroaa� budget which outlines Ogible categories and their allocation under this award. The Recipient is to Alize the'Proposed Pnram Sudger as a guide for completing the 'Budget Detail Worksheer below. 1 The equipment category will, require a 'DaWled Budget Workshmst' Including the proposed equipment to be purchased and the corresponding Auftfted Equipment List (AEL) reference number. The AEL can be found at www.rkb.0 . -41 The transfer of funds between the categories Wed in the 'Proposed Program Budger is pfsmlftcdHoweve, 25% of the award allocation has to be used for eligible LETP- Type activltles At the discretion of the Reciplent 1pnds allocated to Management and Administration costs (as describeod in 'Proposed Program Budget') may be pit towards Programmatic costs Instead. However, no mom than 5% each Redislents'llotal award may be wi:pandad on Management and Administration costs. I IMISIZZIM Expendable Award Mocalton after 5% LETP-Type Activities (25'a of award allocation) This amount Is not in addition to the remaining award amount but Instead sloriffies the amount needed to meet the MORMEM in Budget Detail Workshoot The ipi rat is required to provide a completed budget detail searksheet, to the Division, which accounts for the total award no described in the O ropo ed rogm-MI Rudger, If any changes reed to be made to the "Budget Detail rk h t', after the execution of this agree,r�tg contt the grant manager listed in this agreement via mail r letter. ��,f �� ""�C # � ._ �� �S.F{7'.•_ �I•�^��i �.±�': _. 'M*S. JII;_L� �; I.t4=: '_X`s �. f�-11 rJ Se, and ffiouvay Sawbes Terror Bassr rrr�lrr {Lire itrr� 3�1 Business prr�rra€� ity artr�ar airy t T rr rl rrtq The Business/Community Partners against Terrorism rogr m is designed to large close to -reladlonshipo'between the Sheriffs Officeand important elements. in the countycountys private sector communities, ncludingl- 1) key representatives of the business communities that ;ontribute to the Critical Infrastructure and Key Resources Projec 1 I/ j, ,rid j private community organizations' representatives such is homeowners associations, condominium and coop boards, gated mrx unitle , etc. The guiding framework for this initiative derives °cm materials developed by DHS- (Liege Item, 13-1 PJ & E. This project Will Support multi -disciplinary Projects for the City Miami under, this leadership of MEM. Project scope will involve a full scale exercise, revision of planning documents such as the CEMIPIC00PICOG and 1 training that benefit t r sm-related emergency management tr inings. (Line item, 9 4) �icanal �. This project ll f�r�d r i rsai piarrnin , training and *rci a fr�r all j�arisdicti r� and dl iplirMes ire the 1 1 Region. These proj li ba rdir� t d thr the ieraal project 'Manager and 1 is real F i rtr�ir� rai�i�c aid rdir�ator® b Item: 13-19) Parficipeting Municipalities, (Litre item 013 ) � f 1 274,659.491 $ 274.659,49 166,9 6,3 1 6, 6,3 c 0 orcornJuxbrai assessments o"o mi "a sisocovere mostrim - ructure/Ket, Resources Assessments. Through the use of the Critical I cru tom i A systerrr, the Palm Beach County's Cr'tical Infrastructure/Key DHS C R our els 5 (Cld(R) Project 6 M(R) Project will Ifolentify, prioritize, 'and assess In c p Vul ra ity of Palm least no bit Palm Beach Counlyc critical infrastructure and assets as of in ad be the _ roors"'.l ,defined by the National Infrastructure Protection Plan and the 2010 Taxonomy, 2) identify significant and specific security enhancements for the protection of those critical infrastructures and resojorse in Palm Beach $5000�00 $50,000 County, and 3) provide a timely warning and ensure the protection of those 10,00 infrastructures and assets that face a specific ImmInsm2 threat through the use of the Department of Homeland Security Offloe of Infrastructure Protection, 'he Southeast Regional Fusion Center, and the Business Partners Agains rerronsm Program. (Line Item-, 2013-15) rho PUTMe Of hisup Public rodedy personnel Urging kedtiorisi puicit; i�Nixy dutes) 'pere" issues At n ean' ecs pub C�P� pa n (Line Item. 2013-05) �j $2931�55 g Miami -Dade Whole Community Preparedness Planning, (Line Item: 2013-05) 1 $293,558.49 $293.558,49 Emergency Management Planning Coordinator (12 mloriths), This position mill Rapist vidth the developmenttrevision Of orthaide emergency. managemen 1 $160,000m $160,00acst )tons such as the CEMP, COG and COOP, (Line Item.- 2013-06) Ft. Regional Program Manager. This position assists the Miami and position a ad "'B0,00 $lr n $r FL suderdalle path regional planning needs (e.g- drafting of investmen artiflicatip ns, coordination of UNING meetings, development at annual $96,000,00 $95,000.00 udgets, etc.), (Line Item: 2013-07) mergency Management Planner (12 months). This position Will assist with aneral planning responsibilities related to the implementation of the, UASI $80,000,00 ,ant program, (Line Bern 2013-00) 0 $80,00no "OVKJ11411 'JU111111B ang nXeRUSes Manner - this Position includes the responsibilities of ensuring compliance with training courses as well as the 1 65,000m $65,000,00 coordination of weary regional exorcises, (Line Item-, 2013-10) EOCPlannergustainment, (Line Item: 2013-11) $503000,00 50,000.00 $100,000.0b $IDO,000,00 Broward Planner- Planning for the Whole Community — Community Resiliency I $66,72C.,OWO $186,720,00 ' u I n and SustainablAy Partnership Development (Line Item 2013-17) Joe 'a rPR PIa`n`na_r"S�ustmnment. Sustainment -funding for a License Plate Reader �0,fdoy $50�000,00 Planner for Hialeah, (Line Item., 2013-18) $50,000,00 $50,000,00 M . � m,.f.hl a :aG"a�m»:...§Whia, firstrmona.and made are ©ak >And </,<dA.g +.pair«m.aira2fa, the W.ljuft9:# ,.,916 IsTOWs ConductAq@gm <& to acteove tiamma MAxijaa §or P tT &%f « -©Gam A rampleta list of FEMA approved courses may be found- ins am E winume an Expose M w7um'DiffiF - %xiiiinj JUJIFJY, r"ay off now ID pum, Ona—M—miget-TTM, WrAftimis to include coos related to planning, meeting posse and other nooding I CINK Me'llarlals east supplas, mwel and onsome plar, davisbanding, I LXIVI POP I-MIJUTnair may coarse to oup, waso-velood actorreas POwne"t Of Sidianis and ft%o somata must be in accordance i � jerhom of the slide or mand uratfs) of govemorwit and have got pippecof of thosego cc ro,ding agercy, is splohcaNic The, seration; of any also XAMOd in Sop oot the design davelopmem, conduct and evaluation of CBRNE asimemis, ' DhOmirs fie'loal wagon procurament policy or the Federal Acquisition Foaldhowns (FAR) to iWkwed OneM&r-Y MMPOMP W#Mnel partirmating in FEMA e.&wm M to accoms contemn matmovis of looddis Plau , Ounn"xis air nams uso P' snomat of '" asomas' Possaaa) la 9 , baboon Pow, dkrfflgtkD% norr4lade masks clesso "active equipment, NNIZ - f4v;'iw LWwn InUU01 soorrops agina, losses, eta table Wow highlights the allowable equipment indesionew ftsv this award A compreds g of thew allowable equipment categories, and SPOwfic NUIPMent eleable Ulider ;m, can be found on the ines-b-based Authorized Equipmerit List all ftftal affiXtsbAis below that Caradonir, Put the 'AEL dam number, and "nee' real Possicorm emigumen SWAT - CSO First Responder Kits (Line item 2013-25) AEL OOIAR-02-APR DISE -011-HLIVIT 1 1 $23,908,48 Quantity I unit cost I Total Cost 1 1 $36,100-00 1 $35,100.00 1 1 $19,995,00 1 $19,995.00 I I $45,ODO.OD 1 $46,000.00 d9viiw Mitmibm arid ramqowteW6-qUWnjvrjt 3, an X-Ray generator (Line item 2013-29)AEL #02EX-0 I !i 1'50-00,�$56a $5,65C WebEOC - Interoperable Communications software needed for regional info sharing during emergency operations as well as non-amergency sit utations to provide a platform for day-to-day regional of sharing and updates, (Line item 1 2013-32) AEL ;0D4AP-05-CDSS, 04AP-03-GISS, 04SW-04-NETW, 21GN-Oa- $159,484.00 $159,484M TRNG, 21GN-00-CNST Coop equipment end training (Line item 2013-33) AEL #04HW-01-HHCD 75,000,00 Unified Cmd I-INHW, $53g000.00 $53,000,00 -01-HHCD 3-37) 4M-i1® 0 $8,145,00 $8,145,00 $63,559.02 $63,559M $29,769M $29.766.92 Laptop Computers for X-Ray Equ," merit (Line item 2013-39) 04HW-01-INIIW P ............ $12�OOD,00 $12,000.00 M Motorola APX 7000; APCO P-25 compliant Portable Redlos; 700-80OMHZ- IMPRESS Energy $Ysytem;multi-band(UHF-VHF/FDMA-TDmA);P-25 Smart Zone Tru*;n9,AES Radio-to,,Radioencrypted;eqtjipped w1external antennas.'shoulder microphone; batteries', carriers,, and batter chargers (Line item 2013-43) AEL OOBCP-0 1 -PORT P-25 Compliant Motorola APX 7000 Portable Radio (Une item 2013_44)AEL V06CP-01-PORT D925 Compliant XTS 2500 762-870 MHz 171W1,170 TWO) (Lire �its 2013-45) kEL #OBCP-01-MOBL x25 Compliant XTS 2500 762-870 MHz I-SWII-17-0 _(L—E) (Une item �201 3-0) kEL #OOCP-01-MOBL Ij25,PCompI,,'.aoI,MqrorO_a A_PX _710—OVolid-6 —Basiolla—dio _Line Item Item _2013-47, L OCCOJ3L Radiation Detection Equipment (Line item 2013-70) AEL #07RD-01 -DOSP sn&swF4u9m6at ingopogy) CERNE refiewme, mats"as; 7R_MEin�adeotmepane v*wm I n Project (Line item 2013-50), FO—I3-5-1—)AEL �#131T-00-JNTL, Portable Video Surveillance System (Line item 2013-53) AEL #1 3LE-00-S U P e item 2013-55)�AIEL #14SW-01-S] I DID a ng (Line Itern 201 0113-W) AIL #1 4SW-01 �- 1 1 $639499,60 1 $63A99,60 1 1 $96,923.26 1 $WG2125 1 1 $364,563,62 1 $364,56162 $121,140,60 1 $121AOkO $1 18,80coo $ $118,800,00 $1 ' b "'a -a' $48.462,64 $48,462.63 %$13,077.62 $48,462,63 1 $ �O 7 $13,077-062 $8,006�00' 1 $B,CI0000 $30,00UD 1 $X000,00 50,000 ,,68 ;$S.