Loading...
Item D4BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: APRIL 16, 2014 Division: TDC Bulk Item: Yes X No _ Department: Staff Contact Person/Phone #: Maxine Pacini 296-1552 AGENDA ITEM WORDING: Approval of an amendment to agreement with the Lower Keys Chamber of Commerce, Inc. for the Big Pine & Lower Keys Island Art Festival for the revision of Exhibit C — Schedule of Activities to allow for changes for the timing of the event. ITEM BACKGROUND: TDC approved same at their meeting of March 18, 2014 PREVIOUS RELEVANT BOCC ACTION: BOCC approved original agreement at their meeting of October 16, 2013 CONTRACT/AGREEMENT CHANGES: Amendment to Agreement STAFF RECOMMENDATIONS: Approval TOTAL COST: $9,150 COST TO COUNTY: NO COST REVENUE PRODUCING: Yes X No BUDGETED: Yes X No SOURCE OF FUNDS: TDC AMOUNT PER MONTH Year O APPROVED BY: County Atty X OMB/Purc-hasing X Risk Management O T DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 11/06 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Lower Keys Chamber of Contract # 1228 Commerce, Inc. 10/16/13 11/29/14 Contract Purpose/Description: Approval of an amendment to agreement with the Lower Keys Chamber of Commerce, Inc. for the Big Pine & Lower Keys Island Art Festival to revise Exhibit C — Schedule of Activities to allow for changes of time for the commencement and finish of the event. Contract Manager: Maxine Pacini for BOCC meeti (Name) on 4/16/14 Effective Date: Expiration Date: 3523 TDC # 3 (Ext.) (Department/Stop #) genda Deadline 4/1/14 CONTRACT COSTS Total Dollar Value of Contract: $ 9.150 Current Year Portion: $ Budgeted? Yes® No ❑ Account Codes: 115 75011 530340 TC45652X 5 Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance. D Division Director 2 Risk Management O.M.B./Purchasing /. County Attorney Comments: \J1VIV P ul111 1<C V 15CU 6/ 6 / / u 1 1Vll,r iFG CONTRACT REVIEW Changes Needed Peviewer Yes[—] NoE Yes[—] No[ ' Yes❑ Nod Yes❑ NoO--' C. Limbert etc.) Date Out 2z/ z/A A 14 THIS AMENDMENT to agreement dated the�dsy of� � is entered into by and between the Board of County Commissioners for Monroe County, on be of the Tourist Development Council, and Lower Keys Chamber of Commence, Inc. (•Event Spon WHEREAS, there was an agreement entered Into on October 18, 2013 between the parties, awarding $9,150 to Event Sponsor for the Big Pine & Lower Keys Island Art Festival In November 2014; and WHEREAS, it has become necessary to revise Exhibit C of the agreement due to the Event Sponsor requesting a change in start and end times for the event, and NOW, THEREFORE, In consideration of the mutual covenants contained herein the parties agree to the amended agreement as folk)ws: 1. Exhibit C shall be revised and attached hereto. 2. The remaining provisions of the agreement dated October 16, 2013 shall remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) Board of County Commissioners Attest: Amy Heavilln, Clerk of Monroe County Deputy Clerk (CORPORATE S Attest: , 10 Print Name ' Date• ' (1)Aj Print Name Dais: 2 ;F Amendment 81 Big Pine & Lam Keys blod Art Fadwl IDN 11= Mayor/Chairman Lower Keys Chamber of Commerce, Ina By:f 5�� {Nl r t I CiZ Print Name onto: --L4�2 -7 4 q AND TWO 1 Print hime Zi IROEGOUNTY ATTORNEY APPROVED AS TO FORM: �CHRIUME M. UM ERR BARROWS A8818T CW ATTORNEY Dam REVISED EXHIBIT C MONROE COUNTY TOURIST DEVELOPMENT COUNCIL CULTURAL UMBRELLA SCHEDULE OF ACTIVITIES FISCAL YEAR 2014 EVENT NAME: Bin Pine & Lower Keys Island Art Festival A one (1) day festival Festival to include live music; creative craft corner; presentations; demonstrations; food and beverage All promotion of this event must be placed prior to September 30, 2014 Amendment # 1 Big Pine & Lower Keys Island Art Festival ID# 1228 Maxine Pacini From: director - Keys Arts <director@keysarts.com> Sent: Tuesday, February 11, 2014 2:41 PM To: 'Maxine Pacini' Subject: Island Art Festival Approval of Amendment Dear Maxine, The Cultural Umbrella Committee approves the request from the Lower Keys Chamber of Commerce to amend Exhibit C to delete the requirement of the event starting at 10:00 a.m. and finishing at 4:00 p.m. The approval has been received by email from all 5 voting members: Sherry Phillips,Bunnie Smith, Mimi Kolek, Laurie Wickham and Devin Clarke. Thank you, Liz Young Elizabeth S. Young Executive Director FI. Keys Council of the Arts 1100 Simonton Street Key West, FL. 33040 305-295-4369 d i rector(a keysa rts. com www.keysarts.com Sign up for our KeysArts Weekly e-mail by visiting our website! We Support We Connect We Promote We Give Maxine Pacini From: Susan K. Miller < executived i rector@ lowerkeyscha m ber.com > Sent: Friday, February 07, 2014 10:31 AM To: adminasst@fla-keys.com Subject: LKCC 2014 Island Art Fest request for change in hours Please be advised that, as the Event Coordinator for the Lower Keys Chamber's Island Art Festival, Nov. 29, 2014, 1 wish to request the hours be changed from 10 am — 4 pm to 8 am — 2 pm. Thank you. Susan K. Miller, Executive Director Lower Keys Chamber of Commerce 31020 Overseas Hwy, Big Pine Key, FL 33043 P 0 Box 430511, Big Pine Key, FL 33043 305-872-2411 