Item O2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 11, 2014 Division: Public Works/Engineering
Bulk Item: Yes — No X Department: Engineering Services
Staff Contact Person/Phone #: Judy Clarke X4329
AGENDA ITEM WORDING: Public Hearing to consider approval of resolution accepting
dedication to Monroe County of 4th Avenue West, Cudjoe Gardens Eighth Addition subdivision,
Cudjoe, as recorded in Plat Book 7 Page 16 of the public records of Monroe County, Florida.
ITEM BACKGROUND: 4th Avenue West is not a county maintained road. Property owners have
completed and submitted all of the required paperwork (list of required documents attached) for a Road
Dedication Request. The property owners must pay all document recording costs.
3/19/14: BOCC approved public hearing for April 16, 2014 at 3:00 p.m. in Key West, FL.
3/21/12: BOCC approved Resolution No.: 104-2012, accepting dedication of 2 nd Avenue West in
Cudjoe Gardens.
CONTRACT/AGREEMENT CHANGES: Not applicable
TOTAL COST: — INDIRECT COST: future maintenance of road - BUDGETED: Yes —No -A
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No. AMOUNT PER MONTH Year
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APPROVEBY: County Au�
D OMB/Purchasing Risk Management
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DOCUMENTATION: Included X Not Required
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Revised 7/09
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WHEREAS, the Cudjoe Gardens Eighth Addition plat dedicates the drives, avenues and
highways shown on the plat to the perpetual ownership of the adjoining property owners; and
WHEREAS, the owners of property adjacent to 4h Avenue West in Cudjoe Gardens
desire to dedicate the 4h Avenue West right of way to Monroe County for the purpose of it
becoming a County maintained right of way; and
WHEREAS, due notice has been published and a public hearing has been held; and
WHEREAS, at the public hearing the Board considered the argument of all parties
present wishing to speak on the matter, and considered accepting the dedication of the
hereinafter described right of way on the hereinafter described plat; and
WHEREAS, the Board has determined that the dedication conforms to the County
procedure; and
WHEREAS, the Board desires to accept 4th Avenue West right of way; and
WHEREAS, the owners of property adjacent to 4h Avenue West desire to deed the said
right of way to Monroe County and the transfer is subject to all recording costs to be paid by
the property owners;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Monroe
County, Florida, that it accepts the transfer by deeds from the adjacent property owners to the County
the following described right of way as delineated on the hereinafter described plat, to wit:
"The entire platted right of way of 4h Avenue West, as shown on the plat map of Cudjoe
Gardens Eighth Addition, Cudjoe Key, Monroe County, Florida according to the Plat thereof,
as recorded in Plat Book 7, Page 16 of the Public Records of Monroe County, Florida."
4!h Avenue West Dedication
June 11, 2014
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida
at a regular meeting of said Board on the I 1'h day of June, A.D., 2014.
Mayor Sylvia Murphy
Mayor Pro Tern Danny Kolhage
Commissioner George Neugent
Commissioner Heather Carruthers
Commissioner David Rice
(SEAL)
Attest: AMY HEAVILIN, Clerk
Deputy Clerk
Lo
Mayor/Chairperson
MONROE COUNTY, T"TORN Y
APPROVED AS TO FORM:
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CHRISTINE M. LIMBERT-BARROWS
ASSISTANI COtiNTYATTORNEY
Date 114
Avenue West Dedication
June 11, 2014
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Engineering Department
MEMORANDUM
To: Monroe County Commissioners
From: Judy Clarke, P.E. Director of Engineering Services
Date: May 27, 2014
Re: 4th Avenue West, Cudjoe Gardens Right of Way Inspection Report
4th Avenue West in Cudjoe Gardens is a 979 ft. long, 50 ft. wide privately maintained right of
way. Engineering staff performed inspections of the right of way on February 19 and 27, 2014
The asphalt roadway is 20 ft. wide, which meets the current county standard. The asphalt is in
fairly good condition with the exception of three areas totaling approximately 288 ft2 where the
top layer of asphalt has worn away. Small cracks are present along portions of the road and there
are several minor depressions. In response to a call from a resident, county staff inspected one of
the depressions again in May, 2014 and determined that the depression was minor. It should be
noted that a gravity sewer line is being installed in this subdivision and the road will be paved
upon completion of the construction.
There are some trees and other vegetation encroaching on parts of the right of way, primarily on
the south side of the road; however staff observed fewer encroachments than on most county
roads. The worst encroachments are at the end by the T-turnaround; in this area the road on the T
is approximately 1Oft. wide on one side instead of 25 ft. and a paver driveway encroaches onto it
on the opposite side.
Most of the lots on the road are 3 to 4 feet above the road elevation. Driveways have been
constructed without swales and therefore stormwater will run off onto the roads.
In summary, the width of the right of way and the paved road meet the current county standards.
There are some deficiencies in the asphalt surface and encroachments on the right of way;
however, the overall condition is typical of many county rights of way. The elevation of the lots
and existing paved driveways may contribute to stormwater ponding on the right of way
although staff is not currently aware of an existing problem.
CC OUNTYjoMONROE L 4% . FV
KEY WEST rL OR 11 )A. 33040
(305)294-4641
Re: CUDJOE GARDENS EIGHTH ADDITION /DEDICATION OF 2 ND AND 4 TH
AVENUE WEST
The following pre -requisites must be met before the Board may consider acceptance of a
private road, right-of-way or easement:
1) Inspection by the County Engineer to determine if the road meets is acceptable
to the County standards. If the road is does not meet the standards, the County
Engineer will recommend to the Board of County Commissioners NOT to accept
the Road Dedication. The County Engineer may specify the reasons for the
road(s) failure to meet the county standards.
2) Copy of Strip Map of the island clearly showing where the road(s) to be
dedicated are located. Please also provide a supplemental aerial photograph for
reference for the Board of County Commissioners. All maps should include U.S.
I and mile marker information.
3) Property record cards showing the ownership of property adjoining the road
that is to be dedicated. Adjoining property owriers-those persons who own land
touching the subject land/road to be dedicated.
4) Survey & Legal Description of the roadway(s) to be dedicated. This must be a
metes and bounds description. A survey and/or legal description is not required
for platted roads.
5) Letter from the Homeowner's Association (if applicable). All
residents/members of the Homeowner's Association must provide a signed letter
either consenting or objecting to the road dedication. A sample letter is attached
below. (If road dedication is sought on more than one road then the Homeowner's
Association member may want to include all the roads to be dedicated in the
letter, so they will not need to obtain multiple letters.)
6) Affidavit from the Adjoining Property. Owners of all adjoining property must
provide a notarized affidavit consenting to the dedication of such road and should
reflect the property owner(s) intent to dedicate the road for public use. All
adjoining property owners must consent to the road dedication and provide deeds
conveying their interest in the road to be dedicated. A sample affidavit is attached
below.
7) Deed(s) from each adjoining property owner conveying the roadway to be
dedicated. The deeds may be provided after acceptance and approval by the Board
of County Commissioners, but acceptance and approval is contingent upon
Monroe County.
Important Notice to Petitioner(s)/Property Owner(s):
S--1Xy--ELr--L4 ILI
RECORDS.
PETITIONER(S) MUST PAY ALL RECORDING COST
ROAD DEDICATION PETITION
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Petitioners/Property owners agree to be responsible for recording cost in relation tothis
road dedication.
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