Item C33Meeting Date: 4/16/14 Division: SpILnV Administration
Bulk Item: Yes X No Department: Information Technolog]
AGENDA ITEM WORDING:
Approval of . an agreement with AT&T for AT&T Connect Event Services to provide operator
hostinp services for conference calls conducted bDV Em ergeng Ila
NOW,
VIA1111 All I If I W I M��WIUIA
17,j�l M4Jf11v0WL11W-1;4 'A[ ;-4. 02�� M-1
ITEM BACKGROUND: During a hurricane or other emergency, Emergency Management hos
thrice daily conference calls with approximately 75 personnel from governmental agencies wi
interests in the Florida Keys. During the call Emergency Management personnel are unable to provi
a detailed listing of participants. This agreement will enable Emergency Management to request th
t101790T
belo
lect t
parties who have a legitimate reason to attend the call participate and those callers who Zj not belo
are kept out of the call. When each set of calls are scheduled, Emergency Management will select t
I
services they will require for that call and AT&T will bill only for those services used based on t
attached pricing schedule.
ACTION: Approval of AT&T Connect Conference Callin
Agreement on August 18,2010
-C*N HANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $ 129.00 + Billed Exv. INDIRECT COST: $0.00 BUDGETED: Yes X No
34
11 1 i I �i � ,14 � i 1 1!1�111 111' 1 1, 4 W R
COST TO COUNTY: $129/yr + Billed Exp — SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes — No X AMOUNT PER MONTH $0 Year $ 0
19JLG 6P
APPROVED BY: County AtA-— OMB/Purchasing — Risk'Management
DOCUMENTATION: Included X — Not Required
AGENDA ITEM #
CONTRACT SUMMARY
Contract with: AT&T Contract 4 int0828013bcOl-100
Effective Date: 4/16/14
Expiration Date.- 4/16/15
Contract Purpose/Description:
Agreement with AT&T to provide hosted conferencing services for Emergency
Management to conduct their conference ca
lls Burin EOC activations with various
Government agencies with interests in the Florida Keys for I year.
Contract Manager: Bob Ward — - 8792 Information Technology #26
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 4/16/14 Agenda Deadline: 4/1/14
Total Dollar Value of Contract: $ varies Current Year Portion: $ 129 + Usage
Budgeted? YesZ No E] Account Codes: —001-13501-530-410-
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $129 + Ilse/yr For: Conference Call Hosting Services
(Not included in dollar value above) �eg. Maintenance, utilities, jan itoriat, saiaries, etc.)
Risk Management L
O.M.B./Purc&ing
County Attorney -1al- P,
kjivkD ruF111 ncvlbt:u ZJL /IV 1 lvlt-r HL
70321116
Changes Date Out
Needed Reviewer
Yes D No[:]
Yes[:] Noo
YesE] No[Z]
Yes[] No�
to Background
WFIM
for several departments. These departments, IT, Growth Management, County Administration,
Emergency Management, and Public Works have used these services on a pay as you go basis
since that time.
Emergency Management • a series •' • calls relating to emergencies such as
w" Wi
During these calls, Emergency Management requires that the conference call have controlled
?ccess and attendance reporting of who was on the conference and for how long. AT&T will
IT4,Ale-2 hri,=&v7zratir �,awl csinferen6ng systeffr-wifiddh7, �-,'iunq-wiH Xay-+,rfly-fk-fl-ris4
services it uses and only for those calls actually made.
information Technology
April 16,2014
nitial order creation.
modification!,
Today: 0
Company:
Monroe County, FL
Name:
Bob Ward
Title:
Director
Email:
ward-bob@monroecounty-fl.gov
Phone: 305 295-5101
Account/Event Services Order
Order Type:Multiple Event
Event Services Order #:
Order/Chan a Order ID:BJCOQ1422
Name: Bob Ward
Title: Director
Email: ward-bob@monroecounty-fl.gov
Phone: 305 295-5101
Prepared by: Brian Cicero
585 203-1931
This is a Master Provisioning Order AT&T Connect Event Services conferencing (web and phone) accounts required for scheduling of
AT&T Connect webinars and teleconferences. AT&T Connect Event Services are available for event hosting, operator and speaker
sub -conference management, recording format conversion and event management for conducting registration -based, importonvite-based
and/or teleconference attendance reporting (by name and duration).
An AT&T Connect Event Services specialist will assist with the proper selection and configuration of services. Teleconferences maybe
reserved/scheduled via email, web, or via direct request to AT&T Connect Event Services organization. Products and services included
below are for reference only. Products and services delivered are determined by each individual event scheduling request. Agency may
request estimated costs prior to scheduling of an event.
This is a Master Order for provisioning of service only. Customer will be billed after the
completion of a conference for per minute web, phone, and event services used. This
pre -order includes the US per minute dial -in access rate. All AT&T Connect conferences Event Services Estimate
include international dial -in access. A complete list of international dial in rates will be See Page 2 for detail
provided upon request.
Estimate: $0.00
Associate all billing to the following PO (Optional):
PO#
[ I
If no Purchase Order is provided all event services will
be billed monthly via standard AT&T Invoicing
procedures. Acceptance of this order is customers
irrevocable commitment to pay.
Company: Monroe County, FL
By: _.
Printed:
Date:
fCustomer will be billed for actual costs including all consumption based or per minute based costs for Services. All usage and services are 1
billed according to ATTCES Host accounts. ATTCES host accounts may be provisioned for individuals, departments or cost centers as nee
to allocate ATTCES costs. I
kNROE COUNTY ATTORNEY Page 1 of 3
APPROVED AS TO FORM:
CHRISTINE M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
Date _ _ _ (41 lilt- - - --
=17i
Multiple Event
nt03312014bc01-
BJCOQ1422
This services listed below are for reference only and
representative of the most commonly used
conferencing and event services. Events may be
scheduled using any of the services listed in the AT&T
Connect Event Services SOW -
Item Description
Qty Unit Price Ext. Price
AT&T Connect Conferencing Account Provisioning
IntatX-010 AT&T Connect Large Event Host Account Provisioning
AT&T Connect Web and Phone Conferencing
Consumption $129.000 $0.00
Intesx-110 Speaker Sub -Conference Administration/Management Consumption
$386.000 $0.00
... . ..... ....
Optional Service — Recording and Archive Production
Intesx-012 Additional archive formats (Optional) Consumption $155.000
intesx-010 Archive Production Package (Optional) Consumption $566.000
Optional Service — AT&T Connect Training (for self managed conferences)
$0.00
$0.00
$0.00
$0.00
03/31/14 AT&T Connect Event Services — ORDER Page 2 of 3
I
AT&T Connect Event Servic
Event Services Order Detaii i
Multiple Event
nt03312014bc01-
BJCOQ1422
This services listed below are for reference only and
representative of the most commonly used
conferencing and event services. Events may be
scheduled using any ♦ the services listed in the AT&T
♦ Event Services SOW.
VIUVICHU11111Y 11IMPHUF =IVIO wanuara (core) template (optional)
Consumption
$644.000
$0.00
Intellor EMS Per Event Usage - Small Event (Optional)
COMMPHOn
$322.000
$0.00
Intellor EMS Per Event Usage - Medium Event (Optional)
ConsumpiYon
$644.000
$0.00
Intellor EMS Per Event Usage - Large Event (Optional)
Consumption $1,287.000 $0.00
Total $0.00
Accepted by: I r
(initial) j
03/31/14 AT&T Connect Event Services -- ORDER Page 3 of 3