Item M1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: May 27, 2014
SUBJECT: County Divisions' Monthly Activity Report for May, 2014
MONTHLY ACTIVITY REPORT - MAY, 2014
KEY WEST AIRPORT
• In May, passenger figures for April were compiled. During that month, the five airlines
serving Key West International Airport carried a total of 81,924 passengers. This is a 10.8%
increase over April of 2013. The year-to-date passenger numbers for the first three months
of 2014 are 11.4% higher than the same period in 2013.
• Airport staff participated in the Emergency Management Department's annual Hurricane
Drill on May 19th. As always it was very informative and great training for all county
personnel in attendance.
• The Director of Airports gave a presentation to the Sunrise Rotary Club that outlined not
only the present conditions and operations at EYW but also predictions for the future.
• Film crew from the Discovery Channel's "Airplane Repo," TV show spent several days
shooting at the airport. Although this is considered to be "Reality Television," one
needs to remember that what one sees on screen is not reality. As one of the producers
explained, "It's not important that we film something that is really happening at the
time we're filming it. What is important is that what we film is credible, believable, and
could have really happened.
MARATHON AIRPORT
• On May 6, the bid opening for the Janitorial Contract at Marathon occurred. The low
bidder was the current janitorial service (Jayne's Cleaning Service) at a rate of $22,800
annually.
• On May 7, Pedro and I had a conference call with Oshkosh Corp. regarding the new
airport fire truck at Marathon Airport. The truck has been unreliable due to engine
system shutdowns, and we discussed available options if the current maintenance being
performed at the Miami dealership does not fix the problem.
• On May 13, the Domestic Abuse Shelter conducted a job fair at the airport terminal
building.
• On May 16, The Marathon High School had the Middle School Prom at the terminal
building.
• On May 19, Airport Intern Matt Herum started at Marathon for the summer, Matt is an
Aviation Management major at FIT in Melbourne, FL. He is working on several
aviation projects, including updating the Florida Keys.com website with Julie from
Newman PR, and assisting with the day to day operation of the airport system. Matt
will be graduating in 2015.
• On May 20, myself, Peter Horton, Commissioner Rice and Marathon Jet Center -Bill
Ehrhorn, met with CPB Port Director Chris Meyer regarding the upcoming Customs
facility at Marathon Airport. The meeting was very productive and Chris will be
working on a draft MOU for the county.
• On May 22, the airport met with Tesla and FKEC engineer to look at the installation of
a four station charging unit at Marathon, Pedro is working on a lease to be presented to
the BOCC in the near future.
• On May 27, a bid opening for the CBP Construction Project at Marathon occurred. The
low bid is $1 million dollars, and our estimated bid number was $1.3 million dollars.
Burke Construction Group was the low bidder.
EMPLOYEE SERVICES
Human Resources
Held Employee Grievance Council meeting to discuss pending grievances
Personnel Policies and Procedures Meeting
Coordinating completion of job descriptions as last step in Comp & Class study\
Continued investigation of harassment, interviews, etc.
Risk
No major activities
Benefits (Group/Workers Comp)
Notifications to employees and retirees of dental network issues and offered opting out in June
if desired
Safety
Will report next month
COMMUNITY SUPPORT SERVICES
IN -HOME AND NUTRITION SERVICES (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 03/21/2014-04/20/2014:
• C-1 Congregate Meals totaled 1416 units during this period. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
• C-2 Home Delivered Meals Hots totaled 180 units, and Home Delivered Meals Frozen
totaled 3240 units. We continue to receive a large number of referrals for Home
Delivered Meals.
In -Home Services (Information in this section is for the period 03/21/2014-04/20/2014):
• III-B Chore: 12.9 units this period, 48.40 units year-to-date, 10.45% achieved.
• III-B Screening and Assessment: 0 units this period, 0 units year-to-date, 0% achieved.
• III-B Homemaking/Personal Care: 74.5 units this period, 238.25 units year-to-date,
30% achieved.
• III-E Screening and Assessment: 0 units this period, 0 units year to date, 0% achieved.
• III-E Chore: 0 units this period, 10 units year-to-date, 18% achieved.
• III-E In -Home Respite: I I I units this period, 290 units year-to-date, 13.12% year -to -date -
achieved.
• III-E Facility Respite: 244.5 units this period, 766.50 units year to date, 10.3% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for MARCH 2O13:
• Case Management: 6 units for the month were produced; 100.75 units year-to-date.
• Homemaking: 131.25 units for the month were produced; 1433.25 units year -to date.
• Home -Delivered Meals: 75 meals for the month were provided; 1185 meals year-to-
date.
• Personal Care: 36 units for the monthly were produced; 647 units year-to-date.
Overall Program Achievement was 73.28% achieved, 10.05% underachieved.
CCE (Community Care for the Elderly) for the period 01/21/2014-2/20/2014:
• Case Management: 39 units for the period and 320.50 units year-to-date. 24.88%
achieved year-to-date. There are 175 clients on the waiting list.
• Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
• Companionship: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
• Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-to-
date.
• Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
• Chore: 4 units achieved and 104.75 units year-to-date, 86% achieved year-to-date.
• Homemaking: 1150.50 units for the period and 6647.753 units year-to-date 135.90%
achieved year-to-date. There are 156 clients on the waiting list.
• Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0%
achieved year-to-date.
• Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-to-
date.
• Personal Care: 748.25 units for the period and 4825.25 units year-to-date. 112.84%
achieved year-to-date. There are 49 clients on the waiting list.
• Respite: 143.5 units for the period and 907.75 units year-to-date. 95.58% achieved year
to date. There are 20 clients on the waiting list.
CCE overall is at 100% achievement. We are 16.67% overachieved
ADI (Alzheimer's Disease Initiative) for the period 3/21/2014-4/20/2014: 67.75 units were
produced in the period and 2628 units year to date. 80.20% achieved.
HCE (Home Care for the Elderly Program) for the period 04/16/14-5/15/2014: 23 billable
units this period, 232 billable units year-to-date at the beginning of the contract year, 75.16%
achieved.
Monroe County Transit
Department Activity for May 2014
• One-way trips provided: 1,585
• Unduplicated clients served: 228
• Special Needs Clients registered: 660
Deposited Revenue: $2,247.50
Expenditures: 35,174.81
Percentage Spent Fiscal YTD: 52.5%
Community Support:
Incoming calls, provision of information and referrals 569
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find
out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
• Unduplicated Welfare client households that received service 129
• New Welfare cases receiving service 53
• Low Income Crisis Assistance cases 37
$ 7,386.44
• Home and field visits 18
• Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent
clients.
• Case Managers make these visits to perform annual or semi-annual updates for
In-Homeand Nutrition clients. WAP clients are visited for testing for possible
Weatherization services to their homes. ESG rent clients are visited for the
Habitability Study requiredprior to receiving rental assistance through this
grant.
• Office visits
337
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 3
$ 771.30
Shelter ESG Pending 24
$ 18,572.51
Personal Care Clients 1
$ 70.00
Pauper Cremations 4
$ 4,800.00
BAYSHORE MANOR
Bayshore Manor's current census is 14 residents. The current census is two private pay and 12
residents. BSM provided hours of 379.25 OA3E respite care and 153.75
hours of CCE care
this month. Bayshore Manor has five OA3E clients and one CCE client.
There are four clients on the waiting list.