www.lowerkeyschamber.com Susan K. Miller Executive Director Lower Keys Chamber of Commerce 31020 Overseas Hwy P O Box 430511 Big Pine Key, FL 33043 305-872-2411 www.lowerkeyschamber.com CULTURAL EVENT FUNDING CONTRACT/AGREEMENT THIS Agreement is made and entered into by and between Monroe County, Florida, a political subdivision of the state of Florida (" ou ty"), and Lower Keys Chamber of Commerce, Inc. ("Event Contractor") on this __ day of , 2013. WHEREAS, the Umbrella organization under contract to the County has recommended to the Monroe County Tourist Development Council ("TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event by Event Contractor; NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Amount: County shall pay a sum not to exceed $9,150 (Nine Thousand, One Hundred and Fifty Dollars — TDC District II Funding Allocation) effective October 16, 2013 for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit "D", for production of the Big Pine & Lower Keys Island Art Festival in November, 2014. All promotion and related expenditures MUST be placed prior to SEPTEMBER 30, 2014. Of this amount, no more than 30% or $2,595 shall be expended on advertising media placement and production costs line item attributable to in -county placement. No amendments shall be made to Exhibit "D" after approval of agreement Payment will be made only after Event Contractor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget using county funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. The general non -allocated section of an Umbrella event budget shall not exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures and for those budget lines that may require additional funds. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the County. 2. Duties of Event Contractor: Event Contractor shall provide promotion and related services as described in the Schedule of Events, Exhibit "C", attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the TDC and County. 3. Inv icin : Event Contractor agrees to submit all invoices and support documentation as required by the County's Finance Department rules and policies no later than November 29, 2014. Event Contractor shall not be reimbursed nor will Event Contractor's vendors be paid directly for any invoices received by the County after November 29, 2014, and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this expiration date. To be eligible for reimbursement, the request for reimbursement and supporting documents (checks, invoices, credit card statements, bank statements, etc.) must show that the items were paid for directly by the same entity named on the contract with the County. Big Pine & Lower Keys Island Art Festival Cultural Umbrella Funding FY 2014 Contract ID#: 1228 4. Expiration of Agreement: This agreement expires on November 29. 2014 and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this expiration date. 5. Reimbursement to County: Event Contractor shall reimburse County for any amount of funds expended by County in connection with an event which does not occur as a result of any act or omission by Event Contractor. 6. Media rights: The TDC shall have the right to broadcast, rebroadcast, use, reproduce or transmit for any purpose whatsoever, radio, television, pictures, sound, film and tape motion pictures and still photographs paid by the County and TDC under this agreement. 7. Ownership: All advertising and promotion work performed under the agreement and paid for by the County and TDC shall be the property of the County and TDC, for whatever use and/or disposition the County and TDC may deem appropriate. 8. Indemnification and Hold Harmless: The Event Contractor covenants and agrees to indemnify and hold harmless and defend Monroe County, its officers, employees and agents including the Tourist Development Council and Visit Florida Keys from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided by Event Contractor, or other activities and funding associated with this agreement, except those losses or damages caused by County or its agents. 9. Ethics Clause: The Event Contractor warrants that it has not employed, retained or otherwise had act on its behalf, any former County office or employee in violation of Section 2 or Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its discretion terminate this agreement without liability and may also, at its discretion, deduct from the agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present County officer or employee. 10. Claims and Venue: Event Contractor agrees to notify County immediately of any claims suits, or action made against the Event Contractor that is related to the activity under this agreement, and will cooperate with County in the investigation arising as a result of any action, suit, or claim related to this agreement. Any legal proceedings arising out of this agreement shall be in accordance with the laws of the State of Florida in the 16' Judicial Circuit for Monroe County; venue shall be in Monroe County, Florida. 