$M$-245n802, ,. 4, 84 -,no 08005 ,0n, 10, 12'542004 $120,714.25 1 $120,714,25 &00 in the area of soft targets and enhance our ability to deter and Inves 1 t t 44,489.35 $44,489,35 arroristactivity,) (Line item 2013-&19)AEL #14SW`-014vjDA,04Hsy_ -INHW, and Sweening sonsms T6nwm Ptaw.nban, aodpwow Soc NIAsyson Esupmont (HSGP prweqlm ww pwovow -'ratorwait NVISLOW suppon squatmi;1d twpspai vnx wss line Auft any vonstmovid CH Of A11Y hW-- ty Oor~ion or rawvasom "IFY 1 $150,000.00 $150,000.00 it Fire Vessel Maintenance & Equipment. This funding will sustain the 48ft fire boat and 27ft dive boat purchased under UASJ to suoport public safety, firefighting operations, urban search and recoup and emergency medical 1 operations for homeland security -related threats/activities on the waterways, $64,839.54 $54,839.5 4 (Line item 201 M2) AEL #21 GCS- 0-MAIN EOC Sustamment, This will pay for on -going information technology costs related to the operation of the City of Miami EOC, (Line item 2013-63) AEL #21 GN-00-OCEQ 1 $35,000,00 $35,000,00 Repair & Replacement for UASI Purchased Equipment. This will cover the - ------- costs associated with maintaining, replacing and repairing UASI purchased 1 equipment. (Line item 2013-64) AEL #21 G N-00-MA IN $27,419,72 $27,419.72 Maintenance and Sustainment (This funding call be used to keep grant funded equipment in working order so that we will have a functioning capability to use equipment purchased to respond effectively to terrorist activity.) (Line Item $15,998,00 $15,998.00 12013-65) AEL #21 GN--OO-MAIN ications for Miami's rvices for a Metro - hen the CHVs 1 AIL #1 4CI -00- $10,000.00 $10,000,00 "'WHIN11te Pnonabustainment Chiovide (It] months). This p susis"' e r the satellite phones that are installed throughout Or Dep jn . y Dece r ants includin -9 police and fire stations which allow all first responders to I m municate �jvhen $23�400.00 $23400 00 ) SL '06CC $23,400.00 $23400.fiq primary cOmMunication'services are down. fi-me Rem 2013 7 A 'e 03-SATP 1 $40,000,00 $40,000.0C equipment p, laptops, etc,), rt coverage. Will 1 $40,000.rnairatairs se at tha oral primp rlisa for re o site. 00 $40,00UO (Line Rem 2013� 24 m and Offidtil or panudear Stedy or ETO 8" o"m 010 ocao::Mall 0 1�11e5z" TIDOSESISt"ImalplPi"t -�Iqlilerinelpuxi, ra to JaMODIR data calls° functional needs of workers and citizens with disagiblieg, IN rtt o and baCkfill GOM — OVerNMe expenses are indeed ae'the result of Personnel w 'bod mao, and above ItHer normal Scheduled daily or weekly wo*,ad firn a in tie performance VIA — alarraved hodusifies, Bacaffl? Costs also called -overtime as Car& 111, are beffned Mae$ from ft result of personnel who are working oosirtime in order to perfarm the dutes '- personnel amo are temporarily assigned to FEMA — aggrieved activides ouhade their so oxisibilifers. Neither ovarkme nor backni J expenses are 111' No result of an increase of Full a Equivalent (FTEm employees. These costs er@ allowed Only b the eat t the Am i services is in accordance with thlls; e Naan ,as A the state or unife) of incel government On the RPPrOWRI Of the state or the awarding agency, whichavarisigoplicable, In no case is dix $Milan imareflue. That Is, an employee of a unit of gevernment may not reasiv Weaken from their unit or agarmy Of government AND form on award for a single pound C (e,g-, 1--00 am to &00 Pm), even though snob work may formal both ach'011les, Fonts do On Overf-me houra are 11rolled to Federal insurance Consionflons Act (FICA), Workers sensation and Unemployment Compensation, costs for staff to jifiend -DHS and S, SI ciourses/cobtfireaces, (Line Item: 201 Faxencial (juice at otho Meenwelp,usdoi-arw/Finaucka), left, LCD brojectons, and other equipment I or soffeare M -r—.— -9-PavP 6UHIRM job me, be required- to support ementatitan Of the horn stand security abanagy, E1101M only within the =�ntmct Zgqrlkh��� :Ing areliflossaide _7� R&CurTkA; feesicharges assodaled with certain equipment, such vs sell phones, faxes, etc, t pro g, 'am, M ATTACHMENT B Funding is provided to perfomn eligible actAges as Ideroad in the Offl us iilsmalTieil 1;'i I i MINION= I WEENEW=7 Developing hazardithreat-specific annexes that Incorporate the range of proventlon, protec, nasponse, and recovery actlyPtition cs, Developing and Implemanting hnuaWa ..... . . . . . . ..... .......... ..... • Developing THIRA thatreflects a representative make up and composition 01'Jurisdiction • Developing 11"Otives that dber-4 support local efforts to understand, reaVnize, prepare for, prevent milMate, and respond to Pre-Operaborial activity and other crimes that are precursors or indicators of terrorist activity, in accordance Wth civil dghWcjvjj libentes protections Developing law anforcemert prevention ac�iivitios,- to include establishing and/or enhancing a fusion center Hiring an IT specialist to plan, develop, and Implement the IT applications necessarytor a fusion center Developing and planning for informationAntalligence sharing groups M Integrating and wordinating fire service, emergency management, public health care, public safety, and health security data-gatherfni; (threats to human and animal health) Vthin State and Major Urbar. Area fusion carriers to achieve early warning and mitigation of health events * Integraling and coordinating prWte sector participation Wth fusion center activities • Acquiring systems allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National Crime Infaimation Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate • Planning to enhance secunty during heightened Ederts, terrorist Incidents, andlor during mllilgetion and recovery • Multi -discipline preparation across f rst responder community, including EMS for response to catastrophic events and acts of terrorism • Accessible public intbanatcrVeducation. printed and electronic materials, public service announcements, seminars/torm hall meetings, and mob postings coordinated through local ClItcon Corps Councils or their equWent Conducting public; education campaigns IndudIng promoting suspicious activity reporting and preparedness*, Individual, famlly, and organizations) emergency preparedness; promoting the Ready campaIgn: arid/or creating State, regional, or local emergency preparedness efforts that build upon the Ready campaign Evaluating CrIffcaf lryfirastruMre Protection (CIP) sacunty equipment andlor personrue requirements to protect and secure sites CIP cost assessments, Including resources (e.g., financial, personnel) required for security enhancements/deploymerds Mulfi-Jurisdiction Bombing Prevention Plans (MJBPP) Underwater Terrorist Protection Plans M WIN r. "W"Wir W "INWW"W" a Developing pre -event recovery plans M Conducting point vulnerability assessments at affical hfinastructum sites/key assets and develop remediagoNsecurity plans Conducting or updating Interozerable emergency communications capabilittessasessments at to local, regional, or Statewide leve? Developing, Implernentrig, and revIeWng Area Maritime Security Plans for ports, watervays, and coastal areas Updating and refining threat matrices Conducting cyber risk and vulnerability assessments Conducting assessments and axorcising existing catastrophic Incident response and recovery plans anIF capabilities to Idea* critical gaps that cannot be met by existing 1=1 and State resources Conducting Bombing Prevent on Capability Analysis Activities that directly support the Identificabon of specc caWbopf1Jc Incident priority response and recovery projected needs across disciplines (e.g., low enforcement fire, EMS, public health, behavioral health. public Yorks, agriculture, Information technology, and citizen preparedness) Activities. that directly support the identification of pir"esignated temporary housing shes ConduclIng community assessments, surveys, and research of vulnerabilities and resource needs, to determine how to meet needs and build offactive and talloredstrategies far educating Individualls conducting assessments of the extent to which compliance with the integration mandate of disability lavY6 Is belng achieved Soft target security planning (&g., public gatherings) pharmaceuticals and pedimmic-alzed equipment on which first responders and medical providem a trained Ensuring apl! resources required to assist children and adults with disabilities to maintain health, safety and usua level of Independence In general population environments; !Developing and implement.Ing a community preparedness strategy for the Stateflocal jurisdiction Establishing, expanding, and maintaining volunteer p rograrns; an al volunteer recruitment efforts that support disaster preparedness strategy for the Sortellocro jurisdiction W. Establishing and a ustallin of ClUzen Carps Councils or their equivalent lipill %J I Jill 1 1111 MMMMM�� OrgariMonal Activities — Orgianizational activities include- . Program management It Development of whole community partnerships 6 Structural and mischardarris for information shading between the public. and private seclar 1P Tools, resources anti activities that facidtate shared stuatillonsl searainess between the pubirc and private sectors Operational Support As identified In priorl one utilization of standardiaod resiource management concepts such as Wing, Inventorying, orgaintidnig, and trackIng to facilitate the dispatch, deployment and recovery of resources before, during and after and Incident Responding to an increase In the threat "I under the Natural Terrorism, Advisory System CNTAS), or needs in resulting frorn a National Special Security Event Paying salaries and beriefier for personnel to serve as qualffied Intelligence analysts. Overtime Costs — Overtime cals's are allowable for real to altiel ate in Information Inv been exhausted. Under no circumstances should DHS grant funding be used to pay for coads already supported by funding from another Federal source. I ritelligence An allieft — Per the personal Relmhuralarmatt for InetiVence Cooperation sell Enhancement (PRICE) of Homeland Security Act (Public Law 110-412), SHSP and UASI funds m ey be used to hire now staff and/or contractor positions to serve as intelligence analysts to enable InformatiorvIntelligence sharing capabillities, as well as support liedstrig intelligence analysts previously covered bi SHSP or UASI funi In ard"Cr to bal hired as an I tellijexiw� personnel must meet at least one of the luiltneing oftirla.