• Revenue for May 2014
$28,021.11
• Expenditures for the same period
$44,616.02
• Percentage of the budget spent year to date
46.94
LIBRARY
• Library usage figures continue to reflect that the increase in Library onsite service
hours and the increasing offerings of services through technology are widely
appreciated by patrons.
People counters at the branches indicated that the number of visits made in person to the Libraries in April, 2014,
totaled 33,589, a slight decrease from the month for the previous year, but continuing evidence that the season is
still fully upon us, also shown by the circulation count of 30,862 items checked out in that time.
• New Library cards also showed a seasonal increase, with 247 new patrons added to the
roll, an increase of 6% over the previous year.
• Reference questions handled by staff via email, text, chat, phone, in -person and through
social media, totaled 13,399 (34% over the same month last year) —another example of
the increase in seasonal patronage and the still growing popularity of e-reference as
well as onsite information resources
• The public access PC and wi-fi sessions recorded as provided to the public for the
month are consistently high, with a combined total for the month of 10,432; the wi-fi
usage logged in at 2,575, an increase of 15% over the number for this month last year;
staff attribute this increase to the lower cost and proliferation of portable devices, along
with the increased bandwidth available to library patrons. Smartphones and other
smaller devices are also being used to connect to the public wi-fi unobserved, driving
the actual customer number even higher.
• Children's programs continue to be popular1,724 attendees took part in the month's
programs, a 12% increase over the number for last year.
• E-visits to the Library's online resources reached 431,676, a sizeable 246% higher than
last year. These resources include our Library website, online catalog and digital
exhibit of historical images. Also in April, our photo collection topped a cumulative
7,000,000 views.
• The presence of our snowbird volunteers still proves to be a huge help to staff and
patrons, as they logged 911 hours of library services at the branches in March, the
equivalent of well over 4 full-time employees for the month. We deeply appreciate their
donation of time, work, and dedication.
EXTENSION SERVICES
• Number of services provided: 220 phone calls, 38 office visits, 16 visits to clients, 22
learning events with 383 participants, 6 media submissions, and 606 publications
distributed. Total Budget for FY 13/14: $189,427.00; Year to Date Expenditures and
Encumbrances: $130,505.23; Remaining Balance: $58,921.77; Percentage of budget
spent and/or encumbered year-to-date: 68%.
The County Extension Director/Family & Community Development Agent accomplished
the following activities:
• Attended a three-day Family and Consumer Sciences Summit in Gainesville and
presented "Show me the Money" a discussion geared toward Extension agents that
demonstrated ideas and examples of how to generate savings through county
sustainability efforts. Examples from Monroe County were used to show how agents
can get support for efforts through tracking financial savings.
• Met with representatives from the Florida Department of Economic Opportunity to
discuss Adaptation Action Areas and how to develop criteria which will identify
vulnerable infrastructure.
• Met with the greenhouse gas consultant and public works to determine how to move
forward on streamlining updates to the GHG emissions each year, and to determine the
scope and frequency of reporting.
The Environmental Horticulture Agent accomplished the following activities:
• Attended a three-day workshop "Keys to 21st Century Volunteerism" held by the
Florida Association on Volunteer Resource Management at Hawks Cay, Duck Key.
• Set up a horticulture education booth at the "1st Annual Sunflower Festival" at Grimal
Grove on Big Pine Key. The information provided for the 52 people who visited the
booth was environmentally friendly horticultural education - composting and integrated
pest management.
• Held an all -day Green Industries -Best Management Practices (GI-BMP) training
workshop in Key West for 18 commercial and municipal landscapers.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Attended a four -day South Atlantic Fishery Management Council meeting in
Charleston, SC.
• Attended the annual Middle School Envirothon at Sombrero Beach, where over 80
students learned about nonpoint source pollution, watersheds, the importance of sea
oats and sea grasses on water quality, and how to use a refractometer to measure
salinity.
• Attended the following meetings/presentations: Green Living & Energy Education;
"Net Loss" theatrical production at the Studios of Key West; Florida Keys National
Marine Sanctuary Advisory Council Ecosystem Protection Working Group; Florida
Keys Commercial Fishermen's Association; Great Goliath Grouper Count; and met
with NOAA affiliate and sea turtle volunteers about turtle nesting on Boca Chica.
EMERGENCY SERVICES
FIRE RESCUE
• Union labor negotiations held at Marathon Fire Rescue headquarters.
• Building an Emergency Services Microsoft Access data base; based on software
learned in classes.
EMERGENCY MANAGEMENT
• Completed the necessary training and updated the contacts for the new AT&T operator
assisted conference call system to be used during emergency events which would call
for county -wide emergency response personnel conference calls.
• Collaborated with Miami -Dade County Emergency Management to draft a new
Appendix for the Radiological Emergency Plan to address Hostile Action Based (HAB)
contingencies at the Turkey Point Nuclear Power Plant.
• Conducted several hurricane presentations at various events (Tourist Development
Council annual hurricane preparedness meeting; mainland media outlets; Key West
Business Guild; the Marathon Home Depot Expo, etc.).
• Conducted and participated in the Annual Statewide Hurricane Exercise at the Monroe
County EOC in Marathon with approximately 100+ participants from various county
entities.
• Attended Emergency Management Training Session at the Governor's Hurricane
Conference.
EMS/TRAUMA STAR
• Three (3) flight crew members attended `First Care First' educational conference.
• Three (3) flight crew members attended ATLS (Advanced Trauma Life Support)
Course at University of Miami.
• Finished trial and chose new critical -care transport ventilator for Trauma Star.
• Conducted a quality assurance audit of ePCR's for three (3) paramedics.
• Updated/implemented new MVA (motor vehicle accident) form.
• Continued with field training of Paramedics on quality assurance/billing issues of ePCR
reports.
• Completed Trauma Star Stat book with all statistics by month including transport type
from 2006 to present.
• Trained new Logistics Assistant in use of Operative IQ.
KWIA
• Assisted military with daily washing and aircraft familiarization of Chinook Helicopter
Group on temporary assignment in Key West.
• Attended TSA agent memorial service at KWIA.
• Attended EMS Appreciation dedication at the Lower Keys Medical Center.
• Performed multiple hose / product drills with ARFF 207; internal cleaning of foam
cylinder.
FIRE MARSHAL
• Attended FFMI sprinkler inspection training course.
• Meetings for new development at Ocean Reef.
• On site meeting at Marathon Airport for new customs facility.
FIRE ACADEMY
• Building a portable training prop which will travel to fire stations for quarterly in-
service training.
• Conducted Live Fire Training for Firefighter 2 class.
• Conducted Live Fire Training for Key West Fire Department.
• Compiling and validating questions for upcoming Lieutenants test to be given June 5,
2014.