11. Severability: If any provision of this agreement shall be held by a Court of competent jurisdiction to be invalid or unenforceable, the remaining provisions shall not be affected thereby; and each provision of this agreement shall be valid and enforceable to the fullest extent permitted by law. 12. Governing LawNenue: This agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of the agreement, the County and Event Contractor agree that Big Pine & Lower Keys Island Art Festival Cultural Umbrella Funding FY 2014 Contract ID#. 1228 2 venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This agreement shall not be subject to arbitration. 13. Accounting and Records: Event Contractor shall maintain records pursuant to generally accepted accounting principles for four (4) years after the event and shall permit County and its agents and employees access to said records at reasonable times. 14. Termination of Aareement: County may terminate this agreement without cause by providing written notice to Event Contractor, through its officer, agent, or representative, no less than sixty (60) days prior to the event and may terminate for breach upon providing to Event Contractor, through its officer, agent or representative, notice at least seven (7) days prior to the effective date of the termination. Notice is deemed received by Event Contractor when hand delivered, delivered by national courier with proof of delivery, or by U.S. mail upon verged receipt or upon the date of refusal or non -acceptance of delivery. 15. Public Entities Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 16. Logo: Logo Usage guidelines are attached to this contract as Exhibit 'B". All promotional literature and display advertising must display the "Florida Keys & Key West Come As You Are" logottrademark (as per attached logo sample). This logo/trademark was adopted by the TDC and County in April, 2010. In -County Loao: The logo that includes the "Monroe County Tourist Development Council" designation is to be utilized on in -county print newspaper and magazine ads, brochures, postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors), and digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should include `Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood with Tinsley Advertising at 305-856-6060. Out of County Logo: The logo that does NOT include the "Monroe County Tourist Development Council" designation is to be utilized in out -of -county newspapers and magazines, brochures, postcards, pamphlets, programs, posters, and digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood at Tinsley Advertising at 305-856-6060. 17. Permits: The Event Contractor will secure all required permits, licenses and shall pay all appropriate business taxes. Big Pine & Lower Keys Island Art Festival Cultural Umbrella Funding FY 2014 Contract IDA 1228 18. Assignment: The Event Contractor shall not assign, transfer, convey, sublet or otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or his or its power to execute such agreement to any person, company or corporation without prior consent of the County. 19. Modification: Any changes to this contract may be made only by written mutual agreement, recommended by the TDC and approved by the County. 20. Non Occurrence of Event: The Event Contractor shall give written notice to the Monroe County Tourist Development Council if it is found necessary to cancel an event. The notice shall contain the reason for the cancellation. If the event does not take place for any reason under control of Event Contractor, then Event Contractor agrees to refund to the County any amounts already paid to them under this agreement, and relieve the County from any further payments. 21. Laws and Regulations: Any and all services, materials and equipment shall comply fully with all Local, State and Federal laws and regulations. Tax. 22. Taxes: The County and TDC are exempt from Federal Excise and State of Florida Sales 23. Finance Charges: The County and TDC will not be responsible for any finance charges. 24. Relation of CountyfTDC: It is the intent of the parties hereto that the Event Contractor shall be legally considered as an independent contractor and that neither it nor its employees shall, under any circumstances, be considered servants or agents of the County and TDC, and the County and TDC shall at no time be legally responsible for any negligence on the part of said Event Contractor, its employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm or corporation. 25. Disclosure: The Event Contractor shall be required to list any or all potential conflicts of interest, as defined by Florida Statutes Chapter 112 and Monroe County Code. The Event Contractor shall disclose to the County and TDC all actual or proposed conflicts of interest, financial or otherwise, direct or indirect, involving any client's interest which may conflict with the interest of the County and TDC. 26. Compliance with Laws - Nondiscrimination: The Event Contractor, shall comply with all federal, state and local laws and ordinances applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, sex, age or national origin in the performance of work under this agreement. This agreement shall be subject to all federal, state and local laws and ordinances. 