- a Successfully complete traln1n; to ensure baseline proficiency In Infaillgance anal and production althtin six months of Wing hired; andfor, c Previously served as an Intalligence analyst for a rninlmum of two years either Ina Federal firrtelligence agency, the military, air State andill local law enforcement Intelligence unit Area fusion centers Hiring of contractelosecurity for critical Infrastructure sites RE Public safety, overtime (as defined in the FOA) M # ■No ■ is i. r WI■ i r_i ! 111 of the standardNationalGuard deployment i . 4i Increased border security activities in coordination With C8P, as outlined in 214 Sullefit #135 costs upon prior approva; provided in writing by the FEMA Administrator. S. Personnel Personnel hiring, overbine, FY 2013 HSGP planning, training, exercise, and equipment activilles. 4 � 4 4'■ r i } i i ! = M' 4 . # . 4 i ` r i. � ! - - : i r M M,,. - FS Jti 4 = ± _ 1 � ti ' ! � ! ' ■:,, i # i M':. 4 �; ■ X tr M Wt- • Operational • Overtme/baMlil to partiolpate In approved training or exercise deliveries • Salaries ! personnel of - M- ati.. • Salaries and parscrinal costs of planners, equipment managers, • Satan— and personnel costs under the M&A category • Contractu costs associated Win performing the above activities C. Equipment i Acquisition The 21 allowable prevention, protection, response, and recovery equipment categories and equipment standards for FY 2011 HSGP` are listed an the web -based version of the Authorized Equipment Ust (AEL) on the Responder Knowledge Elase (RKS), at hffpsJAvww.rkb. us, Unless otheNse stated, equipment must meet all mandatory regulatory andfor DII-18-adopted standards to be eligible for purchase using thes�, kinds. In addition, agendas YAII be responsible for obtaining and maintaining all necessary cartificatons; and licensw for the requested equipment 140 :4 ■ !r1 ■ : ■ ■ :.�.. 4.r r4 }:. i . 'i A. - i i ■:r _.. i - : . ix.. rsub-recipient :MS t t i:, . - t:+ ■ •.... : i : - for said deployment The norlde Division of Emergency Managarnent (FOEM) must approve any purchases of equIpm ant not Itemized in a projeds approved Initial Strategic implementation Plan "ISIP) In advance of the purchase. - ! :.. tat : e no* the FDEM Office of 4 ' ' 1 Preparedness = . -',,t ! : at 2555 Shumard Oak Blvd., TallahassaeFlorida 32392 one year in advance of the expiration of the equipments posted sheff-life or normal life eVacLancy or when It has been expanded. The suti-reciplient shall notify the FDEM Immediately If the equipmert is destroyec� lost, or stolen. The sub -recipient shall not tramfer. rant,sell,- - alienate, donate, mortgage, encumberor otherwise dispose of the eligible equipment without the prior written consent of the POEM. D. Training Allewable tralaing-ralated Posts inctuds, but are not iimftad to. the following: Developing, Delivering, and Evaluating Training — Includes costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, disability Goommodations and equipment, Training should provide the opportunity to demonstrate and validate skills learned. 8S well as to identify any gaps in these skills. Any training gaps, liticluding these for children and Individuals with disabillides or access and functional needs Is allowable (e.g., sign language interpreters, communication Access Realtime Translation [GARTJ and other modifications of policies W practices to Ailly Include participants with disabilities). Stakeholders are also encouraged to leverage existing training provided vla odUcational/proliessionall facilities and to Incorporate nor�tredlitlonal methodologies such as the Internet distance looming, or home study whenever such delivery supports training objectives, Pilot courses and Innovative approaches to training dtlzens and Instructors are encouraged. Training that promote$ Individual. family, Or Community safety and Preparedness Is encouraged, including: ab-hazards safaty training such as emergency PraParadnwm, basic first aid, life serving aldils, crime prevention and terrorism swaranass, schrroi preparedness, public hoaM issues, mdW0ntProperty damage prevention, safety in the home, light search W rescue I principles of NIMS/ICS, volunteer management and volunteer activittes, serving and Integrating people with disabilities, pat ewe preparedness, CPRIAED training, Identity thaft workshoM terrodern awareness somIners, and disobfitly-4ndusive community preparedness conferences, The delivery of the CERT Basic Training Course and supplement training for CERT members who have completed to besic training, the CERT Train -the -Trainer Course, and ft CERT Program Manager Course are strongly encouraged. Overtime and Backfill — The entins amount of overtime costs, including Payments related to hackfilling personnel, which are the direct result of attendance at FEMA andlor approved training courses and programs, are allowable, These costs are allowedunly lo the extent the payment for such services Is In accordance with the Policies Of the State or uniks) of local government and has the approval of the state or the awarding agency, whichever Is applicable. In no case is dual Compensation arfavisible. That Is, an employee of a unit of government may not receive COMP19ftsation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 P.m. to 5:00 p.m.), even though such work may benelit both activities. Travel — Cosis (e.g., afriare, mileage, per diem, hotel) are allowable as expenses by employees who are on travel status for official business related to approved training, Hiring of Full or Pwt-nme Staff or Contractors/Consultants — Payment of salaries and Mrige beriefits to full or Part-time staff or contractorsloonsultants must be in accordance with the policies of the State or unit($) of local government and have the approval of the state or awarding agency. whichever Is applicable. Such costs must be Included within the funding allowed for program management personnel eVenses. In no case is dual compensation allowable COrtific3tiordRecartification of Instructors — States are encouraged to follow the NTE Instructor Quality Assurance Program to ensure a minfrnurn level of competency and corresponding levels of evaluation of student learning. This is particularly important for those courses that involve training of trainers. This Information Is contained In Information Bulletin #193, issued Cutober 20. 2005. Additional information can be obtained at ht1bYAvww. forna. 0 14 S. Other Items — These costs Include the rental of equipment and other expenses used specifically for exercises, costs associated Win Inclusive practices and the provision of reasonable accommodations and modifications to provide full access for children and adults with disabilities. Unauthorized traFnIng-ralated costs Include: 4 Reimbursement for the maintenance andlor wear and tear costs of general use vehicles (e.g.. construction VeYdes) medical supplies, and emergency response apparatus (e.g., fire trucks. ambulances). Equipment that Is purchased for permanent installation andfor use, beyond the Scope of exercise conduct electronic messaging signs). The purchase of food is not permissible under this grant. subject to Prior approval of the Department of I"Inancial Services, wxPliddyauftrized by 2 CFR, Part 225, Appendix B. While this is an allowable purchase by DHS, please note that FDEM adheres to Florida Statues, Mich are more stringont than federal guidance. Such expenditures are restricted to the rates specified for Class C meals in Section 1121161Florida Statutes, 4 Supplies —Supplies are Aerns that are expanded or consumed during the course of the planning and conduct of the axerclse, prqjec�s) (e.g.. copying paper, gloves, tape, non-Stedte masks, and disposable protective equipment). Other Name — These oosts include #ie rental of equipment (e.g., portable toilets, tents), food, gasoline, exercise signs, badges, air. Unauthorized exercise -related costs Include: 4, Reimbursement for the maintenance aniVor wear and tear costs of general use vehicles (e.g., construction veNdes) and emergency response apparatus (e.g., fire tucks, ambulances). I Equipment that is 'PLrchased for permanent Installation and/or use, beyond the scope of exercise conduct (e.g., electronic messaging