PUBLIC WORKS
MONROE COUNTY PUBLIC WORKS
MAY 2014
CORRECTION FACILITIES:
Stock Island Detention Facility:
• Assisted MCSO with ACA national accreditation, obtaining a perfect score
• Installation of sixteen bio-reader access stations is complete
• Completed first phase of ground floor sprinkler head replacement
• Fire panel and device replacement is 90% complete
Juvenile Justice Center:
• New air cooled chiller serving the first floor was installed and is operational
• Completed refurbishing of water pressure pump system
MCSO Administration Building:
• Completed refurbishing of water pressure pump system
Roth Building:
• Completed major tree trimming
Monroe County Detention Center - Stock Island
Percentage of customer requested work orders completed within 3 days with KPI
86% of 136 Customer requested work orders were completed within three days during April, 2014
- KPI = % x requested x .01-
1.60
1.40
1.20
1.00
0.80
0.60
0.40
0.20
0.00
13Apr
u%Complete 75.30%
w KPI 1.22
13May 131un 131ul 13Aug 13Sept 130ct 13Nov 13Dec 141an 14Feb 14Mar 14Apr
84.40% 84.60% 92.00% 87.00% 92.00% 85.00% 83.00% 81.00% 81.00% 76.00% 81.00% 86.00%
1.24 1.21 1.43 1.38 1.46 0.97 0.68 0.89 1.19 0.90 0.87 1.17
u%Complete 6—A KPI —2 per. Mov. Avg. (% Complete) —2 per. Mov. Avg. (KPI)
BE
For the period February 2012 through April 2014:
Total kilowatt-hour Savings = 1,501,469
Total CO2 Reduction = 1,035 Metric Tons = CO2 Emissions from 116,500 gallons of
gasoline consumed
Total Energy Dollar Savings = $160,978
(Note: MagLev Chiller was out of service for part of 14Mar)
FACILITIES MAINTENANCE/PARKS & BEACHES:
UPPER KEYS:
Nelson Center:
• Six (6) events required a total of (24) hours of employee overtime
• Contractor completed installation of additional lighting at back lot
• Assisted Voters Registration with setting up polling places
Courthouse:
• Replaced (1) window A/C
• Changed locks/keys for security reasons
Islamorada Library:
• Contractor completed exterior painting
Ellis Building:
• Moved computers and repaired door locks for Court Administration
Key Largo Park:
• Contractor replaced crew room roof
• Contractor replaced fencing parking lot
Key Largo Duplex:
• Installed (1) laundry unit
• Staff repaired ceiling and contractor replaced roof
Harry Harris Park:
• Re -striped parking lot
• Contractor replaced fencing at North and South outfields
*PM Maintenance completed on all HVAC units
*Attended Hurricane Jones training exercise
MIDDLE KEYS:
• Replacement of two wall -hung A/C units completed at Scout Key Communication
site
• Began interior painting with kitchen completed at Marathon Tax Collector
• Installed new appliances for Emergency Management at Marathon Government
Annex
• Support IT with new electrical circuits at Joe London Training Facility, Annex and
Library
• Completed installation of new faucet, disposal and electrical circuits for Growth
Management
• Began coordination and assisting MCSO Communications with temporary move of
Dispatch/911at Marathon Government Center
• Completed painting of hallways at Marathon Government Center
LOWER KEYS:
• Higgs Beach African Cemetery mural was restored and a sealer was applied.
• Key West Nutrition Center air conditioning air handler equipment was replaced.
• Jackson Square Records Facility Clerks Evidence Vault fire suppression system was
replaced with a Fenwal 1230 Clean Agent System.
• Key West Sign Trailer wall and floor repairs were completed.
• The Key West Garage Public Men's and Mechanics restrooms were tiled and painted.
• Key West Nutrition Men's restroom was painted.
• New sink with vanity was installed and office painting continued for the Health
Department at the Gato Building.
• Jackson Square Records Facility 3rd floor ceiling tile replacements and Historic
Courthouse elevator lobby ceiling repairs were performed.
• Potable Water backflow preventer testing was performed at the Marathon
Government Center.
• 4x4 ceiling post installations, concrete repairs and painting were done in the West
Martello Dungeons.
FLEET MANAGEMENT:
• Three garages combined provided preventative maintenance and completed
approximately 75 vehicle inspections
• Three garages combined opened and/or completed approximately 207 work orders
• Three garages combined purchased and processed approximately 6,655 gallons of
gasoline and 4,400 gallons of diesel fuel
• Completed annual pre -hurricane season inspection and repairs for lower keys bucket
truck
• Garage staff completed (Falls) annual refresher training
• Ordered new emergency generator for Murray Nelson Building
• Ordered new tractor tree trimmer for lower keys Road Department
• Completed fuel pump replacement at Key West Garage
• Completed new vehicle prep and activated new Road Department motor grader and
two new Solid Waste Department pick-up trucks
• Installed new hydraulic lift gate on rear of one Solid Waste Department pick-up truck
• Assisted Fire Department with diesel fuel spill clean-up and FDEP related registration
and documentation
• Began replacement of old generator fuel tank and fuel lines for 63rd Street Annex in
Marathon
• Began major repairs to Sugarloaf Fire Department emergency power generator
• Assisted Facilities Maintenance with FDEP related issues and documentation at KW
Courthouse
• Purchased new specialized tool for safely removing decals from vehicles
ROAD DEPARTMENT:
UPPER KEYS:
• Buzz Bar/Chipper Operation - 23.37 miles
• Miles of ROW Mowed - 0
• Shoulder Work - 5013 ft./73 tons of material used
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• Sign Department - 63 new signs installed/16 new sign posts installed/5 locates
performed
• Material pick up at CEMEX in Kendall - 71.87 tons of crushed lime rock
• Pot Hole Repair/Cold Patch - 25 roads repaired/9.25 tons of Cold Patch used
• Bucket Truck Work - 5 Subdivisions/8,131 ft. trimmed
• Debris/Garbage picked up on ROW - 36 bags of trash/4.19 tons
SPECIAL PROJECTS
• Make and install 24 Signs for Parks and Beaches
• Remove and dispose of 12.36 tons of Seaweed from Harry Harris Park for Parks and
Beaches
• Transport Jersey Barriers to Card Sound Road to close off Jet Ski Beach and
Steamboat Creek Bridge illegal boat access areas
• Picked up over two (2) tons of trash at Jet Ski Beach with Monroe County Sheriff's
Department.
• Safety Meeting held 05/23/2014
CARD SOUND ROAD:
• Weed Eating Operation - 4 Miles
• Trash Pick Up — 2,640 lbs.
• Miles of roadway for trash pick covered - 110 miles
LOWER KEYS:
• Chip/Brush - 15 miles
• Rights of Way mowed - 30 miles
• Weed Eating - 4.8 miles
• Cold Patch Pot Holes - 3.5 tons
• Road Sweeping - 4.0 miles
• Cleaned Drains — Flagler Avenue and Big Coppitt
• Shoulder Work performed - 1st Street, Big Coppitt
• Attended Safety Meeting at Harvey Government Center
• Attended Hurricane Exercise at Marathon Government Center
• Sign Technician - 8 signs/6 posts/20 locates
• Eight (8) mulch deliveries totaling 28 tons saved $3,458.00 in dump fees
Roads Support:
• Assist Electrician with Bucket Truck in order to change lights at Big Coppitt Station
• Assist with Bucket Truck Trimming Trees at Higgs Beach.
SOLID WASTE MANAGEMENT:
RECYCLING:
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas
with the ongoing inspections of commercial and residential recycling practices.
Staff is compiling a list of all Trailer parks, condo associations, multi -family housing
units and Housing Authority properties that lack recycling containers. Staff will
provide this list to the Waste haulers to insure that these properties receive the new 65
gallon recycling containers when they become available.
11
Staff met again with Barrett Printing Company about the informational sticker design
for the new trash and recycling cans. Staff picked up new stickers and placed on a
sample can. Staff informed Barrett Printing to enlarge two of the stickers and brighten
one. Staff also gave direction to Barrett Printing to make sample stickers for the trash
cans to be place next to the recycling cans. Staff will pick up completed sets for both
cans the first week of June. Once the new stickers are approved staff with put the cans
into service.