27. Security Protection: The Event Contractor agrees to provide adequate security for the event. No TDC funds will be used for this purpose. 28. Authori : Each of the signatories for the Event Contractor below certifies and warrants that: a) The Event Contractor's name in the agreement is the full name as designated in its corporate charter, and b) they are empowered to act and execute the agreement for the Event Contractor and c) this agreement has been approved by the Event Contractor's governing board. Big Pine & Lower Keys Island Art Fesfival Cultural Umbrella Funding FY 2014 Contract ID#. 1228 4 r 29. Miscellaneous: As used herein, the terms "contract" and "agreement" shall be read interchangeably. 30. Breach and Penalties: The parties agree to full performance of the covenants contained in this agreement, and the County reserves the right at its discretion, provided such breach is material, to terminate this agreement for any misfeasance, malfeasance or nonperformance of the agreement terms or negligent performance of the agreement terms by the Event Contractor. 31. Notice: Any notice required or permitted under this agreement shall be in writing and hand delivered, emailed or mailed, postage prepaid, to the other party by certified mail, returned receipt requested to the following: For Grantee: Director: Lower Keys Chamber of Commerce PO Box 430511 Big Pine Key, FL 33043 For Grantor: Lynda Stuart Monroe County Tourist Development Council 1201 White Street, Suite 102 Key West, FL 33040 And Cynthia Hall, Asst. County Attorney P.O. Box 1026 Key West, FL 33041-1026 32. Force Majeure: The Event Contractor shall not be liable for delay in performance or failure to perform in whole or in part, the services due to the occurrence of any contingency beyond its control or the control of any of its subcontractors or suppliers, including labor dispute, strike, labor shortage, war or act of war whether an actual declaration thereof if made or not, insurrection, sabotage, riot or civil commotion, act of public enemy, epidemic, quarantine restriction, accident, fire, explosion, storm, flood, drought or other act of God, act of any governmental authority, jurisdictional action, or insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the Event Contractor has exercised reasonable care in the prevention or mitigation of damages and delay, any such delay or failure shall not constitute a breach of the agreement. Upon demand of TDC or County, the Event Contractor must furnish evidence of the causes of such delay or failure. County shall not pay for any services or activities, promotional or otherwise, connected with an event produced after the date(s) described in paragraph 1. 33. Entire Agreement: The parties agree that the agreement above constitutes the entire agreement between the County and Event Contractor. REMAINDER OF PAGE INTENTIONALL Y LEFT BLANK Big Pine & Lower Keys Island Art Festival Cultural Umbrella Funding FY 2014 Contract ID#. 1228 WHEREOF, the parties have executed this agreement, effective the day and year first Clerk Deputy Clerk (CORPORATE SEAL) Attest: By Secretary - Print Name (1) Print Name Date: Board of County Commissioners of Monroe County Mayor/Chairman Lower Keys Chamber of Commerce, Inc. ;�7ZidEent /Ylil/�XL Print Name Date: _ 7lz 1/3 OR TWO WITNESSES (only necessary when President does NOT sign) 00 :1 Nd 6Z 130 CIOZ ft Pk* & lower Keys Island Art Fe"Id 0 J 3 � 1�l 0 3 fj 31 13 Cultural UmbW@ Funding FY 2014 Contact iDAt• 1228 6 (2) Print Name Date: MONROE COUNTY ATTORNEY AP OV A T 0 !L. TNTHIA L. MALL ASSISTAN���NTT lATTORNEY Date EXHIBIT A Acceptable Event Marketing Expenses for Cultural Events Within the Cultural Umbrella events funding category, the allocation received by the Event Contractor is to be spent on the list of items that have been approved. Only the TDC expenses listed below may be included in the proposed budget. The following are the only acceptable expenses: Media Placement & Production Costs: Newspapers and magazines (inserts will also be considered); radio; and TV. The TDC will pay for the following digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Digital advertising links may go to the event website. The TDC Logo must be placed on all print, TV, websites, pre roll video, banners and email blasts. Radio advertising does not require the logo but all radio announcements must say "Brought to you by the Monroe County Tourist Development Council". No payment will be made for development or operations (hosting) of websites. No more than 30% of the Media Placement and Production Costs line item shall be expended on advertising media costs attributable to in -county placement. Promotional Sions: Posters and banners (hanging and displayed outdoors). Promotional Items: T-shirts and hats*. *Sales/Resale of TDC funded items: Items funded, including creative and resulting work product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the BOCC/TDC and as such may not be sold. Direct Mail Promotions: Brochures/postcards and pamphlets including postage/shipping. This is a direct mail promotional