sjgns� e. HSEEP Ubr&y provides sample exercise materials and templates. ,1111 exercisee using HSGP funding must be NIMS compliant More information is available online at the NIMS Integration Center, httpYlwww.forns.govligmergencyhVms4nd��x.shtn. Where applicable, the Training and Exercise Plans should includs, training and execises that support specialized pFograms, such as the Regional Catastrophic Preparedness Grant Program, and fundonal needs of ildran and adults wRh disabilities, in . . . . . . . . ... multiple jurisdictions and disciplines and nongovernmental organizations. Exercise scanaros should also be based on the Multilyear Training and Exercise Plan. Special Event Planning. If a State or Urban Area YON be hosting a special event (eQ,, SuM irst7wxw� W, Security lnfbrmafion Nsiviork (HSIN) vAthin 90 days following completion or the exerdse, regarden of type or scope. AAPJIPa must conforrn to the HSEEP format should capture objective data pertaining to exercise conduct and must be developed based on Information gathered through EEGs found in HSEEP. All applicants are encouraged to use the Lessens; Learned Information Sharing System as a source for lessons learned and to exchange best .7,.)ractices. Role of Non-Oovernmental EnIftles In Exercises. Non -governmental participation in all levels of exerdses Is s1ronly enoouragedLeaders from nongovernmental entities should be included In the planning, conduct and evaluation of an exercise. State, locaf, ftel, and terdtorial jurisdictions are encouraged to develop exercises that test the integration and use of non-govammarrall resources provided by nor-povemmental entifes, def nod as the private sector and private non-profl� faMi-based, commuft volunteer, and other non -governmental organizations. Non-govemmeW participation in exercises should be coordinated Ath the local Citizen Corps Councii(s) and other partner agencies. Vneuthorked Exercise Cos& Unauthorized exerdse-ralated costs include! Reimbursement for the mairtanance andior wear and tear costs of general use vehicles (e,g., construction vehicles) and emergency response apparattz (e.9,, fire trucks, ambulances). Equipment that Is purchased for permanent Installation aridlor use, beyond the scope of exercise conduct electronic In assaging slgns) MOM11111101MOM I I igg Iffisr %T*M ng: of full-time or part-time staff or contractorslconsultants: • To assistAth the management of the respective grant program • To assist vAth applicator. requirements • To assist vAth the compliancy Wth reporting and data oolaction requirements 11111111111111 1! 111111111 11111iW71111! 1, , Jill 111111 1111111 1M pay for costs already supported by fundirg from another Federaf source. Operational overtime costs. In support of efforts to enhance capaties for detecting, deterring, disrupting, and preventing acts of terrorism, operallonal overtime costs are allowable for increased security measures at critical intast-LcUre sites. FY 2013 SHSP or lUASJ funds for organizational costs may be used to support select operational expenses assocfated %ft Increased security measures at c4ltll infrastructures sites. In the follovAng auftrized categories: * Be"[ ard overtime expenses (as defined in FOA) for Stang State or "or Urban Area fusion centers: * Hiring of contracted security for critical infrastructure siras,- * Public safally overtime (as deflned In FOA) T We 21 or State Active Duty National Guard deployments to protect critical infrastructure sit%, including elf resources that are part of the standard National Guard deployment fin'.. Increased border security acMes in coordination Y&h CPS, as outlined in IrrFormation Bulletin 135. FY-2 I- 13 3 H S F fan i s7r W v1Tba7bj;&tt*Y-u pij�z—�z; a VzAir" #1 b IS W Wrpd I r appri va I F r4 0 sd== In willing by the FEMA Administrator, Travel expenses Meeting -related expenses (For a complete list of allowable meeting -related expenses, please review the OJP Fnanclal Guide Of Acquisition of authortzed office equipment Including: * Personal computers * Laptop computers PrInters LCD projectors, and Other equipment or softsm which may be raqWred to support the Implementation of the homeland security strategy The following are allowable only within the period of parlionmance of the contract: • Recurring feWcharges associated Wth certain equipment, such as call phones, faxes, Ste- • Leasing andfor ranting of Spam for newly hired personnel dunng the period of performance of the grant program ............... "olzi- QjSWW%;R-," lif Ir r-ARM V!J1 Etn"t latisM V WAR 5 147-.7-ri o1r; WE FronglAwanto IR FY 2013 HSGP funds may not he used to support the h1ring of any personnel for the purposes of fulfilling traditional public health and safety pubes or to supplant timciltional public health and safety positions and responsIbIlItes. TO Mans for hirIng, gvefj-ap_, gO MIN In 1 As KI r. . IM-M-1111111M. 1, Quarterly Programmatic piaportlnq, The Quarterly Programmatic, Report is due within 30 days after we of the reporting if is reporl(s) is delinquent, ftiture fInanclal reimbursements will be withheld uritH ft Redplsiqfs reporting Is current If a ratoort goes 2 consecutive quarters Wftut Recipient providing Information in the narrafie portion of the Quarterly Staka Report Report Wil be denied until narrative Is provided. also finandal Wm bursements will M VAthh eld until the required Information has been submitted, 2. Proarmmmatic Reporting-SSIR 9iLa_a_nu2I Stat Mic lmqI§_UQjagQg Re After the end of each rnDortng the SAA will complete the Biannual StrategIc Implementeflon Report In the Grants Thereportingperlodsore Januajy I�June 30 and July 1-December3l, Data enty Is ached Ad for December I and June 1 respectively. Future awards and reimbursement may be wilthheld if these reports are delinquent I Reimbursement Requests: the'Propased Program Sudgef. A line ftm number Is to be Included for every dollar amount listed In the -Detall of Claims'form, 4. Clese-out Programmatic Reporting: The Close-out Repot Is due to the Florida Division of 12-mergancy Management no later ftn 45 calendar da%,z after the agreement is either completed or the agracrivit has 9)Vired. MOO= BE Florida Division of Emergency Management US Department of Homeland Security Grants Program Grant Monitoring Process 1999 through various funding sources incJudJnAledemJ_,dnar1UmdS- -U- V 0.. t Wth applicable SMSOF grantguldiance and statutury regulations. The monitoring process is desilgined to assess a MjPient agiOncYs compliance vft applicable state and federal guideflnes. I — t"MINWYM - I I'll I'll ................. '61d aress reAewed during monitoring activities - finandai and programmatic mo.itoring, Financial manito.Ing Is the review of records associated with the purchase and disposition of property, projects and contracts. Programmatic monitoring is the observation of equipment purchased. protocols and other associated records, Various levels of limandiall and rMM e-mail and telephone, On -Site Mon floying are actual visits to the recipient agenclos by a Division representative who examines records, procedures and 4quipMenL Each yea r the F DE M A I I Cando ct m on Itiod r-q �for to 5W. of th air a a aiven arant has beenOosed. it is 0 Management and administrative procedures, Grant folder maintenance; Equ"*Pment accountability and sub -hand ronalpt procedures; Program for obsolescence; Status of equipment purchases, Status of training for purchased equipment Status and number of response tramings conducted to include number trained; Status and number of ecosses; Status of planning activity,, Anticipated projected completion, FDEM oway Uhe 2cvvl�y' v"', fn� Via pvd�rl the Sponsoring agency or FDEMI leadership. The method of gathering this inflarmationvAll be determined on a case -by - case basis, IN Desk mardlerfrig is an on -going process, Reciplants will be required to participate in desk top monitoring on an annual basis and as determined by the FDpm. Thjs contact wIll provide an oppoilunity to Identify the need for technical assistance (TA) andlor a 8N visit H the FOEM detarmines that a recipient Is having dIfficultY COMPlefing their pmjecL Me email. Information will Include the grant recipient agency name, year and project description and the nature of the issue In que!ulom Many of the issues that arise may be rwolved at the regkina� or sponsoringi agency IeVeL Issues that require further TA *JJ be referred to the FOEM for assistance. Examples of TA include but are not 9mited to: rb Equipment selection or available vendors 4, Eligibility of hems or services -k, Coordination and partnership with other agencies within or outside ft region or discipline --6 Record Keeping 4, Reporting Requirements 4 Documentation in support of a Request for Reimbursement On-Sts Monitoring Wil be conducted by #is FOEM or designated personnel. O"Re Monitoring visits Wilf be scheduled in advance Aft the recipient agency PCIC designated In the grant agreement. The FOEM vAl arse conduct coordinated Prienclal and grant file monitoring, These monitoring visits will be coord! 