Staff spoke with Joel Rodriquez and Valerie Pillius from Coca Cola to get approval
for their logo that is to be placed on the donated cans. Coca Cola representatives from
the national headquarters in Atlanta will be making a trip to meet Monroe County's
Recycling Department the first week in June. Staff along with Coca Cola will be
visiting county parks and discussing other potential programs and grants they may be
available through Coca Cola.
., "Y0
• Staff and The Florida Department of Environmental Protection Agency held a
workshop along with a Power Point presentation that focused on household
hazardous waste disposal for Conditionally Exempt Small Quantity Generators
(Businesses). The focus was on how to reduce hazardous waste, the cost of
disposal, proper storage, handling, transportation and the laws that govern
Conditionally Exempt Small Quantity Generators. This workshop was held at
Founders Park at the request of The Village of Islamorada and The Florida
Department of Environmental Protection Agency
• Staff met with the engineering department of Mariners Hospital about battery
disposal. Staff introduced them to the Call 2 Recycle battery program and set
them up with their own account for recycling batteries at the Hospital.
• Staff continued to contact specialty haulers and recyclers in the County to make
sure they are properly reporting monthly numbers to Monroe County and The
Department of Environmental Protection. This will help insure Monroe County is
getting the proper recycling credits.
• Staff met to discuss updating the Solid Waste portion of the County's website.
Staff discussed ways to start back up a construction and debris program and other
ways to increase the county's recycling numbers for the State of Florida.
• Staff participated in the yearly clean out of the household hazardous waste sheds
for Monroe County. This year our HHW program collected over 5000 lbs more
than last year and our Electronic waste program has seen an increase of over
15000 lbs.
• Staff set up and informational booth for three fifth grades classes at the Sugarloaf
Elementary School at the request of the science teacher Debbie Masters. Staff had
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a Q&A with students about recycling and HHW. Staff also encouraged students to
come up with some recycled art in the coming year.
HOUSEHOLD HAZARDOUS WASTE
• In the month of May, the Household Hazardous Waste Department held six
collections at three different sites collecting waste from 78 residents, and commercial
accounts.
• Our Hazardous and E-Waste Commercial Collection participants include Nearshore
Electric, Key West (720 fluorescent bulbs), Monroe County Public Works (520 lbs.
of E-Waste) and Monroe County Road Department (770 lbs. of HHW and 64
fluorescent bulbs)
Staff collected 280 lbs. of lead seal batteries for recycling by Interstate and 300 gal.
used oil, 90 gal. oily water and 60 gal. radiator fluid collected and recycled by EMC
Oil Corp. Staff crushed 989 fluorescent bulbs using our bulb eater.
Staff in cooperation with DEP held an HHW workshop for the Village of Islamorada.
We had over 25 people in attendance and signed a few businesses with our new
battery collection program Call2Recycle.
Staff set up a presentation at Sugarloaf School for the 5th graders. The kids learned
what to recycle and where they can recycle locally. Learned about what happens to
our solid waste and recyclables collected throughout the county.
13
• The Hazardous Material Department had the annual hazardous waste shed clean outs
this month. Staff shipped out 55,440 lbs. of HHW with Perma Fix for recycling. That
is an increase from 50,420 lbs. in 2013.
POLLUTION CONTROL
During the month of May (May 1-23), Pollution Control collected:
26.65 tons from County rights of way
2,380 lbs from Higgs Beach
6,620 lbs from Key West Garage
10,480 lbs of materials for Land Authority
2,640 lbs of debris for Marathon Airport
500 lbs. of E-Waste for Marathon Public Works
ENGINEERING
• Old SR 940 Leg A (Watson Boulevard) Bridge — Construction 100% complete.
Consultant provided record drawings; awaiting confirmation from FDOT
Construction Audit group that all items are addressed so that final reimbursement
can be processed.
14
• US 1 Bayside Pedestrian Bridge/Bayside Trail — Project has been advertised for
construction bids; bids will be received on June 17th. Staff is negotiating CEI
contract with consultant.
• No Name Key Bridge Repair Project — Project has been advertised for
construction bids; bids are due on June 26th. Staff negotiated CEI contract with
Parsons Brinckerhoff and reduced proposal fees by $140,000 from original
estimate. Contract for CEI services on June agenda.
• Asphalt Pavement Evaluation and Management — Task orders for Sexton Cove
Estates and Lake Surprise Estates paving project approved on May agenda.
Anticipate kick off meetings in mid -June.
• Card Sound Bridge Repair Project — Consultant preparing 100% plans and
specifications for FDOT review; environmental permit applications have been
submitted and consultant is coordinating with Florida Keys National Marine
Sanctuary for additional environmental requirements during construction.
• CR905 Bike Lanes — Construction 40% complete. Asphalt paving portion of the
work is commencing. Staff and CEI coordinating with utilities to complete
relocation in advance of construction.
• Bridge Inventory Management Project — Consultant has reviewed inspection
reports and prepared repair cost estimates for all bridges based on the inspection
reports; onsite inspections of all Upper Keys bridges are complete. Remaining
bridges will be inspected within the next few weeks and consultant will develop
bridge Replacement costs, prioritize repairs/replacements and evaluate remaining
service life for each bridge.
• FDOT Traffic Signal Maintenance Agreement — Staff awaiting clarification from
FDOT on extent of County responsibility with regard to maintenance of mast
arms. County's maintenance contractor has indicated that they will not include
inspections of mast arm structures in their agreement with the County.
• Card Sound Road Toll Study — Staff awaiting scope and cost proposal from
consultant.
• Pigeon Key Ferry Contract — Amendments to funding agreements approved at the
May BOCC meeting. Staff prepared amendment to ferry contract to extend
service for an additional year. Amendment is on June agenda.
• Duck Key Security District — Staff attended meeting on May 6th; at the request of
the Duck Key board staff has begun researching the installation of additional
security cameras on and under bridges within Duck Key.
PROJECT MANAGEMENT
• ADA Compliance Segments #1 and #2--D.L. Porter has completed work at 5 of
the sites included in their scope of work.
• ADA Segment #4- Pedro Falcon Electrical Contractors has reached substantial
completion and will be finally compete with the contracted scope of work on June
5, 2014.
• Bayshore Manor Emergency Repairs - Repairs are on schedule.
• BPK Park/Higgs Scenic Overlooks —The selection committee is meeting June 6 to
rank the RFQs.
• Big Pine Swimming Hole — Submitted a request to FDOT to advance the design
funds to FY 2015.
15
• Blimp Road Boat Ramp —County Staff is in the process of negotiating with the
sole proposer for Boat Ramp repair services.
• Crawl Key Fire Training Facility — Contract with Bill Horn, the Architect, was
approved at the May 21 st BOCC meeting.
• Freeman Justice Center Acoustics —Currie, Sowards, Aguila Architects has begun
the design work. First pre -design consultation was held last week with court staff.
• Higgs Beach Road —County staff is in the process of negotiating with the highest
ranked proposer for design services.
• Key West Lighthouse Lightning Protection - Bonded Electric out of Jupiter has
been selected on an emergency basis to install the lightning protection. We are
waiting for proper permitting through the City of Key West. Project should take
4-5 days to complete the work once permitting is approved.
• Magnolia Street Public Works Facility - Contract for design work being
negotiated.
