Item L2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 16, 2014 Division: Monroe County Sheriff's Office
Bulk Item: Yes X No Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval of First Amendment to MOU between Monroe County and Monroe County Sheriff's Office
regarding UASI FY 2012 Grant / Homeland Security Office of Domestic Preparedness, in order to
accept $100,000 in additional funding and to extend the term of the MOU by thirty days.
ITEM BACKGROUND:
On February 19, 2014, the Board of County Commissioners approved a Memorandum of
Understanding (MOU) between Monroe County, Florida ("COUNTY") and the Monroe County Sheriff's
Office ("SHERIFF"), in order for the COUNTY to disburse to the SHERIFF and in order for the
SHERIFF to accept $48,462.63 in grant funds awarded to Monroe County from the Urban Area
Security Initiative ("UASI") FY 2012 grant program from the State of Florida Division of Emergency
Management and a subgrant awarded by Florida Division of Emergency Management to the City of
Miami.
The COUNTY and the SHERIFF were recently notified (April 10, 2014) by the City of Miami that
additional 2012 UASI grant funding was made available for disbursement to the COUNTY and in turn
to the SHERIFF, and the COUNTY wishes to disburse $100,000.00 of the additional funds to the
SHERIFF and the SHERIFF wishes to accept $100,000.00 from the grant award. The funds must be
used by April 30, 2014 and the reimbursement package must be submitted to the granting agency by
no later than May 15, 2014. Transaction will be reported on FY14 for both the Sheriff and the BOCC.
PREVIOUS RELEVANT BOCC ACTION:
Back on September 12, 2013 the BOCC entered into a Memorandum of Agreement with the City of
Miami through the Urban Area Security Initiative (UASI) Grant Program for FY 2012. The agreement
was between the City of Miami and Monroe County. The BOCC met on November 20, 2013 and
approved the grant document. On February 19, 2104, the BOCC approved an MOU with the Sheriff's
Office for its portion of the funds.
CONTRACT/AGREEMENT CHANGES:
Increases funding by $100K. Extends term of agreement by 30 days.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $148,462.63 BUDGETED: Yes X No
(total additional dollars this Amendment: $100,000)
COST TO COUNTY: 0.00 SOURCE OF FUNDS: FY 2012 UASI
REVENUE PRODUCING: Yes o {X AMOUNT PER MONTH Year
APPROVED BY: County Atty& O"urchasing ✓/ Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11 /06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Effective Date: 03/26/2012
Expiration Date: 04/30/2014
Contract Purpose/Description: Amendment to the MOU between Monroe County and Monroe
County Sheriff's Office, to increase funds by $100,000.00 in additional funding awarded on
April 10, 2014 from the 2012 UASI Grant from Homeland Security Office of Domestic
Preparedness with the City of Miami, which will be used to purchase law enforcement
equipment, as well as other equipment (i.e.; interoperable communications equipment, etc.),
approved by the granting agency, for the Sheriff's Office, and to extend term of MOU by 30
days.
Contract Manager: Tamara Snider 292-7092 Monroe County Sheriff's Office
(Name) (Ext.) (Department)
for BOCC meeting on: April 16, 2014 Agenda Deadline: April 1, 2014
CONTRACT COSTS
Total Dollar Value of Contract: $148,462.63 Current Year Portion:
(increase of $100,000.00). Account Codes: 125- - --XXXXXX
Budgeted? Yes X No
Grant: $148,462.63
County Match: $0.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.00 For: Staff support -filing reports, oversight
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries,
etc.)
CONTRACT REVIEW
Changes Date Out
"te" Neede e 'ewer
Division Director Yes[—] No q f
Risk Management Yes❑ No❑
O.M.B./Purchasing Yes❑ Nod 0. a, y q W114
County Attorney 4[!*oft Yes❑ No
Comments:
UNW norm Kevised 9/11/95 MCP #2
FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN MONROE
COUNTY AND MONROE COUNTY SHERIFF'S OFFICE
REGARDING FY 2012 UASI GRANT
THIS FIRST AMENDMENT to MEMORANDUM OF UNDERSTANDING ("First
Amendment") is made and entered into this day of , 2014, by
and between the Monroe County Board of County Commissioners, a political subdivision of the
State of Florida, whose address is1100 Simonton Street, Key West, Florida 33040, hereinafter
referred to as "COUNTY," and The Monroe County Sheriff's Office, hereinafter referred to as
"SHERIFF."