117 with the capability revnnvvisit5. Subject matter experts from other agencies within the region or state maybe call to assist In the form of a pear review as naeded OMonitoring Protoroi On -site Monitoring Verts will bm 'Aderaf ftcMl year (FIFY), Site visits may he comblined when geographically convenient Them 16 a financial aInd progfammatc on-sita monitoring chOckiNt to assist In the completion of all required tasks. A latiarwill be sent to the recipient agency Point of Contact (POC) Outlining the date, itme, and purpose of the site visit before the planned arrival data. The OPPoIntrn ant should be confirmed Ath the gramec in writing (email Is acceptable) and documented In the gramas met ier, Thaphysicaflocetionofam, '' rMn nf'=2 �ei �i - - iMM2t--;10e %�Autt firt"m7f lowtorl and the address should be documented In the grantea folder before the site visit, On -Site Monitoring %A — Once FDEM personnel have c-44WW- Dmr7MI[w Trn8, Me p Of tmhMds to examine Wil' be Identified, If financial monitoring visit will be conducted, Ilhey Y411 then explain their objectives and will proceed to perform the financial review. WN reviewed, a tourMsuallspot inspection of equipment Wit be conducted. Each Item should be Visually impeded wilenever possWa. Bigger items (computers, response vehicles, etr-) should have an asset demi (inform afiWiserial num bar) placed in a prominent location on each piece of equipm ant as per reciplent agency requirements. The sortal number should correspond Wth the appropdate receipt to confirm purchase. PhobDgmphs should be taken of the equipment Varge capitol expenditures In excess of $1,000. per filard). If an Item Is not available (being used during time of the site visit), the appropriate documantaffan must be provided to FOEM personnel will then conduct an exit conference vV&, the grantee to review the ff ndings, E2992CARlIBRIM FOEM personnel Wil review the on -site monitoring review worksheds and backup documentation as a team and discuss the events of the on-sIte manitering, With! ro 30 calendar days of the site vfsi% a monitoring report YAII be generated and sent to the grantee explatning any to that effect vAll be generated and sent to the grantee. The grantee will submit a Corrective Action Plan vAthin a timsframe as determined by Me FDEM. Noncornpiiance on behalf of sub-grantam Is resolved by management under the terms of the Sub grant Agreement. The On-Sm, Monitoring Wontedness, the monivaing report and all back up dowmentaton ed then be Included in the grantee's Ce. YL Programmatic Point of Contact Coneractual Point of Contact Programmatic Point of Contact AJonzo Joseph Owen Roach FDEM FDEM 2555 Shumard Oak Blvd. 2555 Shumard Oak BfvtL, Tallahassee, FL 32399-2100 Tallahassee, FL 32399-21 00 (850)48&3133 (850) 410*1599 L. Contractual Responsibilities The FDEM shall determine ellgibift of projects and approve changes in scope of work. •The FDSM shall administer the financial processes. MW ATTACHMENT C The Miam!-Fort Lauderdale Urban Areas Security Initiative (UASI) contains the Elth most populated MOtrOPOIRar, Statistical Area (IMSAI in the nation, with a 2012 estimated population of 5.8 million residents. The Department of Homeland Security has determined that the MSA has the 12th highest risk in relationship to the other MBAs in the United States, The MSA is a popular tourist destination and ranks 10th In the nation for visitors. The wide maritime borders of Southeast Florida share international waters, with many countries and are in close proximity to island nations. Hazard Vulnerability Analysis (HVAs) and threat assessments, including a 2012 THIRA, have been previously conducted to gauge the risks associated with both natural and anthropogenic disasters. The potential for natural, technological, and human hazards Is high in the region, The risk from natural hazards is Significant, and Miami Is the most vulnerable city in the nation to hurricanes, Vulnerabilities to radiological incidents, transportation accidents, and cyber attacks are also high. Civil disturbances, terrorism, and mass migration events have occurred in the UASI In the past, The UASIS; current year Investments build upon prior years efforts to enhance capabilities In prevention of, protection from. mitigation of, response to, and =every ftzra terrorisin In addition, the Recipient is to complete the following projects as described below throughout the agreement period to ensure compliance and coordination with the Homeland Security Grant Program. Items listed below are to be reviewed quarterly to ensure raclplan& compliance, Documentation 3upporting the completion of the Issues outlined below shall be submitted along path the Quarterly Financial report. T -e�- �'Ipy"viv Prevention Screening, Search 6 Detection- video surveillance System (Core[ Springs), License Plate Reader, Rapid ID scanner (Hollywoork $242,7WOO Coral Springs: $120,544; Hollywood.- $122,225 Access Control & Identity Verificabon- access control Miramar; $120,714; Miami Dade equipment (monitoring, $63,559; Coral Gables: $63,450 video monitor, video $247,773.00 analytics) I Community Resilience - Planning provided by I Broward Co:$66,720- Key planner position $83,101.00 Biscayne: $16381 (Browarm; training TBD (Key Biscayne) ME Cybersecuri -software for data gathering from multiple security sources, such as firewalle, Intrusion Miami Beach detection systems, malware systems, etc. $96,923.00 Economic Recosery- se very- This project will include exercise the the Recovery but not be limited to Plan, individual expanding knowledge istance and public a 'assis related to post -disaster assistance assessments damage assessments. This will Include an exercise, and if $23,908.00 necessary, training to fill any knowledge gaps. To be held in Palm Beach County Environmental Rosponse/Health & Safety- PRE, Radiation Detection equipment, Air Monitor (Miami Miami Dade,$58,000- Ft. ; t Dade); C50 1 at Lauderdale. 35, 1 00;'Broward Braward Responder Kits (Ft. SO:$19,995,- Lauderdale), PPE TILT NFPA compliant $113.005,00 JF (Braward) Long Term Vulnerability r This project will maintain Reduction- Air support a and sustain equipment It maintenance vg that was previously (helicopter/$I 50,000); 14 SI purchased with the UASI Fire Vessel grant, Equipment that Maintenance (2 will be maintained and boats/$54.839),, DOC sustained includes but is sustainment (technology not limited to an air support cost435,000); Repair helicopter, the & Replacement of $283,25TOO UASI Fire Vessel, ECC equipment ($27,420) sustamment, and other equipment, Agency is Miami. Mass Ce Rescue 1" 4= per Is- Te Operations - oi Technical Reacue Team Wst!r Rescue Re apabil ties. � :Jon Broward SO three IS o' boats $30,000.00 IN uperationai This project includes but Communications- is not limited to the Hialeah -replace analog purchase of P- s, tern wt digital; compliant radio systems Pembroke Pines -radios, throughout the Miami- trunking system, radio Fort Lauderdale UASI to radio encryption Region. These radio antennas, microphone, systems will allow for batteries etc., Sunrise- Inter -agency radio; Monroe -radios $737,907ZO communication that Wil enhance response in the region and increase the efficiency of mutual aid. Hialeah. $364,564; Pam broke PInes:$121,140; Sunrise: $118,800; Monroe:$96925 Coordination- IDS 300 Miami Dade:$301,703; Palm Bch Training (Miami Dade); Co:$105,000; Broward WebEOC software C0466,720, Broward (multiple); COOP SO: 53,000; Ft. equipment & Training Larrderdalw$16,000; (Palm Bch Cc); I Multiple: $209,484 Development (Broward), Unified Command Post upgrade (Broward SO); Backfifilovertime (Ft. Lauderdale); Responder Notification & $761,907,00 Collaboration (muftiple) Physical Protective Measures- fencing-, loollards; scannerlsecurity guard access, cameras- target hardening of the MDPD Miami Dade Communication Bureau $48,855.00 IN Planning - multidisciplinary planning initiatives Irtelligence & mformation Sharing - M This project involves planner positions to support the needs of the UASI region. The planners vAll ensure compliance YAM UASI, Department of Homeland Security, & State guidance. Additionally, planners will contribute to local, regional, & stabovide plans. Mismi.,$274,659-exercise, plans revision & training OCS, Ha at 160 and others); MulUple:$200,000-regional training & exercise; Miami-Dade:$193,558Thole Community Planning, Miarm.3160,000-Planning Coordinator (I yr); Muftiple:$95,226-Citizen Corps; Multiple.$95,000-Reg Program Mgr for regional planning; Miam i:$80,000-EM Planner for general planning relate to UASf program: Multiple.165,000-Reg Training ly Exercise Planner, Hialeah,$50,000-EOC Planner sustainment, Mmm1:$1 5,000-trael for staff Palm Bch Co.15000-Terrodsm Response Planning; Ft, Lauderdele:$9000-CERT Planning, Training &Equipment Palm Beach SO:$242,000 (4 analysts @ $60,500); MuMple-$1 00, 000 for a R4-EX Regional Coordinator/Tralner, Palm Beach SO: $48,258- Systems Intelligence Sharing: Multiple: $20, 000-Systems Intelligence Sharing Protection Screening, Search & Dateclion- Shot Spotter to detect gun shots (Miami Gardens),- CCTV for Miami Gardens 1120, 194; Miami PIS to deploy in Miami:$44,489 area of soft targets -view $164,683.00 remotely This project supports the 'Whole Community Con cept"& will sustain or upgrade public Public Information & Information & warning Warning- AJert & systems throughout the notification annual fees $ioo.000aoq UASI region. In addition, this project will support the sustainment of the Miami -Dade public alert system first established in FY09. Agency is Miami Dade. R a 0 v a r y P a a : ud ur a This project will maintain S t a on a an in I an ce y n the current City of Miami o an a 8 I n t n & u r I 0, information technology equipment {servers redundancies, It will storage (A its, t n desk rops, serve to support the laptops etc.