• Marathon Airport Customs — Bid opening scheduled for May 27th
• E Martello Roof Repair- Contracted work is ahead of schedule and pending
weather will be done by Friday May 23ra
• W Martello Building Renovation - Due to Architect error the opening bid date has
been changed to May 28th
• Plantation Key Court House - RFQ Published with opening date June 5th 2014.
• Senior Nutrition Center —Architect Bill Horn's design services were significantly
increased to include replacing the roof, old windows and doors, and include ADA
Accessibility revisions.
• Sewer hookup Marathon Court house/Clerk's office/Library and Sheriff's Station
- Still pending Architect/Engineering details. Out to bid June 2014.
• Stock Island Fire Station — Waiting for CO and close out documents to close out
the project.
• Summerland Fire Station —Still searching for land to build the fire station.
• Marathon Library — Awaiting A/E proposal for site layout options to present to
School Board.
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availability of Entire Network
99.42
Monroe County Mobility
Summary report for network
'MX_Controller' Apr 29 2014 through
May 28 2014
• Distinct clients: 5301 (Daily average: 715)
16
• Data transferred: 1.89 TB
Top applications by usage
Application
Usage ■
%Usage
1
iTunes
304.40 GB
15.7%
2
Netflix
200.52 GB
10.3%`,
3
Miscellaneous video
173.23 GB
8.9%
4
Miscellaneous web
166.11 GB
8.6%
5
Miscellaneous secure web
164.00 GB
8.5%
6
'CDNs
162.30 GB
8.4%`
7
RTMP (Adobe Flash)
119.74 GB
6.2%
8
'Google Video
106.27 GB
5.5%
9
Xfinity TV
71.85 GB
3.7%
10
'Facebook
54,00 GB
2.8%'
Top clients by usage
Windows
1
ALEIN-AKIN
Intel
181.54 GB
9.4%
7/Vista
samuels-MaeBook-
Generic
2
Apple
35.98 GB
1.9% '
1.Pro
Android
Hon
Android LG
3
hBNGDBcv-VAIO
29.15 GB
1.5%
Hai/Foxconn
Nexus 5 & 7
Universal '
Generic
4
'BRANDON-HP
Global...
Android
27.18 GB
1.4%
Generic
5
ROMAN -HP
Other
24.26 GB
1.3%
Android
6
1.4c:Of6e:65:97:18
Unknown
Unknown >
20.44 GB
1.1%5;
android-
7
Samsung
Other
19.80 GB
1.0%
lf86923ba0daaaca
Hon
Android LG
8
68:94:23:c3:f7:a7
19.30 GB
1.0%
Hai/Foxconn
Nexus 5 & 7
9
BOB -PC
Apple
Other
18.32 GB
0.9%
10
'albesandris-iPhone
Apple
Apple iOS
15.95 GB
0.8%'
Top operating systems by usage
1 Other 2997 56.5% 729.45 GB 37.6%
Generic
2 2184 41.2% 638.04 GB 32.9%
Android'
3 Windows 347 6.5% 307.63 GB 15.9%
7/Vista
5 Apple iOS 158 3.0% 41.28 GB 2.1%
17
Windows
6
202
3.8%
32.75 GB
1.7%
XP
7
43
0.8%
9.91 GB
0.5%
BWindows
8
;Mae OS
7
0.1%
3.43 GB
0.2%`
9
Android
6
0.1%
1.19 GB
0.1%
Top device manufacturers by usage
Manufacturer
# Clients *
% Clients
Usage
% Usage
1
Apple
4357
82.2%
1.15 TB
60.5%
2
Intel
342
6.5%°
220.96 GB
11.4%
Hon
3
141
2.7%
135.41 GB
7.0%
Hai/Foxconn
4
'Other
67
1.3%
74.21 GB
3.8%
5
Samsung
1185
22.4%
71.62 GB
3.7%
6
Private
201
3.8%
39.92GB
2.1%'
7
Lite-On
56
1.1%
31.17 GB
1.6%
Universal
8
5
0.1%
27.32 GB
1.4%
Global...
LG
9
271
5.1%
19.86 GB
1.0%
Electronics
NOTE: This report reflects wireless usage throughout the county with much of the traffic originating from
the Key West Airport due to public wireless usage.
MinlMaWAverage bps IniOut ExrD:r EDIT I-E-r
eth4 - Outside Internet Interface
AD, 29 2v1 d. 7.35 an, - May 29- 2014. 7:15 am
Zoom 111 1211 24I1
_00.0 VL�r
3 0. 0 VL�r
0 L��s -T\
5 Ma" _2 May 19 May 26 Mav
III 4 i,
Mai _z Apr'lz '1
We completed 257 work orders, installed new Comcast circuit at the Marathon Jail, drafted an ILA
for the Key West Housing Authority, selected a new hosting facility at QTS, continued to rolled out
new computers, continued to install new network switches, tested new mobile application,
developed a plan to install new library computers, configured new internet circuit for Public
110
wireless, moved more data into the SAN for Alchemy, added a new intern from the college, and
pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls:
556
Office visits:
200
New clients:
32
Field visits:
18
Benefits Delivery at Discharge:
2
Transportation program:
Transportation calls:
252
Veterans transported:
126
Financial data:
The financial data for the month of May totals $152,336.24 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will
variable time frame in adjudicating awards.
vary due to the Veterans Administration's
GROWTH MANAGEMENT
GROWTH MANAGEMENT ACCOMPLISHMENTS APRIL 2014
19
GROWTH MANAGEMENT REVENUE vs. EXSPENSES FY 2011, 2012, 2013, 2014
Account Number
Total
Revenue
FYI
Total Revenue
FY'12
Total Revenue
FY'13
Total
BUDGETED
Revenue FY'14
Total Revenue
FYID as of April
2013
Total Revenue
FYID as of April
2014
REVENUE
Administrative Engineering
001 -000000-341921 -SG
$19,866
$7,636
$4,125
$7,000
$1,875
Boat ImprovementFund
157-347270-SP1347271-SP
$699,750
$674,826
$682,080
$705,000
$314,480
$312,289
BtuldingBook/Copyletc.
180-369001-CM
$10,836
$8,283
$14,689
$8,000
$6,435
$16,835
Building -Income from Permits/Applica
180-322005-SG
$2,180,439
$1,928,235
$2,303,328
$2,100,000
$1,208,791
$1,648,495
Certificate of Competency/Cofactor F
180-322103-SG
$18,8171
$158,515
$22,665
$160,0001
$16,280
$130,535
Code Compliance
148-341916-SCI148-354001-SG
$532,445
$423,630
$488,442
$443,000
$290,211
$308,786
EducationFees- Building
158-322005-SC
$24,677
$23,496
$45,799
$0
$13,219
$15,993
Education Fees - Environmental
158-322006-SG
$14,254
$14,242
$15,634
$0
$8,500
$9,880
Environmental Mitigation
160-351400-SP
$155,042
$240,275
$128,4781
$100,000
$35,074
$286,211
Fire Marshal
148-341906-SG
$15,240
$18,188
$26,775
$25,000
$13,479
$15,026
Flood Review (sub-accountofBtuldi
180-322005-SC
$0
$0
$12,890
$1,020
Flood Variance
148-341907-SC
$0
$SO
$0
$0
Historic Preservation
148-341913-SG
$0
$800
$SO
$0
$SO
$100
ImpactFees
130-131-132-133-134-135-136
$163,363
$165,601
$0
$0
$67,429
$176,600
ConservationLand Purchase(ROGOB
158-341905-SG
$0
$0
$0
$12,697
Marine Resources
157-62613-343700-SPI157-0000
$3,079
$1,300
$0
$0
Planning AdminlResearchlCopyletc.