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Office for Domestic
Preparedness has awarded a grant to the State of Florida Department of Community. Affairs
through the FY 2012 Urban Area Security Initiative (UASI), and
WHEREAS, the State of Florida Department of Community Affairs has awarded a
subgrant of these funds to the City of Miami through a federally -funded subgrant agreement,
and
WHEREAS, the COUNTY entered into an agreement with the City of Miami on
September 12, 2013, by which the City of Miami sub -granted the sum of ninety-six thousand
nine hundred twenty-five dollars and twenty seven cents ($96,925.27), of which forty-eight
thousand four hundred and sixty-two dollars and sixty three cents ($48,462.63) was to be given
to Monroe County Sheriff's Office for the purchase of equipment approved by the granting
agency as well as other items, and
WHEREAS, on February 19, 2014, the BOCC approved a Memorandum of
Understanding (MOU) with the Sheriffs Office, whereby the Sheriff's Office would receive one-
half of the total funds available at that time, or forty-eight thousand, four hundred and sixty-two
dollars ($48,462.63); and
WHEREAS, the COUNTY and the SHERIFF were recently notified (April 10, 2014) by
the City of Miami that $100,000 in additional 2012 UASI grant funding was made available for
disbursement to the COUNTY (Attachment A hereto), and in turn to the SHERIFF, and the
COUNTY wishes to disburse $100,000.00 of the additional funds to the SHERIFF and the
SHERIFF wishes to accept $100,000.00 from the grant award, and
WHEREAS, it is necessary to extend the term of the agreement (currently April 30,
2014) by thirty (30) days to allow expenditure of additional grant funds by April 30, 2014 (the
reimbursement packages must be submitted to the granting agency no later than May 15,
2014); and
WHEREAS, the SHERIFF has agreed to purchase law enforcement equipment as well
as other equipment (i.e.; interoperable communications equipment, etc.) approved by the
granting agency in accordance with the COUNTY'S agreement with the City of Miami with the
additional grant funds,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
Monroe County Sheriffs Office — First Amendment to MOU UASI FY 2012 (Additional Funding)
Page 1 of 2
m
Section 1: Paragraph (1) in the MOU is revised to read as follows:
1. TERM — The term of this Agreement is from September 12, 2013, through May 30, 2014,
the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
Section 2: Paragraph (4) in the MOU is revised to read as follows:
4. FUNDS - The total project budget to be expended by the SHERIFF in
performance of the services set forth in this agreement shall be the total sum of
$148,462.63. The total sum represents federal grant support in the amount of
$148,462.63 and matching funds in the amount of $0.00. All funds shall be expended in
accordance with the grant agreement.
Section 3: In all other respects, the MOU dated February 19, 2014 by and between the parties
remains unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: AMY HEAVILIN, Clerk
By:
Deputy Clerk
Witness
WONUY
NTY ATTORNEY
A1S F M:
A L. ALL
ASSISTANT COUNTY ATTORNEY
Date 4- - a�s2l A-
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
MONROE COUNTY SHERIFF'S OFFICE
By. o /XA`
Title:
MONROE COUN SHERIFF'S OFFICE
APP VED 0 FORM:
AT ICK J. McCULLAH
GENERAL COUNSEL
DATE: GrW
Monroe County Sheriffs Office — First Amendment to MOU UASI FY 2012 (Additional Funding)
Page 2 of 2
DANIEL ALFONSO
City Manager
April 10, 2014
Monroe County Emergency Management
Attn: Jose Tezanos
490 631d Street, Suite 150
Marathon, FL 33050
Re: Monroe County Amendment Letter — UASI 2012 GY
Dear Mr. Tezanos:
MAURICF L. KEMP
Fire Chief
This letter serves as official notification that Monroe County has been awarded additional funding for the following
project:
#
Project
New Amount
2012-111
Monroe
Interoperable Radio
Communications Project
$100,000.00
Please refer to the Funding Year of 2012 Miami UASI MOA (Agreement #14DS-05-11-23-02-212) between the
City of Miami and Monroe County for more information and stipulations.
The period of performance for the UASI 2012 projects expire April 30, 2014 and the reimbursement packages
are to be submitted no later than May 15, 2014.
Project timelines and benchmarks shall be clearly communicated to the administrating agency (City of Miami)
upon request. Failure to comply with timelines and benchmarks will result in the de -obligation of funds for this
project
If you have any questions, please do not hesitate to contact UASI Program Manager, Andrea Becraft at (305) 416-
5454 or via email at abecraft@miamigoy.com.
PG/kj
Sincerely,
Pete Gomez, AFC
Urban Area Security Initiative
Program Manager
IIEPARTNILNT OF FIRE-RESCUE/Division orEmergency Management
444 S.W. Y°' Avenue / Miami, 1--1 33130 / (305) 416-5439
Tamara Snider
From: Tezanos-Jose [Tezanos-Jose@monroecounty-fl.gov]
Sent: Thursday, April 10, 2014 2:51 PM
To: Tamara Snider
Cc: Mike Rice
Subject:, FW: FY 2012 Deob Project Award Letter
Attachments: MX-M363N_20140410_143454.pdf
Tamara,
Attached please find Award letter from UASI for additional 100k. Please read details carefully, merchandise must be
delivered prior to 4/30/14 and reimbursement package must be submitted by 5/15/14. You should have any issues with
performance parameters. They are mailing hard copy for our records.
Thank you,
Jose Tezanos
Monroe County EM Senior Planner
Office: (305)289-6325
Cell: (305)747-0690
Fax: (305)289-6333
The whole history of the world is summed up in the fact that, when nations are strong, they are not always just, and
when they wish to be just, they are no longer strong - Winston Churchill
From: Becraft, Andrea [mailto:abecraft0miamiaov.com]
Sent: Thursday, April 10, 2014 2:40 PM
To: Tezanos-Jose
Subject: FY 2012 Deob Project Award Letter
Please find attached award letter for the additional project. Any questions, let me know.
Sincerely,
Andrea Secrafit, UASi Program Manager
City of Miami Fire -Rescue
sion of Emergency Management
SW 2nd Ave loth Floor
Miami FI 33130
abecraft@miamigov.com