brochure/postcard/pamphlet utilized for pre -event advertising. Proarams/Play Bills: TDC will pay up to fifty percent (50%) of the cost of production and printing of an event program/play bills showing scheduled activities and information on the event, as outlined in contract budget. Public Relations (PR): Print and electronic public relations materials for distribution to media, such as, but not limited to, press releases, public service announcements, photography and videography as approved by the public relations agency of record. Only permissible PR material produced by the TDC agency of record and/or a professional public relations agency shall be acceptable. In -House Production: In-house production of any permissible expenditure will not be considered for reimbursement. Event Marketina Reimbursement: TDC will only consider reimbursement of permissible marketing expenditures that highlight the special event versus the regular programming of a business, organization or the facility. Amendments to Contract Budoets: No amendments to the line item budget will be permitted after the contract has been reviewed and approved. Big Pine & Lower Keys Island Art Festival Cultural Umbrella Funding FY 2014 Contract ID#: 1228 IN Logo/Acknowledgement Usage Guidelines For Cultural Events EXHIBIT Color ads four (4) color processing printing Black & white ads shall include the Florida Keys and Key West logo in high resolution Use on all printed material as listed under the Acceptable Event Marketing Expenses list TV: logo must appear at the conclusion of commercial Hats and t-shirts: must carry the "The Florida Keys & Key West" logo Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the Monroe County Tourist Development Council" In -County Logo The logo below indicating the "Monroe County Tourist Development Council" designation is to be utilized on in -county print newspaper and magazine ads, brochures, postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors), and digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood with Tinsley Advertising at 305-856-6060. Ile Florida Keys & 'st ., dome M you me Out -of -County Logo The logo below that does NOT include the "Monroe County Tourist Development Council" designation is to be utilized out -of -county newspapers and magazines, brochures, postcards, pamphlets, programs, posters, and digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should include 'Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood at Tinsley Advertising at 305-856-6060. The Florida Keys &KeyWest Big Pine & Lower Keys Island Art Festival Cultural Umbrella Funding FY 2014 Contract ID#. 1228 EXHIBIT C MONROE COUNTY TOURIST DEVELOPMENT COUNCIL CULTURAL UMBRELLA SCHEDULE OF ACTIVITIES FISCAL YEAR 2014 EVENT NAME: Big Pine & Lower Keys Island Art Festival List scheduled event activities in Monroe County in date order * ( must match page 9) Activity Vendor set-up starts 7:00am Festival opens at 10:00 am Live music starts at 10:00 am Kid's creative craft corner 10 Raffles artist demonstrations Presentation by FAVOR on Refug Food and beverages 10 am - 4pm Festival offically closes at 4 Month Event Occurs November Number of Days 1 *If part of your funding request for this fiscal year is to promote event activities taking place in the next fiscal year (pre -promotion), then the following rules will apply: 1. Pre -promotion is only allowed for an event taking place during the months of October and November. If your event takes place after that, you must apply for funding in the next fiscal year. 2. All pre -promotion funding MUST be spent prior to September 30" of the fiscal year you are funded in. (For example: If pre -promotion is for a November 7'" event, you must place that ad and spend the money prior to September 30'".) Monroe County Tourist Development Council Cultural Umbrella Application FY 2014 i EXHIBIT D CULTURAL UMBRELLA EVENT BUDGET - FISCAL YEAR 2014 APPLICANT IS ADVISED PRIOR TO COMPLETING THIS BUDGET TO REFER TO THE FUNDING APPLICATION SHOWING THE ALLOWABLE MARKETING EXPENSES THAT WILL BE CONSIDERED FOR REIMBURSEMENT THERE WILL BE NO AMENDMENTS TO THIS BUDGET (EXHIBIT D) AFTER BOCC APPROVAL OF AGREEMENT Big Pine & Lower Kevs Island Art Foc+ivol NAME *MEDIA PLACEMENT & PRODUCTION COST: $8,650 QNy 30% of this line item may be went on in-oountv adver isi PROMOTIONAL SIGNS: $200 PROMOTIONAL ITEMS: $0 DIRECT MAIL PROMOTIONS: $0 PROGRAMS/PLAY BILLS: $0 PUBLIC RELATIONS: $0 **GENERAL NON -ALLOCATED: $300 T_ $9,150 *No more than 30% of the Media Placement and Production Costs line item shall be expended on advertising media costs attributable to in -county placement (see Exhibit A of Application). *"The General Non -Allocated line item should not exceed 15% of the total funding allocation, and may only be utilized for acceptable event marketing expenses (see Exhibit A of application). Actual expenditures may deviate no more than 10% from the budgeted line items noted above. TDC will only consider reimbursement of permissible marketing expenditures that highlight the special event versus the regular programming of a business, organization or the facility.