148-369001-CM
$295
$1,979
$896
$0
$466
$302
RadontDCA
180-341904-SG
$26,526
$23,780
$31,1601
$26,500
$16,106
$21,526
Recovery/DBPR
180-341908-SC
$26,551
$23,780
$31,099
$26,000
$16,106
$21,526
Wastewater
310-000000-325100-CM
$0
$561,067
$555,000
$29,018
$69,315
ZoninglROGOIEnvironmental
148 341905-SG
1 $471,4011
$425,308
$511,695
$480,000
$258,2011
$423,608
Total
1 $4,362,5811
$4,139,9241
$4,867,982
$4,635,5001
$2,308,6111
$3,470,744
EXPENSES
Fund -Cost Center
Total Actual
Expenses
FYII
Total Actual
Expenses
FY12
Total Actual
ExpensesFY13
Total
BUDGETED
Expenses FY14
Total Expenses
FYID as of April
2013
Total Expenses
FYID as of April
2014
Boating Improvement - Cotmty$
157-62613
$106,379
$248,216
$352,305
$426,970
$131,145
$120,801
Boating Improvement- State $
157-62520
$364,167
$218,771
$245,441
$1,706,013
$122,476
$146,461
Building Dept.
180-52502
$2,351,380
$2,208,997
$2,133,467
$2,623,920
$1,037,244
$1,013,631
Code Compliance
148-60500
$995,330
$1,045,479
$1,236,940
$1,397,326
$598,812
$594,730
Comprehensive Plan
148-51000
$240,249
$202,756
$127,921
$270,000
$45,269
$26,664
Environmental Resources
148-52000
$295,142
$355,116
$440,918
$592,2511
$210,384
$228,850
Environmental Restoration
160-52002
$158,229
$120,8931
$141,751
$174,246
$78,623
$70,482
Geographic Info. (CIS)
148-50002
$168,827
$172,444
$170,288
$202,049
$86,409
$71,733
GrowthMgmt. Admin
148-50001
$909,891
$434,698
$397,252
$733,923
$182,139
$209,100
Planning
148-50500
$1,052,377
$1,182,900
$1,250,1541
$1,239,450
$571,694
$507,324
Planning Commission
148-51500
$81,844
$76,030
$73,8751
$81,0001
$34,156
$40,079
Total
$6,723,8151
$6,266,300
$6,570,3121
$9,447,1481
$3,098,351
$3,029,855
Difference Revenue vs. Expense)
20
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
MONROE COUNTY GROWTH MANAGEMENT
REVENUE
Fiscal Year To Date Comparison
Does not include "Boat Improvement Fund" Revenue
$3,470,744
■ Total Revenue FYT❑ as of April 2013 ■ Total Revenue FYT❑ as of April 2014
Does not i nclude "Boat I mprovement Fund" Revenue.
Offi ce=1/Are a=LovJer Keys:
Stock Island up to 7 mile bridge.
Offi ce=2/Area=Middle Keys:
Sta its at ❑ u c k Key to F i esta Key Ch an ne I #5,
Ex udes-Marathon, Grassy Key, Cty of Layton, Isl amored a, an
Lower Matecumbe.
Off1ce=3/Area=upper Keys:
North of Tavernier Creek Bridge up to Ocean Reef.
$700,000
$418,155
$250,684
a d
Feb-2014 Mar-2013
$146,522.29 $102,702.29
$245,440.67 $122,986.34
$26,192.92 $24,995.52
$418,155.88 $250,684.15
$600,000
$500,000
$400,000
$300,000
$200,000 $224,830
$100,000
$0 Feb-2013
■ Upper Keys $78,325.79
■ Middle Keys $124,362.36
Lower Keys $22,141.84
TOTAL $224,829.99
d
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
Three Month -Yearly Comparison
$651,491 l
Mar-2014
$286, 398.98
$343, 909.55
$21,182.16
$651, 490.69
$424,9'f 3
$329,97,1
■ 9
Apr-2013 Apr-2014
$144,315.98 $177,377.59
$147,787.34 $202,832.62
$37,867.25 $44,702.79
$329,970.57 $424,913.00
21
d
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
Three Month -Yearly Comparison
$651,491 l
Mar-2014
$286, 398.98
$343, 909.55
$21,182.16
$651, 490.69
$424,9'f 3
$329,97,1
■ 9
Apr-2013 Apr-2014
$144,315.98 $177,377.59
$147,787.34 $202,832.62
$37,867.25 $44,702.79
$329,970.57 $424,913.00
21
Does not ope"BoatlmprovementFund Revenue.
OTHER=norperermitfees MONROE COUNTY GROWTH MANAGEMENT
Office=l/Are a=Lower Keys:
Stock Island up to 7 mile bridge. REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
0 H I ce=2/Area=Middle Keys.
St. its at ❑ u c k Key to F lest. Hey Chan ne I #5,
Ex c u des, M arath on, G r assy Key, Cty of Layto n, I sl am o rad a, a nd
Lower Matecumbe.
Offi ce-3/Are a=IJ p pe r Keys:
North of Ta"e r n le r Creek Bridge up to Ocean Reef.
$700,000.00
$600,000.00
$500,000.00
$400,000.00
$300,000.00
$200,000.00
$100,000.00
■ Lower Keys
■ Middle Keys
Other
■ Upper Keys
TOTAL
I—
Feb-2013
$84,770.20
$17,212.66
$44,138.90
$78,708.23
$224,829.99
L I
Feb-2014
$133, 619.87
$16,046.68
$126, 579.34
$141, 909.99
$418,155.88
Three Month - Yearly Comparison
IL 1
Mar-2014
$82,318.80
$6, 749.68
$46,223.23
$115, 392.44
$250, 684.15
I
Mar-2014
$239, 507.63
$18,507.12
$57,389.39
$336, 086.55
$651, 490.69
L�
Apr-2013
$103,358.27
$18,135.16
$49,426.79
$159,050.35
$329,970.57
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
APRIL 2014
Upper Keys
$177,378
■ Lower Keys
$44,703
L
Apr-2014
$154,403.38
$29,242.58
$59,870.85
$181, 396.19
$424, 913.00
■ Middle Keys
$202,833
Does not Include "Boat Improvement Fund" Revenue.
Office=1/Area=LovderKeys: Stock Island upto 7 mile bridge.
Office=2/Area=Middle Keys:Starts at Duck Keyto Fiesta Key Channel#5, excludes -Marathon, Grassy Key, Cityof Layton, Islamorada,and Lovder Matecumbe.
Office-3/Area-Upper Keys: North of Tavernier Creek Bridgeupto Ocean Reef.
22
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
APRIL 2014
■ Upper Keys
$181,396
Other
$59 874
■ Lower Keys
$154,403
■ Middle Keys
$29,243
Does not include"Boat Improvement Fund" Revenue. e
Office=l/Area=LovderKeys: Stock Island upto 7 mile bridge.
Office=2/Area=Middle Keys:Starts at Duck Key to Fiesta Key Channel#5, excludes -Marathon, Grassy Key, Cityof Layton, Islamorada,and Lotiver Matecumbe.
Office-3/Area—upper Keys: North of Tavernier Creek Bridge upto Ocean Reef.