} $40,000.00 costs required to sustain the back-up disaster I f tr t Response Infrastructure Systems- Ethernet W M Secured @ Fire College Miami for redundant $1OX0.00 Communications in Miami-Dade: $60,000-Real -rime X-ray, Hialeah:$50,000-LPR Analyst Sustamment.- Ft. Lauderdale:$40,OMEOC enhancemeets,- Situation l Assessment- Braward SO:$30,000-EOD/IED equipment to assess a tool kits; situation $272,420.00 Miami Dade:$30,000-clipon night vision thel; rma Ft. Lauderdaia:$29,769- toughbook computer, Miami Dades $15,000-iong pole search system Miami Dade: $12,000-laptop for X-ray; Palm San SQ35,650-X-Ray generator isk .9 r n Protectio 'ro p rogregrams 8, Activates- Palm Beach SO ACAMS assessments g sm.". ($50,000); Business and Community Partners Against Terrorism $80,00o ati $30 initiative (,000) in Program Statutes, Regulations and Special Conditions 1) 53 Federal Register 8034 2) 31 U.S.C. §1352 3) Chapter 473,florkta Statutes 4) Chapter 215, Florida Statutes 5) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR Part 66, Common rule 6) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 7) Section 102(a) of the Flood Disaster Protection Act of 1973. Public Law 93-234, 87 Stat 975 8) Section 106 of the National Historic Preservation Act of 1966 as amended (18 USC 470), Executive Order 11593 01 Archeological and Historical Preservation Act of 1966 (16 U SC 56ga-I at seq.) 10) rite I of the Omnibus Crime Control and Safe Streets Act of 1968, 11) Juvenile Justice and Delinquency Prevention Act, -or the Victims of Crime Act 12) 28 CFR applicable to grants and cooperative agreements 13) Omnibus Crime Control and Safe Streets Act of 1968, as amended, 14) 42 USC 3789(d), or Victims of Crime Act (as appropriate); 15) rite V[ of the Civil Rights Act of 1964, as amended; 16) Section 504 of the Rehabilitation Act of 1973, as amended; 17) Subtitle A Title 11 of the Americans with Disabilities Act (AAA) (1990); 18) Tits IX of the Education Amendments of 1972; 19) Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations, 20) 28 CFR Part 42, Subparts C,D,E, and G 21) Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39 22) Chapter 252, Florida Statutes 23) Rule Chapters 27P-6, 27P1 1, and 27P-1 9, Florida Anon inistrative Code 24) 44 CFR, (Code of Federal Regulations) Part 13 (Com man Rule) 25) 44 CFR, Part 302 26) 48 CFR, Part 31 27) ONIB Circular A-21, A-1 02, A-110, A-122, A-128, A-87 and A-1 33 gg_wlal Can 1. The Recipient shelf comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to Department of Homeland Security grants are listed below: A. Administrative Requirements 0 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the 'A-102 Common Rule), 0 2 CFP. Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospimls, and Other Non -Profit Organizations (OMB CircularA-110) B. Cost Principles 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OUR Circular A-87) 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122) 47 Audit Requirements for State a OMB Circular A-133, Audits of States, Local Governments and Non Prolfi Organizations 2. Recipient understands and agrees that it cannot use any federal funds, either directly or Indirectly, in support of the enactment, rapeaf, madificatilon or adoption of any law, regulation or policy, at any level of government without the express prior written approval of FEMA. 1 The recipient agrees that all allocations and use of funds under this grant will be In accordance with the FY 2013 Homeland Security Grant Program guidance and application kit, 4. The recipient shall not undertake any project having the potential to impact Environmental Or Historical Preservation (GHP) resources without the prior approval of FEMA, including but not limited to communications towers, physical security enhancements involving ground disturbance, now construction, and modifications to buildings, structures and objects that are 50 years old or older, and purchase and use of sonar equipment Recipient must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of workvAll require re-evaluation for compliance Vdth these EHP requirements. If ground disturbing activities occur during project implementation, the recipient must ensure monitoring of ground disturbance, and If any polartial archeological resources are discovered, the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office. Any construction acties that have been initiated Without the necessary EHP review and approval will result in a non-compJlance finding and will not be eligible for FEMA funding. '111, 11211111111111111111111 1112!1171117111 ililillllllllllllllllilljllllllllllllllllllillI Ut - ra MOMMMISIBMI T a in JUSTIFICATION OF ADVANCE PAYMENT If you are requesting an advance, indicate same ho checking the box below, ADVANCE REQUESTED Advance payment of I is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay gaff, award benefits to clients, duplicate forms and Purchase start-up supplies and equipment. We would not be able to op the program without this advance. If you are requesting an advance, complete the following chart and Bite item justification below. Z2UXAjEQ—E—XEQSIBS L1BI7UD::GET CATEGORYILINE ITEMS �20 �-2QG �AntlOp�ated Ez�pevAitures for First These Months of (list applicable Hue items) Contract i t upp -a a For example Ei ADMINISTRAIIVE COSTS (Include Secondary Administration.) For OX2MPle PROGRAM EXPENSES TOTAL EXPENSES UMZL_ffTM-TUSTIMCATTON (For each See item, provide a detafledjustification, explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the Best ninety (90) days of the contract terns. Support documentation should include quotes for purchases, delivery Brothers, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the contract term. Any advance foods not expended within the first stfurty (90) days of the contract to ren shall be returned to the Division Cashier, 2555 Shy Oak Boulevard, Tallahasep, Florida 32399 within thirty (30) days of receipt, along with any interest earned on the advance) IE Attachment F Warranties and Representations M289kLMAMSMAM Recipient's financial management system must include the following: (1) Accurate, current and complete disclosure of the financial results of this project or program (2) Records that Identify the source and use of funds for all activites These records shall contain information Pertaining to grant awards, authorizations, obligafions, unabligated balances, assets, outlays, income and interest, ad I n, (3) Effective control over and accountability for all funds, property and other assets. R pe shall safeguard all assets and assure that they are used solely for authodzed purposes, ayment.Whenever appropriate, financial Information should be related to Performance and unit cost data (5) Written procedures to date rm in a whether costs are allowed and reasonable under the provisions Of the applicable OMB cost principles and the terms and conditions of this Agreement. (6) Cost accounting rec-nrds fltatgsp �QPflumiidtrtioon Alf procurement transactions shall be done in a manner to pro -vide open and free competition. The Recipient shall be alert to conflicts of Interest at-4yej 9-i nw*K*TV%cgv may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor performance and eliminate unfair competitive advantage, contractors that develo! or draft spec&—dAjm-., requirements, statements of work, invitations forbids and/or requests for proposals shall be excluded from competing for such procurement& Awards shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is,most advantageous to the Recipient, considering the price, quality and other factors. Solicitations shall clearly sat forth all requirements that the bidder or offeror must fulfill in order for the bid or offer to be evaluated by the Recipient Any and all bids or offers may be rejected When it is in the Recipient's interest to do so. M odes of conduct, The Recipient shall maintain written standards of conduct goveming the Performance of its employees engaged in the award and administration of contracts, No employee, officer. or--, t : .8L. ta awal a, 2 conTr—act supported by public grant funds if a real or apparent conflict of interest would be Involved. Such a conflict would arise when the employee, officer, or agent any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties Indicated, has a financial or other interest In the firm selected for an award. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities, favors, or anytHng Of monetary value from contractors or parties to subcontracts. The standards of condLct shall provide for disciplinary actions to be applied for violations of the standards by officers, employees, or agents of the Recipient The Recipient shall have its offices open for business, with the entrance door open to the public, and at least one employee on site, from Monday to Friday Sam to Spro excluding holidaysI ----- All Subcontractors or employees hired by the Recipient shall hvvp ski( eY are oired bM.