Item C36BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 4/16l14 Division: Communitv Services
Bulk Item: Yes X No _ Department: Social Services
Staff Contact Person , Shenrl Graham (305)292-4510
AGENDA ITEM FORDING: Request Approval of Amendment #003 to the AlzheAer's Disease
Initiative Program (ADI) Contract 4KZ1397 between the Alliance for Aging, Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services; In Home Services) for the contract period of
7111/13 to 6/30,14.
ITEM BACKGROUND: Approval of Amendment #003 to the ADI will increase the allocation by
$13384.00 from the previous allocation of $70,023.00 to $83,407.00 thus providing increased services
to home -bound clients in need.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 11/20/13 for
amendment #002 to the Alzheimer's Disease Initiative (ADI) Contract # KZ1397, between the Alliance
for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home
Services) for the contract period of 7/1/13 to 6/30/14.
CONTRACT/AGREEMENT CHANGES: The grant allocation will be increased by $13,384.00
from $70.023.00 to $83,407.00
STAFF RECOMMENDATIONS: Approval
TOTAL COST: (Grant total is: $83,407.00) BUDGETED: Yes X No _
COST TO COUNTY: S13,384.00 (match) SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes No XX AMOUNT PER: MONTH: YEAR:
VAI
APPROVED BY: County Atty' OMB/Purcha 'in Risk Management
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION: AGENDA ITEM #
Revised 8106
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: KZ1397
Effective Date: 4/ 16/14
Expiration Date: 06/30/2014
Contract Purpose/Description: To Request Approval of Amendment 4003 of the Alzheimer's Disease
Initiative Program (ADI) Contract #KZ 1397 between the Alliance for Aging, Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services/In Home Services) for the contract period of
7/1/13 to 6/3011`14,
Contract Manager: Sheryl Graham (305) Social Services/Stop 1
t 292-4510
(Name) �'`� (Ext.) (Department/Stop #)
For BOCC meeting on 4/16/14 13111 Agenda Deadline: 4/1/14
CONTRACT COSTS
'Total Dollar Value of Contract: approx. $83,407.00 Current Year Portion: $_
125-6153613
Budgeted? Yes X No Account Codes: - -
County Match: $0
Additional Match: $13,384 — cash match - - - -
Total Match $13,384 ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc)
Date In
Division Director
Risk Management
3 J
--4
O.M.B./Purc asing
County Attorney
i
Comments:
DMB Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
Changes
Needed
Yes No
Yes No
Yes— No
Yes 'sloe
Date Out
Amendment 003 CONTRACT KZ 1397ORIGINAL
Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners, Social Services/In-Home
Services.
The purpose of this amendment is increase the amount allocated under contract by
$13,384.00 for a total allocation of $83,407.00. The increase is for Respite services.
METHOD OF PAYMENT:
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract. This
amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of
Commissioners, Social
Services/In-Home Services.
69CtPl:l51 iI
Sylvia Murphy
NAME:
TITLE: Mayor
i
ALLIANCE FOR AGING, INC.
SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME:
President & CEO
TITLE:
DATE:
Amendment 002 CONTRACT KZ 1397
Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred to as the
"Alliance" and Monroe County Board of Commissioners, Social Services/In-Home Services.
he purpose of this amendment is to modify Attachment II of the original contract to read:
ATTACHMENT It
ALZHEIMER'S DISEASE INITIATIVE PROGRAM
INVOICE REPORT SCHEDULE
Report Number
Based On
Submit to AAA
On This Date
1
July Advance*
July 1
2
August Advance*
July 1
3
July Expenditure Report
August 10
4
August Expenditure Report
September 10
5
September Expenditure Report
October 10
6
October Expenditure Report
November 10
7
November Expenditure Report
December 10
8
December Expenditure Report
January 10
9
January Expenditure Report
February 10
10
February Expenditure Report
March 10
1 1
March Expenditure Report
April 10
12
April Expenditure Report
May 10
13
May Expenditure Report
June 10
14
June Expenditure Report
July 10
15
Final Expenditure and Request for Payment
July 25
16
Close Out Report
August 10
Legend: * Advance based on projected cash need.
Note # l: Report #1 for Advance Basis Agreements cannot be submitted to the Department of Financial Services
(DFS) prior to July 1 or until the agreement with the AAA has been executed and a copy sent to DFS.
Actual submission of the vouchers to DFS is dependent on the accuracy of the expenditure report.
Note # 2: All advance payments made to the Contractor shall be returned to the AAA by the submission date of
report #9.
Note #3: Submission of expenditure reports may or may not generate a payment request. If final expenditure
report reflects funds due back to the AAA payment is to accompany the report.
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract. This amendment and
.II its attachments are hereby made a part of the contract.
Amendment 002 CONTRACT KZ 1397 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER: ALLIANCE FOR AGING, INC.
Monroe County Board of
rxommissioners, Social
irpsl(W-:��o Services.
SIGNED B
Sylvia
�"Sylvia Murphy
NAME: 'Yetjgent
TITLE: Mayor
DATE: 11/20/13
SIGNED BY:
Max 7-Rothman M.
NAME:
---
President & CEO
TITLE:
DATE: IR J
T
2313