BUILDING DEPARTMENT
MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT
PERMIT ACTIVTY BY OFFICE
Includes all Reviewing/inspecting Departments: Building, Fire, Planning and Environmental
3,000 ISSUED PERMITS PLAN REVIEWS
Incl. only PASS orFAft Reviews
2,s00
2,000
1,500
1,000
INSPECTIONS
soo 429 442
0
Apr-2013 Apr-2014 Apr-2013 Apr-2014 Apr-2013
■ Lower Keys 165 168 587 622 866
■ Middle Keys 19 32 77 106 90
Upper Keys 245 242 711 931 1,414
TOTAL 429 442 1,375 1,659 2,370
Does not include "Boat Improvement Fund" Revenue.
Office=l/Area=Loveer Keys: Stock Island up to 7 mile bridge.
Office 2/Area=Middle Keys: Starts at Duck Keyto Fiesta Key Channel#5, excludes -Marathon, Grassy Key, Cityof Layton, Islamorada,and Lovder Matecumhe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
Apr-2014
1,050
182
1,562
2,794
23
Does not include "Boat Improvement Fund" Revenue.
Office Sock island Lp to
mile
MONROE COUNTY GROWTH MANAGEMENT
Stock Island upto 7 mile bridge.
° Start, at Duck
Keys: BUILDING DEPARTMENT - JOB VALUATION OF ISSUED PERMITS
Starts at Duck Key to Fiesta Key Channel#5,
Excludes -Marathon, Grassy Key, Cty of Layton, Islamorada, and
LaKeys: e. BY PERMIT "WORK" LOCATION
Office-3/Area-Upper Keys:
North ofTavernier Creek Bridge upto Ocean Reef. Comparison by Office
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000, 000
0
Apr-2013
■ Lower Keys $2,377,976
■ Middle Keys $1,258,520
Upper Keys $20,620,818
■ TOTAL $24,257,314
Does not include"Boat l mprovement Fund" Revenue.
Office=l/A—zi—oveer Keys:
Stock Is land up to 7mile bridge.
Office=2/Area=M i dole Keys:
St arts at Duck Key to rip a Key Ch an nelp5,
Excludes -Marathon, Grassy Key, Cty of Layton, Islamomda, and
Lower Mat ecumbe.
Office-3/Area-Upper Keys:
North of Tavernier Creek 3ridge up to ocean Reef.
600
500
400
300
200
100
0
ELECT
EXAM
Lower
Lower
Keys
Keys
■ Apr-2014
62
166
■ Apr-2013
90
136
Apr-2014
$3, 366, 353
$298,501
$5, 530, 202
$9,195, 056
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY
BY PERMIT "WORK" LOCATION
Comparison by, Office
MECH PLUMB ELECT EXAM MECH PLUMB ELECT EXAM
Lower Lower Middle Middle Middle Middle Upper Upper
Keys Keys Keys Keys Keys Keys Keys Keys
65 51 11 33 12 7 94 305
50 39 14 20 9 10 75 202
ffis
MECH PLUMB
Upper Upper
Keys Keys
29 43
36 38
24
Does not include"Boat Improvement Fund" Revenue.
Office=1/Area=Lovaer Keys:
Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys:
Starts at Duck Key to Fiesta Key ChanneW,
Excludes -Marathon, Grassy Key, Cty of Layton, Islamorada, and
LcvderMatecumbe.
Office=3/Area=Upper Keys:
North ofTavernierCreek Bridge upto Ocean Reef
1200
MONROE COUNTYGROWTH MANAGEMENT
BUILDING DEPARTMENT - INSPECTION ACTIVITY
BY PERMIT "WORK" LOCATION
Comparison by Office
1000
800
600
400
200
4
11
�
1a
0
Building
Electric
Mechani
Plumbin
Building
cal/LP
g
Lower
Lower
Lower
Lower
Middle
Keys
Keys
Keys
Keys
Keys
■ Apr-2014
544
121
48
102
46
Apr-2013
400
112
55
105
38
'W 4PW 01 16 IN
Electric
Mechani
Plumbin
Building
Electric
Mechani
Plumbin
cal/LP
g
cal/LP
g
Middle
Middle
Middle
Upper
Upper
Upper
Upper
Keys
Keys
Keys
Keys
Keys
Keys
Keys
16
5
79
508
192
71
325
2
10
27
549
164
66
301
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
- LiDAR — Analysis — Fire Stations — Doug Sposito
- Summerland Key — Habitat modifications - Environmental
- Sea Level Rise — Data Requests — Jason Evans - UGA
- Engineering Data/App — Judith Clarke
- Stock Island — Legal Description — Mapping — Peter Morris
- Land Use District — Mapping — Glen Boe & Associates
- 2010 Census Mapping Application
- Aerial Map Book scanning (1975 aerials)
GIS Addressing
- 21 New physical address assignments
Channel Marker Program:
MARINE RESOURCES OFFICE
25
60
50
40
30
20
10
0
Channel Marker/Buoy Replacements
56
2
0
2
1
2
2
May June July Am Sept ❑ct Nov Dec Jan Feb March April
2013 2014
..................................................................................................
.......................................................................................................................................
...................... .........................................................................................................
May 2013
$3,974.00
June
$0.00
July
$0.00
August
$5,803.00
September
$9,140.00
October
$1,800.00
November
$0.00
December
$4,990.00
January 2014
$500.00
February
$2,147.50
March
$43,253.00
April
$2,500.00
Total
$74,107.50
Total annual costs for marker/buoy replacements as of April 2014 were approximately
27% lower than costs in April 2013 ($102,288).
Derelict Vessel Program:
26
Derelict Vessels Removed
16
12 12
11
8 8
7
4 5 5 5
4 3
0 0
0 . . . . . . . . . . .
May June July Am Sept Oct Nov Dec Jan Feb March April
2013 2014
May 2013
$0.00
June
$0.00
July
$12,488.00
August
$10,870.00
September
$45,217.00
October
$24,529.00
November
$10,400.00
December
$6,800.00
January 2014
$17,585.00
February
$14,029.00
March
$6,549.00
April
$13,894.00
Total
$162,361.00
Removal costs for the past twelve month period were approximately 15% lower than the
same timeframe in 2013 ($190,277).
Vessel Pumpout Program:
27
Number of Pumpouts
1600
1400
30000
25000
20000
15000
10000
5000
0
49
Sewage Removed (gal.)
May June July Auk Sept Oct Nov Dec Jan Feb March April
2013 2014
Pumpout numbers have steadily increased as more vessels are complying with the Pilot
Program anchoring ordinance in the `managed anchoring zones' in the Key West area,
and utilizing the free pumpout service provided throughout unincorporated Monroe
County. Pumpout numbers for the past five months exceeded the quota of 1300 per
month.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
DEPARTMENT TOTALS
New Cases 141 Inspections 1509 New Citations 5
2000
1800
1600
1400
1200
1000
800
600
400
200
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1804 1866
1719 1688 1735
1521 1516 150
1392 1431
1282 1289
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UPPER KEYS
29
New Cases 46 Inspections completed
Citations Issued 0
350
300
250
11'
150
100
50
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New Cases 38 Inspections Completed
Citations Issued 5
844 SM 9
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900
800
700
600
500
400
300
200
100
7
844
342
167 185
74 75
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New Cases 57 Inspections Completed 356
Citations Issued 0 CEB 0
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PLANNING AND ENVIRONEMTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY:
Appeal to Planning Commission, In Progress......................................................................... 1
AlcoholicBeverage Applied.................................................................................................... 1
Alcoholic Beverage In progress............................................................................................... 1
Conditional Use, Major, Permit, In Progress........................................................................... 4
Conditional Use, Minor, Applied............................................................................................. 2
Conditional Use, Minor, Permit, In Progress........................................................................... 3
32
Conditional Use Minor Deviation In Progress.........................................................................