-M ZM-ft*7 M Debarment, Suspersicn. fraefilgibirity And Vefurdary Excloolon Subcontractor Covered Transactions (1) The prospective subconUnctor of the Recipient, __ certifies, by submission of this document, that neither it nor Its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Recipient's subcontractor is unable to certify to the above statement, the prospective subcontractor shall attach an explanation to this form. SUBCONTRACTOR- H= . ......... . ................. Name and Title EM Recipient's Name DEM Contract Number 2MEMOMM M Attachment H Statement of Assurances The Recipient hereby assures and certifies compliance with all Federal stafutes, regulations, policies, guidelines and requirements, Including OMB Circulars No. A-21, A-1 10, A-122, A-128, A-87; EO. 12372 and Uniform Adminisoative, Requirements for Grants and Cooperative Agreements 28 CFR, Part 60, Common rule, that govism the application, acceptance and use of Federal funds for this federally -assisted project Also the Applicant assures and centifies that: t It will comply with requfrements of the provisions of the Uniform Relocation Assistance and Real Propterty At�w0shlon§ Ac*...-ivf f 970 91- W-f" ztM JO�I*Fnor f ndlo�%Wh.R Vaor"Mr7pnio Xemms- displaced as a result of Federal and federally -assisted programs. Z It Will comply with provisions of Federal laor which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (S USC 1601,et seg.) 3. It will com ply with the MIMIM urn wage and m axim u rn hours; provisions, of the Federal Fair Labor Standards Act 4, It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, psificulaOy those with whom they have family, business, or other has, 5. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papersor documents related to the grant, 6. It will comply with all requirements imposed by the Federal sponsoring agency conceftrig special requirements of law, program requirements, and other administrative requirements. under consideration for listing by the EPA. 8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat- 975, approved December 31, 1,976, Section 102(a) requires, on and after March 2,1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance far construction or acquisition purposes for use In any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrass 'Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or Indirect Federal assistance SK IN It will corngi , and a&Iiasngt WWI... oil 11 - It VL411 comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure, Part 20, Criminal Justice Informabort Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence - Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs anci Activities, Part 42, Nondiscrimmation/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for implementing the National Environmental Policy Act; Part 63, Floodplain Management and Weiland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 12. It V411 comply, and all its contractors will comply, Wth the non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968. as amended. 42 USQ 372-W41 ivir Virim q Af ri�. W R'll"AlWtin. E jI.P.Q 11111 11''! uvl�&Iul 1 FM I fur mul I Itsi I M U1 I a Vz- ins Age wiscnm manon Act of 19 75, Depart ant of A. Jus'co Non-Discriminagon Regulations, 28 CFR Part 4�, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 13. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race. color, religion, national origin, sex, or disaidlity against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil .,dght �9, Office of Justice Programs. 14. It will provide an Equal' Employment Opportunity Program R required to maintain ore, where the application is for $500,000 or more, I& It will comply with the provisions of the Coastal Barrier Resources Act (PL 97-348) dated October 19, 1982 (16 USC 3501 at seq.)which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 16. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug - Free Workplace Act of 1 R88, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67,615 and 67.620, El Attachment I &eIrmursament Check List Please Note. FDEM reserves the right to update this check list throughout the life of the grant to ensure com pliance with applicable federal and state rules and regulations. ftyslmen 1. Have all Invoices been Included? Z Has an AEL # been identified for each purchase? 3. If servicialwarrarmt expenses are listed, are they only for the performance period of the grant? 4. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement) 5. If EHP form needed — has copy of it and approval from State/DHS been included? 2. Has all appropriate documentation to denote hours or been property signed? E] 3, Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) been included? (If a meeting was held by recipient or cormocturmonsuitant of recipient, an agenda and signup sheet with meeting date must be included). 4. Has the invoice from consultantmontrator been included? 5, Has proof of payment beer, Included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). 6. Has Attachment G (found within Agreement with FDEM) been completed for this consultant and Included in the reimbursement package? �] f Have tie folio "ng b n provided: signed dme sheet by ernpJoyee and supe 'soy and proof that employee was paid for time worked (statement of earnings, copy of payroll check or payroll register)? Has a time Period summary sheet been included for total claimed amount? 2. Does the back-up documentation provided match the time period for which reimbursement is being requested? Trainjo 1. Is the course DHS approved? Is the a course or catalog number? If not, has FDEM approved the nrm-DHS training? Is supporting documentation included your reimbursement request? 2. Have sign -in sheets, rosters and agenda been provided? 3. If billing for overtime and/or backfilf, has a spreadsheet been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee? Have print outs from entity's financial system been provided as proof RM In MV-81/cOnfarMces 1. Have all receipts been ton em in such as: airplane receipts, proof of mileage, toll receipts, hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are these reoeIpts itemized? Do the dates of the receipts match the date(s) of travelmonference? Does the hotel receipt have a zero balance? If applicable, have a travel authordration and travel reimbursement form been included to account for per diem, mileage and other travel expenses which have been reimbursed to the traveler by sub grantee? 2. If travel is a conference has the conference agenda, been included? 1 Has proof of payment to traveler been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or copy of payroll check If reimbursed through payroll). HE ggglilt:zation If billing for overtime and backfill. has a spreadsheet been provided that lists attendee names, department, # of hours spent at EOC. hourly rate and total paid to each aftenuee? Have print outs from enthy's financial system been provided to prove attendees were paid? For backfill, has a clear delineationwross reference been provided showing who was backfilling who? mffkhtgo; 1. Contributionsere from Non Federal firmsting sources, 2. Contributions are from cash or in -kind contributions which may include training investments. 3. Contributions are not from salary, overtime or other operational costs unrelated to training. For AM R Mribilrearn—n - - Tj 1. Have Forms 3. ad, 4b and 4c been completed and included wrth each request for reimbursement? Z Have the costs incurred been charged to the appropriate POE TE category.? 3. Does the total on Form 3 match the totals on Forms ad, 4b and 40 4, Has Form 3 been signed by the Grant Manager? 5, Has the reimbursement package been entered into sub grantee's records/spreadsheet? 6. Have the quantity and unit cost been notated on Form 4b? City of Miami Master Report Reacturlon R-14-0011 city Hall 3500 Pan American Drive Miami, FL 33133 wwwmbvmgov,csrm Enacienear Dart%: 1/9114 Version: I Controlling OfficcoftheCity Status- Passed Body.- Clark 71 : A RESOLVITON OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NE W SPECIAL REVENUE PROJECT IZAIILED, 'MAN AREA SECURITY INTHATIVE ("UAS11) GRANT PROGRAM FISCAL YEAR 2013", AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT OF $5,225,000-00, CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENTCIF HOMELAND SECURITY, DIRECTLY TO TIPP STATE OF FLORIDA DIVISION OF RGERGENCY MANAGEMENT, AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE FEDERALLY-FUNDFD SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORK ANT ANY NECESSARY DOCUMENTS IN ORDER To IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD, AUTHORIZING THE CITY MANAGER TO EXTEND SAID HAM GRANT PROGRAM FISCAL YEAR 2013 AS NECESSARY AND To EXFCUJ'E ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR EXTENSIONS ON ALL MAT-JERS EXCEPT THOSE DEALING WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO THE HAM GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS, IN SURSTAKITALLY THE ATTACHED FORE(S), WITH ITS CONTIGUOUS PARTNERS SETTING FORTU THE pARTIXS' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND 8 UPPORT OF THE UASI PROJECT ADMINISTERED BYTHE CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE, CONTINGENT UPON FUNDING OF SAID PROJECT BEING SE CURED. Reference; Introduced: 12/4113 barres- Establishing Reverme - UASI FY13 Requester: Department of Cost; Final Action: 1/9114 Fire-Rcomte looters- RMIUM Attachments- 13-01403SUnmuyFmm.pdf,13-01403Back-lip DmmenLpd4l3-01403Legialal