2
Conditional Use Major Deviation, In progress........................................................................
1
Conditional Use, TRE, In Progress..........................................................................................
1
Conditional Use, TDR, In Progress.........................................................................................
1
Development Agreement, Applied..........................................................................................
1
Development Agreement, In Progress.....................................................................................
2
Public Assembly Permits, Applied..........................................................................................
1
Public Assembly Permits, In Progress.....................................................................................
7
RoadAbandonment, Applied...................................................................................................
1
RoadAbandonment, In progress..............................................................................................
4
Variance, Administrative, Applied..........................................................................................
2
Variance, Administrative, In Progress.....................................................................................
8
PermitReviews.......................................................................................................................
225
VacationRental, in progress....................................................................................................
8
Vacation Rental Mgr. License, Applied..................................................................................
2
Vacation Rental Mgr. License, In Progress.............................................................................
5
Plats, In Progress......................................................................................................................
1
LUD Map Amendment, In progress........................................................................................
3
MCC Text Amendment, In progress........................................................................................
13
ROGOExemptions, Applied...................................................................................................
4
ROGOExemptions, in progress..............................................................................................
3
ROGO Exemptions/Denials, Issued.........................................................................................
9
LDRD's, in progress................................................................................................................
1
Pre -Application Conferences...................................................................................................
1
Historic Preservation COA, in progress...................................................................................
2
Historic Preservation COA issued...........................................................................................
1
ADMINISTRATIVE MEETINGS
Development Review Committee — 1 meeting, 4 items
Planning Commission Meeting — 2 meetings, 7 items
COMPREHENSIVE PLANNING
ExamDles/Details
AMS MH ES
TOTAL
CP/LDR Text Amendment, In Progress ...........................................
2 1 3
CP/LDR Text Amendment, Completed ...........................................
1 1
FLUM/LUD Map Amendment, In progress.....................................2
2 4
Other Report or Special Project, In progress:
Research, LHAP, Public Facilities Capacity Report,
Press Release, RESTORE, White Paper, etc ..........................................................
2 2 3 7
Development Review Committee Meeting .......................................
1 1 2
Planning Commission meeting..........................................................
1 1 2
Board of County Commission Meeting ...........................................
1 1 1 3
Other intergovernmental or community group meeting:
DEO, SFRPC, WQPP, Climate Change Committee, Homeowners
Association, NASKW, Keys Days, Seven50, USFWS, etc................................2
2
Keith & Schnars Teleconference meeting........................................1
1 1 3
Keith & Schnars Contract Management — invoices ..........................
2 2 4
33
Keith & Schnars Contract Management — amendments ....................6 6 6 18
Entire draft CP
Conditional Use, Major or Minor, Permit in Progress ...................... 1 1
Beneficial Use, In Progress............................................................... 1 1
Coordination & Assistance -other County Departments:
WW, Land Authority, Fire, etc.................................................................. 3 1 3
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Overview
The services provided by Environmental Resources include the review of building permit
applications for compliance with landscaping, stormwater and land clearing regulations
and FEMA required review of potential endangered species impacts under the Permit
Referral Process (PRP). Environmental Resources staff also conducts review of
applications for Conditional Use approvals, variances to dock & shoreline regulations and
prepares amendments to the Comprehensive Plan and Land Development Code
(including Tier Overlay District map amendments). In addition, Environmental
Resources staff provides staff support to the County's Climate Change Advisory
Committee and the Southeast Regional Climate Change Compact. There were 2
applications (long dock variances) applied for in April and there are 2 in progress.
Building Permit Application Review
Biologists review building permit applications for compliance with Land Development
Codes related to:
• Storm water management
• Land Clearing
• Landscaping
• Fencing
• Shoreline setbacks
• Docking facilities
• Wetland fill
• Endangered Species impacts (PRP)
Biologists also review building permit applications for compliance with the Permit
Referral Process (PRP), which requires the County to evaluate applications for new
development for potential impacts to federally listed species under the Endangered
Species Act. During the month of April, staff reviewed 96 applications for compliance
with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment
Guides used in the review of permit applications, and Environmental Resources staff has
processed an amendment to the Land Development Code to reflect these revisions.
Building permit reviews for the month of April 2014 consisted of 302 plan reviews not
associated with the PRP. Biologists conducted over 96 field reviews in April in support
of permitting services, either to aid in the review of current applications or inspections of
permitted activities.
Non Permit related Services
34
Conditional Use Applications & Pre -application meetings
The Sr. Administrator for Environmental Resources provides review of applications for
Conditional Use approval and participates in pre -application conferences (along with the
preparation of Letters of Understanding). There were 3 pre -application conferences in
April.
Development Review Committee Hearings
Environmental Resources staff participated in the DRC meeting on April 29th.
Planning Commision Hearings
Environmental Resources staff participated in the Planning Commission meeting on April
15th and April 30th.
BOCC Hearings
Environmental Resources attended 1 BOCC meetings in March.
Land Acquisition Initiatives
Environmental Resources plays a key role in the development of strategies for the
County's land acquisition initiatives and participated in meetings with the Cabinet Aids
and key FDEP staff in Tallahassee in October 2013. There was one meeting in April.
Committee/Task Force support
The Environmental Resources office provides staff support for the County's Climate
Change Advisory Committee and the Southeast Florida Climate Change Compact. In
addition, the Sr. Administrator of Environmental Resources co-chairs the Lands &
Natural Systems committee of the Climate Compact, and continued efforts to develop a
Vital Signs Network for monitoring climate related impacts to the natural resources of
Southeast Florida.
Comprehensive Plan & Land Development Code updates and amendments
As with the Growth Management Division in general, Environmental Resources is very
busy participating in the update of the Comprehensive Plan.
Other non -permit related services provided include coordination and meetings with
numerous individuals and agencies, including the following:
• Monroe County Climate Change Advisory Committee
• Southeast Florida Climate Change Compact
• USFWS Permit Referral Process coordination
Public Speaking/Education Events
The Environmental Resources staff routinely interacts with the residents of Monroe
County to explain Land Development Codes, to help identify plants and animals that
residents inquire about, and to engage interested parties in workshops or meetings related
to improving County services.
Endangered Species Coordination
The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service
was preparing to recommend additional species endemic to the Florida Keys for listing as
endangered under the Endangered Species Act. Environmental Resources staff continues
35
to participate (along with additional Growth Management staff) in bi-weekly
coordination conferences with FWS regarding the future listing of these species and the
designation of critical habitat on Big Pine Key and No Name Key.
Go Solar Challenge
The U.S. Department of Energy (DOE) awarded a $1.6 million Rooftop Solar Challenge
II competitive award to Broward County and their team, of which Monroe County
participates, to make it easier for Floridians to obtain grid -tied solar installations. Go
SOLAR Florida is one of eight recipients nationwide to receive the grant, which will be
used over the next two and a half years to increase the use of and access to solar energy
among residents and businesses by reducing market barriers, lowering non -hardware
related installation costs and providing access to financing options. Environmental
Resources Department staff is assisting the Sustainability Office in the efforts associated
with meeting the grant requirements.
36