on, pd�13-01403 ExhibiLprif Action History City mefinrai Pap I Brinud *n In MOM ARP, Acting Roily Dole Action Sent To Due Darts Rammed Result I Office of the City 12119/13 Reviewed and Atmarcy Approved I city commission 1/9114 ADOPTED A motion was made by Francis Suarez, conceded by Marc David SoMOC Suit this matter be ADOPTED, The Motion carried by the following vote: Aye, 4 - Crack Curdle, Franew Scams, Wifteda (Willy) Gott and Mare David Samoff Abecal, I -Naw Hardemon I Office of the Mayor 1/17114 Signed by the Mayor Office of the City Clerk I Office of the City Clerk 1117/14 Signed and Attested by City Cleric aty ofani Too; 2 Imnod on 1/21,02014 City of Miami i City Hall Drive �a Legf4" T Miami, FL 33133 �'� _~ , ivrrtlei Resolution Fite Number: 13-01403 Final Action Date: RESOLUTION F THE MIAMI CITY COMMISSION. WITH IC E ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED, RURBAN AREA SECURITY INITIATIVE `U SI"J GRANT PROORAM FISCAL YEAR 2 13", AND APPROPRIATINGFUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT OF $5,225,00U,00, CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY. DIRECTLY TO THE STATE OF FLORIDA IVISI N OF EMERGENCY MANAGEMENT, Ef ENT, UTTi l lNTHE CITY MANAGER TO ACCEPTSAID GRANTAWARD AND TO EXECUTE THE FEDERALLY-FUNDEDSUBGRANITA EE ENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ANY NECESSARY DOCUMENTS IN ORDER T IMPLEMENT THE ACCEPTANCE OF SAID, NTAI AR , AUTHORIZING THE MANAGERCITY TO EXTEND SAID UASI GRANT PROGRAM FISCAL YEAR 2013 AS NECESSARY TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR EXTENSIONS ONALL MATTERS EXCEPT THOSE LING WITH FUNDING H ES, AUTHOR1ZfNG THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTALAGENCIES DESIGNATED FOR HOMELAND SECURITY FE SSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS, IN SUBSTANTIALLY TIME ATTACHED FORM(S), WITH ITS CONTIGUOUS PARTNERS SETTING FORTH THE FA ES" RESPONSIBILITIES ITS CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECTADMINISTERED BY THE CITY OF MIAMI DEPARTMENT T OF FIRE -RESCUE, CONTINGENT UPON FUNDING F SAID PROJECT BEING SECURED, WHEREAS, the United States Department of Homeland Security ("USDHSI)I. Is authorized the Emergency Wartime Su plameptal aAppr riations Act 2 3, t provide funds to States for sty uent distribution to selected urban areas to address the unique equipment, training, planning, exercise and operational needs for large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the 1US HS, through the State of Florida Division of Emergency Management ("FDE ""}, has sub -granted are Urban Area Security Initiative 'UASI") Grant Project Fiscal Year 2013 to the City of Miami ' fb/) in the amount of ,22 ,00 . 0; and WHEREAS, the ity"s Department of Fire -Rescue mill use said funds to continue to address the unique equipment, training, phinning, exercise and operational needs of the City and its contiguous partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, in accordance with the UASI Grant Program Fiscal Year 2013, to attached Memoranda ofAgreements (°' OVA ""} with the City"s contiguous partners, Broward County, Browand CRY OfAfia Page 7 of 3 P719 JA- 3-01 03 ft fore: 1) preareor tAra,1 A3 File Monher M01403 COL"ItY Sheriffs Office, the City of Coral Gables, the City of Carol Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the CRY of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami -Dods County, Monroe County, Palm Beach County, Palm Beach County Sheriffs Office, and the Village of Key Biscayne, Pill provide the necessary guidelines to coordinate the UASI Grant Program Fiscal Year 2013 and will peffnit the City to reimburse Its partners for their eligible expenditures that are compliant with said prof NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set to&, in this Section. Section 2. The following new Special Revenue Fund is established and resources are appropriated as described below, FUND TrrLE: Urban Area Security initiative Grant Program $5,225,000.00 Fiscal Year 2013 RESOURCES: Department of Homeland Security directly to the State of Florida Division of Emergency Management APPROPRrATIONS.- RMIEEffin Section 3. The City Manager is autharized{l} to 2CCOPt said grant award and to execute the necessary documents to implement acceptance of said grant award and to execute the Federally -Funded Subgrant Award Agreement, In substantially the attached forin, and any necessary documents in order to implement the acceptance of said grant award. . Section 4. The City Manager Is authorized{l} to extend said UASI Grant Program Fiscal Year 2013 grant awards as necessary and to execute any other related modifications, amendments or extensions on all matters- except those dealing with funding changes, in connection with the development and support of the UASI projects administered by the City's Department of Fire -Rescue, as an LIAM Sponsoring Agency, contingent upon the funding of the UASI projects being secured In the form of grants from the Federal Department through the FDEM, Section 5. The City Manager is further authorized(l) to execute MOAs, In substantially the attached form(s), with its contiguous partners, Broward County, Broward County Sheriffs Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sundae, Miami -Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriffs Office, and the Village of Key Biscayne, for the purpose of setting forth rho parties' responsibilities in connection with the development and support of the UASI Grant Program FY 2013 administered by the City of Miami Department of Plea -Rescue, an UASI sponsoring agency, contingent upon funding of said project being secured. Section 6. This Resolution shall become effective immediately upon its adoption and signature Of the fIrwor.{2} City oaf Afland 'Page 2 0`3 File At 13-014103 (ftwen: 1) himad Qj.1W"v13 Me Number, 1341403 APPROVED AS TO FORM AND CORRECTNESS: -711 -L - � MZ AIDRIA M N CITYATTORNEY ill, The herein authorization is further subject to compliance Wth all requirements that may be imposed by the CftyAttomey, including but not limited to those prescribed by applicable City Charter and Code provisions, (21 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, It shall become effective immediately upon override of the veto by the'City Commission, (old Of Mzw page J Of 3 Me 14 13-014,03 (NMen: hAdered ft- 12424013 d a a—L f>� I �qv Dean i1 Commission Meeting ate.. — / f Requesting Department: Fd - District pact .- All Resolution Ordinance Emergency in Discussion Item Subject. F ' 2013 & Uemnrandgi f Resolution to establish a Special Revenue Project entitled: "The Urban Area Security Initiative N.—ANSI" t Program FY 2013; appropriating funds in the amount of $5,225,000.00 received the U.S; Department of Homeland Security, directly through the State of Florida Division of Emergency Management, and authorizing the City Manager to, account Memoranda of Agreements ' 's" with contiguous partners, setting forth their responsibilities in connection with the support of the UASI Project administered by the City of Minim Department of Fire Rescue, Background Information: (SEE A1FI Yes s this Item related to revenue? YES Is this Item expenditure? If so, please identify funding source below. General AccountNo: Special Revenue Account No: UAS1 Grant P-1—t IP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement ands? Start 1p Capital Cost.- inten n Costs "Total Fiscal Impact® O-0 LO A 00 ,�° 00 Final i L M ca tt 1 ZME Background Information: (continued) IThc United Sties Departinent of Homeland Security, through the State of Florida Division at Emergency Maicegement (DEM), has sub -granted the Urban Area Security Initiative ("UASI") Grant Progress FY 2013 to the City of Moral and its contiguous partners in the amount of $5,225,000,00. This program targets homeland security funding to "'high threat" urban arcas in order to prevent, ressond, and recover from threats or is of terrorism and other disasters of maund or man-made migin. Those fiansh will be used, as stipulated by the grant, for the purchase of specialized equipment, exercise, training, administrative services and development of the Urban Area Homeland Security Strategy, and other planning activities nemlixi to ensure a successAd program, It is now appropriate to accept said grant sound, establish a special revenue project, and appropriate said grant award therein. In addition, the City Commission authorizes the City Manager to execute Memoranda of Agreements ("MOA's') with contiguous partners, Broward County, Browsed County Sheriffs Offics, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Dfideah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miternar, the City of Pembroke Pines, the City of Sunrise, Miami -Dade County, Monroe County, Pahn Beach County, Palm Beech County She Office, and the Village of Key Biscayne, setting forth the parties, responsibilities in connection with the development and support of the UAST Program PY 2013 is is administered by the City of Miami Department of Fire -Rescue. c 7 � 2 7k/ J mLL t ! \ 7 ± m _� / / m \ ° ; & / ( o $ 2 c m u E 2 J u o IN WITNESS WHEREOF, the parties hereto have executed this Agreement, MEN= By: Name 9a4 ny Tifle: John City Manager Date- FID# 59-6000375 DUN072220791 STATE OF FLORIDA DIVISION OF EMERGENCY MA14AGEMENT By., A-14-1 Name and Tftlw _M4L, 4 1) /) Date: 0